Item 4A (2)SOUTHLAKE CITY COUNCIL JUNE RETREAT
HILTON SOUTHLAKE
1400 PLAZA PLACE
SOUTHLAKE, TEXAS
JUNE 23, 2008
MINUTES
CITY COUNCIL PRESENT:
Mayor Pro Tem Carolyn Morris (stepped down following
the canvass of the votes), Deputy Mayor Pro Tem Virginia M. Muzyka, Laura K. Hill,
Pamela Muller (took her seat after the canvass of the votes), Vernon Stansell and John
Terrell.
CITY COUNCIL ABSENT:
Mayor Andy Wambsganss and Gregory Jones.
STAFF PRESENT:
City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Manager of
Information Systems Gary Gregg, Interim Director of Community Services Chris Tribble,
Deputy Director of Community Services Kerry McGeath, Director of Finance Sharen
Jackson, Director of Human Resources Kevin Hugman, Interim Chief of Police Services
Robert Finn, Interim Chief of Fire Services Mike Starr, Deputy Director of Planning and
Development Services Dennis Killough, Director of Public Works Robert H. Price,
Deputy Director of Public Works Gordon Mayer, Public Works Operations Manager
Chuck Kendrick, Deputy City Secretary Tara Brooks, Assistant Finance Director Sean
Leonard, and City Secretary Lori Payne.
Agenda Item 1. Call to order. Mayor Pro Tem Morris called the retreat to order at 4:09
p.m. City Manager Yelverton thanked the Council for their participation and presented
the evening’s agenda to them.
Agenda Item 2. Resolution No. 08-021, Canvass the returns and declare the results of
the Runoff Election held on June 14, 2008. Mayor Pro Tem Morris read the resolution
and the official election returns into the record.
Motion was made to approve Resolution No. 08-021, Canvass the returns and declare
the results of the Runoff Election held on June 14, 2008, declaring Pamela A. Muller
elected to Place 6 for a term to expire in 2011.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Morris, Muzyka, Stansell, Terrell
Nays: None
Approved: 5-0
UNOFFICIAL MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL
JUNE 23, 2008 PAGE 1 OF 3
Mayor Pro Tem Morris stepped down at 4:13 p.m. and Pamela Muller took her seat.
Agenda Item 3. Resolution No. 08-026, Appoint a Mayor Pro Tem and a Deputy Mayor
Pro Tem. This item was tabled to the July 1, 2008 City Council meeting.
Agenda Item 4. Discussion: Budget and policy issues.
Assistant City Manager Thatcher discussed strategic budgeting and alignment of budget
planning efforts with the City’s strategic management system. City Manager Yelverton
followed up with comments regarding the strategic plan.
Director Jackson then gave the FY2008 budget report including updates on the various
revenue funds. She answered Council’s questions.
City Manager Yelverton updated Council on highlights of significant staff
accomplishments and business plans and discussed details of department projects. She
outlined accomplishments of Community Services, Fire Services, Police Services,
Finance, Human Resources, Information Technology, Planning and Development
Services, and Public Works.
Chief Starr answered Council’s questions regarding projects in Fire Services. Director
Price answered questions regarding Public Works projects.
Director Jackson presented the economic outlook and the financial forecast for FY2009
to Council. Council discussed this item.
Deputy Director Killough presented information on the urban design study. The Council
discussed the various proposed projects and funding options and priorities.
Director Last discussed the trolley program and presented various options for Council to
consider. Council discussed this request. Ultimately, the decision was made to
discontinue the trolley program.
Assistant City Manager Blagg discussed City facility needs with Council. The discussion
included: facility inventory, facility needs, and different approaches on how to proceed
with a thorough evaluation of facility needs. The Council decided to schedule a series of
Council work sessions to study the issues further.
Deputy Mayor Pro Tem Muzyka called for a break at 6:16 p.m. and reconvened the
Retreat at 6:45 p.m. Council continued the Retreat while they were served a working
dinner.
Interim Chief of Police Services Finn presented information on FY2009 traffic
enforcement initiatives and answered Council’s questions. They discussed cars passing
in school zones, public education on school zone etiquette, and speeds in residential
areas.
UNOFFICIAL MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL
JUNE 23, 2008 PAGE 2 OF 3
Director Hugman discussed workforce investments and answered Council’s questions.
Director Price presented information on the Capital Improvement Program. He gave an
overview, the CIP process, CIP fund types and percentage breakdown by fund, and
reviewed the CIP needs over the next five years and beyond. Council discussed the CIP
projects.
Director Jackson presented information on multi-year projections and answered
Council’s questions.
City Manager Yelverton turned the discussion over to Council for thoughts and ideas
and suggestions for the FY2009 budget. The group discussed their priorities as being
sidewalks, a senior center, and a community center.
Agenda Item 5. Executive Session. Although an executive session was posted, it was
not held.
Council asked to be updated on the items shown on their agenda under the section of
“Other Items of Interest.”
Assistant to the City Manager Ortowski presented information on the Southlake/Sabre
Model Program. When she concluded her presentation, Council discussed this item.
Assistant to the City Manager Ortowski next discussed the Green Team’s background,
initiatives, and objectives.
Assistant City Manager Thatcher presented information on legislative issues and
discussed legislative involvement and partnerships.
Interim Director Tribble presented the public arts initiative.
Assistant City Manager Blagg presented information on the SPARK projects and future
initiatives.
Agenda Item 6. Meeting adjourned. No action was taken at tonight’s June Retreat.
Deputy Mayor Pro Tem Muzyka adjourned the meeting at 8:13 p.m.
_______________________________
Virginia M. Muzyka
Deputy Mayor Pro Tem
ATTEST:
_____________________________
Lori Payne
City Secretary
UNOFFICIAL MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL
JUNE 23, 2008 PAGE 3 OF 3