Item 4CCITY OF
SOUTH LADE
MEMORANDUM
October 5, 2010
To: Shana Yelverton, City Manager
From: Sharen Jackson, Director of Finance
Timothy Slifka, Purchasing Manager
Subject: Item 4C Approve the Purchase of New and Replacement
Vehicles from Caldwell Country Chevrolet in the amount of
$56,528
Action
Requested:
Authorization to purchase replacement vehicles from Caldwell
Country Chevrolet for DPS Police and Fire in the amount of
$56,528.
Background
Information:
Per the City's Vehicle Replacement Plan/Policy the requested
vehicle is scheduled for replacement. The DPS K9 unit is an
additional unit added to the fleet approved as part of the FY
2011 Crime Control and Prevention District budget. In July
2010, staff contacted Caldwell Country Chevrolet to secure
pricing. The State of Texas and City of Southlake bidding
requirements have been met by utilizing an interlocal
purchasing agreement with Tarrant County.
Financial
Considerations:
The request will be funded through the FY 2011 City's vehicle
replacement fund budget and the Crime Control and Prevention
District (for Police K9 unit).
Strategic Link:
C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review:
None
Legal Review: None
Alternatives: Deny and retain the old vehicle for Fire and not purchase the
DPS Police K9 unit. This will lead to an increased cost to repair
current vehicle and will not allow the K9 program to start.
Supporting
Documents: Tarrant County contract pricing worksheets.
Staff
Recommendation: Approve the purchase of these vehicles from Caldwell Country
Chevrolet.
3Loo �
QUOTE# 001B
WORKSHEET
CONTRACT PRICING
End User: CITY OF SOUTHLAKE
Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIMOTHY SLIFKA
CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA@CI.SOUTHLAKE.TX.US
Prepared By: Averyt Knapp
Phone #: 817-748-8312
Email:
aknapp@caldwellcountry.com
Pax #: 817-748-8048
Phone #: 800-299-7283 or 979-
567-6116
Location City & State: SOUTHLAKE
Fax #: 979-567-0853
Date Prepared: SEPTEMBER 21, 2010
Address: P. 0. Box 27,
Caldwell, TX 77836
Contract Number: TARRANT INTERLOCAL
Tax ID # 14-1856872
Product Description: 2011 CHEVROLET TAHOE 4X4 SSV CK10706
A Base Price & Options:
B Unpublished Options
29,973
Code
Description
Cost
Code
Description
Cost
4X4 SSV, 9G3
INCL
SUSPENSION
PACKAGEQJP
P265/70R17 OOR
TIRES, G80 LOCKING
DIFFERENTIAL, 6A6
DUAL BATTERIES, NZZ
SKID PALTE, TRW ROOF
MOUNT PROVISIONS,
60 FLASHER SYSTEM,
6J3 WIRING GRILLE
LAMP/SPEAKERS, 6J4
WIRING --HORN SIREN
CIRCUIT, 9G8 DAYTIME
DELETE, 5T4 EXTERIOR
BODY PARTS -VICTORY
RED, SPECIAL VICTORY
RED PAINT WM260
WRAP --AROUND PUSH
INCL
CALDWELL COUNTRY CHEVROLET
BUMPER/GRILLE GUARD
PO BOX 27
CALDWELL,TEXAS 77836
Houston Quote
Fleet satety tquipment, Inc.
5858 Waltrip
Houston, TX 77087
P-713-228-8900
F-713-228-8904
City of Southlake
1400 Main Street Suit 440
Southlake TX 76092
FREIGHT
_f'Ir fiote# Qrdeh bate
3641 9/1/2010
�hi0a�
a �013
9/1/2010
NET 30
WJ
�-'� �usfor�er�RQ
City of Southlake
1400 Main Street Suit 440
Southlake TX 76092
SPECIFIED
1 SR2RRRR
54' - WECAN LIBERTY BAR WITH 18 DIODE CORNERS R/R/R/R
EA
937.44
937.44
1 SRALFI
OPTION - ADD TWO LR11 SUPER LED FLASHING ALLEY
EA
57.24
57.24
1 SX705HLR
PREWIRE WILR11 TDS LIBERTY
EA
136,62
136.62
1 795H
Low profile opficom emitter that will work in the liberty light bar
EA
792.60
792.60
2 SLDRR
LIBERTY OPT. ADD 2 LED RED/RED
EA
167AO
334.80
1 SPZ60000
ADD SIX 500 SERIES SPLIT DUO LINEAR LED TRAFFIC ADVISOR - 6 REDS
EA
907.20
907,20
1 MKEZ*
MKEZ71
EA
26.46
26.46
1 CCSRN2
CENCOM 2 SIREN SYSTEM
EA
550.00
550.00
1 LAW2RR
UNIV. LED HIDE -A -WAY REDIRED
EA
230.04
230.04
1 LAW4CCRR
EA
383.40
383.40
6 M4D
SPLIT REDNVHITE
EA
123.66
741.96
1 MBPS07DD
LINEAR LED M/B TAHOE/SUB RIC - R/C
EA
350.00
350.00
1 C-2410
CON, CS, 24TMS, ODG, HC, W-VMT, 10d,
EA
268.50
268.50
1 C-TMW-GMC-02
Mounting base, Trak mount, 8' Wide, 28' Extrusion, With vehicle mount, Chevrolet
EA
95.25
95.25
Tahoe/GMC Yukon'10
1 C-AP-1395-L
CON, ACSY, BOX, 1M, 13MS, 9.5d, W-LID,
EA
95.25
95.25
1 C-LP-3
2' PLATE WITH THREE 12 VDC LIGHTER OUTLETS
EA
33.00
33.00
2 C-ARM-102
CON, ACSY, ARM, EM, SPD, H-ADJT, SDMT,
EA
51,75
103.50
1 C-HDM-204
POLE,TELE,HDM,SDMT,8h,
EA
126.75
126.75
1 C-MD-102
Action adapters, Heavy duty mount, Slide out, Tiltlswivel, With short handle
EA
236.17
236.17
1 DS-PAN-102
?PanasonicCF30/29/28 compatible docking station with LED diagnostics
EA
693.06
693.06
?includes: six fully powered USB 2.0 - one RJ45 ethernet - two 039 serial ports -
speakerlmic jacks - one vga port - internal power supply (12-16V) ?Includes keys
and mounting hardware
1 CG-X
CHRGGRD, UNV, CNTRLMDL,
EA
67.50
67,50
1 C-CUP2-1
CON, ACSY, CUPHLDR, IM, 4MS, DUAL,
EA
31.50
31.50
1 *S & H - C7
Shipping and Handiing
EA
64.00
64.00
1 *INFO
Tarrant County Contract number- 2008-124
EA
0.00
0.00
Prepared By:
Memo:
Fleet Safety will match any competitors price on all Whelen, Pro -Gard, Jotto Desk, Havis, and
Setina products with physical proof of a competitors quote within 30 days of today's date.
Please note quote is valid for 30 days from the date listed on the quote, unless otherwise specified.
Sub -Total:
7,262.24
0.00
Delivery
0.00
Taxes
0.00
I Mali
7,262.24
Payment
0.00
Balance
7,262.24
-#- 3o 9
Quotation
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I1rilNaatAfxsmSt[r�t
5.dmpjan,T�76ot3
q�a1::8UU.86'7.l�5'9?
�I�Bi7.434.9515
r:n-rits nrsnecisl instructions:
DATE AUGUST 16.2010
Customer ID CITY OF SOUTHLAKE
TIM SLIFKA
Quotation valid unfit.
Prepared by.
Quotation
'-ga,i
m� mommmw
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.aww.joSnw utsems 3hoBq!d'CS17.3.3&O"
ttYEmart.4.faamSYrsat 8E1D.Sb9.859�
,�Fo�ac,l:�o� a6fitl3 , fima17.439.2515
Comments or special instructions:
it you have any questions concerning this quotation, contact Derek Wright, 617535-4939, derskCdohnwaightessoc com
DATE AUGUST 16,2010
Customer lD CITY OF SOUTHLAKE
TIM SLIFKA
Quotation valid until:
Prepared by.
QUOTE# OOB
CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE
Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA
CALDWELL COUNTRY CHEVROLET
Rmail: TSLIFKA@CI.SOUTHLAKE.TX.US
Prepared By: Averyt Knapp
Phone #: B17-748 -8312
Email:
aknapp@caldwellcountry.com
Fax #: 817-748-8010
Phone #: 800-299-7283 or 979-
567-6116
Location City & State: SOUTHLAKE
Fax #: 979-567-0853
Date Prepared: SEPTEMBER 21, 2010
Address: P. O. Box 27,
Caldwell, TX 77836
Contract: TARRANT CTY INTERLOCAL
Tax ID # 14-1856872
Code
Description
Cost
Code
Description
Cost
CALDWELL COUNTRY CHEVROLET
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
IC Unpublished. Options
Code
Description
Cost
Code
Description
Cost
LOCKING
DIFFERENTIAL, DUAL
BATTERIES, LH
SPOTLIGHT,
HORN/SIREN CIRCUIT
WIRING
INCL
SPECIAL PAINT B&W
(DOORS-4)
800
-�duu
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
INCL
Subtotal D
E Unit Cost Before Fee & Non -Equipment Charges(A+B+C+D) $26,555
Quantity Ordered 1
X
,555
Subtotal E
F Non -Equipment Charges (Trade -In, Warranty, Etc-) I
IG. Color of Vehicle: BIACK & WHITE I ___ I
H. Total Purchase Price (E+F) 1$26,555
Estimated Delivery 60-90 DAYS APPX
Date:
P�2 e6-
Houston Quote
5858 Waltrip A,
Houston, TX 77087
P-713-228-8900
F-713-228-8904
City of Southlake
1400 Main Street Suit 440
Southlake TX 76092
POP
3956 9121/2010
daMk-
l-��,�lf-IPP,��'�',�"�,.-"��
1 9/21/2010
1
Terms', 5
I NET 30
1 wi
City of Southlake
1400 Main Street Suit 440
Southlake TX 76092
[FREIGHT IS NOT INCLUDED IN QUOTED PRICE UNLESS OTHERWISE SPECIFIED]
Ids51"
P.m � -75"
It ZZ
SR2RRRR
BBRR
EA
956.34
956.34
1
SRALF1
OPTION -ADD TWO LR1 1 SUPER LED FLASHING ALLEY
EA
58.86
58.86
1
SX795HLR
PREWIRE W/LR1 1 TDS LIBERTY
EA
139.86
139.86
1
795H
Low profile opticom emitter that will work in the liberty light bar
EA
792.60
792.60
1
MV Fz.
71
EA
26.46
26.46
2
SLDBR
LIBERTY OPT. ADD 2 LED BLUIRED
EA
171.18
342.36
1
SPZ33000
LIBERTY WC INTLV TIA 3R/A 3131A (DUO COLOR TA)
EA
925.56
92.5.56
1
LAVURB
UNIV. LED HIDE -A -WAY BLUIRED
EA
230.04
230.04
1
LAW4138RR
UNIV. LED HIDE -A -WAY BIBIRJR
EA
383.40
383AO
6
M4.1
M4 LED FLASHER BLUE/RED
EA
112.86
677.16
1
OE13UR8
OUTER -EDGE 8-LT REAR 08 TAHOE
EA
647.46
647A6
1
MBPS07JJ
07 TAHOE AND SUBURBAN MIRROR BEAM LING - Split RedlBlue
EA
297-00
297.00
1
C-SM-1225
12? Enclosed 26' Angle Stout Mount Series Console
EA
228.00
228.00
1
C-TMW-GMC-02
Mounting base, Trak mount, 8'Wide, 28' Extrusion, With vehicle mount, Chevrolet EA
95.26
95.25
Tahoe/GMC Yukon 'l 0
1
C-CUP2-E-TM
CON, ACSY, CUPHLDR, TRKIVI, DUAL, SP,
EA
31.00
31.00
1
C-I-P-3
TPLATE WITH THREE 12 VDC LIGHTER OUTLETS
EA
33.00
33.00
1
C-ARM-104
CON, ACSY, ARM, TRKM, LPD, 1 Oh, FLP, H-ADJT,
EA
96.75
96.75
1
C-HDM-204
POLE,TELE,HDM.SDMT,Bh,
EA
126.75
126.75
1
C-MD-102
Action adapters, Heavy duty mount, Slide out, Tilt/swivel, With short handle
EA
236.17
236.17
1
DS-PAN-102
?Panasonic CF30129128 compatible docking station with LED diagnostics
EA
693.06
693.06
?Includes: six fully powered USB 2.0 - one RJ45 ethernet - two DE19 serial ports
-
speaker/mic Jacks - one vga port -internal power supply (12-1 6\1) ?Includes keys
and mounting hardware
1
CG-X
CHROGRD, UNV, CNTRLMDL,
EA
67.50
67.50
1
*S & H - C8
Shipping and Handling
EA
71.00
71.00
1
*INFO
Tarrant County Contract
EA
0.00
0.00
1
PB57T07
Progard Push Bumper for 2008 Tahoe
EA
200.00
200.00
Prepared By:
Memo:
Please note quote is valid for 30 days from the date listed on the quote, unless otherwise specified.
Sub -Total:
7,355.58
0.00
UPS
0.00
Taxes
0.00
Total
7,355.58
Payment
0.00
Balance
7.355.58
Ku�o�
Al U- Mi n u m. Dog crates
by Markus Manufacturing
8923 Burleson Manor Road
Manor, TX 78653
O,
Quote
Date
Quote #
8/19/2010
755
Southlake Police Dept.
Rick Salas
Southlake, TX Phone
(817) 748-8627
Fax
(512) 272-9651
(512) 272-9492
ITEM
DESCRIPTION
QTY
COST
TOTAL
S 9523
Tahoe Patrol Dog 2/3 Insert -
1
2,795.00
2,795.00
Comes complete with mounting platform and chutes.
Inside completely sprayed with non-skid surface. This
unit can be removed for cleaning in about 20 minutes.
S 4001D
Rear Door
1
490.00
490.00
S 9512P
Tahoe Rear connector Platform for 2/3's insert - Sprayed
1
399.00
399.00
with Bed Liner
s 9570
Tahoe Prisoner Partition - Passenger side
1
2,195.00
2,195.00
next to 2/3's Insert
S 2001C
Two Drawer Side Equipment Box (P)
1
2,795.00
2,795.00
S 9510
Tahoe Window/Door Guard Kit
1
420.00
420.00
S Install
Installation
1
750.00
750.00
Quote good fog' 90 days.
TOTAL $9,844.00
www.kustomkrates.com
CITY OF
JOSOUTHLAKE
MEMORANDUM
September 22, 2010
TO: Shana Yelverton, City Manager
FROM: Tim Slifka, Purchasing Manager
-,a&5
SUBJECT: Sole Source Purchase Authorization Letter for Kustom #Crates for K9
System for DPS
This memo is to obtain your authorization of a sole source purchase. The sole source letter
from the vendor is attached for your viewing. Please sign below signifying your approval of
this vendor as a sole source provider.
Approved
ana elve , City Manager
Date D f - ;-Z. old
Kwtom Kreter .m,,....
Specification Information
8923 Burleson Manorltd Manor, TX 78653 phone (512) 272-9651 fax (512) 272 9492
Kustom Krates is the only company that provides a "System" that allows Police
Departments to buy the K9 Insert, Gear and Equipment Boxes, and Prisoner
Partition from one company that builds all of these components to integrate together
into one specific vehicle.
All of our inserts and equipment boxes are completely tig welded. We use heavy
gauge high grade aluminum and there are no sharp edges for the dog to either chew
on or hurt themselves. The windows are constructed out of solid aluminum bar that
is spaced close enough to keep the dogs from getting their teeth on them. The K9s
safety is a prime concern to us and the handler.
Kustom Krates is also the only company that builds a lockable dog crate with a
door latch that works just like your car door. We are absolutely the only crate
manufacturer currently using a rotary style door latch. The safety of your K9
partner is our number one priority. Our crates are crash tested.
Each inserts interior is sprayed with a non skid extremely durable surface for the
dogs to lay on. This makes it very easy to clean the insert. Also eliminates the
possibility of any urine leaking into the vehicle interior.
An 8" deep stainless steel water bucket is mounted in each crate. These buckets
have to be pulled straight up 5" to be removed from their holder. Dogs cannot get
them out.
Equipment boxes also use our unique locking door latches and have drawers
sprayed with our non-skid surface and custom dividers. Locking up thousands of
dollars in equipment deserves a locking mechanism that is super strong and safe.
Prisoner Partitions are heavy duty panels that bolt together to create a safe place to
secure a prisoner with minimal possibility of movement. All partition windows are
Lexan (unbreakable Plexiglas)
Sincerely,
Mark Natinsky
www.kustomkrates.com
Professional Safety Systems
4028 Rufe Snow Drive Fort Worth, Texas 76180
817-595-3432
QUOTATION 817-590-0650 FAX
Customer: Southlake
Attention: Tim Slifka
Address:
Telephone:'��
Email:
QTY
DESCRIPTION
IPRICE
EXTENSION
1
Labor to install items listed below
1700
1700
1
Shop Supplies
100
100
54"Liberty lightbar,eencom gold, siren speaker, Universal LED
hideaway 3 red 3 blue, 6 m4 series linear leds, 8 lamp outer
edge, chevy tahoe mirror beams, 12" console, trak mt kit for
tahoe, cup holder, outlets for console, armrest for console,
side mt computer mt, cobra swing arm, ledco dock for Ci✓30,
charge guard, pushbumper, partition w space saver
0
1
Installation of camera, radar, and radio
200
200
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTAL 1
2000
WARRANTY: Lifetime warranty on labor. Equipment carries manufacturers warranty.
Quotation Good for 90 days
Prepared by. Janice Callahan
Date: 9/21/2010