Item 4L9 CITY OF
SOUTHLAKE
MEMORANDUM
September 14, 2010
TO: Shana Yelverton, City Manager
FROM: Robert Finn, Chief of Police
SUBJECT: Approve an Interlocal Agreement for combined public safety
dispatching and jail services for the cities of Keller, Southlake,
and Colleyville
Action Requested: City Council consideration to approve an Interlocal
Agreement between the cities of Keller, Southlake, and
Colleyville for combined public safety dispatching and jail
services.
Background
Information: The Cities of Keller and Southlake entered into an
Interlocal Agreement for combined public safety and jail
services on October 1, 2006 for a ten (10) year period
and have been operating under the Agreement since that
time. The approval of this Interlocal Agreement allows the
City of Colleyville, TX to join the regional dispatch and jail
operations for the remainder of the initial agreement. This
addition will allow enhanced operational efficiencies while
reducing our portion of the cost associated with this
agreement.
The approval of this agreement will allow each shift in the
dispatch center to have an additional dispatcher to serve
as a dedicated fire service dispatcher on staff and the jail
to increasing staffing by one jailer. Also, both the jail and
dispatch center will now have day and night supervision
on site. Currently supervision is onsite during the day and
the night sergeants supervise the dispatchers and jailers
after normal business hours.
This agreement will be for an initial term of six (6) years
effective October 1, 2010 and ending September 30,
2016 and may be extended by mutual consent of the
parties for two successive five (5) year terms.
Financial
Considerations: The approval of this agreement reduces our annual cost
for dispatch and jail services by $124,226 compared with
the cost for services in FY 2010.
4L- 1
Shana Yelverton
Regional Dispatch and Jail
Page 2 of 2
Financial Impact:
Citizen Input(
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Staff
Recommendation:
The costs associated with this agreement were included
in the FY 2011 DPS Support Services budget.
There has been no citizen input or Board Review related
to Colleyville joining the regional dispatch and jail.
The City Attorney has reviewed the Interlocal Agreement.
Alternatives may include the following:
• Approving as presented
• Decision not to approve and activate the out - clause in
our original Interlocal Agreement which would
necessitate a budget revision to complete
construction of the dispatch and jail spaces at DPS
Headquarter and the hiring of personnel to staff each
function.
Supporting documents include the following items:
• Interlocal Agreement
Staff recommendation to City Council
Interlocal Agreement for combined
services for the cities of Keller,
Colleyville.
is to approve the
dispatch and jail
Southlake, and
4L -2
INTERLOCAL AGREEMENT
FOR COMBINED PUBLIC SAFETY DISPATCHING AND
JAIL SERVICES FOR THE CITIES OF KELLER, SOUTHLAKE AND COLLEYVILLE
THE STATE OF TEXAS )(
COUNTYOF TARRANT )(
THIS ( "AGREEMENT "), is made and entered into by the CITY OF KELLER, TEXAS,
a Home Rule municipal corporation, ( "KELLER "), the CITY OF SOUTHLAKE, TEXAS a
Home Rule municipal corporation, ( "SOUTHLAKE "), and the CITY OF COLLEYVILLE,
TEXAS a Home Rule municipal corporation, ( "COLLEYVILLE ") each acting by and through its
duly appointed and authorized city managers:
WITNESETH:
WHEREAS, KELLER AND SOUTHLAKE entered into an Interlocal Agreement to combine
public safety dispatching ( "Dispatching ") and jail services ( "Jail Services ") back on September
5' 2006, for an initial period of ten (10) years with an option for two successive five (5) year
terms; and
WHEREAS, KELLER AND SOUTHLAKE have been operating continuously under the
Interlocal Agreement; and
WHEREAS, COLLEYVILLE is desirous of joining the agreement by combining public safety
dispatching ( "Dispatching ") and jail services ( "Jail Services ") with KELLER and SOUTHLAKE
to provide their residents and businesses with a more effective and efficient delivery of these key
public safety services; and
WHEREAS, KELLER has the facilities available to perform the Dispatching and Jail Services
for the three cities; and
WHEREAS, KELLER, SOUTHLAKE, and COLLEYVILLE desire to enter into this
Agreement to combine Dispatching and Jail Services to deliver these key public safety services at
the highest level possible for both communities in accordance with the terms and conditions set
forth herein; and
WHEREAS, this Agreement amends and replaces the Interlocal Agreement upon the effective
date of this Agreement; and
WHEREAS, all payments for Dispatching and Jail Services to be made hereunder shall be
made from current revenues available to the paying party; and
WHEREAS, KELLER, SOUTHLAKE and COLLEYVILLE have concluded that this
Agreement fairly compensates the performing party for the Dispatching and Jail Services being
provided hereunder; and
WHEREAS, KELLER, SOUTHLAKE and COLLEYVILLE believe that this Agreement is in
the best interests of KELLER, SOUTHLAKE and COLLEYVILLE; and
WHEREAS, this Agreement is approved by the governing bodies of KELLER, SOUTHLAKE
and COLLEYVILLE; and
WHEREAS, this Agreement is authorized by and in conformance with Chapter 791 of the
Texas Government Code, the Interlocal Cooperation Act (the "Act").
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES AND
CONSIDERATION PROVIDED FOR HEREIN, THE RECEIPT AND SUFFICIENCY OF
WHICH ARE HEREBY CONFIRMED, KELLER, SOUTHLAKE AND COLLEYVILLE
HEREBY AGREE TO THE FOLLOWING:
Section 1. All matters stated above are found to be true and correct and are incorporated
herein by reference as if copied in their entirety.
Section 2. Term. This Agreement shall be for an initial term of six (6) years commencing
on October 1, 2010, and ending September 30, 2016, (the "Initial Term ") and
may be extended thereafter by mutual consent of the parties hereto and for two
successive five (5) year terms. (The renewal terms shall be referred to as the
"First Renewal Term" and "Second Renewal Term ", respectively)
Section 3. Scope of Services to be provided by KELLER. KELLER hereby agrees to
provide SOUTHLAKE and COLLEYVILLE the following equipment, services,
personnel, and facilities:
a. Commencing October 1, 2010, KELLER will provide Jail Services at the
KELLER Police Department. The KELLER Municipal Judge will work with the
SOUTHLAKE and COLLEYVILLE Municipal Judges in establishing a mutually
agreeable daily arraignment protocol of SOUTHLAKE and COLLEYVILLE
prisoners. KELLER will provide the necessary detention officers and other
employees to properly supervise and operate KELLER'S jail facility.
SOUTHLAKE and COLLEYVILLE prisoners shall be released in accordance
with specific written procedures agreed upon by KELLER, SOUTHLAKE and
COLLEYVILLE. Jail Services shall include at a minimum the following:
1. accepting full responsibility for the custodial care of all persons
taken into custody by SOUTHLAKE and COLLEYVILLE and
delivered to the KELLER Police Department jail facility;
2. providing necessary all booking services when accepting
prisoners to the facility;
3. providing SOUTHLAKE and COLLEYVILLE with full access
to inmates for the purpose of conducting interviews or
interrogations, in accordance with reasonable regulations
established by KELLER;
4. making available all prisoners whose presence is requested or
ordered by a court of competent jurisdiction;
5. releasing prisoners for investigative purposes outside the jail
facility when such requests are authorized by a duly authorized
SOUTHLAKE and COLLEYVILLE official;
6. maintaining a log and other applicable records of these and all
other significant events related to SOUTHLAKE and
COLLEYVILLE prisoners.
7. maintaining a service level that complies with all applicable
standards for the jail function as required presently and in the
future by the Commission on Accreditation for Law
Enforcement Agencies, Inc., by maintaining accreditation status
throughout the period of this agreement.
b. On October 1, 2010, KELLER, SOUTHLAKE and COLLEYVILLE will merge
Public Safety Dispatching Services for police, fire and emergency medical
service ( "EMS ") services for KELLER, SOUTHLAKE AND COLLEYVILLE,
at the KELLER Police Department, and KELLER shall provide all such
Dispatching Services for SOUTHLAKE and COLLEYVILLE. The Dispatching
personnel will be KELLER employees and will be under the supervision and
control of the KELLER Chief of Police or his authorized designee. For
identification purposes the KELLER Police Department Dispatch Center will be
identified as the Keller /Southlake /Colleyville Emergency Communications
Center. KELLER shall at all times maintain sufficient staff to perform the
Dispatching Services it provides under this agreement. Dispatching Services
shall mean all public communication functions necessary for the provision by
SOUTHLAKE and COLLEYVILLE of police, fire, and emergency medical
services to SOUTHLAKE's and COLLEYVILLE'S citizens, and shall include at
a minimum the following:
1. answering all SOUTHLAKE and COLLEYVILLE emergency 9-
1-1 calls within ten seconds or less;
2. dispatches emergency calls for Fire /EMS service in one minute
or less 90% of the time;
3. dispatching emergency calls for Police Service in one and a half
minutes or less 90% of the time;
4. providing a dedicated person assigned as a Fire Dispatcher;
5. answering any citizen requests for service placed to the
designated non - emergency number;
6. dispatching police patrol units, fire apparatus, or EMS as
appropriate in response to 9 -1 -1 or other calls, or at
SOUTHLAKE's and COLLEYVILLE's direction;
7. maintaining radio or other remote communications with
SOUTHLAKE's and COLLEYVILLE's police, fire, or EMS
units as necessary to facilitate provision of services;
S. maintaining documentary records according to industry standard
of all dispatching activity.
9. maintaining a service level that complies with all applicable
standards for the communications function as required presently
and in the future by the Commission on Accreditation for Law
Enforcement Agencies, Inc., by maintaining accreditation status
throughout the period of this agreement.
C. KELLER shall make a conditional offer of employment to not less than four (4)
public safety dispatchers currently employed by the Colleyville Police
Department on or before September 1, 2010, for employment with KELLER to
become effective on the merger date of October 1, 2010, contingent upon the
COLLEYVILLE dispatch employees passing a KELLER pre - employment drug
screen. One position will be for the new Detention Officer position, and one
newly created dispatcher position due to the merger. The other two dispatcher
positions are current vacancies. KELLER shall place the COLLEYVILLE
dispatchers on the KELLER dispatch pay scale at the amount closest to their
current hourly base rate at COLLEYVILLE. The dispatcher who elected to be a
jailer will be placed on the appropriate step of the Detention Officer pay scale
closest to his current pay at COLLEYVILLE. Upon employment by KELLER,
COLLEYVILLE Public Safety dispatchers will receive the same employment
benefits provided to KELLER employees at a comparable pay scale. An annual
$4,000 regional dispatcher stipend will be paid on a bi- weekly interval in
addition to the KELLER dispatcher pay scale to all of the employees assigned to
the communications center. This will insure an initial pay increase for all
Colleyville dispatchers who accept a position in KELLER. The COLLEYVILLE
dispatcher electing the position as the Detention Officer will receive an annual
$2,500 regional stipend paid bi- weekly in addition to the pay step on the
KELLER Detention Officer pay scale. All of the Detention Officers will receive
the regional stipend as long as this Agreement is in force.
d. KELLER shall provide SOUTHLAKE and COLLEYVILLE monthly service
reports detailing prisoner counts and dispatching performance measures
including the number of calls for service, response times, number of 911
emergency calls dispatched, and any other statistical reports requested by
SOUTHLAKE and COLLEYVILLE capable of being provided by the CRIMES
records management program.
e. All Human Resource services necessary for the recruitment, screening,
employment, and training of all personnel required to provide Jail Services and
Dispatching to SOUTHLAKE and COLLEYVILLE, including providing all
employee polices and procedures and the administration thereof shall be provided
by KELLER.
f, KELLER shall provide access to SOUTHLAKE'S and COLLEYVILLE'S
warrant information retained at the communications center to the SOUTHLAKE
Department of Public Safety, SOUTHLAKE Municipal Court, COLLEYVILLE
Police Department, COLLEYVILLE Municipal Court, and all other law
enforcement agencies.
g. KELLER will form a standing committee consisting of three (3) SOUTHLAKE
Department of Public Safety employees selected by the Director of the
SOUTHLAKE Department of Public Safety, three (3) KELLER employees
selected by the KELLER Chief of Police, and three (3) COLLEYVILLE
employees to address operational and policy decisions that will arise from
operating the public safety dispatch center and Jail. Supervisors from
SOUTHLAKE and COLLEYVILLE will be invited to attend all staff meetings
called by the Dispatch Manager or Jail Supervisors.
h. KELLER agrees to perform all services under this agreement in a good and
workmanlike manner, and in accordance with all applicable laws and regulations.
Section 4. SOUTHLAKE Obligations. SOUTHLAKE agrees to perform the following:
a. Pay the sum of One Hundred and Twenty-Four Thousand, One Hundred and
Twenty- Four Dollars ($124,121.00) to KELLER for Jail Services for the Fiscal
Year 2010111 beginning on October 1, 2010 and ending on September 30, 2011.
The amount of charges to be established based on the adopted Fiscal Year
2010111 KELLER Police Department Operating budget to operate the KELLER
jail. This payment represents a 28% cost share of all Jail Services by
SOUTHLAKE based on the previous calendar year prisoner count of
SOUTHLAKE arrests (See payment schedule, Section 6.)
b. Pay the sum of Seven Hundred and Twenty -Two Thousand, Forty-Eight Dollars
($722,048.00) to KELLER for their share of expenses to operate the public safety
dispatching center; representing a 42% cost share calculated by using KELLER'S
Fiscal Year 2010111 Budgeted Expenses. (See payment schedule, Section 6.)
C. Pay the sum of Fifty Thousand, Dollars ($50,000.00) for General and
Administrative Charges based on KELLER'S operating budget for Fiscal Year
2010111. (Payment percentages described in Exhibit "A" shall remain the same
for the duration of this agreement.)
d. SOUTHLAKE will continue as a member of the Northeast Tarrant County Radio
Consortium and pay the required member fees, including the radio maintenance
fees for radio control stations within SOUTHLAKE and all mobile and hand -held
radios assigned to the employees of SOUTHLAKE. The fees for the
maintenance agreement for the radio equipment within the public safety dispatch
center will be the responsibility of KELLER and will be part of the annual budget
operating costs subject to cost sharing agreement for dispatching services as
stated in Exhibit "A ".
e. Agree to utilize the CRIMES Records Management System to be compatible
with the CRIMES Computer Aided Dispatch System that will be used by the
public safety dispatching center. SOUTHLAKE will be responsible for the
purchase and maintenance of all computer workstations at SOUTHLAKE
facilities and their own police and fire vehicles or other Public Safety Emergency
equipment. SOUTHLAKE will maintain their own Public Safety records unit at
a Southlake facility and be responsible for all law enforcement and fire reporting
requirements to State and Federal agencies. SOUTHLAKE will also be
responsible for SOUTHLAKE'S record dissemination responsibilities to the
public, except direct inquiries from the public regarding a jail or public safety
dispatching incident.
f. Arrange for the timely delivery of all the required paperwork to properly hold
and arraign SOUTHLAKE prisoners. SOUTHLAKE Department of Public
Safety will be responsible for the transportation of all SOUTHLAKE prisoners to
KELLER'S jail facility. Should the need arise for an in- custody transportation
for emergency medical treatment of a SOUTHLAKE prisoner housed at the
KELLER jail, a KELLER police officer shall provide security for up to two
hours until a SOUTHLAKE police officer can respond to the medical facility to
assume custody.
Section 5. COLLEYVMLE Obligations. COLLEYVILLE agrees to perform the
following:
a. Pay the sum of Ninety -Nine Thousand, Two Hundred and Ninety -Seven Dollars
($99,297) to KELLER for Jail Services for the Fiscal Year 2010111 beginning on
October 1, 2010 and ending on September 30, 2011. The amount of charges to
be established based on the adopted Fiscal Year 2010111 KELLER Police
Department Operating budget to operate the KELLER jail. This payment
represents a 24% cost share of all Jail Services by COLLEYVILLE based on the
previous calendar year prisoner count supplied by COLLEYVILLE. (See
payment schedule, Section 6.)
b. Pay the sum of Two Hundred and Seventy -Five Thousand, Sixty -Six Dollars
($275,066) to KELLER for their share of expenses to operate the public safety
dispatching center; representing a 16% cost share calculated by using KELLER'S
Fiscal Year 2010111 Budgeted Expenses. (See payment schedule, Section 6.)
C. Pay the sum of Thirty-Eight Thousand Dollars ($38,000.00) for General and
Administrative Charges based on KELLER'S operating budget for Fiscal Year
2010111. (Payment percentages described in Exhibit "A" shall remain the same
for the duration of this agreement.)
d. Pay a one -time equipment and configuration cost of approximately Thirty
Thousand Dollars ($30,000.00) to KELLER to prepare the public safety dispatch
center to accommodate the merger of services. KELLER will provide the
necessary documentation to COLLEYVILLE for reimbursement. Exhibit `B" is
an estimate for the costs known at this time. KELLER will retain the title to all
the equipment in the public safety dispatch center and is responsible to properly
maintain and insure the equipment.
e. COLLEYVILLE will continue as a member of the Northeast Tarrant County
Radio Consortium and pay the required member fees, including the radio
maintenance fees for radio control stations within COLLEYVILLE and all
mobile and hand -held radios assigned to the employees of COLLEYVILLE. The
fees for the maintenance agreement for the radio equipment within the public
safety dispatch center will be the responsibility of KELLER and will be part of
the annual budget operating costs, subject to the cost sharing agreement for
dispatching services as stated in Exhibit "A ".
f. Agree to utilize the CRIMES Records Management System to be compatible
with the CRIMES Computer Aided Dispatch System that will be used by the
public safety dispatching center. COLLEYVILLE will be responsible for the
purchase and maintenance of all computer workstations at COLLEYVILLE
facilities and their own police and fire vehicles or other Public Safety Emergency
equipment. COLLEYVILLE will maintain their own Public Safety records unit
at a COLLEYVILLE facility and be responsible for all law enforcement and Ere
reporting requirements to State and Federal agencies. COLLEYVILLE will also
be responsible for COLLEYVILLE'S record dissemination responsibilities to the
public, except direct inquiries from the public regarding a jail or public safety
dispatching incident.
g. Arrange for the timely delivery of all the required paperwork to properly hold
and arraign COLLEYVILLE prisoners. COLLEYVILLE Police Department will
be responsible for the transportation of all COLLEYVILLE prisoners to
KELLER'S jail facility. Should the need arise for an in- custody transportation
for emergency medical treatment of a COLLEYVILLE prisoner housed at the
KELLER jail, a KELLER police officer shall provide security for up to two
hours until a COLLEYVILLE police officer can respond to the medical facility
to assume custody.
Section 6. Payments for Services Performed. All payments for Jail Services
and Dispatching Services except for the one time configuration and equipment payment period
outlined in Section 5.d., hereto shall be paid by SOUTHLAKE and COLLEYVILLE to KELLER
in four (4) equal installments due on the l' day of each calendar quarter beginning October 1,
2010 in advance of the services performed by KELLER for SOUTHLAKE and COLLEYVILLE
for each subsequent calendar quarter of KELLER'S fiscal year and continuing thereafter
throughout the term of the Agreement.
Each annual payment amount for Jail Services shall be in accordance with KELLER'S
Fiscal Year Police Department Operating budgeted amount for the jail adjusted annually to
include budgeted increases in operating costs, and capital costs as anticipated to be approved by
the KELLER City Council during the annual budgeting process for the upcoming Fiscal Year
beginning October 1, multiplied by the cost share amount to be determined by the prisoner count
from the previous calendar year.
Each annual payment for the operation of the public safety dispatching center shall be in
accordance with KELLER'S Fiscal Year Police Department Operating budgeted amount for the
communications center adjusted annually to include budgeted increases in operating costs, and
capital costs as anticipated to be approved by the KELLER City Council during the annual
budgeting process for the upcoming Fiscal Year beginning October 1, multiplied by the cost share
factor. For the first three years of this agreement the cost share factor will be fixed at 42% for
SOUTHLAKE and 16% for COLLEYVILLE. The workload factors in the communications
center include the number of 9 -1 -1 calls answered for each respective city, the number of police,
fire, and EMS calls dispatched and initiated for each respective city for the three years will be
averaged and the cost share formula may then be adjusted up or down for SOUTHLAKE and
COLLEYVILLE for the fourth year of the agreement. Subsequent adjustments during this
agreement will be done once every three years using an average from the preceding three years of
data.
Each annual payments for the General and Administrative Charge shall be based on the fixed
percentages described in Exhibit "A ", adjusted annually, based on KELLER'S respective
departmental budget anticipated to be approved by the KELLER City Council during the annual
budgeting process for the upcoming Fiscal Year beginning October 1.
KELLER shall notify SOUTHLAKE and COLLEYVILLE of the anticipated costs of the Jail
Services and Dispatching Services and general and administrative charges by May 30 of each
fiscal year for budgeting and planning purposes. The final costs will be determined and
communicated in writing when the KELLER City Council adopts the KELLER annual budget,
but shall not exceed the estimate by more than 5 %. The annual cost increase for SOUTHLAKE
and COLLEYVILLE for the Jail Services and Dispatching and general and administrative costs
shall not exceed the percentage increase of the KELLER Police Department's annual operating
budget.
In the event the SOUTHLAKE and COLLEYVILLE City Councils fail or refuse to approve
the annual payment amount set forth in this section by September 25, prior to any fiscal year
during the term of this Agreement, the Agreement shall be deemed to be cancelled, effective at
the end of the then current fiscal year of KELLER.
Section 7. Cancellation.
a. SOUTHLAKE and or COLLEYVILLE shall have the right to terminate, based
on the provisions of this Agreement, if KELLER breaches any of its terms or
fails to perform any of the obligations it imposes, and then fails to cure the
breach or failure within thirty (30) days following written notice from
SOUTHLAKE and or COLLEYVILLE. If the Agreement is terminated under
this paragraph, KELLER shall be entitled to retain money already received
prorated to the period from the last payment until the date of termination, and
shall refund the remainder to SOUTHLAKE and or COLLEYVILLE.
b. After the initial twenty -four (24) months of this agreement, all parties shall have
the right to terminate this Agreement by giving written notice to KELLER at
least twenty -four (24) months prior to the subsequent Fiscal Year, October 1. All
payments by SOUTHLAKE and or COLLEYVILLE to KELLER shall continue
until the cancellation date or as mutually agreed to by both parties. Should either
SOUTHLAKE or COLLEYVILLE choose to cancel this agreement the
remaining city can choose to continue the agreement with KELLER with new
cost sharing formulas developed at that time and. mutually agreed upon.
Section 8. Notices. All notices required or provided for in this Agreement shall be sent to
the following parties by certified mail — return receipt requested:
KELLER
Dan O'Leary, City Manager
City of Keller
P.O. Box 770
Keller, TX 76244
SOUTHLAKE
Shana Yelverton, City Manager
City of Southlake
1400 Main Street
Southlake, TX 76092
COLLEYVILLE
Jennifer Fadden, City Manager
City of Colleyville
100 Main Street
Colleyville, TX. 76034
Section 9. Dispute Resolution. In order to ensure an effective relationship between the
parties and to provide the best possible public services, it is mutually agreed that all questions
arising under this Agreement shall first be handled and attempted to be resolved between the City
Managers of KELLER, SOUTHLAKE and COLLEYVILLE.
All issues regarding the performance of Dispatching, or Jail Services shall be brought directly to
the attention of the KELLER Chief of Police or his authorized designee. Immediate performance
complaints or concerns should be addressed by communicating the problem to the on -duty
dispatch supervisor.
Any issues not resolved hereunder may be referred to the respective governing bodies for
resolution and if necessary, the parties hereby agree to the appointment of a court - certified
(certified in Tarrant County) Mediator to assist in resolving said dispute as a prerequisite to the
filing of any lawsuit over such issues.
Section 10. Venue. Venue for any legal dispute arising pursuant to this Agreement shall
lie in Tarrant County, Texas. No litigation shall be commenced prior to both parties completion
of mediation in accordance with Section 9.
Section 11. All parties mutually agree that KELLER is an independent contractor, and shall
have exclusive control of performance hereunder, and that employees of KELLER in no way are
to be considered employees of SOUTHLAKE or COLLEYVILLE. The employment rights of
KELLER personnel assigned under this agreement will not be abridged.
Section 12. To the extent allowed by law, KELLER hereby agrees to indemnify and otherwise
hold harmless SOUTHLAKE and COLLEYVILLE, its officers, agents and employees in both
public and private capacity against all liability claims, suits, demands, losses, damages, attorney
fees, including all expense of litigation or settlement, or causes of action of any kind which may
arise by reason of injury to or death of any person or for a loss of, damage to, or loss of the use of
any property arising out of or in any way connected to KELLER'S performance of jail services
under this agreement including any intentional or negligent acts or omissions of KELLER'S
officials, officers, agents or employees relating to or arising out of the performance of the jail
services.
KELLER, SOUTHLAKE AND COLLEYVILLE each agree to accept full responsibility for the
actions of their own officers, agents and employees in the operation of the communications
center, or in the performance or use of dispatching services under this agreement, and each party
hereby agrees to indemnify and otherwise bold harmless the other party, its officers, agents and
employees in both public and private capacity against all liability claims, suits, demands, losses,
damages, attorney fees, including all expense of litigation or settlement, or causes of action of any
kind which may arise by reason of injury to or death of any person or for a loss of, damage to, or
loss of the use of any property arising out of or in any way connected to the intentional or
negligent acts or omissions of that party, its officers, agents or employees, in the operation of the
communications center, or in the performance or use of dispatching services under this
agreement.
It is expressly understood and agreed that, in the execution of this Agreement, KELLER
SOUTHLAKE and COLLEYVILLE do not waive, nor shall be deemed hereby to waive any
immunity or defense that would otherwise be available to or against claims arising in the exercise
of governmental functions relating hereto or otherwise. By entering into this Agreement,
KELLER, SOUTHLAKE and COLLEYVILLE do not create any obligations express or implied,
other than those set forth herein, and this Agreement shall not create any rights in any parties not
signatory hereto.
Section 13. In the event that the jail and or communications center located at the KELLER
Police Facility is damaged due to a natural or a man made disaster and is unusable, KELLER will
have a contingency plan to continue to provide the services under this Agreement at another
facility within Northeast Tarrant County.
Section 14. Annually, at the time the cost for Jail Services and Dispatching Services are re-
calculated, this Agreement will be reviewed by both parties for needed clarification and or
revisions. This Agreement may only be modified, changed or altered at any time, upon mutual
agreement of parties, provided that any such modification, change and/or alteration be reduced to
writing, and approved by the governing bodies of KELLER, SOUTHLAKE and
COLLEYVILLE.
Section 15. This Agreement has been approved by the governing bodies of KELLER,
SOUTHLAKE and COLLEYVILLE respectively. The execution of this Agreement has been
authorized by an act of the governing bodies of KELLER, SOUTHLAKE and COLLEYVILLE at
a duly called and posted meeting.
IN WITNESS WHEREOF, we have hereunto set our hands this the V a day of/
2010, in duplicate originals.
TEXAS
P.L. McGrail
Mayor
By: Dan O'Lear`
City Manager
CITY OF SOUTHLAKE, TEXAS
By: John Terrell
Mayor
By: Shana Yelverton
City Manager
10
FISCAL YEAR 2010/11
COMBINED DISPATCH AND JAIL BUDGETS
And GENERAL AND ADMINISTRATIVE CHARGES
FOR SERVICES TO THE CITIES OF SOUTHLAKE AND COLLEYVILLE.
OPERATING BUDGET FOR KELLER/SOUTHLAKE /COLLEYVILLE
EMERGENCY COMMUNICATIONS CENTER FISCAL YEAR 2010/2011
$1,719,163
Includes twenty (2 1) full -time employee
equivalents (FTEs), 19 public safety dispatchers, 1 communications
supervisor, 1 communications center manager; operations, records keeping,
building capital and maintenance costs.
Southlake Annual Service Level at 42% cost share
Colleyville Annual Service Level at 16% cost share
$ 722,048
$ 275,066
OPERATING BUDGET FOR JAIL SERVICES FISCAL YEAR 2010/11.
Includes six (6) full -time employee equivalents, detention officers;
operations, capital , and maintenance costs.
Southlake Annual Service Level at 28% cost share.
Colleyville Annual Service Level at 24% cost share.
GENERAL AND ADMINISTRATIVE CHARGES (1)
Includes services of Police Administration,
Human Resources, Information Services.
Southlake
Colleyville
TOTAL ANNUAL COST FOR FISCAL YEAR 2010 /11
Southlake
Colleyville
(1)
PERCENT ( %) OF RESPECTIVE ANNUAL
OPERATING BUDGET USED:
Police Administration
Human Resources
Southlake Colleyville
4.5% 2.5%
4% 2%
$ 413,736
$ 124,121
$ 99,297
$ 50,000
$ 38,000
$ 896,169
$ 412,363
Information Services 2.6% 2.5% EXHIBIT A
ESTIMATED EQUIPMENT AND CONFIGURATION COSTS TO BE PAID BY
COLLEYVILLE
TO PREPARE THE EMERGENCY COMMUNICATIONS CENTER
• Computer
• Dispatch Furniture
• Additional Phone /radio recording licensing fee
• Dispatch Wireless Headset
• Gold -Elite Radio Console
• Motorola Installation Cost
• Estimate Total
$2,000
$2,000
$ 850
$1,100
$15,900
$ 8,840
$30,690
EXHIBIT B
ATTEST:
p
i
City Secretary
CITY OF COLLEYVILLE, TEXAS
By: David Kelly
Mayor
ennifer ad en
ity Manager
ATTEST:
Cy'hthia Single
City Secretary
ATTEST:
By: Lori Farwell
City Secretary
on
AS TO
City Attorney
eNA a ' —
By: Matthew Boyle
City Attorney for Colleyville
By :Allen Taylor
City Attorney for Southlake
11