Loading...
Item 4CCITY OF SOUTH LADE MEMORANDUM October 5, 2010 To: Shana Yelverton, City Manager From: Sharen Jackson, Director of Finance Timothy Slifka, Purchasing Manager Subject: Item 4C Approve the Purchase of New and Replacement Vehicles from Caldwell Country Chevrolet in the amount of $56,528 Action Requested: Authorization to purchase replacement vehicles from Caldwell Country Chevrolet for DPS Police and Fire in the amount of $56,528. Background Information: Per the City's Vehicle Replacement Plan/Policy the requested vehicle is scheduled for replacement. The DPS K9 unit is an additional unit added to the fleet approved as part of the FY 2011 Crime Control and Prevention District budget. In July 2010, staff contacted Caldwell Country Chevrolet to secure pricing. The State of Texas and City of Southlake bidding requirements have been met by utilizing an interlocal purchasing agreement with Tarrant County. Financial Considerations: The request will be funded through the FY 2011 City's vehicle replacement fund budget and the Crime Control and Prevention District (for Police K9 unit). Strategic Link: C1 — Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old vehicle for Fire and not purchase the DPS Police K9 unit. This will lead to an increased cost to repair current vehicle and will not allow the K9 program to start. Supporting Documents: Tarrant County contract pricing worksheets. Staff Recommendation: Approve the purchase of these vehicles from Caldwell Country Chevrolet. 3Loo � QUOTE# 001B WORKSHEET CONTRACT PRICING End User: CITY OF SOUTHLAKE Contractor: CALDWELL COUNTRY CHEV Contact Name: TIMOTHY SLIFKA CALDWELL COUNTRY CHEVROLET Email: TSLIFKA@CI.SOUTHLAKE.TX.US Prepared By: Averyt Knapp Phone #: 817-748-8312 Email: aknapp@caldwellcountry.com Pax #: 817-748-8048 Phone #: 800-299-7283 or 979- 567-6116 Location City & State: SOUTHLAKE Fax #: 979-567-0853 Date Prepared: SEPTEMBER 21, 2010 Address: P. 0. Box 27, Caldwell, TX 77836 Contract Number: TARRANT INTERLOCAL Tax ID # 14-1856872 Product Description: 2011 CHEVROLET TAHOE 4X4 SSV CK10706 A Base Price & Options: B Unpublished Options 29,973 Code Description Cost Code Description Cost 4X4 SSV, 9G3 INCL SUSPENSION PACKAGEQJP P265/70R17 OOR TIRES, G80 LOCKING DIFFERENTIAL, 6A6 DUAL BATTERIES, NZZ SKID PALTE, TRW ROOF MOUNT PROVISIONS, 60 FLASHER SYSTEM, 6J3 WIRING GRILLE LAMP/SPEAKERS, 6J4 WIRING --HORN SIREN CIRCUIT, 9G8 DAYTIME DELETE, 5T4 EXTERIOR BODY PARTS -VICTORY RED, SPECIAL VICTORY RED PAINT WM260 WRAP --AROUND PUSH INCL CALDWELL COUNTRY CHEVROLET BUMPER/GRILLE GUARD PO BOX 27 CALDWELL,TEXAS 77836 Houston Quote Fleet satety tquipment, Inc. 5858 Waltrip Houston, TX 77087 P-713-228-8900 F-713-228-8904 City of Southlake 1400 Main Street Suit 440 Southlake TX 76092 FREIGHT _f'Ir fiote# Qrdeh bate 3641 9/1/2010 �hi0a� a �013 9/1/2010 NET 30 WJ �-'� �usfor�er�RQ City of Southlake 1400 Main Street Suit 440 Southlake TX 76092 SPECIFIED 1 SR2RRRR 54' - WECAN LIBERTY BAR WITH 18 DIODE CORNERS R/R/R/R EA 937.44 937.44 1 SRALFI OPTION - ADD TWO LR11 SUPER LED FLASHING ALLEY EA 57.24 57.24 1 SX705HLR PREWIRE WILR11 TDS LIBERTY EA 136,62 136.62 1 795H Low profile opficom emitter that will work in the liberty light bar EA 792.60 792.60 2 SLDRR LIBERTY OPT. ADD 2 LED RED/RED EA 167AO 334.80 1 SPZ60000 ADD SIX 500 SERIES SPLIT DUO LINEAR LED TRAFFIC ADVISOR - 6 REDS EA 907.20 907,20 1 MKEZ* MKEZ71 EA 26.46 26.46 1 CCSRN2 CENCOM 2 SIREN SYSTEM EA 550.00 550.00 1 LAW2RR UNIV. LED HIDE -A -WAY REDIRED EA 230.04 230.04 1 LAW4CCRR EA 383.40 383.40 6 M4D SPLIT REDNVHITE EA 123.66 741.96 1 MBPS07DD LINEAR LED M/B TAHOE/SUB RIC - R/C EA 350.00 350.00 1 C-2410 CON, CS, 24TMS, ODG, HC, W-VMT, 10d, EA 268.50 268.50 1 C-TMW-GMC-02 Mounting base, Trak mount, 8' Wide, 28' Extrusion, With vehicle mount, Chevrolet EA 95.25 95.25 Tahoe/GMC Yukon'10 1 C-AP-1395-L CON, ACSY, BOX, 1M, 13MS, 9.5d, W-LID, EA 95.25 95.25 1 C-LP-3 2' PLATE WITH THREE 12 VDC LIGHTER OUTLETS EA 33.00 33.00 2 C-ARM-102 CON, ACSY, ARM, EM, SPD, H-ADJT, SDMT, EA 51,75 103.50 1 C-HDM-204 POLE,TELE,HDM,SDMT,8h, EA 126.75 126.75 1 C-MD-102 Action adapters, Heavy duty mount, Slide out, Tiltlswivel, With short handle EA 236.17 236.17 1 DS-PAN-102 ?PanasonicCF30/29/28 compatible docking station with LED diagnostics EA 693.06 693.06 ?includes: six fully powered USB 2.0 - one RJ45 ethernet - two 039 serial ports - speakerlmic jacks - one vga port - internal power supply (12-16V) ?Includes keys and mounting hardware 1 CG-X CHRGGRD, UNV, CNTRLMDL, EA 67.50 67,50 1 C-CUP2-1 CON, ACSY, CUPHLDR, IM, 4MS, DUAL, EA 31.50 31.50 1 *S & H - C7 Shipping and Handiing EA 64.00 64.00 1 *INFO Tarrant County Contract number- 2008-124 EA 0.00 0.00 Prepared By: Memo: Fleet Safety will match any competitors price on all Whelen, Pro -Gard, Jotto Desk, Havis, and Setina products with physical proof of a competitors quote within 30 days of today's date. Please note quote is valid for 30 days from the date listed on the quote, unless otherwise specified. Sub -Total: 7,262.24 0.00 Delivery 0.00 Taxes 0.00 I Mali 7,262.24 Payment 0.00 Balance 7,262.24 -#- 3o 9 Quotation Amdgmw wwwaohnwraanwm aiaEtlde;(;17_i38.A939 I1rilNaatAfxsmSt[r�t 5.dmpjan,T�76ot3 q�a1::8UU.86'7.l�5'9? �I�Bi7.434.9515 r:n-rits nrsnecisl instructions: DATE AUGUST 16.2010 Customer ID CITY OF SOUTHLAKE TIM SLIFKA Quotation valid unfit. Prepared by. Quotation '-ga,i m� mommmw � mw .aww.joSnw utsems 3hoBq!d'CS17.3.3&O" ttYEmart.4.faamSYrsat 8E1D.Sb9.859� ,�Fo�ac,l:�o� a6fitl3 , fima17.439.2515 Comments or special instructions: it you have any questions concerning this quotation, contact Derek Wright, 617535-4939, derskCdohnwaightessoc com DATE AUGUST 16,2010 Customer lD CITY OF SOUTHLAKE TIM SLIFKA Quotation valid until: Prepared by. QUOTE# OOB CONTRACT PRICING WORKSHEET End User: CITY OF SOUTHLAKE Contractor: CALDWELL COUNTRY CHEV Contact Name: TIM SLIFKA CALDWELL COUNTRY CHEVROLET Rmail: TSLIFKA@CI.SOUTHLAKE.TX.US Prepared By: Averyt Knapp Phone #: B17-748 -8312 Email: aknapp@caldwellcountry.com Fax #: 817-748-8010 Phone #: 800-299-7283 or 979- 567-6116 Location City & State: SOUTHLAKE Fax #: 979-567-0853 Date Prepared: SEPTEMBER 21, 2010 Address: P. O. Box 27, Caldwell, TX 77836 Contract: TARRANT CTY INTERLOCAL Tax ID # 14-1856872 Code Description Cost Code Description Cost CALDWELL COUNTRY CHEVROLET PO BOX 27 CALDWELL,TEXAS 77836 Subtotal B IC Unpublished. Options Code Description Cost Code Description Cost LOCKING DIFFERENTIAL, DUAL BATTERIES, LH SPOTLIGHT, HORN/SIREN CIRCUIT WIRING INCL SPECIAL PAINT B&W (DOORS-4) 800 -�duu Subtotal C D Other Price Adjustments (Installation, Delivery, Etc...) INCL Subtotal D E Unit Cost Before Fee & Non -Equipment Charges(A+B+C+D) $26,555 Quantity Ordered 1 X ,555 Subtotal E F Non -Equipment Charges (Trade -In, Warranty, Etc-) I IG. Color of Vehicle: BIACK & WHITE I ___ I H. Total Purchase Price (E+F) 1$26,555 Estimated Delivery 60-90 DAYS APPX Date: P�2 e6- Houston Quote 5858 Waltrip A, Houston, TX 77087 P-713-228-8900 F-713-228-8904 City of Southlake 1400 Main Street Suit 440 Southlake TX 76092 POP 3956 9121/2010 daMk- l-��,�lf-IPP,��'�',�"�,.-"�� 1 9/21/2010 1 Terms', 5 I NET 30 1 wi City of Southlake 1400 Main Street Suit 440 Southlake TX 76092 [FREIGHT IS NOT INCLUDED IN QUOTED PRICE UNLESS OTHERWISE SPECIFIED] Ids51" P.m � -75" It ZZ SR2RRRR BBRR EA 956.34 956.34 1 SRALF1 OPTION -ADD TWO LR1 1 SUPER LED FLASHING ALLEY EA 58.86 58.86 1 SX795HLR PREWIRE W/LR1 1 TDS LIBERTY EA 139.86 139.86 1 795H Low profile opticom emitter that will work in the liberty light bar EA 792.60 792.60 1 MV Fz. 71 EA 26.46 26.46 2 SLDBR LIBERTY OPT. ADD 2 LED BLUIRED EA 171.18 342.36 1 SPZ33000 LIBERTY WC INTLV TIA 3R/A 3131A (DUO COLOR TA) EA 925.56 92.5.56 1 LAVURB UNIV. LED HIDE -A -WAY BLUIRED EA 230.04 230.04 1 LAW4138RR UNIV. LED HIDE -A -WAY BIBIRJR EA 383.40 383AO 6 M4.1 M4 LED FLASHER BLUE/RED EA 112.86 677.16 1 OE13UR8 OUTER -EDGE 8-LT REAR 08 TAHOE EA 647.46 647A6 1 MBPS07JJ 07 TAHOE AND SUBURBAN MIRROR BEAM LING - Split RedlBlue EA 297-00 297.00 1 C-SM-1225 12? Enclosed 26' Angle Stout Mount Series Console EA 228.00 228.00 1 C-TMW-GMC-02 Mounting base, Trak mount, 8'Wide, 28' Extrusion, With vehicle mount, Chevrolet EA 95.26 95.25 Tahoe/GMC Yukon 'l 0 1 C-CUP2-E-TM CON, ACSY, CUPHLDR, TRKIVI, DUAL, SP, EA 31.00 31.00 1 C-I-P-3 TPLATE WITH THREE 12 VDC LIGHTER OUTLETS EA 33.00 33.00 1 C-ARM-104 CON, ACSY, ARM, TRKM, LPD, 1 Oh, FLP, H-ADJT, EA 96.75 96.75 1 C-HDM-204 POLE,TELE,HDM.SDMT,Bh, EA 126.75 126.75 1 C-MD-102 Action adapters, Heavy duty mount, Slide out, Tilt/swivel, With short handle EA 236.17 236.17 1 DS-PAN-102 ?Panasonic CF30129128 compatible docking station with LED diagnostics EA 693.06 693.06 ?Includes: six fully powered USB 2.0 - one RJ45 ethernet - two DE19 serial ports - speaker/mic Jacks - one vga port -internal power supply (12-1 6\1) ?Includes keys and mounting hardware 1 CG-X CHROGRD, UNV, CNTRLMDL, EA 67.50 67.50 1 *S & H - C8 Shipping and Handling EA 71.00 71.00 1 *INFO Tarrant County Contract EA 0.00 0.00 1 PB57T07 Progard Push Bumper for 2008 Tahoe EA 200.00 200.00 Prepared By: Memo: Please note quote is valid for 30 days from the date listed on the quote, unless otherwise specified. Sub -Total: 7,355.58 0.00 UPS 0.00 Taxes 0.00 Total 7,355.58 Payment 0.00 Balance 7.355.58 Ku�o� Al U- Mi n u m. Dog crates by Markus Manufacturing 8923 Burleson Manor Road Manor, TX 78653 O, Quote Date Quote # 8/19/2010 755 Southlake Police Dept. Rick Salas Southlake, TX Phone (817) 748-8627 Fax (512) 272-9651 (512) 272-9492 ITEM DESCRIPTION QTY COST TOTAL S 9523 Tahoe Patrol Dog 2/3 Insert - 1 2,795.00 2,795.00 Comes complete with mounting platform and chutes. Inside completely sprayed with non-skid surface. This unit can be removed for cleaning in about 20 minutes. S 4001D Rear Door 1 490.00 490.00 S 9512P Tahoe Rear connector Platform for 2/3's insert - Sprayed 1 399.00 399.00 with Bed Liner s 9570 Tahoe Prisoner Partition - Passenger side 1 2,195.00 2,195.00 next to 2/3's Insert S 2001C Two Drawer Side Equipment Box (P) 1 2,795.00 2,795.00 S 9510 Tahoe Window/Door Guard Kit 1 420.00 420.00 S Install Installation 1 750.00 750.00 Quote good fog' 90 days. TOTAL $9,844.00 www.kustomkrates.com CITY OF JOSOUTHLAKE MEMORANDUM September 22, 2010 TO: Shana Yelverton, City Manager FROM: Tim Slifka, Purchasing Manager -,a&5 SUBJECT: Sole Source Purchase Authorization Letter for Kustom #Crates for K9 System for DPS This memo is to obtain your authorization of a sole source purchase. The sole source letter from the vendor is attached for your viewing. Please sign below signifying your approval of this vendor as a sole source provider. Approved ana elve , City Manager Date D f - ;-Z. old Kwtom Kreter .m,,.... Specification Information 8923 Burleson Manorltd Manor, TX 78653 phone (512) 272-9651 fax (512) 272 9492 Kustom Krates is the only company that provides a "System" that allows Police Departments to buy the K9 Insert, Gear and Equipment Boxes, and Prisoner Partition from one company that builds all of these components to integrate together into one specific vehicle. All of our inserts and equipment boxes are completely tig welded. We use heavy gauge high grade aluminum and there are no sharp edges for the dog to either chew on or hurt themselves. The windows are constructed out of solid aluminum bar that is spaced close enough to keep the dogs from getting their teeth on them. The K9s safety is a prime concern to us and the handler. Kustom Krates is also the only company that builds a lockable dog crate with a door latch that works just like your car door. We are absolutely the only crate manufacturer currently using a rotary style door latch. The safety of your K9 partner is our number one priority. Our crates are crash tested. Each inserts interior is sprayed with a non skid extremely durable surface for the dogs to lay on. This makes it very easy to clean the insert. Also eliminates the possibility of any urine leaking into the vehicle interior. An 8" deep stainless steel water bucket is mounted in each crate. These buckets have to be pulled straight up 5" to be removed from their holder. Dogs cannot get them out. Equipment boxes also use our unique locking door latches and have drawers sprayed with our non-skid surface and custom dividers. Locking up thousands of dollars in equipment deserves a locking mechanism that is super strong and safe. Prisoner Partitions are heavy duty panels that bolt together to create a safe place to secure a prisoner with minimal possibility of movement. All partition windows are Lexan (unbreakable Plexiglas) Sincerely, Mark Natinsky www.kustomkrates.com Professional Safety Systems 4028 Rufe Snow Drive Fort Worth, Texas 76180 817-595-3432 QUOTATION 817-590-0650 FAX Customer: Southlake Attention: Tim Slifka Address: Telephone:'�� Email: QTY DESCRIPTION IPRICE EXTENSION 1 Labor to install items listed below 1700 1700 1 Shop Supplies 100 100 54"Liberty lightbar,eencom gold, siren speaker, Universal LED hideaway 3 red 3 blue, 6 m4 series linear leds, 8 lamp outer edge, chevy tahoe mirror beams, 12" console, trak mt kit for tahoe, cup holder, outlets for console, armrest for console, side mt computer mt, cobra swing arm, ledco dock for Ci✓30, charge guard, pushbumper, partition w space saver 0 1 Installation of camera, radar, and radio 200 200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL 1 2000 WARRANTY: Lifetime warranty on labor. Equipment carries manufacturers warranty. Quotation Good for 90 days Prepared by. Janice Callahan Date: 9/21/2010