Item 9AM E M O R A N D U M
(June 25, 2008)
To:
Shana K. Yelverton, City Manager
From:
Jim Blagg, Assistant City Manager
Subject:
Item 9A:Approve renewal of the solid waste services
contract with Republic Waste Services including proposed
amendments.
Action
Requested:
City Council approval of Item 9A:Approve renewal of the
solid waste services contract with Republic Waste Services
(Republic) including proposed amendments.
Background
Information:
On March 22, 2007, the City of Southlake entered into a
contract with Republic Waste Services of Texas, Ltd. for
residential and commercial refuse collection. This contract
was effective May 1, 2007 and will terminate October 31,
2008. The contract also includes two provisions for renewal:
one for eighteen months and a second for five years.
Several performance measures are detailed in the contract
and include limits on the amount of customer complaints,
time to resolve those complaints as well rating an 85% good
or excellent response rate on the citizen survey. During the
first nine months of the contract, Republic has exceeded all
of these performance measures.
As the current contract is set to expire in October, staff
began negotiating a new contract in May 2008. Throughout
those negotiations, Republic submitted a number of reasons
for amending the current contract as opposed to renewal
under the current terms including:
1. Residential Load and Disposal Expense: Republic
initially estimated 32 lbs per collection or 1.66 tons per
household per year. The other cities in the area for
which Republic provides collection services, such as
Mansfield, Arlington, North Richland Hills, and Grand
Prairie, all average approximately 25 lbs per collection.
Given the differences in the communities, Republic
projected Southlake volume to be 28% heavier. Actual
disposal volume in Southlake is 42 lbs per collection, or
2.18 tons per household per year, which is 68% heavier
than other nearby communities.
On 7,900 residential units, this per collection disposal
volume variance yields and additional 4,100 tons of
residential disposal expense per year or 20 tons each
collection day. At $21.50 per ton, the per ton disposal
rate, the additional disposal volume results in $86,000 in
additional disposal expense each year.
2. Residential Labor Expense: There is a direct relationship
between the amount of disposal volume to collect and
the labor necessary to complete the collection. As noted
above in the Residential Load and Disposal Expense
section, Republic is collecting, on average, an additional
20 tons each collection day from Southlake residents.
On an annualized basis, residential labor is $131,000
higher than the initial projection.
3. Diesel Fuel Prices: Fuel prices were $2.50 per gallon
when Republic commenced service in May 2007.
Recent diesel fuel purchases were $4.45 per gallon.
Republic uses approximately 100,000 gallons in fuel
each year to provide services in Southlake. On a go-
forward basis, this represents $195,000 in added fuel
expense. 50% of the fuel consumed is used to provide
Commercial and Industrial services. At current fuel
prices, the fuel cost related to provision of commercial
and industrial services is $97,500 more per year, a 78%
increase in fuel prices.
4. Other cost items: Other cost items, such operating labor,
tires, maintenance parts, utilities, disposal and insurance
also increase from year to year. These costs normally
increase at rates consistent with a typical CPI index. 2.5-
5%. For example, Republic pays a competitive wage to
attract and retain qualified employees. Republic also
provides our employees a cost of living and merit
adjustment in wage each year. On average, the
adjustment is 3%.
The amendments proposed with the renewal of the contract
with Republic include:
1. Rate scheduled adjustment
Oct-08 Oct-09 Oct-10 Oct-11 Oct-12
Commercial 7.5% 8.2% CPI CPI CPI
Residential n/a 8.0% CPI CPI CPI
Fuel See rate See rate See rate See rate See rate
Surchargeschedulescheduleschedulescheduleschedule
The table above proposes a 7.5% rate commercial rate
adjustment in October 2008 in addition to a fuel surcharge
detailed in Exhibit E (explained in detail below).
If approved, a 7.5% increase in commercial and industrial
rates would adjust the rate schedule in Exhibit A of the
contract. See attached for the current Exhibit A as well as
the amended Exhibit A.
An additional proposed adjustment in October 2009 will
increase commercial rates 8.2% and residential rates 8.0%.
The fuel surcharge will also be added at this time.
The proposed residential rate adjustment of 8.0% would
increase residential service a total of $.82 per month.
Provisions in the proposed contract allow the parties to
negotiate this increase down should Southlake reduce its
waste stream thereby reducing the residential load and
related expenses for Republic. Measures will be proposed
in the coming month to amend the solid waste ordinance to
prohibit the bagging of grass clippings and require
landscapers to haul off yard waste. Staff will also be working
with Republic to promote Southlake’s leaf recycling program.
Rates for October 2010 through October 2012 will be
adjusted according to the Consumer Price Index (CPI) which
shall be no more than a 6% and no less than a 3%
adjustment. The CPI represents all goods and services
purchased for consumption by the reference population (U or
W) BLS has classified all expenditure items into more than
200 categories, arranged into eight major groups. Rates in
these years will also be subject to a fuel surcharge. All
increases during these years will be capped at 6% total
which includes the CPI adjustment plus the applicable fuel
surcharge.
The average price per gallon for diesel fuel for the period
since the previous price adjustment and Exhibit E, a
schedule attached to the amended contract, shall be used to
determine the applicable fuel surcharge percentage. The
fuel prices published by the Department of Energy for the
Gulf Coast Region shall be used to determine the average
fuel price. In Year 2, commencing October 1, 2009, and
every year thereafter, the fuel surcharge percentage shall be
the applicable percentage as determined by the schedule
less any fuel surcharge percentage which was implemented
in prior year(s). For example, if in 2008, commercial rates
are subject to a 1.8% fuel surcharge and in 2009, the
average fuel cost falls in comparison to the previous year
resulting in a fuel surcharge calculation of 1%, the applicable
surcharge in 2009 will be .8% or the 2008 surcharge – 2009
surcharge. This will prevent the surcharge from being
compounded year to year.
2. Addition of Commercial recycling service
Republic will begin offering recycling service to its
commercial customers through the use of a six or eight yard
container which can be emptied up to four times per week
depending on the size of the container. Acceptable
materials include cardboard, office paper, newspaper, plastic
and aluminum. Republic will also provided recycling service
to city facilities free of charge.
3. Contract extension options
The proposed amended contract includes two extension
options. The first, a five year extension, will be effective in
October 2008 with a second five year extension available in
October 2013, based on performance. It is important to note
that during the negotiation portion leading up to each
October rate adjustment (as detailed above), should the
parties not come to a resolution, there is a 180 day out
clause whereby either party can terminate the contract giving
180 days notice.
Financial
Considerations:
An increase in rates will increase the franchise fees received
by the City. The City collects ten percent (10%) of the total
monthly dollar amount collected for residential and
commercial / industrial billing.
Citizen Input/
Board Review:
N/A
Legal Review:
The proposed contract and amendments have been
reviewed and approved by the City Attorney.
Alternatives:
1. Adopt proposed contract as amended
2. Adopt modified amendments and Republic could give
180 day notice
3. City denies approval of proposed contract, gives 180 day
notice and seeks alternative solid waste service provider
Supporting
Documents:
1. Proposed amended contract for Residential and
Commercial Refuse Collection
2. Amended Exhibit A showing October 2008 rates
3. Exhibit E showing fuel surcharge rate schedule
Staff
Recommendation:
Staff recommends approval of Item 9A:Approve renewal of
the solid waste services contract with Republic Waste
Services (Republic) including proposed amendments.
AMENDMENT TOCONTRACT FOR RESIDENTIAL AND
COMMERCIAL REFUSE COLLECTION
THE STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF TARRANT
The CITY OF SOUTHLAKE, a municipal corporation located in Tarrant County, Texas,
hereafter called “City”, acting by and through its duly authorized City Manager, and
Republic Waste Services of Texas, Ltd. a Texas limited partnership, acting by and
through its duly authorized officer, hereinafter called “Contractor”, effective October 1,
2008, do enter into this Amendment to Contract for Residential and Commercial Refuse
Collection (the “Amendment”), which amends the Contract for Residential and
Commercial Refuse Collection entered into between the parties commencing April 30,
2007 (hereinafter referred to as “Contract”). The Contract was previously amended by
letter dated May 6, 2008 (the “Letter Amendment”). Effective as set forth in Section VI
herein, the parties amend the Contract as follows:
I.
Section V “Fees and Rates”, Subsection (a) “Rates” of the Contract is superseded
and replaced with the following:
Rates:
(a) The rates to be charged by Contractor for refuse collection through
September 30, 2013, will be those set forth in Exhibit “A” attached to this Amendment,
the Rate Sheet, as modified from time to time as set forth herein and incorporated herein
for all purposes (“Rates”). The Rates are comprised of Residential Rates and
Commercial Rates, as defined herein. These Rates will be binding and considered part of
this contract. In addition, commencing October 1, 2008, a Fuel Surchage, in the amount
reflected in the Fuel Surcharge Sheet, as shown in Exhibit “E” attached to this
Amendment will be added to the Rates to be charged by Contractor for refuse collection.
II.
Exhibits A-E attached to this Amendment, supersede and replace Exhibits A-D
attached to the Contract.
Section V “Fees and Rates”, Subsection (b) “Modification of Rates” of the
Contract is superseded and replaced with the following:
Modification of Rates:
(b) Contractor shall maintain such Rates as shown in
Exhibit “A” attached hereto until September 30, 2009, as modified by the Fuel Surcharge.
From time to time as set forth herein the Residential collection Rates will be adjusted
(“Residential Rates”). Likewise, from time to time as forth herein the Commercial
collection Rates will be adjusted (“Commercial Rates”). On October 1, 2009 Residential
Rates and the Commercial Rates will be calculated as follows: the Commercial Rates
will be the Rates shown in Exhibit “A” attached hereto for Commercial Front Load and
Commercial Roll off collections increased by 8.2%. On October 1, 2009 the Residential
Rates will be the Rates shown in Exhibit “A” attached hereto for residential collections
increased by eight percent (8%); unless the average weight per residential household
(“Avg Weight”) decreased materially from the prior year. If the Avg Weight decreases
materially for the prior year, the total increase to the Residential Rates may be less than
eight percent (8%), the amount of actual decrease from eight percent (8%) to be agreed to
between the parties based upon the amount of the decrease in the Avg Weight. Annually
thereafter, the Residential Rates and Commercial Rates will be increased by the CPI (as
defined below); but the increase will be at least three percent (3%) and no more than six
percent (6%) for any given year. The CPI will be the CPI for All Urban Consumers (CPI-
U, Series ID CUURA316SA0,CUUSA316SA0) for the Dallas-Fort Worth, Texas Area
for the previous twelve months according to the most recently published data from the
Bureau of Labor Statistics of the U.S. Department of Labor. Each increase of the Rates
will be calculated based on the value of the Residential Rates and Commercial Rates at
the end of the prior period. In addition, an additional extraordinary increase
("Extraordinary Increase") may be requested by the Contractor. An Extraordinary
Increase must be for fees or expenses not already accounted for in the CPI or the Fuel
Surcharge, or substantially underrepresented in either, and may only be requested when a
future extraordinary fee, expense, law, or, regulation makes the provision of the services
by Contractor called for by this Contract not economically feasible for the Contractor. In
support of any Extraordinary Increase, Contractor shall furnish evidence as to the need
for the Extraordinary Increase to the City Manager, or designee. For any Extraordinary
Increase in the Rates, if the City Manager agrees with the increase proposed by
Contractor, then the City Manager will recommend acceptance of the Extraordinary
Increase to the City Council for its approval, disapproval, or modification. If the City
Manager does not agree with the Extraordinary Increase, Contractor and the City
Manager, or designee, will attempt in good faith, including non-binding mediation, to
agree to an amount of the Extraordinary Increase that the City Manager will recommend
to the City Council. If an agreement is reached, City Manager will recommend the agreed
upon Extraordinary Increase to the City Council for its approval, disapproval, or
modification. If no agreement can be reached, the City Manager will submit the
Contractor’s proposed Extraordinary Increase to the City Council for its approval,
disapproval, or modification. The parties agree to negotiate in good faith regarding any
Extraordinary Increase.
III.
Section VII “Contractor’s Collection Duties and Responsibilities”, Subsection (c)
“Commercial and Industrial Collections” of the Contract is hereby superseded and
replaced with the following:
Commercial Front Load and Commercial Roll Off Collections.
(c)
Commercial Container Specifications:
(1) Contractor agrees to
make commercial containers for storage of garbage, refuse, brush,
Construction Debris, and/or debris, as the case may be, available upon
request of the owner or occupant of any premises (at such owner’s or
occupant’s expense) within the corporate limits of City, excluding single
family and two family residences. The commercial containers provided
by Contractor shall be (i) equipped with suitable covers to prevent
blowing or scattering of refuse while being transported for disposal of
their contents, (ii) maintained in good repair, appearance, and in a sanitary
condition, and (iii) clearly marked with Contractor’s name and telephone
number in letters not less than two (2) inches in height. If collection is
from a commercial container, that container should be located on a
concrete pad to accommodate collection equipment.
Commercial Recycling
(2)
(a) Contractor agrees to make commercial containers for
storage of Recyclable commodities for each commercial premise
available upon request of the owner or occupant of any premises
(at such owner’s or occupant’s expense) within the corporate limits
of the City, excluding single family and two family residences.
Said containers will be a minimum of eighteen gallons and have
lids for protection of paper materials during weather.
(b) Contractor shall collect the recyclable materials at the
location and frequency to be mutually agreed upon by Contractor
and the commercial customer, provided, however, recycling
service shall be at least once per week to maintain the premises
free of accumulation of waste and no collections will be made on
Sundays.
(c) Contractor shall provide the City a recycling report
detailing volume collected.
(d) Acceptable Materials shall include: Newspaper, office
paper, cardboard, plastic containers, and aluminum containers
Contractor has right to add or remove materials from the accepted
list of materials due to market factors.
(e) The Contractor shall be responsible for transporting the
recyclable materials to a processing site and must have established
buyers or markets for the recyclables. The Contractor may be
required to identify the buyers of the recyclables upon request by
the City. To the fullest extent possible, recycling materials should
be protected against contaminates that require disposal at the
landfill. The Contractor shall be totally responsible for the
processing and marketing of all recyclable materials collected
pursuant to the Contract.
(f) If Contractor’s employees determine that the recyclable
materials set out by the customer are unacceptable due to the
inappropriateness of the materials, Contractor will leave the
inappropriate materials in the bin. A sticker shall be attached to
the bin explaining the reason the materials were rejected.
Contractor will not be required to collect recyclable materials
mixed with garbage or rubbish normally collected by solid waste
collecting crews.
Frequency of Commercial Front Load Collections:
(3) Contractor
agrees that the frequency of collections shall be as is mutually agreed upon
by Contractor and the commercial customer, provided, however,
collection service shall be at least once per week to maintain the premises
free of accumulation of waste and no collections will be made on Sundays.
Contractor shall notify City if the size and number of commercial
containers and frequency of pickup at a commercial site are insufficient to
avoid an unsightly accumulation of refuse or fire hazards or an
accumulation of flies, rodents, scavengers and unnecessary odors.
Frequency of Commercial Roll Off Collections:
(4) Contractor
agrees that the frequency of collection shall be as is mutually agreed upon
by Contractor and the Commercial Roll Off customer, provided, however,
that Contractor shall notify City if collection service are not scheduled so
as to maintain the premises free of accumulation of refuse or fire hazards
or an accumulation of flies, rodents, scavengers and unnecessary odors.
IV.
Section VII “Contractor’s Collection Duties and Responsibilities”, Subsection (d)
“City Collections” and Subsection (e) “Special Collections” of the Contract are hereby
superseded and replaced with the following:
City Collections.
(d)
(1)The Contractor shall make, at no charge to the City, the collection,
transportation, and disposal of waste accumulated by the City at City
owned, operated, or other City designated sites up to ten thousand front
load container service yards and one hundred twenty (120) 30-yard roll off
loads of waste per year (“Annual Limits”). City will provide a list of such
sites to Contractor upon execution of this Agreement and thereafter may
be updated from time to time. Regular service shall include the free
provision, collection, and hauling or dumpsters and/or roll-off containers
as requested by the City for special events and ongoing or special projects.
In the event that the City’s containers are full and are in need of a special
disposal, the Contractor shall accommodate the City when possible. For
collection service requirements in excess of these Annual Limits, the City
will be charged the then current rates for such service as set forth in
Exhibit “A” attached hereto. For purposes of this section, commercial
service yards per container shall be calculated using the container size
multiplied by the times of collection (for example: 6-yard container X 3
times per week collection X 4.33 weeks per month X 12 months = 935
annual commercial collection yards). Roll off loads shall consist of
completed loads of large containers (30-yards) to the Landfill as directed
by the City.
(2)The Contractor shall also provide, at no charge to the City,
recyclable materials collection services at the following City buildings:
Town Hall – 1400 Main Street
Community Services – 400 N. White Chapel
Bob Jones Nature Center – 355 E. Bob Jones Road ( I believe
they already do recycling pickup here)
Public Works Operations – 1950 E. Continental Boulevard
Department of Public Safety West Facility – 2100 W.
Southlake Boulevard
DPS East – temporary location at 1101 N. Carroll until the
construction of the DPS Headquarters is completed
DPS Headquarters (will open late 2009) – 667 N. Carroll
Boulevard
The recyclable collection service shall consist of up to one time per week
collection of recyclable materials. Acceptable materials shall include:
Newspaper, office paper, cardboard, plastic containers, and aluminum
containers. The City shall place the recyclable materials for collection at a
location adjacent to the City building(s) agreed to by the parties. The
recyclable materials placed for collection shall be contained in a
Commercial 6 or 8 yard Front Load container, collection cart or special
color plastic bag (blue bag). The Contractor shall transport the collected
recyclable materials to a material recovery facility for processing.
Special Collections
(e)
Christmas Tree Recycling
(1) . The Contractor will be required to
provide mulching service for the City’s annual Christmas tree recycling
program at a City designated location once annually. Said mulching will
be conducted by the second weekend in January each year. The City may
market and advertise that residents can dispose of Christmas Trees at a
designated site up to the second weekend in January. At that time, the site
will be shut down and the Contractor will mulch all trees. The Contractor
will provide the mulching equipment. The City will determine the use of
the mulch created from the trees.
Storm Debris Management Program
(2) . In the event of a major
storm, as characterized by property damage in the City, such as downed
trees on public or private property, and as determined by the City
Manager, the Contractor shall provide, at the City’s request, assistance to
residents in the disposal of storm debris. The Contractor agrees to provide
sufficient information to substantiate its costs to provide this service and
the City and Contractor agree to negotiate in good faith to agree upon the
fees to be paid for this service.
V.
Section X “Term and Review of Performance” of the Contract is superseded and
replaced with the following:
(a) The initial term of this Contract will be for five years commencing
October 1, 2008 and terminating September 30, 2013. Near the end of the five year
period, the City Council will undertake a review of the performance of the Contractor
based on the performance and quality measures outlined in Section XI of the Contract. If
the City Council finds the performance of the Contractor to be acceptable, this
Agreement will automatically renew under the same terms and conditions for an
additional five year period, terminating September 30, 2018. If the City Council
determines that the Contractor’s performance is unacceptable, the City will notify the
Contractor of this determination by at least August 1, 2013, and the City and the
Contractor will enter into good faith discussions to resolve any problems with the
Contractor’s performance. If the Contractor and the City are able to reach agreement
regarding the level of Contractor’s performance, and if said steps are implemented by
Contractor, this Agreement will renew under the same terms and conditions for an
additional five year period. Otherwise, if the parties are unable to come to some
agreement, the Agreement will not renew.
(b) In the event Contractor desires to not extend this Contract as provided in
subsection (a) above, Contractor will notify City of its intent not to renew the Contract
within one hundred eighty days (180) of the expiration of the then current contract term.
VI.
Upon execution and approval by the City Council of this Amendment, the
Contract, Except for Section X, will remain in full force and effect through September
30, 2008 and the Letter Agreement will terminate. From the time of execution and
approval by the City Council of this Amendment until September 30, 2008, Section X of
the Contract is replaced with the following: The initial term of the Contract will
terminate on September 30, 2008. The remaining terms of the Contract will remain in
full force and effect. After September 30, 2008, any provision in the Contract not
specifically amended herein will remain in full force and effect.
IN WITNESS HEREOF, the contracting parties, by our duly authorized agents, hereby
affix our signatures and seals on this ______day of ________________, 2008.
Republic Waste Services of Texas, Ltd.
1212 Harrison Ave.
Arlington, Texas 76011
By:_________________________________
Name: _____________________________
Title: ______________________________
City of Southlake, Texas
1400 Main Street
Suite 460
Southlake, Texas 76092
By:_________________________________
Name: _____________________________
Title: ______________________________
VERIFICATION
STATE OF TEXAS §
§
COUNTY OF ____________ §
BEFORE ME, the undersigned Notary Public, on this day personally
________________________, who being by me duly sworn upon his oath deposed and
said that he is the _______________________of ___________________________; that
he is authorized to make this affidavit on behalf of _______________________; that he
has read the above and foregoing Contract, and that every material statement contained
herein is true and correct, to the best of his knowledge and belief.
_________________________________________
_________________________________________
SUBSCRIBED AND SWORN TO BEFORE ME this _______ day of
_______________, 200__.
__________________________________
NOTARY PUBLIC, in and for the
State of Texas
STATE OF TEXAS §
§
COUNTY OF ____________ §
BEFORE ME, the undersigned Notary Public, on this day personally
________________________, who being by me duly sworn upon his oath deposed and
said that he is the _______________________of ___________________________; that
he is authorized to make this affidavit on behalf of _______________________; that he
has read the above and foregoing Contract, and that every material statement contained
herein is true and correct, to the best of his knowledge and belief.
_________________________________________
_________________________________________
SUBSCRIBED AND SWORN TO BEFORE ME this _______ day of
_______________, 200__.
__________________________________
NOTARY PUBLIC, in and for the
State of Texas
EXHIBIT “A”
RATE SHEET
Effective 10/01/2008
CONTRACT FOR RESIDENTIAL AND
COMMERCIAL REFUSE COLLECTION
Between
The City of Southlake and Republic Waste Services of Texas, Ltd.
Exlcuding Fuel Surcharge (To be assessed based on Fuel Surcharge
Exhibit E)
RESIDENTIAL RATES
Residential Curbside - 2 times per week $ 7.81 (per month)
Residential Recycling - 1 time per week $ 2.44 (per month)
Total Residential $10.25 (per month)
Commercial Hand Load - 2 times per week $20.34 (per month)
(4 bag limit per collection)
COMMERCIAL FRONT LOAD RATES
Frequency of Collection
Size 1x week 2x week 3x week 4x week 5x week 6x week Extra
2 YD $ 54.73 $ 86.63 $118.54 $150.47 $180.85 $212.78 $ 27.36
3 YD $ 68.38 $113.99 $161.10 $206.70 $253.82 $299.41 $ 33.43
4 YD $ 83.59 $138.31 $195.23 $249.27 $305.50 $360.22 $ 39.52
6 YD $127.66 $185.42 $258.35 $332.85 $407.33 $480.28 $ 45.59
8 YD $144.38 $237.09 $329.82 $421.01 $513.72 $606.43 $ 53.19
COMMERCIAL FRONT LOAD
RECYCLING RATES
Frequency of Collection
Size 1x week 2x week 3x week 4x week 5x week 6x week Extra
6 YD $55.00 $100.00 NA NA NA NA $ 45.59
8 YD $65.00 $112.00 $155.00 $205.00 NA NA NA
Miscellaneous Commercial Charges
Containers with casters $ 12.86 (per month)
Locks or Gates $ 1.23 (per lift)
COMMERCIAL ROLL OFF RATES
RENTAL RATE PER
SIZE TYPE DELIVERY DEPOSIT
PER DAY HAUL
20 YD OPEN $ 94.42 $ 4.28 $340.99 $508.30
30 YD OPEN $ 94.42 $ 4.28 $374.53 $508.30
40 YD OPEN $ 94.42 $ 4.28 $441.61 $508.30
28 YD COMP NEGO NEGO $475.15 NEGO
30 YD COMP NEGO NEGO $475.15 NEGO
35 YD COMP NEGO NEGO $503.10 NEGO
40 YD COMP NEGO NEGO $503.10 NEGO
42 YD COMP NEGO NEGO $503.10 NEGO
EXHIBIT “B”
MISCELLANEOUS RATE SHEET
Southlake, Texas - Miscellaneous Rate Sheet
ARLINGTON LANDFILL, 800 Mosier Valley Road, Arlington, TX
(Leased and Operated by Republic Waste Services of Texas, Ltd.)
GATE RATE SCHEDULE
(effective May 1, 2007)
Trash Disposal
Southlake Residents
Vehicle Size
Must Show Proof of Residence, Valid
Drivers License Required
Automobiles, Station Wagons, Pickups (with no sideboards) $8/each
Pickups or Automobiles with Trailers attached, Less Than
8 Feet in Length (with no sideboards on pick-up or trailer) $8 for p/u load and $8 for trailer load
Pickup and Trailers, Less Than 8 Feet in Length with After
Market Sideboards Attached to Truck or Trailer $38/ton $38 Minimum
Pickups or Automobiles with Trailers Attached, Greater
Than 8 Feet in Length $38/ton $38 Minimum
Semi-trailers, Dump Trucks and Trucks Larger Than
Pickups $38/ton $38 Minimum
Special Item Disposal
Tarp Charge for Improperly Tarped Vehicles - State
Regulation $10/Vehicle
Automobile / Pickup Tires (NO Rims) $4/each - Limit of 4
Large Truck Tires (NO Rims) $9/each - Limit of 4
Large Tires with Rims Not Accepted
Agricultural Tires (NO Rims) $150/each - Limit of 2
Livestock $9/each
Clean Dirt No Charge
Special Handling Charge (rootballs, etc.) $55 per load
Brush Processing
Grass & Leaves only (Customer to de-bag on site) No Charge
Southlake Residents $43/cy $20 Minimum
THE FOLLOWING WASTES ARE PROHIBITED FROM DISPOSAL AT ARLINGTON
LANDFILL:
Lead Acid Batteries, Used Oil Filters, Tires, Liquids, Pesticides, CFC, PCB, Regulated Hazardous
Waste
Note: Disposal rates set forth above apply to Southlake residential customers only, schedule is not
applicable for commercial contractors.
Special Collection Charges
Brush and/or Bulky Item Pick-up $110.00 per hour, 30-minute minimum
Brush Chipping Service $110.00 per hour, 30-minute minimum
EXHIBIT “C”
PERFORMANCE BOND
EXHBIT “D”
SURVEY QUESTION
The following question will be used in the Citizen’s Survey regarding Trash and
Recycling Collection Services:
“Since the new contractor began service in May 2007 has your experience with trash and
recycling collection been excellent, good, fair or poor”?
Exhibit E
Amendment Effective October 1, 2008
City of Southlake
Solid Waste Services
Fuel Surcharge percentage shall be in addition to any rate
increase as determined by Section II (b) Modification of
Rates. The average price per gallon for diesel fuel for the
period since the previous price adjustment and the
schedule below shall be used to determine the applicable
fuel surcharge percentage. The fuel prices published by the
Department of Energy for the Gulf Coast Region shall be
used to determine the average fuel price. In Year 2,
commencing October 1, 2009, and every year thereafter,
the fuel surcharge percentage shall be the applicable
percentage as determined from the schedule below less
any fuel surcharge percentage which was implemented in
prior year(s). See Example for how to apply Fuel
Surcharge.
Department of Energy Web site:
http://tonto.eia.doe.gov/oog/info/wohdp/diesel.asp
Fuel Fuel
Fuel Cost Per Price % Change Surcharge
Gallon Change in Price %
$
4.00 $ - 0.0% 0.0%
$ $
4.01 0.01 0.2% 0.0%
$ $
4.02 0.02 0.5% 0.0%
$ $
4.03 0.03 0.8% 0.1%
$ $
4.04 0.04 1.0% 0.1%
$ $
4.05 0.05 1.3% 0.1%
$ $
4.06 0.06 1.5% 0.1%
$ $
4.07 0.07 1.8% 0.2%
$ $
4.08 0.08 2.0% 0.2%
$ $
4.09 0.09 2.3% 0.2%
$ $
4.10 0.10 2.5% 0.2%
$ $ 2.8% 0.3%
4.11 0.11
$ $
4.12 0.12 3.0% 0.3%
$ $
4.13 0.13 3.3% 0.3%
$ $
4.14 0.14 3.5% 0.3%
$ $
4.15 0.15 3.8% 0.4%
$ $
4.16 0.16 4.0% 0.4%
$ $
4.17 0.17 4.3% 0.4%
$ $
4.18 0.18 4.5% 0.4%
$ $
4.19 0.19 4.8% 0.5%
$ $
4.20 0.20 5.0% 0.5%
$ $
4.21 0.21 5.3% 0.5%
$ $
4.22 0.22 5.5% 0.5%
$ $
4.23 0.23 5.8% 0.6%
$ $
4.24 0.24 6.0% 0.6%
$ $
4.25 0.25 6.3% 0.6%
$ $
4.26 0.26 6.5% 0.7%
$ $
4.27 0.27 6.7% 0.7%
$ $
4.28 0.28 7.0% 0.7%
$ $
4.29 0.29 7.3% 0.7%
$ $
4.30 0.30 7.5% 0.8%
$ $
4.31 0.31 7.7% 0.8%
$ $
4.32 0.32 8.0% 0.8%
$ $
4.33 0.33 8.3% 0.8%
$ $
4.34 0.34 8.5% 0.9%
$ $
4.35 0.35 8.7% 0.9%
$ $
4.36 0.36 9.0% 0.9%
$ $
4.37 0.37 9.3% 0.9%
$ $
4.38 0.38 9.5% 1.0%
$ $
4.39 0.39 9.7% 1.0%
$ $
4.40 0.40 10.0% 1.0%
$ $
4.41 0.41 10.3% 1.0%
$ $
4.42 0.42 10.5% 1.1%
$ $
4.43 0.43 10.8% 1.1%
$ $
4.44 0.44 11.0% 1.1%
$ $
4.45 0.45 11.3% 1.1%
$ $
4.46 0.46 11.5% 1.2%
$ $
4.47 0.47 11.8% 1.2%
$ $
4.48 0.48 12.0% 1.2%
$ $
4.49 0.49 12.3% 1.2%
$ $
4.50 0.50 12.5% 1.3%
$ $
4.51 0.51 12.8% 1.3%
$ $
4.52 0.52 13.0% 1.3%
$ $
4.53 0.53 13.3% 1.3%
$ $
4.54 0.54 13.5% 1.4%
$ $
4.55 0.55 13.8% 1.4%
$ $
4.56 0.56 14.0% 1.4%
$ $
4.57 0.57 14.3% 1.4%
$ $
4.58 0.58 14.5% 1.5%
$ $
4.59 0.59 14.8% 1.5%
$ $
4.60 0.60 15.0% 1.5%
$ $
4.61 0.61 15.3% 1.5%
$ $
4.62 0.62 15.5% 1.6%
$ $
4.63 0.63 15.8% 1.6%
$ $
4.64 0.64 16.0% 1.6%
$ $
4.65 0.65 16.3% 1.6%
$ $
4.66 0.66 16.5% 1.7%
$ $
4.67 0.67 16.8% 1.7%
$ $
4.68 0.68 17.0% 1.7%
$ $
4.69 0.69 17.3% 1.7%
$ $
4.70 0.70 17.5% 1.8%
$ $
4.71 0.71 17.8% 1.8%
$ $
4.72 0.72 18.0% 1.8%
$ $
4.73 0.73 18.3% 1.8%
$ $
4.74 0.74 18.5% 1.8%
$ $
4.75 0.75 18.7% 1.9%
$ $
4.76 0.76 19.0% 1.9%
$ $
4.77 0.77 19.2% 1.9%
$ $
4.78 0.78 19.5% 1.9%
$ $
4.79 0.79 19.7% 2.0%
$ $
4.80 0.80 20.0% 2.0%
$ $
4.81 0.81 20.2% 2.0%
$ $
4.82 0.82 20.5% 2.0%
$ $
4.83 0.83 20.7% 2.1%
$ $
4.84 0.84 21.0% 2.1%
$ $
4.85 0.85 21.2% 2.1%
$ $
4.86 0.86 21.5% 2.1%
$ $
4.87 0.87 21.7% 2.2%
$ $
4.88 0.88 22.0% 2.2%
$ $
4.89 0.89 22.2% 2.2%
$ $
4.90 0.90 22.5% 2.2%
$ $
4.91 0.91 22.7% 2.3%
$ $
4.92 0.92 23.0% 2.3%
$ $
4.93 0.93 23.2% 2.3%
$ $
4.94 0.94 23.5% 2.3%
$ $
4.95 0.95 23.7% 2.4%
$ $
4.96 0.96 24.0% 2.4%
$ $
4.97 0.97 24.2% 2.4%
$ $
4.98 0.98 24.5% 2.4%
$ $
4.99 0.99 24.7% 2.5%
$ $
5.00 1.00 25.0% 2.5%
$ $
5.01 1.01 25.2% 2.5%
$ $
5.02 1.02 25.5% 2.5%
$ $
5.03 1.03 25.7% 2.6%
$ $
5.04 1.04 26.0% 2.6%
$ $
5.05 1.05 26.2% 2.6%
$ $
5.06 1.06 26.5% 2.6%
$ $
5.07 1.07 26.7% 2.7%
$ $
5.08 1.08 27.0% 2.7%
$ $
5.09 1.09 27.2% 2.7%
$ $
5.10 1.10 27.5% 2.7%
$ $
5.11 1.11 27.7% 2.8%
$ $
5.12 1.12 28.0% 2.8%
$ $
5.13 1.13 28.2% 2.8%
$ $
5.14 1.14 28.5% 2.8%
$ $
5.15 1.15 28.7% 2.9%
$ $
5.16 1.16 29.0% 2.9%
$ $
5.17 1.17 29.2% 2.9%
$ $
5.18 1.18 29.5% 2.9%
$ $
5.19 1.19 29.7% 3.0%
$ $
5.20 1.20 30.0% 3.0%
$ $
5.21 1.21 30.2% 3.0%
$ $
5.22 1.22 30.5% 3.0%
$ $
5.23 1.23 30.7% 3.1%
$ $
5.24 1.24 31.0% 3.1%
$ $
5.25 1.25 31.2% 3.1%
$ $
5.26 1.26 31.5% 3.1%
$ $
5.27 1.27 31.7% 3.2%
$ $
5.28 1.28 32.0% 3.2%
$ $
5.29 1.29 32.2% 3.2%
$ $
5.30 1.30 32.5% 3.2%
$ $
5.31 1.31 32.7% 3.3%
$ $
5.32 1.32 33.0% 3.3%
$ $
5.33 1.33 33.2% 3.3%
$ $
5.34 1.34 33.5% 3.3%
$ $
5.35 1.35 33.7% 3.4%
$ $
5.36 1.36 34.0% 3.4%
$ $
5.37 1.37 34.2% 3.4%
$ $
5.38 1.38 34.5% 3.4%
$ $
5.39 1.39 34.7% 3.5%
$ $
5.40 1.40 35.0% 3.5%
$ $
5.41 1.41 35.2% 3.5%
$ $
5.42 1.42 35.5% 3.5%
$ $
5.43 1.43 35.7% 3.6%
$ $
5.44 1.44 36.0% 3.6%
$ $
5.45 1.45 36.2% 3.6%
$ $
5.46 1.46 36.5% 3.6%
$ $
5.47 1.47 36.7% 3.7%
$ $
5.48 1.48 37.0% 3.7%
$ $
5.49 1.49 37.2% 3.7%
$ $
5.50 1.50 37.5% 3.7%
$ $
5.51 1.51 37.7% 3.8%
$ $
5.52 1.52 38.0% 3.8%
$ $
5.53 1.53 38.2% 3.8%
$ $
5.54 1.54 38.5% 3.8%
$ $
5.55 1.55 38.7% 3.9%
$ $
5.56 1.56 39.0% 3.9%
$ $
5.57 1.57 39.2% 3.9%
$ $
5.58 1.58 39.5% 3.9%
$ $
5.59 1.59 39.7% 4.0%
$ $
5.60 1.60 40.0% 4.0%
$ $
5.61 1.61 40.2% 4.0%
$ $
5.62 1.62 40.5% 4.0%
$ $
5.63 1.63 40.7% 4.1%
$ $
5.64 1.64 41.0% 4.1%
$ $
5.65 1.65 41.2% 4.1%
$ $
5.66 1.66 41.5% 4.1%
$ $
5.67 1.67 41.7% 4.2%
$ $
5.68 1.68 42.0% 4.2%
$ $
5.69 1.69 42.2% 4.2%
$ $
5.70 1.70 42.5% 4.2%
$ $
5.71 1.71 42.7% 4.3%
$ $
5.72 1.72 43.0% 4.3%
$ $
5.73 1.73 43.2% 4.3%
$ $
5.74 1.74 43.5% 4.3%
$ $
5.75 1.75 43.7% 4.4%
$ $
5.76 1.76 44.0% 4.4%
$ $
5.77 1.77 44.2% 4.4%
$ $
5.78 1.78 44.5% 4.4%
$ $
5.79 1.79 44.7% 4.5%
$ $
5.80 1.80 45.0% 4.5%
$ $
5.81 1.81 45.2% 4.5%
$ $
5.82 1.82 45.5% 4.5%
$ $
5.83 1.83 45.7% 4.6%
$ $
5.84 1.84 46.0% 4.6%
$ $
5.85 1.85 46.2% 4.6%
$ $
5.86 1.86 46.5% 4.6%
$ $
5.87 1.87 46.7% 4.7%
$ $
5.88 1.88 47.0% 4.7%
$ $
5.89 1.89 47.2% 4.7%
$ $
5.90 1.90 47.5% 4.7%
$ $
5.91 1.91 47.7% 4.8%
$ $
5.92 1.92 48.0% 4.8%
$ $
5.93 1.93 48.2% 4.8%
$ $
5.94 1.94 48.5% 4.8%
$ $
5.95 1.95 48.7% 4.9%
$ $
5.96 1.96 49.0% 4.9%
$ $
5.97 1.97 49.2% 4.9%
$ $
5.98 1.98 49.5% 4.9%
$ $
5.99 1.99 49.7% 5.0%
$ $
6.00 2.00 50.0% 5.0%
Exhibit E - Example Fuel Surcharge Calculation
Amendment Effective October 1, 2008
City of Southlake
Solid Waste Services
Base % 10%
$
Base PPG 4.00
$
Rate On May 1, 2008 118.76 6 Yd 1x per week
CPI on Oct 1, 2008 7.5%
$
Fuel Surcharge % 1.0% 4.40 Avg PPG 5/1/08 - 9/30/08
+ / - Prior FS % Applied 0.0% 10.0% Fuel PPG Increase
Total Rate Increase % 8.5%
$ $ $ $
New Rate Effective Oct 1 2008 128.85 8.91 1.19 128.85
$
Rate On October 1, 2008 128.85
CPI on Oct 1, 2009 8.2%
$
Fuel Surcharge % 1.5% 4.60 Avg PPG 5/1/08 - 9/30/08
+ / - Prior FS % Applied -1.0% 15.0% Fuel PPG Increase
Total Rate Increase % 8.7%
$
New Rate Effective Oct 1, 2009 140.06
$
Rate On October 1, 2009 140.06
CPI on Oct 1, 2010 3.0%
$
Fuel Surcharge % 1.9% 4.75 Avg PPG 5/1/08 - 9/30/08
+ / - Prior FS % Applied -1.5% 18.8% Fuel PPG Increase
Total Rate Increase % 3.4%
$
New Rate Effective Oct 1, 2010 144.79
$
Rate On October 1, 2010 144.79
CPI on Oct 1, 2011 3.0%
$
Fuel Surcharge % 2.5% 5.00 Avg PPG 5/1/08 - 9/30/08
+ / - Prior FS % Applied -1.9% 25.0% Fuel PPG Increase
Total Rate Increase % 3.6%
$
New Rate Effective Oct 1, 2011 150.04
$
Rate On October 1, 2011 150.04
CPI on Oct 1, 2012 3.0%
$
Fuel Surcharge % 3.1% 5.25 Avg PPG 5/1/08 - 9/30/08
+ / - Prior FS % Applied -2.5% 31.3% Fuel PPG Increase
Total Rate Increase % 3.6%
$
New Rate Effective Oct 1, 2012 155.48