Item 6D
Department of Planning & Development Services
S T A F F R E P O R T
June 25, 2008
ZA08-035
CASE NO:
Specific Use Permit for a Mass Gathering/Gateway Church – Fall Festival
PROJECT:
REQUEST: Gateway Church is requesting approval of a specific use permit for three years to allow
a mass gathering at their Fall Festival, which will be located at Carroll Dragon Stadium.
The 2008 Fall Festival is planned to be held on October 28, 2008 from 6 p.m. to 9
p.m. in the parking lot of Dragon Stadium. The event anticipates an attendance of
approximately 10,000 to 12,000 persons. There will be tents, inflatables,
games/booths, food court, first-aid station with a nurse, information booth, and lost and
found. The restroom facilities of the stadium will be open for use at the event.
Date of Event: October 28, 2008
Hours of Operation: 6:00 p.m. to 9:00 p.m.
Estimated Attendance: 10,000 to 12,000
Lighting: Parking lot lighting, stadium lights, & 6 light towers
Parking: North parking lot to be open for parking
Traffic: 7 – 10 off-duty officers
Trash Disposal: Stadium trash facilities, trashcans located throughout
parking lot
The 2009 and 2010 Fall Festivals will each be held for one evening in October and
they will be substantially the same as the 2008 event. An event description and site
exhibits are included as Attachment ‘C’ of this report. Due to the limited scope of this
request, a staff review was not prepared.
1. Conduct public hearing
ACTION NEEDED:
2. Consider specific use permit approval
ATTACHMENTS: (A) Background Information
(B) Vicinity Map
Link to PowerPoint Presentation
(C) Plans and Support Information –
(F) Surrounding Property Owners Map
(E) Surrounding Property Owners Responses
(F) Resolution No. 08-027
STAFF CONTACT: Ken Baker (748-8067)
Jennifer Crosby (748-8195)
Case No.
ZA08-035
BACKGROUND INFORMATION
APPLICANT: Gateway Church
OWNER: Carroll I.S.D.
PROPERTY SITUATION: 1085 S. Kimball Avenue (Dragon Stadium)
LEGAL DESCRIPTION: Lot 1, Block 1, Carroll ISD No. 6 Addition
LAND USE CATEGORY: Public / Semi-public
CURRENT ZONING: S-P-1 Detailed Site Plan District
HISTORY: June 20, 2006; City Council approved a Specific Use Permit (ZA06-081) for the
same event, which was held on October 31, 2006.
August 7, 2007; City Council approved a Specific Use Permit (ZA07-045) for
the same event, which was held on October 30, 2007.
P&Z ACTION: June 19, 2008; Approved (4-0) for a period of 3 years (2008 through 2010).
STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a
Specific Use Permit for a mass gathering event according to the
Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended:
1. whether there is convenient and safe access for the ingress and egress of
pedestrians and vehicular traffic;
2. whether sufficient traffic control personnel is proposed to insure safety to
all members of the traveling public, including pedestrians, along all public
roadways in the proximity of the mass gathering and/or along which the
public is likely to travel to reach the mass gathering areas shall be
provided;
3. whether the mass gathering area is well drained and so arranged to
provide sufficient space for persons assembled, vehicles, sanitary facilities,
and appurtenant equipment;
4. whether sufficient illumination will be provided at night to protect the safety
of the persons assembled;
5. whether adequate parking areas, including disabled persons’ parking
spaces, shall be provided for persons arriving by vehicular means. If the
promoter proposes to utilize temporary off-site parking, then the promoter
the mass gathering event the off-site temporary parking area will not be
utilized for purposes other than the mass gathering event; and
6. whether adequate provisions have been made for food supply, medical
assistance, garbage disposal, water supply, parking, sanitation and toilet
facilities, vermin control, and safety.
The City Council may establish specific conditions depending upon the nature
Case No. Attachment A
ZA08-035 Page 1
of the proposed event and traffic, health and safety issues according to
Ordinance 480, Section 45.14.a, as amended.
A site exhibit and event description is included as Attachment ‘C’ of this report.
N:\Community Development\MEMO\2008cases\035 - SUP - Gateway Church Fall Festival\Staff Report\08-035SUP.doc
Case No. Attachment A
ZA08-035 Page 2
Case No. Attachment B
ZA08-035 Page 1
Link to PowerPoint presentation
Event Description
FALL FESTIVAL 2008
OCTOBER 28, 2008
6-9 P.M.
DRAGON STADIUM
PRESENTED BY
GATEWAY CHURCH
2121 E. SOUTHLAKE BLVD.
SOUTHLAKE, TX 76092
The 2008 Gateway Fall Festival will be in the parking lot of Dragon Stadium. A contract has been signed with the
Carroll Independent School District to use the parking lot and restroom facilities. There were approximately 10,000 in
attendance last year at the stadium. Therefore, we need more room and parking space than is available at the church’s
current facilities. The stadium adequately accommodates our needs. We anticipate a crowd of 10,000 to 12,000 this
year. There will be an admission fee (ages 2 and up) to help cover costs. Children five and under will have games
especially for their age. There will be access to the restrooms at the stadium. There will be a central location for a
nurse for first aid, information and lost and found with signs to that effect.
The parking lot will contain tents in four sections measuring 10’ and 15’ wide with a total length of 400’ to be erected
by Live Wire Special Events. The application for the tent permit will be submitted to the City as the time gets closer.
There will be games only inside the tents, including agility and skill games. There will also be several games/booths
spread over the parking lot, including face painting and toss games.
We will have many inflatables and rentals, including Twin Spin, bounce houses, Clubhouse Combo, a trackless train,
Sports Arena, Laser Maze, Kiddie Striker, Caterpillar Crawl, Deluxe Obstacle Course, bungee run, popcorn machines,
cotton candy machines, giant slides, a petting zoo and pony ride, Power Mountain Climb, Jumbo Jet Funhouse, Noah’s
Ark Challenge, and Golf Distance, just to name a few. The majority of the rentals will be run and supervised by
employees of the inflatable companies. Each company will provide sufficient power (generators) for each rented item.
We will have cotton candy and popcorn available free of charge. Pizza, BBQ, Chick-fil-A, soft drinks and bottled
water will be available for purchase from Cici’s Pizza and Cottonbelt BBQ. Each vendor is responsible for obtaining
the appropriate permits from the City.
In addition to regular parking lot lighting, the stadium lights will be on and we are renting six light towers.
Barricades will block traffic from any and all pedestrian areas, but all areas will be accessible to fire and emergency
vehicles. There will be 7-10 off-duty officers to help with traffic and crowd control.
The ISD Facilities Department will take care of all refuse on a timely basis throughout the evening and clean up after
the festival has ended. Trashcans will be located throughout the parking lot, convenient to the public.
All church property will be removed and all vendors will pick up their equipment at the conclusion of the event.
Contact: Melanie Baley, Special Events Coordinator 817/552-3685, melanie.baley@gatewaypeople.com
Case No. Attachment C
ZA08-035 Page 1
Site Exhibits
Case No. Attachment C
ZA08-035 Page 2
Case No. Attachment C
ZA08-035 Page 3
Case No. Attachment C
ZA08-035 Page 4
Surrounding Property Owners
Gateway Church – Fall Festival
SPO# Owner Zoning Land Use Acreage
1. Paire Construction and Development
LLC I1 Industrial 1.58
2.
Current Resident I1 Industrial, Public/Semi-Public 2.69
3.
S.L.J. Continental Plaza LTD I1 Industrial 1.23
4.
Beech, Edna E SF1-A Low Density Residential 2.03
5. Low Density Residential,
Kendrick, Micky D Etux Rose M SF1-A Public/Semi-Public 1.34
6. Low Density Residential,
Thomas Family Partnership Lllp SP2 Public/Semi-Public 14.56
7.
Vario Properties Lp I1 Industrial 3.67
8.
Kimball Road Extension Ltd I1 Industrial, Public/Semi-Public 3.97
9.
Clpf-Heritage One, Lp I1 Industrial 11.20
10.
Pearson, Carey Etux Kelly SF1-A Low Density Residential 2.80
11.
Pearson, Carey Etux Kelly SF1-A Low Density Residential 2.27
12. Low Density Residential, Low Density
Wood, Charles W Etux Margaret SF1-A Residential 2.45
13. Low Density Residential, Low Density
Muller, Richard J SF1-A Residential 1.94
14. Office Commercial, Low Density
Carroll ISD SP1 Residential, Industrial 34.30
15.
Carroll ISD SP1 Industrial, Public/Semi-Public 3.53
16. Office Commercial, Low Density
Charleston Court Lp O1 Residential 3.21
Case No. Attachment D
ZA08-035 Page 1
17. Office Commercial, Low Density
Morrison, Pamela Etvir Lowell SF1-A Residential 2.25
18. Office Commercial, Low Density
Johnson, Iva Lee SF1-A Residential, Public/Semi-Public 2.08
19.
Sapp, Juanita SF1-A Low Density Residential, Industrial 0.88
20.
Clpf-Heritage Two, Lp I1 Industrial 23.61
21.
Kaposta, Louis J Etux America AG Industrial, Public/Semi-Public 3.01
22.
City of Grapevine
Case No. Attachment D
ZA08-035 Page 2
Surrounding Property Owner Responses
Gateway Church – Fall Festival
Notices Sent:
Twenty-Two (22)
Responses Received:
None (0)
Case No. Attachment E
ZA08-035 Page 1
RESOLUTION NO. 08-027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING
EVENT FOR THE GATEWAY CHURCH FALL FESTIVAL ON PROPERTY
WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT DRAGON
STADIUM, 1085 S. KIMBALL AVENUE, BEING LEGALLY DESCRIBED AS
LOT 1, BLOCK 1, CARROLL I.S.D. NO. 6 ADDITION, MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE.
WHEREAS
, a Specific Use Permit for a mass gathering event for the Gateway Church Fall Festival
has been requested by a person or corporation having a proprietary interest in the property zoned as “S-P-1”
Detailed Site Plan District; and,
WHEREAS
, in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City’s
Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the
requisite notices by publication and otherwise, and have afforded the persons interested and situated in the
affected area and in the vicinity thereof; and,
WHEREAS
, the City Council does hereby find and determine that the granting of such Specific Use
Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering event for the Gateway Church Fall
Festival on the property located at Dragon Stadium, 1085 S. Kimball Avenue, being legally described as Lot 1,
Block 1, Carroll I.S.D. No. 6 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to
the plat recorded in Cabinet ‘A’, Slides 6413 & 6414, Plat Records, Tarrant County, Texas, more fully and
completely described in Exhibit “A”, and as depicted on the approved Site Plan attached hereto and
incorporated herein as Exhibit “B” and providing an effective date, subject to the provisions contained in the
comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and
special conditions shall be applicable to the granting of this Specific Use Permit:
Case No. Attachment F
ZA08-035 Page 1
SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS _______ DAY OF _______, 2008.
CITY OF SOUTHLAKE
By: _________________________________
Andy Wambsganss, Mayor
ATTEST:
_________________________________
Lori Payne
City Secretary
Case No. Attachment F
ZA08-035 Page 2
EXHIBIT A
Property located at 1085 S. Kimball Avenue, being legally described as Lot 1, Block 1, Carroll I.S.D. No. 6
Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in
Cabinet ‘A’, Slides 6413 & 6414, Plat Records, Tarrant County, Texas.
Case No. Attachment F
ZA08-035 Page 3
EXHIBIT B
FALL FESTIVAL 2008
OCTOBER 28, 2008
6-9 P.M.
DRAGON STADIUM
PRESENTED BY
GATEWAY CHURCH
2121 E. SOUTHLAKE BLVD.
SOUTHLAKE, TX 76092
The 2008 Gateway Fall Festival will be in the parking lot of Dragon Stadium. A contract has been signed with the
Carroll Independent School District to use the parking lot and restroom facilities. There were approximately 10,000 in
attendance last year at the stadium. Therefore, we need more room and parking space than is available at the church’s
current facilities. The stadium adequately accommodates our needs. We anticipate a crowd of 10,000 to 12,000 this
year. There will be an admission fee (ages 2 and up) to help cover costs. Children five and under will have games
especially for their age. There will be access to the restrooms at the stadium. There will be a central location for a
nurse for first aid, information and lost and found with signs to that effect.
The parking lot will contain tents in four sections measuring 10’ and 15’ wide with a total length of 400’ to be erected
by Live Wire Special Events. The application for the tent permit will be submitted to the City as the time gets closer.
There will be games only inside the tents, including agility and skill games. There will also be several games/booths
spread over the parking lot, including face painting and toss games.
We will have many inflatables and rentals, including Twin Spin, bounce houses, Clubhouse Combo, a trackless train,
Sports Arena, Laser Maze, Kiddie Striker, Caterpillar Crawl, Deluxe Obstacle Course, bungee run, popcorn machines,
cotton candy machines, giant slides, a petting zoo and pony ride, Power Mountain Climb, Jumbo Jet Funhouse, Noah’s
Ark Challenge, and Golf Distance, just to name a few. The majority of the rentals will be run and supervised by
employees of the inflatable companies. Each company will provide sufficient power (generators) for each rented item.
We will have cotton candy and popcorn available free of charge. Pizza, BBQ, Chick-fil-A, soft drinks and bottled
water will be available for purchase from Cici’s Pizza and Cottonbelt BBQ. Each vendor is responsible for obtaining
the appropriate permits from the City.
In addition to regular parking lot lighting, the stadium lights will be on and we are renting six light towers.
Barricades will block traffic from any and all pedestrian areas, but all areas will be accessible to fire and emergency
vehicles. There will be 7-10 off-duty officers to help with traffic and crowd control.
The ISD Facilities Department will take care of all refuse on a timely basis throughout the evening and clean up after
the festival has ended. Trashcans will be located throughout the parking lot, convenient to the public.
All church property will be removed and all vendors will pick up their equipment at the conclusion of the event.
Contact: Melanie Baley, Special Events Coordinator 817/552-3685, melanie.baley@gatewaypeople.com
Case No. Attachment F
ZA08-035 Page 4
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