Item 8AM E M O R A N D U M
May 28, 2008
TO: Shana Yelverton, City Manager
FROM: Sharen Jackson, Director of Finance
Resolution No. 08-013, Amending Fee Schedule
SUBJECT:
___________________________________________________________________________
Action Requested:
City Council approval of Resolution No. 08-013, amending the City Fee
Schedule
Background
Information:
Annually, the City reviews the Fee Schedule. This review allows for
comments on the clarity of the schedule, inclusion on new facilities (Nature
Center), new ordinances (Oil and Gas) and to ensure the fees are appropriate in
covering the administrative and maintenance costs associated with providing
the services.
SECTION I. Administrative Activities
NSF, bank draft and credit card return charge increased to cover
o
fees incurred by the city.
Cost of copies of public information-Attachment A updated with
o
new Texas Building and Procurement Commission Charge
Schedule
Alarm permit fees increased based on survey of surrounding cities
o
and to assist with the administrative cost to process the permits.
SECTION II. Community Development Activities
Deleted Off-duty fees-City no longer manages the off-duty
o
program.
The park land dedication fee was increased due to the increased
o
value of land in Southlake. This item was previously discussed and
approved in April 2008.
SECTION III. Public Works Activities
There are several changes to this section to bring the fee more in
o
line with the actual cost incurred by the city
Flood plain development permit fee required by Storm Water
o
Drainage Ordinance.
SECTION IV. Water and Wastewater Utilities Activities
There are several changes to this section to bring the fee more in
o
line with the actual cost incurred by the city (i.e. equipment
replacement cost).
The increase in the late payment fee from 5% to 10% is based on a
o
survey of surrounding cities and to assist with the cost incurred by
the city processing late notices.
Shana Yelverton, City Manager
May 28, 2008
Page 2
SECTION V. Building Inspection Activities
There are new fees to incorporate the recently approved Oil and
o
Gas Ordinance requirements.
There are also fee increases to assist with cost of processing the
o
permits.
SECTION VI.Community Services Activities
There are changes to facility reservations to incorporate the Nature
o
Center which opened in April 2008.
There are also fee increases based on the results of the most recent
o
parks and recreation fee survey for the DFW area and patterns of
facility usage within Southlake.
Park and Recreation Board approved the recommended fee changes
o
at their March 2008 meeting.
SECTION VII. Library Services
There are not any recommended changes.
o
SECTION VIII. Fire Services Activities
There are not any recommended changes.
o
Financial
Considerations:
There are several changes to bring the fees more in line with the actual cost
incurred by the city.
Citizen Input/
Board Review:
None required
Legal Review:
None
Alternatives:
Approve, deny or modify amendments to the City of Southlake Fee Schedule
Supporting
Documents:
Supporting documents include the following items:
Resolution No. 08-013
Copy of a redline / strikethrough version of the City of Southlake Fee
Schedule, highlighting the proposed amendments.
Staff
Recommendation:
Approval of Resolution 08-013
CITY OF SOUTHLAKE FEE SCHEDULE
ACTIVITYFEE
SECTION I. Administrative Activities
1. NSF Check or draft Return Charge $35.00
Deleted:
25
Credit Card Return Charge $35.00
Deleted:
20
2. Cost of Copies of Public Information according to the approved
Texas Building and Procurement
Commission Charge Schedule
(Attachment “A”)
3.Water Customer Mailing Labels $45.00
(Amended Res. #97-59)
4. Offense/Accident Report :
(Amended Res. #95-50)
Basic $ 4.00
Certified $ 6.00
Written Certification that no report exists $ 4.00
5. Burning Permits $0.00
6. Ambulance Fees :
(amended Res. #98-70)
LocalTransport $855.00
7. House Moving Permit $25.00+ $1,000 Surety Bond
+ 1.5 x hourly rate of 2 police
officers utilized in the move
8. Solicitation/Vendor Permit $35.00(Co.license)
+$15.00/Agent + $1,000.00
Surety Bond
9. Seasonal Permits $25.00
10. Vital Statistics:
Certificate of Death $9.00 / 1st copy $3.00 each
add'l copy at time of initial
request
Certificate of Birth $13.00 / copy
(Amended Res. #95-34)
11.Wrecker Permit Fee:
(Amended Res.#94-61)
Permit fee per wrecker vehicle $24.00 per year
(waived for contract agency)
Permit Fee per authorized driver $12.00 per year
(waived for contract agency)
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CITY OF SOUTHLAKE FEE SCHEDULE
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12. Alarm Permit
Residential $35.00 annually
Deleted:
10
Commercial $50.00 annually
Deleted:
20
Apartment $35.00 annually per unit
Deleted:
10
13. False Alarm Fine $50 on the sixth false alarm
SECTION II. Community Development Activities
Deleted:
13. Off-duty hourly
rate$32.50 plus 10% administrative fee¶
1. Board of Adjustment requests $200.00/request
2. Amendment to Zoning Ordinance $200.00/request
3. Zoning Only $200.00 + $10/Acre
4. Concept Plan Only $200.00 + $10/Acre
5. Zoning and Concept Plan $400.00+ 20/Acre
(amended Res. #98-70)
6. Zoning and Site Plan $400.00+ $20/Acre
(amended Res. #98-70)
7.Specific Use Permit $200.00+$10/Acre
8.Site Plans $300.00 + $10/Acre
9.Amended Plat 4 lots $200.00 + $20/Lot/Res
$200.00 + $20/Ac-Comm
10.Amended Plat > 4 lots $300.00 + $20/Lot-Res
$300.00 + $20/Ac-Comm
11.Plat Showing (1 lot) $200.00 + $20/Lot-Res
$200.00 + $20/Ac-Comm
12.Plat Showing (multiple lots) $300.00 + $20/Lot-Res
$300.00 + $20/Ac/Comm
13.Preliminary Plat (Non-P.U.D.) $300.00 + $20/Lot-Res
$300.00 + $20/Ac-Comm
14.Preliminary Plat (P.U.D.) $300.00 + $30/Lot-Res
$300.00 + $30/Ac-Comm
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ACTIVITYFEE
15.Final Plat (Non-P.U.D.) $300.00 + $20/Lot-Res
$300.00 + $20/Ac-Comm
16.Final Plat (P.U.D.) $400.00+ $30/Lot-Res
(amended Res. #98-70)
$300.00 + $30/Ac-Comm
17.Plat Revision $300.00 + $20/Lot-Res
$300.00 + $20/Ac-Comm
18.Plat Vacation $200.00 Flat Fee
19.Rush Plat Filing $300.00 Flat Fee
20. Plat Extension Processing Fee $100.00 Flat Fee
21.Two-County Filing $60.00Flat Fee
(amended Res. #98-70)
22.Extra Plat Page Filing $20.00 Flat Fee
23.ColorMapping (1:1000) $20.00 per map
(amended Res. #98-70)
24.ColorMapping (1:2000) $10.00per map
(amended Res. #98-70)
25. Aerial Photo Print $15.00 per photo print
(added Res. #98-70)
26. Mapping 11"x 17" plat reduction copies $2.00 per map
27.Mapping (digital tape format) $140.00 per tape
(added Res. #95-34)
28.Street Name Change $100.00 per street
29.Park Land Dedication-Raw acreage cost $120,000 per acre
Deleted:
6
(amended Res. #97-50)
Fee Calculation in lieu of Park Land Dedication -
(added Res. #98-70)
Residential - 1 acre/40 dwelling units (40 lots) $3,000.00 per lot
Deleted:
1,5
Non-Residential - 1 acre/50 gross acres $2,400.00 per gross acre
Deleted:
1,2
30.Zoning VerificationLetter
(amended Res. #98-70)
First letter within two months of zoning approval $0.00
All subsequent letters $25.00 each
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31.Zoning Administrator Opinion/Interpretation $100.00Letter
32. Filing of Certificates of Paid Taxes $2.00/page
33. Comprehensive Plan Amendment
(map and /or text) application $300.00
SECTION III. Public Works Activities
1. Administrative Processing Fee 2%ActualConstr Cost
2. Construction Inspection Fee 3%ActualConstr Cost
Deleted:
. Computer Drainage Study:¶
HEC I:$400.00
+$10/Linear Foot¶
3 Construction Inspection Overtime $50/hr (min4hrs-
HEC II: $400.00 +
weekend/holiday)
4.R.O.W. Construction Permit $100.00 per permit
Deleted:
Street Cut Permit
Deleted:
15.00
5. Easement Abandonments $250.00 Flat Fee
Deleted:
Street
Deleted:
150.00
6. Easement Encroachment $150.00 Flat Fee
7. R.O.W. Abandonments $250.00 Flat Fee
Deleted:
150.00
8.R.O.W. Encroachment $250.00 Flat Fee
Deleted:
Easement/R.O.W. Dedications
Deleted:
$100.00 per Easement
9.Street Light Costs Developerpays installation +
2-year operation cost
10. Flood Plain Development Permit $150.00
SECTION IV. Water and Wastewater Utilities Activities
(added Res. #98-70)
1. Water Meter Fee (Including Transponder)
(amended Res. #98-70)
1" Meter $550.00
Deleted:
460
2" Meter $950.00
(Turbo)-Sprinkler/Irrigation Only
Deleted:
850
2” Meter $2,200.00
(Compound)-(Residential/Commercial)
Deleted:
0
4" Meter $3,500.00
Deleted:
2
6" Meter $4,500.00
Deleted:
3,700
8" Meter $8,000.00
Deleted:
4,500
2. Sewer Tap InspectionFee $75.00
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3. Sewer Participation Fee $1,300/lot
(Added Res. #95-34)
4. Water Administrative Service Charge $15.00
5. Water Deposits:
Residential Accounts $75.00
Deleted:
$50.00
Commercial Accounts $250-$500
Deleted:
Establishedby Utility Billing
Supervisor
6. Fire HydrantMeter Deposit $1,000.00
(City Meter)
Deleted:
900
(amended Res. #98-70)
Missing/Broken Parts Actual Cost
Deleted:
Hydro Storz Quick
Connect System Blind Cap
Water Deposit $200.00
75.00¶
total$975.00¶
Deleted:
Fire HydrantMeter Deposit ¶
7.Water Reconnect Fees for Non-Payment $40.00
(Privately Supplied
Meter)$200.00¶
Hydro Storz Quick Connect System
Blind Cap 75.00¶
total$275.00
8.Water Meter Re-installation Fee $50.00
Deleted:
,
Deleted:
Business Days Only:¶
9.Water Meter Reread Fee $5.00
8 a.m.-5 p.m.: 1st/2nd/3rd &
subsequent$20/$40/$60¶
¶
10. Service Charge -Damaged or Broken Lock,
(amended Res. #98-70)
After 5 p.m.: 1st/2nd/3rd &
Meter and/or Transponder $100.00
subsequent$40/$60/$80¶
¶
Weekends,
11. Damaged meter and transponder replacement :
(added Res. #98-70)
anytime$40/$60/$80
¾” Meter $300.00
Deleted:
25
1” Meter $300.00
Deleted:
86
2” Meter-Turbine $850.00
2” Meter-Compound $2,000.00
3” Meter-Turbine $1,500.00
3” Meter-Compound $2,500.00
4” Meter-Turbine $2,200.00
4” Meter-Compound $3,500.00
6” Meter-Turbine $3,800.00
6” Meter-Compound $4,500.00
8” Meter-Turbine $5,000.00
8” Meter-Compound $8,000.00
¾” Transmitter $200.00
1” Transmitter $200.00
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2” or Larger Turbine Transmitter $250.00
2” or Larger Compound Low Flow Transmitter $200.00
2” or Larger Compound High Flow Transmitter $300.00
Meter Box for 1” and smaller meters (no labor) $40.00
Deleted:
32.50
Meter Box for 1” and smaller meters installed $100.00
Meter Box LID only for 1” and smaller meters $20.00
Meter Box for 2”meters (no labor) $175.00
Meter Box for 2” meters installed $250.00
Meter Box LID only for 2” meters $75.00
Vaults for larger than 2” meters Actual Cost
12.Late Utility Payment Fee 10% ($5.00 minimum) of
Deleted:
5%
Outstanding Balance
13.Additional or Replacement Recycling Bins $6.00
Additional or Replacement Recycling Lids $4.00
(added Res. #97-59)
14. Water Meter Testing Fee
............City-initiated No charge
............Field Testing-Customer Initiated
______ 3/4 “ Meter $75.00
Deleted:
50
______ 1” Meter $75.00
Deleted:
per test
______ 2” Meter $200.00
______ 3” or Larger Meter Turbine or Compound $350.00
______Shop Testing-Customer Initiated
______ 3/4 “ Meter $100.00
______ 1” Meter $100.00
______ 2” Meter $250.00
______ 3” or Larger Meter $250.00
15. 1” Water Service (Tap) $1,400.00
Deleted:
$ 850.00 short side¶
$1,675.00 long side
2” Water Service (Tap) $2,000.00
16. 4” Sewer Service (Tap) $1,700.00
17. Other Charges (Forms provided by the City)
Trip Ticket Books for Liquid Waste Hauling $30.00
Backflow Assembly Test Forms $15.00
Deleted:
$1,225.00 short side¶
$4,375.00 long side
SECTION V. Building Inspection Activities
1.Building Permit Fees (Attachment B)
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2.Water Well Permit $75.00
3.Tent Permit $25.00
4.Sign Permit, Permanent Type (1 - 50 sq ft) $100.00 minimum
Deleted:
85.00
Sign Permit, Permanent Type (> 50 sq ft) $1.00 /per additionalsq ft
Sign Permit, Temporary / Banner Type $25.00
(amended Res. #98-70)
Illuminated Sign, Electrical Permit Includedwithsignpermit fee
5. Sign Recovery Fee (1-50 sq ft) $25.00 *
(added Res. #98-70)
(>50 sq ft) $50.00 *
*Plus any outside services required, such as a
wrecker, at actual cost + 10% processing fee.
6.Request for Variance to Sign Ordinance $300.00/perapplication set
Deleted:
250.00
7.Culvert and/or Approach Permit $50.00
(If no active building permit on the site)
8.Contractor's Registration Fee (all trades) $100.00
9.Tree Removal Permit $50.00 per Permit
10. Game Court $100.00per site/applica
Deleted:
10. Smoking Area - Re-
Inspection Fee (added Res. #98-
(Includes the court, nets, fencing and lighting)
70)$100.00¶
¶
11. Temporary Construction or Sales Office $75.00 per trailer
Deleted:
siteplan/
(Includes plumbing and electrical permits)
12. Inspections outside normal business hours $50.00 per hour
(Minimum two hours)
13. Reinspections $100.00forfirst inspection
Deleted:
50.00
(charged under provisions of section 305.8 of $200.00foreach additional
Deleted:
100.00
I.B.C. Administrative Code and charged as
a result of reinspection for “stop-work orders”)
14. Additional plan review $50.00 per hour
(necessitated by changes, additions or revisions) (minimum one hour)
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15. Use of outside consultants for plan review Actual cost
or inspections not otherwise included.
16. Electrical, Plumbing, or Mechanical Permit $50.00
(Single trade permit)
17. Grading or Earth Disturbance permit $200.00
Deleted:
100.00
18. Fence or Retaining Wall Permit $50.00
Deleted:
75.00
19. Swimming Pool permit $300.00
Deleted:
20
20. Spas, Hot Tubs or fountains $200.00
21. Reroofing (wood shakes or shingles used) $50.00
(other materials-no fee for tear off and replacement of roof covering)
22.Temporary Electric Utility and Inspection Fee $100.00
23.Temporary “All Utility” and Inspection Fee $100.00 plus
$2,000.00 refundable deposit
24.Temporary noise exemptions permit $25.00
25.Request for variance to the noise ordinance $100.00
26.Request for variance to the lighting ordinance $300.00
Deleted:
200.00
27. Temporary Certificates of Occupancy $250.00-per 30 days
28. Work covered prior to required inspection $350.00
29. POD per zoning ordinance sec. 34.1, ff $25.00
30. POD per zoning ordinance sec. 34.1, gg $50.00
31. Gas Drilling Specific Use Permit (per pad site) $15,000
32. Oil and Gas Permit (per well) $8,500
33. Amended Oil and Gas Permit $5,000
34. Amended Well Permit Inspection Fee $1,200
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35. Seismic Survey Permit $250
36. Gas and Oil Insurance Requirement Review Fee $1,000
37. Revolving account per gas drilling pad site $15,000 minimum balance
38. Pipeline Permit (Regulated Pipeline) $2,500
39. Pipeline Permit (Unregulated Pipeline) $1,500
40. Revolving account per regulated pipeline permit $15,000 minimum balance
41. Road Damage Fee Per lane mile fee
2-course surface treatment 6”-7” flex base $166,000
7” flexible pavement structure (total ACP+flex base) $173,000
7.5” flexible pavement structure (total ACP+flex base) $188,000
8” flexible pavement structure (total ACP+flex base) $115,000
8.5” flexible pavement structure (total ACP+flex base) $100,000
9” flexible pavement structure (total ACP+flex base) $85,000
9.5” flexible pavement structure (total ACP+flex base) $70,000
Concrete pavement $73,000
SECTION VI. Community ServicesActivities
(Amended Res. #95-34, Res. #97-59, Res. #98-70, Res. #99-57)
1. Building Reservations for Residents -
Bicentennial Park, South Crooked Lane, Senior Center and Nature Center
Deleted:
and
(amended Res. #97-59,
:
Res. #98-70)
Meeting Fees
Regular scheduled meetings
(1 to 12 per year) $120.00/year*
(13 to 24 per year) $200.00/year *
Security re-setting of room, andClean-up Deposit $50.00(refundable)
* Youth Sports Associations under an approved Facilities UtilizationAgreement are
exempt from meeting fees for up twenty-four (24) meetings per year
.
2. Building Reservations for Community Use –
Town Hall Facility *
Cleanup Fees for Approved Activities **
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Meetings / Events, No Food and/or Drinks,
rd
limited usage of the 3 Floor Training Rooms $100.00 per meeting/event
***Meetings / Events, Food
and/or Drinks,
rd
limited usage of the 3 Floor Training Rooms $150.00 per meeting/event
***Meetings / Events, Use of
the Foyer or the
rd
complete 3 Floor Training Room Area $450.00 per meeting/event
***
**Reservations for meetings/events are subject to the Town Hall Use Policy.
**Fees will be returned to the applicant upon staff review and determination of no further
cleanup required or that damage to the facility exists
***Per the Town Hall Use Policy, the City reserves the right to assess additional charges
for damages beyond normal wear and tear as warranted.
3. Building Reservations for Special Activities :
Security and Clean-upDeposit $50.00 (refundable)
Bicentennial Park - The Lodge $15.00/hr
Senior Center Large meeting room $15.00/hr
South Crooked Lane meeting room $15.00/hr
Nature Center meeting room $15.00/hr
4. Organized Athletic Programs $1,000,000 General Liability
Insurance Policy
Field Maintenance Fee FacilitiesUsageAgreement
6. Reservations of Park Facilities:
Security and Clean-upDeposit
(Required only if group of 40 or more) $100.00(refundable)
Picnic Pavilions $10.00/day**
Large Pavilions $30.00/3hrs;
$15.00per add’l hr **
Deleted:
0.
Deleted:
50.00/day
Small Pavilions $15.00/3hrs;
$10.00per add’l hr **
Deleted:
$30.00/day**¶
Rustin Park Pavilion * $60.00/3hrs
Deleted:
80.00/day**
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$20.00 per add’l hr**
BobJones Fishing Pavilion $60.00/3hrs
$20.00 per add’l hr**
Deleted:
$40.00/4hrs $80.00/day**
* (Reservations are subject to certain restrictions as per the Park Use Policy)
** (Full day rentals subject to current park operating hours)
7. Reservations for Fields and Courts:
Ballfields (No Lights) $15.00/1.5 hr/field
Ballfields (With Lights) $20.00/1.5 hr/field
Soccer Fields (No Lights) $15.00/1.5 hr/field
Soccer Fields (With Lights) $20.00/1.5 hr/field
Lacrosse Fields (No Lights) $15.00/1.5 hr/field
Lacrosse Fields (With Lights) $20.00/1.5 hr/field
In-Line Hockey Court
(Bicentennial Park-No Lights) $15.00/1.5 hr
In-Line Hockey Court
(Bicentennial Park-With Lights) $20.00/1.5 hr
Youth Basketball Courts $15.00/1.5 hr
(Bicentennial Park-No Lights)
Youth Basketball Courts
(Bicentennial Park-With Lights) $20.00/1.5 hr
Other Fields $5.00/hr/facility
Field Preparation Fees:
Weekday Games $25.00/hour Minimum
Deleted:
$25.00/field
2 staff/1 hr
Weekend Games $25.00/hour Minimum
Deleted:
$37.50/field
2 staff/4 hrs
Facility Monitor $20.00/hr Minimum 2 hrs
Facility Monitor (75+) $20.00/hr Minimum
2 staff/2 hrs
8.Southlake Tennis Center Court Usage Fees
Court Usage fees per 1½ hour $3.00 per person (resident)
$4.00 perperson(nonresident)
League Fees $3.50 per person per session
Annual memberships
Junior (18 and under) $0 (resident)
$0 (non-resident)
Adult Individual $0 (resident)
$0 (non-resident)
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Family $0 (resident)
$0 (non-resident)
SECTION VII. Library Services
1.Materials extended use fee
(fee not to exceed cost of the item)
Books $.25 perday
Books on Cassette $1.00 per day
CD $1.00 per day
CD-ROM $1.00 per day
Magazines $.25 per day
Videocassettes/DVD $1.00 per day
2.Fees
Copies/Computer printout $.15 per page
(including Internet downloads, graphics, CD-ROM $.15 per grayscale page
product information and personal work) $.35 per color page
Lost card $2.50 per card
Non-resident card $25.00 per card/per year
Section VIII. Fire Service Activities
1. Underground Storage Tanks (UST) $100.00
2. Aboveground Storage Tanks (AGST) $100.00
3. UST and AGST removal or Temporary out of service $50.00
4. Changing UST contents $50.00
5. Trench Burning – Clearing Land/Rubbish $500.00
6. Fireworks (certified events only) $75.00 Per Day
7. Dry Cleaning Operations, non-flammable liquids $25.00
8. Dry Cleaning Operations, flammable/combustible liquids $50.00
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9. Explosives or Blasting Agents, use of $50.00
10. Hazardous Materials (Storage, dispense, use of) $50.00
11. Highly Toxic Pesticides (storage, use of) $50.00
12. High-Piled Combustible Storage $50.00
13. Tire Storage $25.00
14. LPG, 25-119 WGC $25.00
15. LPG, 120 – 1,999 WGC $50.00
16. LPG, 2,000 < WGC $75.00
17. LPG fueled vehicles/equipment in assemblies $25.00
18. Spraying and Dipping Operations $50.00
19. After Hours Fire Inspection $50.00 per hour
2 hr minimum
20. Private Agency License Inspection/Certification $50.00
21. Asbestos Removal $50.00
22. Malls, covered $75.00
23. Motor Vehicle Fuel Dispensing Stations $50.00
24. Pyrotechnic material $75.00
25. Battery System $50.00
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Attachment A
,: Texas Administrative Code
TITLE 1
PART 3
CHAPTER 70
RULE§70.3
Texas Administrative Code
ADMINISTRATION
OFFICE OF THE ATTORNEY GENERAL
COST OF COPIES OF PUBLIC INFORMATION
Charges for Providing Copies Information
of Public
(a) The charges in this section to recover costs associated with providing copies of public information
are based on estimated average costs to governmental bodies across the state. When actual costs are
25% higher than those used in these rules, governmental bodies other than agencies of the state, may
request an exemption in accordance with §70.4 of this title (relating to Requesting an Exemption).
(b) Copy charge.
(l) Standard paper copy. The charge for standard paper copies reproduced by means of an office
machine copier or a computer printer is $.10 per page or part of a page. Each side that has recorded
information is considered a page.
(2) Nonstandard copy. The charges in this subsection are to cover the materials onto which
information is copied and do not reflect any additional charges, including labor, that may be
associated
with a particular request. The charges for nonstandard copies are:
(A) Diskette--$l.OO;
(B) Magnetic tape--actual cost
(C) Data cartridge--actual cost;
(D) Tape cartridge--actual cost;
(E) Rewritable CD (CD-RW)--$l.OO;
(F) Non-rewritable CD (CD-R)--$l.OO;
(0) Digital video disc (DVD)--$3.00;
(H) JAZ drive--actual cost;
(1)
Other electronic media--actual cost;
(J)
VHS video cassette--$2.50;
(K) Audio cassette--$l.OO;
(L) Oversize paper copy (e.g.: 11 inches by 17 inches, green bar, blue bar, not including maps and
photographs using specialty paper--See also §70.9 of this title)--$.50;
(M) Specialty paper (e.g.: Mylar, blueprint, blue line, map, photographic--actual cost.
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.: Texas Administrative Code
(c) Labor charge for programming. If a particular request requires the services of a programmer in
order to execute an existing program or to create a new program so that requested information may
be accessed and copied, the governmental body may charge for the programmer's time.
The hourly charge for a programmer is $28.50 an hour. Only programming services shall be
(I)
charged at this hourly rate.
(2) Governmental bodies that do not have in-house programming capabilities shall comply with
requests in accordance with §552.231 of the Texas Government Code.
(3) If the charge for providing a copy of public information includes costs of labor, a governmental
body shall comply with the requirements of §552.261(b) of the Texas Government Code.
(d) Labor charge for locating, compiling, manipulating data, and reproducing public information.
(I) The charge for labor costs incurred in processing a request for public information is $15 an hour.
The labor charge includes the actual time to locate, compile, manipulate data, and reproduce the
requested information.
(2) A labor charge shall not be billed in connection with complying with requests that are for 50 or
fewer pages of paper records, unless the documents to be copied are located in:
\
(A) Two or more separate buildings that are not physically connected with each other; or
(B) A remote storage facility.
(3) A labor charge shall not be recovered for any time spent by an attorney, legal assistant, or any
other person who reviews the requested information:
(A) To determine whether the governmental body will raise any exceptions to disclosure of the
requested information under the Texas Government Code, Subchapter C, Chapter 552; or
(B) To research or prepare a request for a ruling by the attorney general's office pursuant to §552.301
of the Texas Government Code.
(4) When confidential information pursuant to a mandatory exception of the Act is mixed with public
information in the same page, a labor charge may be recovered for time spent to redact, blackout, or
otherwise obscure confidential information in order to release the public information. A labor charge
shall not be made for redacting confidential information for requests of 50 or fewer pages, unless the
request also qualifies for a labor charge pursuant to Texas Government Code, §552.261(a)(I) or (2).
(5) If the charge for providing a copy of public information includes costs of labor, a governmental
body shall comply with the requirements of Texas Government Code, Chapter 552, §552.261(b).
(6) For purposes of paragraph (2)(A) of this subsection, two buildings connected by a covered or
open
sidewalk, an elevated or underground passageway, or a similar facility, are not considered to be
separate buildings.
(e) Overhead charge.
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: Texas Administrative Code
Formatted: Centered
(l) Whenever any labor charge is applicable to a request, a governmental body may include in the
charges direct and indirect costs, in addition to the specific labor charge. This overhead charge would
cover such costs as depreciation of capital assets, rent, maintenance and repair, utilities, and
administrative overhead. If a governmental body chooses to recover such costs, a charge shall be
made in accordance with the methodology described in paragraph (3) of this subsection. Although an
exact calculation of costs will vary, the use of a standard charge will avoid complication in
calculating such costs and ",:ill provide uniformity for charges made statewide.
(2) overhead charge shall not be made for requests for copies of 50 or fewer pages of standard
An
paper records unless the request also qualifies for a labor charge pursuant to Texas Government
Code,§552.261 (a)(l) or (2).
(3) The overhead charge shall be computed at 20% of the charge made to cover any labor costs
associated with a particular request. Example: if one hour of labor is used for a particular request, the
formula would be as follows: Labor charge for locating, compiling, and reproducing, $15.00 x .20 =
$3.00; or Programming labor charge, $28.50 x .20 = $5.70. If a request requires one hour of labor
charge for locating, compiling, and reproducing information ($15.00 per hour); and one hour of
+
programming labor charge ($28.50 per hour), the combined overhead would be: $15.00 $28.50 =
$43.50 x .20 = $8.70.
(f) Microfiche and microfilm charge.
(1) If a governmental body already has information that exists on microfiche or microfilm and has
copies available for sale or distribution, the charge for a copy must not exceed the cost of its
reproduction. If no copies of the requested microfiche or microfilm are available and the information
on the microfiche or microfilm can be released in its entirety, the governmental body should make a
copy of the microfiche or microfilm. The charge for a copy shall not exceed the cost of its
reproduction. The Texas State Library and Archives Commission has the capacity to reproduce
microfiche and microfilm for governmental bodies. Governmental bodies that do not have in-house
capability to reproduce microfiche or microfilm are encouraged to contact the Texas State Library
before having the reproduction made commercially.
(2) If only a master copy of information in microfilm is maintained, the charge is $.10 per page for
standard size paper copies, plus any applicable labor and overhead charge for more than 50 copies.
(g) Remote document retrieval charge.
(1) Due to limited on-site capacity of storage documents, it is frequently necessary to store
information that is not in current use in remote storage locations. Every effort should be made by
governmental bodies to store current records on-site. State agencies are encouraged to store inactive
or non-current records with the Texas State Library and Archives Commission. To the extent that the
retrieval of documents results in a charge to comply with a request, it is permissible to recover costs
of such services for requests that qualify for labor charges under current law.
(2) If a governmental body has a contract with a commercial records storage company, whereby the
private company charges a fee to locate, retrieve, deliver, and return to storage the needed record(s),
no additional labor charge shall be factored in for time spent locating documents at the storage
location by the private company's personnel. If after delivery to the governmental body, the boxes
must still be searched for records that are responsive to the request, a labor charge is allowed
according to subsection (d)(l) of this section.
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Texas Administrative Code
(h)
Computer resource charge.
(1) The computer resource charge is a utilization charge for computers based on the amortized cost of
acquisition, lease, operation, and maintenance of computer resources, which might include, but is not
limited to, some or all of the following: central processing units (CPUs), servers, disk drives, local
area networks (LANs), printers, tape drives, other peripheral devices, communications devices,
software, and system utilities.
(2) These computer resource charges are not intended to substitute for cost recovery methodologies
or charges made for purposes other than responding to public information requests.
(3) The charges in this subsection are averages based on a survey of governmental bodies with a
broad range of computer capabilities. Each governmental body using this cost recovery charge shall
determine which category(ies) of computer system(s) used to fulfill the public information request
most closely fits its existing system(s), and set its charge accordingly. Type of System--Rate:
mainframe-$ 0 per CPU minute; Midsize--$1.50 per CPU minute; Client/Server--$2.20 per clock
hour; PC or LAN--$1.00 per clock hour.
(4) The charge made to recover the computer utilization cost is the actual time the computer takes to
execute a particular program times the applicable rate. The CPU charge is not meant to apply to
prograIIUr\ing or printing time; rather it is solely to recover costs associated with the actual time
required by the computer to execute a program. This time, called CPU time, can be read directly
from the CPU clock, and most frequently will be a matter of seconds. If programming is required to
comply with a particular request, the appropriate charge that may be recovered for programming time
is set forth in subsection (d) of this section. No charge should be made for computer print-out time.
Example:
If a mainframe computer is used, and the processing time is 20 seconds, the charges would be as
follows: $10 / 3 $3.33; or $10 / 60 x 20 $3.33.
==
(5) A governmental body that does not have in-house computer capabilities shall comply with
requests in accordance with the §552.231 of the Texas Government Code.
(i) Miscellaneous supplies. The actual cost of miscellaneous supplies, such as labels, boxes, and other
supplies used to produce the requested information, may be added to the total charge for public
information.
(j)
Postal and shipping charges. Governmental bodies may add any related postal or shipping
expenses which are necessary to transmit the reproduced information to the requesting party.
(k) Sales tax. Pursuant to Office of the Comptroller of Public Accounts' rules sales tax shall not be
0,
1,
added on charges for public information (34 TAC, Part Chapter 3, Subchapter §3.341 and
§3.342).
(1) Miscellaneous charges: A governmental body that accepts payment by credit card for copies of
public information and that is charged a "transaction fee" by the credit card company may recover
that fee.
(m) These charges are subject to periodic reevaluation and update.
Source Note:
The provisions of this §70.3 adopted to be effective September 18,1996,21 TexReg
8587; amended to be effective February 20,1997,22 TexReg 1625; amended to be effective
December 3,1997,22 TexReg 11651; amended to be effective December 21,1999,24 TexReg
11255; amended to be effective January 16,2003,28 TexReg 439; amended to be effective
February 11,2004,29 TexReg 1189; transferred effective September 1, 2005, as published in the
Texas Register September 29,2006,31 TexReg 8251; amended to be effective February
22,2007,32 TexReg 614
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CITY OF SOUTHLAKE FEE SCHEDULE
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City of Southlake Fee Schedule
Attachment B
Construction/Building Permit Fee Schedule
One and Two Family Dwellings new or additions or conditioned areas within accessory
1.For
buildings, a combination permit including Building Permit, Electrical Permit, Plumbing Permit,
Mechanical Permit, Drainage Inspection Fee, and Plan Review Fees the permit fee shall be $50.00
plus $0.80 per square foot of living area not including garages, carports, porches and similar spaces.
The Combination Permit does not include Impact Fees as may be assessed by ordinance.
2.ForotherAccessory Buildings or remodeling space inside previously permitted space inside a
dwelling unit the combination permit fee shall be $50.00 plus $0.25 per square foot. For purposes of
this schedule Manufactured Homes shall be figured at the accessory building rate. Where there is no
specific area associated with the remodel the fee shall be $100.00.
Deleted:
75
3.For each commercial or nonresidential building the Combination Permit the permit fee shall be based
on the valuation as specified in section 108.3* of the code and the table below: The Combination
Permit includes Building Permit, Electrical Permit, Plumbing Permit, Mechanical Permit, Drainage
Inspection Fee, and Plan Review Fees. The Combination Permit does not include Impact Fees as may
be assessed by ordinance. Minimum fee shall be $100.00.
COMMERCIAL COMBINATION PERMIT FEES
TOTAL VALUATION FEE
$1.00 to $500.00 $100.00, minimum fee
Deleted:
5
$501.00 to $2000.00 $50.00 for the first $500 plus $6.60 for each additional
$100.00 or fraction thereof.
$2001.00 to $25,000.00 $150.00 for the first $2000 plus $30.00 for each
additional $1000. or fraction thereof.
$25,001.00 to $50,000.00 $840.00 for the first $25,000 plus $21.60 for each
additional $1000.00 or fraction thereof.
$50,001.00 to $100,000.00 $1,380.00 for the first $50,000 plus $15.00 for each
additional $1000.00 or fraction thereof.
$100,001.00 to $500,000.00 $2,130.00 for the first $100,000 plus $12.00 for each
additional $1000.00 or fraction thereof.
$500,001.00 to $1,000,000.00 $6,930.00 for the first $500,000 plus $10.20 for each
additional $1000.00 or fraction thereof.
$1,000,001.00 and up $12,030.00 for the first $1,000,000 plus $6.60 for each
additional $1000.00 or fraction thereof.
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