Loading...
2010-09-09 P&Z Meeting OF'FICIAL RECORD CI TY O F S OUTH LAKE TEXAS JOINT CITY COUNCIL AND PLANNING AND ZONING COMMISSION WORK SESSION MINUTES — SEPTEMBER 9, 2010 LOCATION: Southlake Town Hall 1400 Main Street Council Chambers Southlake, Texas 76092 TIME: 5:30 p.m. CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Laura K. Hill, Deputy Mayor Pro Tem Brandon Bledsoe, and Councilmembers Carolyn Morris, Pamela A. Muller, Jeff Wang and Al Zito. CITY COUNCIL ABSENT: None. PLANNING AND ZONING COMMISSION PRESENT: Chairman Darrell Faglie, Vice - Chairman Robert Hudson, and Commissioners Jim Hamel (arrived at 5:15 p.m.), Brigham McCown, Shahid Shafi, and Michael Springer (arrived at 7:08 p.m.). PLANNING AND ZONING COMMISSION ABSENT: Commissioner Joe Lancor. STAFF PRESENT: Assistant City Manager / Director of Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Director of Economic Development Greg Last, Director of Planning and Development Services Ken Baker, Planner II Richard Schell, Planner I Lorrie Fletcher, Planner I Daniel Cortez, Administrative Secretary Stephanie Breitbarth, Director of Public Works Bob Price, City Attorney Bryn Meredith, and City Secretary Lori Payne. Agenda Item No. 1. Call to order. Mayor Terrell called the meeting to order at 5:08 p.m. Agenda Item No. 3. Discussion: Overview of preliminary ambient air quality test results; and Agenda Item No. 4.Discussion: Overview of groundwater research. Director Baker made initial comments and then introduced the consultant from Kleinfelder, Dr. Kenneth Tramm. Dr. Tramm presented the findings of the Air Quality Study conducted in Southlake and answered the Council's and the Commissioner's questions. Agenda Item No. 2A. Executive Session. Mayor Terrell announced the City Council and the Planning and Zoning Commission would be going into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). City JOINT CITY COUNCIUP &Z COMMISSION WORK SESSION MINUTES, SEPTEMBER 9, 2010 Page 1 of 2 Council and the Planning and Zoning Commission adjourned for Executive Session at 6:04 p.m. Executive Session began at 6:15 p.m. and ended at 7:15 p.m. Agenda Item No. 2B. Reconvene. Mayor Terrell reconvened the work session at 7:20 p.m. and asked if any action was necessary from Executive Session. No action was necessary. Agenda Item No. 5. Discussion: Review of the City's Comprehensive Plan, Zoning Ordinance, Gas and Oil Well Drilling and Production Ordinance and Road Repair Agreement. This item was not discussed. Agenda Item No. 6. Discussion: Other items related to gas drilling and production. This item was not discussed. Agenda Item No. 7. Meeting adjourned. Mayor Terrell adjourned the meeting at 7:20 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. Al 414 . . John Terrell Mayor ATTEST: 4 yY A W , ., J [[•""``"" Lori Payne W d^-, City Secretary ��a .: HOC+ & ® ,,.:.. , ,,, ,A, ,Le 4 --7-- Darrell Faglie 0 Planning and Zoning Commission Chairman / r 'Ili/IA Y `'J ' f A. Step anie Bre "t• . rth Commission Secretary JOINT CITY COUNCIUP &Z COMMISSION WORK SESSION MINUTES, SEPTEMBER 9, 2010 Page 2 of 2 i Elj CITY OF SOUTHLAKE TEXAS JOINT CITY COUNCIL AND PLANNING AND ZONING COMMISSION WORK SESSION SEPTEMBER 9, 2010 LOCATION: Southlake Town Hall 1400 Main Street Council Chambers / Executive Conference Room Southlake, Texas 76092 TIME: 5:00 p.m. 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at any time during the meeting that a need arises for the City Council and the Planning and Zoning Commission to seek advice from the City Attorney as to the posted subject matter of this meeting. 1. Section 551.071: Consultation with attorney a. Seek advice of the city attorney regarding gas drilling and production and gas utility companies. b. Seek advice of the city attorney regarding conflict of interest — Discuss Chapter 171 and City Code of Ethics. B. Reconvene: Reconvene the meeting and take any action necessary on items discussed in Executive Session. 3. Discussion: Overview of preliminary ambient air quality test results. 4. Discussion: Overview of groundwater research. 5. Discussion: Review of the City's Comprehensive Plan, Zoning Ordinance, Gas and Oil Well Drilling and Production Ordinance and Road Repair Agreement. 6. Discussion: Other items related to gas drilling and production. 7. Meeting adjourned. City of Southlake values: Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork City of Southlake Joint City Council - P8Z work session agenda September 9, 2010 Page 2 of 4 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, September 3, 2010, by 5:00 p.m., pursuant to the Texas Government Code, Chapter 551. A/(k1 Lori Payne, TR 0 • , City Secretary If you plan to attend this public meetih'g and have a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817 - 748 -8016 and reasonable accommodations will be made to assist you. City of Southlake Joint City Council - P&Z work session agenda September 9, 2010 Page 3 of 4 EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and /or contemplated litigation subjects: 1. Jayson Steele vs. City of Southlake. August 2008. 2. Pending Public Information Act requests. 3. Texas Attorney General litigation defending the constitutionality of the Texas Open Meetings Act. 4. Legal issues regarding the Barnett Shale gas extraction and transportation. Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. Section 418.183(0: Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical City of Southlake Joint City Council - P8Z work session agenda September 9, 2010 Page 4 of 4 plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism - related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety The City Council may discuss emergency management plans involving pipeline safety and /or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. CITY OF SOUTHLAKE TEXAS 1 REGULAR PLANNING AND ZONING COMMISSION MEETING SEPTEMBER 9, 2010 2 3 LOCATION: 1400 Main Street, Southlake, Texas 4 Work Session - Executive Conference Room, Suite 268 of City Hall 5 or City Council Chambers of City Hall 6 Regular Session - City Council Chambers of City Hall 7 8 WORK SESSION: 9 10 CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Laura K. Hill, Deputy Mayor Pro 11 Tem Brandon Bledsoe and Council Members Carolyn Morris, Pamela A. Muller, Al Zito and Jeff 12 Wang. 13 14 CITY COUNCIL ABSENT: None. 15 16 COMMISSIONERS PRESENT: Chairman Darrell Faglie, Vice - Chairman Robert Hudson and 17 Commissioners Michael Springer (arrived at 7:08 p.m.), Brigham McCown, Jim Hamel (arrived at 18 5:15 p.m.) and Shahid Shafi. 19 20 COMMISSIONERS ABSENT: Joe Lancor 21 22 STAFF PRESENT: Jim Blagg, Assistant City Manager /Director of Public Safety; Ben Thatcher, 23 Assistant City Manager; Greg Last, Director of Economic Development; Ken Baker, Director of 24 Planning & Development Services; Richard Schell, Planner II; Daniel Cortez, Planner I; Lorrie 25 Fletcher, Planner 1; Bob Price, Director of Public Works; Cheryl Taylor, Civil Engineer; Bryn 26 Meredith, City Attorney; Lori Payne, City Secretary; and Stephanie Breitbarth, Commission 27 Secretary. 28 29 Work Session Item No. 1 — Cali to Order: Mayor Terrell called the joint City Council and Planning 30 and Zoning Commission Work Session to order at 5:08 p.m. 31 32 Work Session Item No. 3 - Discussion: Overview of Preliminary Ambient Air Quality Test 33 Results; and, Work Session Item No. 4 - Discussion: Overview of Groundwater Research: Ken 34 Baker, Director of Planning & Development Services, made initial comments and introduced consultant 35 Dr. Kenneth Tramm with Kleinfelder. 36 37 Dr. Kenneth Tramm, Kleinfelder, presented preliminary ambient air quality test results and 38 groundwater research and responded to questions from the Council and Commission. 39 40 Work Session Item No. 2A- Executive Session: Mayor Terrell called for an Executive Session at 41 6:04 p.m. Pursuant to Section 551.071, Texas Government Code, the Commission may meet in 42 executive session to consult with the City Attorney regarding matters authorized by Section 551.071, 43 including matters posted on this agenda. Executive Session began at 6:15 p.m. and ended at 7:15 44 p.m. 45 46 Work Session Item No. 2B — Reconvene: Mayor Terrell reconvened the Work Session at 7:20 47 p.m., no action necessary on items discussed in Executive Session. 48 Planning and Zoning Commission Meeting — September 9, 2010 Page 1 of 3 49 Work Session Item No. 5 — Discussion: Review of the City's Comprehensive Plan, Zoning 50 Ordinance, Gas and Oil Well Drilling and Production Ordinance and Road Repair Agreement: 51 This item was not discussed. 52 53 Work Session Item No. 6 — Discussion: Other Items Related to Gas Drilling and Production: This 54 item was not discussed. 55 56 Work Session Item No. 7 — Meeting Adjournment: Mayor Terrell adjourned the Work Session at 57 7:20 p.m. 58 59 REGULAR SESSION: 60 61 COMMISSIONERS PRESENT: Chairman Darrell Faglie, Vice - Chairman Robert Hudson and 62 Commissioners Michael Springer, Brigham McCown, Jim Hamel and Shahid Shafi. 63 64 COMMISSIONERS ABSENT: Joe Lancor 65 66 STAFF PRESENT: Dennis Killough, Deputy Director of Planning & Development Services; Daniel 67 Cortez, Planner I; Lorrie Fletcher, Planner I; Bob Price, Director of Public Works; Cheryl Taylor, Civil 68 Engineer; Steve Anderson, Civil Engineer; and Stephanie Breitbarth, Commission Secretary. 69 70 Agenda Item No. 1 — Call to Order: Chairman Faglie called the regular meeting to order at 7:23 p.m. 71 72 Agenda Item No. 2 — Executive Session: No Executive Session was taken by the Commission. 73 74 Agenda Item No. 3 — Approval of Minutes: Chairman Faglie opened discussion of the minutes of 75 the Regular Planning and Zoning Commission meeting held on August 19, 2010. 76 77 Made a motion to approve the minutes of the Regular Planning and Zoning Commission meeting 78 held on August 19, 2010. 79 80 Motion: Hudson 81 Second: Springer 82 Ayes: Shafi, McCown, Hudson, Hamel, Springer, Faglie 83 Nays: None 84 Abstain: None 85 Approved: 6-0 86 Motion: Approved 87 88 Agenda Item No. 4 — Administrative Comments: Dennis Killough, Deputy Director of Planning & 89 Development Services, stated that there were no administrative comments at this time. 90 91 Agenda Item No. 5 - ZA10 -050, Specific Use Permit for Shade Structures for Fireplug Inn: 92 Daniel Cortez, Planner I, presented this item to the Commission for a Specific Use Permit for Shade 93 Structures for Fireplug Inn, on property being described as Lot 3R11 R2, Green Meadow 94 Subdivision, Southlake, Tarrant County, Texas and being located at 2251 East Continental 95 Boulevard, Southlake, TX. Current Zoning: I1 — Light Industrial Zoning District. SPIN Neighborhood 96 #8. The Owner is Journey 5 Ventures, LLC. The Applicant is Fireplug Inn. 97 98 Nancy Wahl, 2251 E. Continental Boulevard, Southlake, TX; was present and spoke on this item 99 and was available to responded to questions from the Commission. Planning and Zoning Commission Meeting — September 9, 2010 Page 2 of 3 100 101 Chairman Faglie opened the public hearing. 102 103 No one from the audience came forward to speak. 104 105 Chairman Faglie closed the public hearing and called for further discussion. No further discussion 106 took place. 107 108 Made a motion to approve ZA10 -050, Specific Use Permit for Shade Structures for Fireplug Inn, 109 subject to Site Plan Review Summary No. 1, dated September 2, 2010. 110 111 Motion: Hudson 112 Second: Springer 113 Ayes: Shafi, McCown, Hudson, Hamel, Springer, Faglie 114 Nays: None 115 Abstain: None 116 Approved:6 -0 117 Motion: Approved 118 119 Agenda Item No. 6 - Meeting Adjournment: Chairman Faglie adjourned the meeting at 7:30 p.m. 120 on September 9, 2010. 121 122 123 124 /t - �---- 125 Darrell Faglie 126 Chairman 127 128 ATTEST: 129 130 132 C [O /(24 / G _0/ `` ���lJ t N 133 Step h€ J. Br arth 134 Commission Secretary Planning and Zoning Commission Meeting — September 9, 2010 Page 3 of 3 Joint City Council /P &Z Commission meeting Southlake Council Chambers Time Speaker Note 5:08:15 PM Mayor Terrell Called the joint work session to order. 5:08:28 PM Ken Baker Introduction of Kleinfelder consultant, Dr. Kenneth Tramm and reviewed the order of events for the meeting. 5 :10:26 PM Dr. Kenneth Preliminary comments. Tramm of Kleinfelder 5 :55:27 PM Dr Tramm Concluded presentation and answered questions 5:56:43 PM Ken Baker Identified water wells in drill area 6:04:45 PM Mayor Terell Called for an executive session 7:20 :26 PM Mayor Terrell Reconveined from executive session and adjourned the joint work session. 7:23:55 PM Chairman Brought the regular meeting of the Planning & Zoning Commission Faglie meeting to order. 7:24:07 PM Chairman Consider the minutes from the August 19, 2010 Planning & Zoning Faglie Commission meeting. 7:24 :16 PM Vice- Made a motion to approve the minutes from th August 19, 2010 Chairman Planning & Zoning Commission; Commissioner Springer 2nd the Hudson motion; Approved 6 -0. 7:24:42 PM Chairman Consider Administrative Comments. Dennis Killough, Deputy Director' Faglie of Planning & Development Services, stated there were no comments at this time. 7:24:51 PM Chairman Consider ZA10 -050, Specific Use Permit for Shade Structures for • Faglie Fireplug Inn, Daniel Cortez, Planner I, presented this item to the Commission. 7 :27 :58 PM Chairman Called for the applicant Faglie • 7 :28:05 PM Nancy Wahl 2251 E Continental Blvd., Southlake, TX; was present and • responded to questions from the commission. 7:29 :23 PM Chairman Opened the Public Hearing; no one was present to speak on this Faglie item. 7:29:29 PM Chairman Closed the Public Hearing. Faglie 7:29:33 PM Chairman Consider discussion from the Commission; no further discussion Faglie took place. 7:29:36 PM Vice- Made a motion to approve ZA10 -050, Specific Use Permit for Shade • Chairman Structures for Fireplug Inn, subject to Site Plan Review Summary No. Hudson 1, dated September 2, 2010; Commissioner Spinger 2nd the motion; . Approved 6 -0. 7 :30:26 PM Chairman Adjourned the meeting. Faglie 9/9/2010 1 of 1 CITY OF SOUTHLAKE TEXAS PLANNING AND ZONING COMMISSION MEETING: SEPTEMBER 9, 2010 LOCATION: 1400 Main Street, Southlake, Texas Work Session Executive Conference Room, Suite 268 of City Hall Or City Council Chambers of City Hall Regular Session City Council Chambers of City Hall JOINT WORK SESSION: 5:00 P.M. Joint Work Session of the City of Southlake City Council and Planning and Zoning Commission. 1. Call the Work Session to Order. 2. A. Executive Session: Pursuant to Section 551.071, Texas Government Code, the City Council and the Planning and Zoning Commission may meet in executive session to consult with the City Attorney regarding matters authorized by Section 551.071 including matters posted on this agenda. 1. Section 551.071: Consultation with attorney: a. Seek advice of the city attorney regarding gas drilling and production and gas utility companies. b. Seek advice of the city attorney regarding conflict of interest: Discuss Chapter 171 and City Code of Ethics. B. Reconvene: Reconvene the meeting and take any action necessary on items discussed in Executive Session. 3. Discussion: Overview of preliminary ambient air quality test results. 4. Discussion: Overview of groundwater research. 5. Discussion: Review of the City's Comprehensive Plan, Zoning Ordinance and Gas and Oil Well Drilling and Production Ordinance and Road Repair Agreement. 6. Other items related to gas drilling and production. 7. Work Session Adjournment REGULAR SESSION: 7:00 P.M. or immediately following the work session. 1. Call to Order. 2. A. Executive Session: Pursuant to Section 551.071, Texas Government Code, the Commission may meet in executive session to consult with the City Attorney regarding matters authorized by Section 551.071, including matters posted on this agenda. 1. Section 551.071: Consultation with attorney: PLANNING AND ZONING COMMISSION AGENDA September 9, 2010 PAGE 2 a. Seek advice of the city attorney regarding gas drilling and production and gas utility companies. b. Seek advice of the city attorney regarding conflict of interest: Discuss Chapter 171 and City Code of Ethics. B. Reconvene: Reconvene the meeting and take any action necessary on items discussed in Executive Session. 3. Approval of the minutes for the Planning and Zoning Commission meeting held on August 19, 2010. 4. Administrative Comments. REGULAR AGENDA: 5. Consider: ZA10 -050, Specific Use Permit for Shade Structures for Fireplug Inn, on property being described as Lot 3R11 R2, Green Meadow Subdivision, Southlake, Tarrant County, Texas and being located at 2251 East Continental Boulevard, Southlake, TX. Current Zoning: 11 Light Industrial Zoning District. SPIN Neighborhood #8. PUBLIC HEARING 6. Consider: MEETING ADJOURNMENT CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, September 3, 2010, by 6:00 p.m., pursuant to the Texas overnment Code, Chapter 551. i Lori Payne, TRW? A a City Secretary 's .e oa If you plan to attend this pu&p m tang° nd have a disability that requires special needs, please advise the City Secretary 48 hours in advafio,'f',1707`48 -8016, and reasonable accommodations will be made to assist you.