Item 4BCity of Southlake, Texas
MEMORANDUM
June 3, 2008
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Public Works Director
Subject: Approve a professional services agreement with Huitt Zollars,
Inc. in the amount of $515,000 for the design of the White
Chapel Boulevard from Emerald Boulevard to Highland Street.
Action
Requested: Approve a professional services agreement with Huitt Zollars, Inc.
in the amount of $515,000 for the design of the White Chapel
Boulevard from Emerald Boulevard to Highland Street.
Background
Information: In 2005, Graham and Associates completed preliminary
engineering for the design of the White Chapel Boulevard
improvements from Emerald Boulevard to SH 114 as a four lane
divided urban arterial with an enclosed storm sewer system. In
May 2006, Graham and Associates was awarded a professional
services contract for final design and construction plans for White
Chapel Boulevard improvements from Highland Street to SH 114.
This design is ongoing at this time.
This professional services agreement with Huitt Zollars, Inc. will
provide for final design and construction plans for White Chapel
Boulevard improvements from Emerald Boulevard to Highland
Street. The major design elements include:
• Four lane divided arterial with curb and gutter
• Underground, enclosed storm sewer system
• Sidewalks and trails
• Waterline relocations
• Retaining walls
• Street lighting foundations and conduit
• Irrigation and landscaping
• Intersection improvements
• Preparation of right of way documents
• Public involvement and newsletter
The schedule for this project provides for plans to be complete in
May 2009 with construction to begin in October 2009 after right of
way acquisition and utility relocation is complete.
Financial
Considerations: The professional services agreement being considered is for a not
to exceed amount of $515,000.00. Funds for the engineering
design and construction of the White Chapel Boulevard
improvements from Emerald Boulevard to Highland Street are
budgeted in the FY 2006 and FY 2008 General Fund CIP, the FY
2007 Roadway Impact Fund CIP, and the FY 2007 Utility Fund CIP
and the 2006 Tarrant County Bond Program.
Citizen Input/
Board Review: None
Legal
Review: The standard form of agreement for engineering design prepared
by the City Attorney is being used.
Alternatives: The City Council may approve the Professional Services
Agreement or deny it.
Supporting
Documents: Standard Form of Agreement for Design
Huitt Zollars, Inc. Proposal
Location Map
Staff
Recommendation: Approve a professional services agreement with Huitt Zollars, Inc.
in the amount of $515,000 for the design of the White Chapel
Boulevard from Emerald Boulevard to Highland Street.
Staff
Contact: Robert H. Price, P.E., Public Works Director
Gordon J. Mayer, Jr., P.E., City Engineer
Michael James, P.E., Civil Engineer
AGREEMENT FOR ENGINEERING SERVICES
THIS AGREEMENT is made this day of , 200_ by and
between the City of Southlake, Texas (hereinafter referred to as "CITY"), and
(hereinafter referred to as "ENGINEER").
WHEREAS, CITY
to
contemplates the need to make improvements
This project is to be known as the
and hereinafter referred to as the "Project".
WHEREAS, ENGINEER is qualified, able, and desirous of performing the
necessary engineering work upon which the Project is based and is willing and able to
work with CITY staff to organize and coordinate the professional services necessary to
complete the Project.
NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER
agrees to perform, the engineering work for the Project, as more fully described herein
below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as
compensation, the payments on the dates and in the amounts herein specified, all in
accordance with the terms more fully set out below and as provided in Attachment
which is attached hereto and incorporated by reference as if fully set forth herein.
I. ARTICLE
ENGINEERING SERVICES
A. Scope of Work
ENGINEER will provide the supervision, direction, personnel and equipment to
perform the engineering Services outlined in Attachment I in accordance with the terms
set forth in this Agreement and in Attachment I.
B. Definitions.
Services refers to the professional services performed by ENGINEER pursuant
to this Agreement.
C. Changes.
CITY, without invalidating the Agreement, may order changes within the general
scope of the work required by the Agreement by altering, adding to and/or deducting
from the work to be performed. If any change causes an increase or decrease in
ENGINEER's cost of, or the time required for, the performance of any part of the
Services under the Agreement, an equitable adjustment will be made by mutual
agreement and this Agreement shall be modified in writing accordingly.
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D. Coordination With Owner.
The CITY shall make available to ENGINEER for use in performing Services
hereunder all existing plans, maps, field notes, statistics computations and other data in
the CITY's possession relative to existing facilities and to the Project.
E. Site and Local Conditions.
ENGINEER has the right to examine the site in order to become acquainted with
local conditions and accepts conditions at the site unless otherwise noted in writing to
the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER
from its responsibilities specified hereunder. Necessary arrangement for access to any
site by ENGINEER's employees will be made with CITY.
F. Assignment and Subcontractors/Third Party Rights.
The rights and obligations covered herein are personal to each party hereto and
not to any third party and for this reason neither this Agreement nor any contract
hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER
subcontract any of its obligations under this Agreement without the prior consent of
CITY.
G. Independent Contractor.
ENGINEER covenants and agrees that it will perform the work hereunder as an
independent contractor, and not as an officer, agent, servant, or employee of CITY; that
ENGINEER shall have exclusive control of and exclusive right to control the details of
the work performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, employees, contractors,
subcontractors, and consultants, that the doctrine of respondent superior shall not apply
as between CITY and ENGINEER, its officers, agents, employees, contractors,
subcontractors, and consultants, and nothing herein shall be construed as creating a
partnership or joint enterprise between CITY and ENGINEER.
H. Disclosure.
By signature of this contract, ENGINEER warrants to CITY that it has made full
disclosure in writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interests, direct or indirect, in property abutting the proposed
Project and business relations with abutting property owners. ENGINEER further
warrants that it will make disclosure in writing of any conflicts of interest that develop
subsequent to the signing of this contract and prior to final payment under the contract.
Finally, Engineer warrants that it has submitted to the City a completed Conflicts of
Interest Questionnaire as required by Chapter 176 of the Texas Local Government
Code.
Approval by CITY.
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Approval by CITY of this Agreement shall not constitute or be deemed to be a
release of the responsibility and liability of ENGINEER, its officers, agents, employees,
and subcontractors for the accuracy and competency of the Services performed under
this Agreement, including but not limited to surveys, designs, working drawings and
specifications and other engineering documents.
Such approval shall not be deemed to be an assumption of such responsibility
and liability by CITY for any negligent act, error, or omission in the performance of
ENGINEER's professional services or in the conduct or preparation of the subsurface
investigations, surveys, designs, working drawings and specifications or other
engineering documents by ENGINEER, its officers, agents, employees and
subcontractors, it being the intent of the parties that approval by CITY signifies the
CITY's approval of only the general design concept of the Improvements to be
constructed.
J. Indemnification.
ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD
HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND
ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF
DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR
NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES,
INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH
REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT
ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY
AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH
CLAIMS AND DEMANDS.
K. No Third Party Beneficiary.
For purposes of this Agreement, including its intended operation and effect, the
parties specifically agree and contract that: (1) this Agreement only affects
matters/disputes between the parties to this Agreement, and is in no way intended by
the parties to benefit or otherwise affect any third person or entity, notwithstanding the
fact that such third person or entities may be in a contractual relationship with CITY and
ENGINEER, or both; and (2) the terms of this Agreement are not intended to release,
either by contract or operation of law, any third person or entity from obligations they
owe to either CITY or ENGINEER.
L. Successors and Assigns.
CITY and ENGINEER each bind themselves and their successors, executors,
administrators and assigns to the other party to this Agreement and to the successors,
executors, administrators and assigns of such other party with respect to all covenants
of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in
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this Agreement without prior written consent of the other.
II. ARTICLE
CITY'S RESPONSIBILITIES
CITY will:
1. Provide full information as to CITY's requirements for the Project;
2. Assist ENGINEER by placing at ENGINEER's disposal all information in
CITY's control or knowledge which is pertinent to the Project, including
executed right-of-way easements and final field survey data;
3. Examine all work presented by ENGINEER and respond within reasonable
time and in writing to the material submitted by ENGINEER;
4. Pay all costs incident to advertising for obtaining bids or proposals from
Contractors;
5. Give prompt written notice to ENGINEER whenever CITY observes or
otherwise becomes aware of any defect in ENGINEER's work or in
Contractor's work;
6. Designate in writing a person to act as its representative with respect to
this Agreement, such person having complete authority to transmit
instructions, receive information, and make or interpret the CITY's
decisions;
7. Provide all information and criteria as to the CITY's requirements,
objectives, and expectations for the Project including all numerical criteria
that are to be met and all standards of development, design, or
construction.
8. Provide to the ENGINEER all previous studies, plans, or other documents
pertaining to the Project and all new data reasonably necessary in the
ENGINEER's opinion, such as site survey and engineering data,
environmental impact assessments or statements, zoning or other land
use regulations, etc., upon all of which the ENGINEER may rely; and
9. Arrange for access to the site and other private or public property as
required for the ENGINEER to provide its services.
10. Provide any other information or assistance as outlined in Attachment 1
hereto.
III. ARTICLE
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COMPENSATION FOR ENGINEERING SERVICES
The CITY shall compensate ENGINEER for services rendered under this
Agreement, in accordance with the following:
For the completion of the work contemplated in Article I, the ENGINEER shall be
paid on an hourly basis plus expenses (as outlined in Attachment 1) with a total not to
exceed cost ceiling of $ as billed monthly by ENGINEER.
IV. ARTICLE
TIMES OF BILLING AND PAYMENT
The ENGINEER shall bill CITY monthly for costs incurred in accordance with the
work performed provided the limits set out in Article IV hereof have not been exceeded.
Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared
and correct invoice from ENGINEER. ENGINEER's invoices shall be accompanied by
such records or other written proof as CITY deems necessary to verify the billings.
Remittances shall be made to ENGINEER's office at
If CITY fails to make payment due ENGINEER within thirty (30) days of the day
when payment for services and expenses is due under the terms of this Agreement,
ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in
Chapter 2251 of the Texas Government Code.
V. ARTICLE
ADDITIONAL ENGINEERING SERVICES
In addition to performing the engineering services set out in Article I, hereof,
ENGINEER agrees to perform additional services as requested by CITY from time to
time and CITY agrees to compensate ENGINEER for such services in accordance with
ENGINEER's standard hourly fee (see Attachment 1) as determined by the actual costs
incurred and by actual time expended, such services to be one or more of the following:
1. Make or prepare detailed description of sites, maps, or drawings related
thereto and outside the scope of the Project;
2. Appearances before courts or boards on matters of litigation or hearings
related to the Project;
3. Preparation of environmental impact assessments or statements for any
governmental agency;
4. Miscellaneous engineering work for CITY not related to the Project;
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5. To provide resident project construction inspection, unless such inspection
is not required, in writing, by the CITY;
6. Preparation of environmental impact assessments or statements for any
governmental agency; and
7. Miscellaneous engineering work for CITY not related to the Project.
8. Other services agreed to by the parties in writing attached hereto as
Attachment II and incorporated herein.
VI. ARTICLE
STANDARD OF CARE
In performing its professional services, the ENGINEER will use that degree of
care and skill ordinarily exercised, under similar circumstances, by reputable members
of its profession in the same locality at the time the services are provided. No warranty,
express or implied, is made or intended by the ENGINEER's undertaking herein or its
performance of services, and it is agreed that the ENGINEER is not a fiduciary with
respect to the CITY.
VII. ARTICLE
PERIOD OF SERVICE
This Agreement shall be effective upon execution by CITY and ENGINEER, and
shall remain in force until work is completed on the Project or until terminated under the
provisions hereinafter provided in Article IX.
VIII. ARTICLE
TERMINATION
The CITY may terminate this Agreement at any time for convenience or for any
cause upon ten (10) days written notice to the ENGINEER. Upon receipt of such notice
the ENGINEER shall immediately discontinue all services and work and the placing of
all orders or the entering into contracts for supplies, assistance, facilities, and materials
in connection with the performance of this Agreement and shall proceed to cancel
promptly all existing contracts insofar as they are chargeable to this Agreement.
The ENGINEER, upon termination, shall be paid for all services rendered
through the date of termination together with any additional reimbursable expense then
due.
IX. ARTICLE
OWNERSHIP OF DOCUMENTS
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1. All completed or partially completed reports prepared under this
Agreement, including the original drawings in both paper and electronic
formats, shall become the property of CITY if this Agreement is
terminated. Upon completion and payment of the contract, the final
design, drawings, specifications and documents in both paper and
electronic formats shall be owned by CITY.
2. Reuse, change or alteration by CITY or others acting by or on behalf of
CITY of such documents without the permission of ENGINEER shall be at
CITY's sole risk.
X. ARTICLE
INSURANCE
ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER's
expense, insurance of the type and of minimum coverage limits as follows:
1. Workers Compensation - Statutory Employer's Liability - Limits as required
by the State of Texas.
2. Comprehensive General Liability, Bodily Injury and Property Damage
including contractual liability in a combined single limit - $500,000 per
occurrence.
3. Comprehensive Automotive Liability, Bodily Injury and Property Damage in
a combined single limit - $1,000,000 per accident.
Certificates of insurance for the above coverage in a form acceptable to CITY,
evidencing the coverage required above, shall be provided to CITY upon execution of
this Agreement. Such certificates shall provide that the insurer will give CITY not less
than ten (10) days notice of any material changes in or cancellation of coverage. In the
event any subcontractor of ENGINEER, with or without CITY's consent, provides or
renders services under this Agreement, ENGINEER shall ensure that the
subcontractor's services are covered by the same insurance limits as set forth above.
ENGINEER shall not commence work under this Agreement until it has obtained
Professional Liability (Errors and Omissions) Insurance as required hereunder and such
insurance coverage has been approved by CITY. Such insurance shall be in the
minimum amount of $1,000,000 and shall include coverage of Contractually Assumed
Liability. The insurance coverage prescribed herein shall be maintained until one (1)
year after CITY's acceptance of the construction project and shall not be canceled
without prior written notice to CITY. In this connection, upon the signing and return of
this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as
evidence that the insurance coverage required herein has been obtained by
ENGINEER, and such certificate shall contain the provision that such insurance shall
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not be cancelled or modified without thirty (30) days prior written notice to CITY.
ENGINEER shall notify CITY within ten (10) days of any modification or alteration in
such Professional Liability (Errors and Omissions) Insurance.
XI. ARTICLE
AUTHORIZATION, PROGRESS AND COMPLETION
CITY and ENGINEER agree that the Project is planned to be completed by
ENGINEER shall employ manpower and other resources, and
use professional skill and diligence to meet the schedule; however, ENGINEER shall
not be responsible for schedule delays resulting from conditions beyond its control. By
mutual agreement, CITY and ENGINEER may modify the Project schedule during the
course of the Project and if such modifications affect ENGINEER's compensation, it
shall be modified accordingly, subject to CITY's approval.
It is understood that this Agreement contemplates full and complete engineering
services for this Project, including any and all Services necessary to complete the work.
For additional Engineering Services, the authorization by CITY shall be in writing and
shall include the definition of the services to be provided, the schedule for commencing
and completing the services, and the basis for compensation as agreed upon by CITY
and ENGINEER.
XII. ARTICLE
NOTICE
Any notice required under this Agreement will be in writing and given either
personally, by registered or certified mail, return receipt requested, or by a nationally
recognized overnight courier service, addressed to the parties as follows:
If to CITY: Shana Yelverton
City Manager
City of Southlake
1400 Main Street, Suite 460
Southlake, Texas 76092
Phone: 817-748-8400
Fax: 817-748-8010
If to ENGINEER:
{address}
Phone:
Fax:
All notice shall be effective upon the date of receipt.
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XIII. ARTICLE
SEVERABILITY
In the event that any provision of this Agreement shall be found to be void or
unenforceable, such finding shall not be construed to render any other provisions of this
Agreement either void or unenforceable. All provisions, which are void or
unenforceable, shall not substantially affect the rights or obligations granted to or
undertaken by either party.
XIV. ARTICLE
VENUE -LAW
Venue of any suit or cause of action under this Agreement shall lie exclusively in
Tarrant County, Texas. This Agreement shall be construed in accordance with the laws
of the State of Texas.
IN WITNESS WHEREOF the parties have caused this Agreement to e executed
in two equal originals on the date and year first above mentioned.
CITY OF SOUTHLAKE:
IN
Shana Yelverton, City Manager
ATTEST:
By:
City Secretary
ENGINEER:
Page 9
, {Title}
THE STATE OF TEXAS §
COUNTY OF TARRANT §
Before me on this day personally appeared known to me [or
proved to me on the oath of or through
(description of identity card or other document)] to be the person whose name is
subscribed to the foregoing instrument and that he/she is the duly authorized
of , and acknowledged
to me that he/she executed the same for the purposes and consideration therein
expressed.
Given under my hand and seal of office this day of
(SEAL) Notary Public, State of Texas
Notary's Name Printed
Page 10
HUITT-ZOLLARS, INC. - 3131 McKinney Ave. I Suite 600 1 dallas,TX 75204-2489 1 214.871.3311 phone 1 214.871.0757 fax I huitl-zollarscom
April 29, 2008
Mr. Gordon Mayer, Jr., P.E.
City of Southlake
Department of Public Works
1400 Main Street, Suite 320
Southlake, TX 76092
RE: White Chapel Boulevard Reconstruction
Emerald Boulevard to Highland Street
Dear Mr. Mayer:
We are pleased to submit our proposal, for your approval, to perform engineering and surveying
services for the preparation of plans, specifications and contract documents for the proposed White
Chapel Boulevard reconstruction from Emerald Boulevard to Highland Street. A Scope of Work,
Schedule, Fee Schedule, Preliminary Opinion of Probable Construction Cost, and Man-hour
Estimates are enclosed for your use.
Please let us know if you have any questions or need any additional information.
Sincerely,
HUITT-ZOLLARS, INC.
David Haywood, P.E.
Vice President
Kenneth Roberts, PE
Vice President
Attachments
EXIIIBIT "A"
Page 1 of 6
SCOPE OF SERVICES
WHITE CHAPEL BOULEVARD RECONSTRUCTION
From Emerald Boulevard to approximately 300 feet south of Highland Street
The project generally consists of the preparation of construction plans and bid documents for the
reconstruction of White chapel Boulevard from Emerald Boulevard to approximately 300 feet south
of Highland Street, approximately 4,000 linear feet and approximately 1,200 linear feet of Chapel
Downs Drive. The existing asphalt roadway will be replaced with a 4-lane divided reinforced
concrete roadway with left -turn lanes. The primary components of the project are a 4-lane divided
roadway, storm sewer system, 12-inch and 20-inch waterline relocations, sidewalks, retaining walls,
street lighting foundations & conduit, landscaping, irrigation, and other improvements to complete
the project. Intersection improvements at San Saba Drive, Mission Drive, W. Chapel Downs Drive,
and Ascot Drive / Dragon Drive will be included in the project. Professional services will include
field survey work for the design and establishment of the existing right-of-way corridor, right-of-
way and easement parcel maps and legal. descriptions, geotechnical investigation, production of
construction documents, project updates, coordination with franchised utility companies, the City of
Southlake and other applicable agencies, and schedule updates submitted with project invoices.
The project will be comprised of two distinct and sequential segments as listed and described in
greater detail below:
- Basic Services
- Special Services
Basic Services
Basic Services for the project will proceed under the following four phases:
Phase I . - Preliminary Design
Phase II - Final Design
Phase III - Bid Phase Services
Phase IV - Construction Phase Services
EXHIBIT "A''
Page 2 of 6
Detailed Scope of Basic Services:
Phase I - Preliminary Design
A. Hold Kick -Off meeting with City engineering staff to obtain design criteria, pertinent utility
plans, street plans, plats and right-of-way maps, existing easement information, and other
information available for the project area.
B. Conduct an on -site walk through and photograph the project.
C. Confirm the previously established roadway alignment to be used for the design with the
City.
D. Prepare a preliminary list of right-of-way parcels and easements necessary to construct the
project. Submit to the City as soon as possible and prior to the Preliminary Plan submittal
for approval.
E. Utilizing the previously established alignment and preliminary roadway grades set the
alignment and grades for the preliminary design. As a part of the Preliminary Design,
prepare a 30% submittal for review and approval by the City to look at typical roadway
cross sections, cross -slopes, and intersection layouts.
F. Prepare preliminary construction plans at a 65% complete level. The following plans will
be prepared at a scale of 1" = 20' on 22" x 34" sheets unless otherwise noted:
• Cover Sheet
• Project Layout Control Plan - Scale 1" =100'
• Right -of -Way Strip Map - Scale 1 "=100'
• Quantity Summary Sheet
• Typical Section and General Notes
• Construction Phasing Plan
• Paving Plan & Profile Sheets (includes street light conduit & foundations)
• Retaining Wall Plan & Profile & Detail Sheets
• Roadway Cross -Sections
• Drainage Area Map - Scale 1" —100'
• Drainage Calculations
• Storm Sewer Plan & Profile Sheets
• Erosion Control Plans for incorporation into the SWPPP
• Water Plan & Profile Sheets
• Striping and Signage Plans
• Special Details not covered in the City's Standard Details
G. Attend monthly utility coordination meetings conducted by the City with the affected
franchise utility companies. Submit one set of Preliminary Plans to each utility company
for their review.
H. Prepare an opinion of probable construction costs utilizing the preliminary design.
I. Submit three sets of preliminary plans and costs to the City for review.
I Meet with the City to discuss Preliminary Plan review comments.
EXHIBIT "A"
Page 3 of 6
Phase II - Final Design
A. Prepare Final Construction Plans based on City review of Preliminary Plans.
B. Prepare final Bid Schedule and Special Technical Specifications. Assemble the bid
documents for bidding.
C. Prepare Final Opinion of Probable Construction Costs based on Final Design.
D. Submit three sets of Pre -Final Plans and Bidding Documents to the City for approval.
E. Incorporate final City review comments into the plans and bidding documents.
F. Submit three bound sets of the Final Plans and Bidding Documents to the City for their use.
G. Attend monthly utility coordination meetings conducted by the City with the affected
franchise utility companies. Submit one set of Final Plans to each utility company for
coordination.
Phase III - Bid Phase Services
A. Assist the City, as required, in advertising for bids.
B. Prepare copies of bid plans and documents for distribution to bidders. Engineer will
establish a value for the bid sets and recoup the cost directly from the bidders. Distribute
bid documents to four plan houses. Maintain a list of plan holders.
C. Assist the City in conducting a pre -bid conference.
D. Answer bidder questions. Prepare and distribute necessary addenda.
E. Assist the City in opening the bids.
F. Tabulate the bids and deliver tabulation to the City within five days of bid opening.
G. Evaluate the two low bidders. Prepare a Letter of Recommendation to the City for award of
the construction contract.
H. Assist the City in conducting a pre -construction conference.
I. Furnish the City with 13 sets of Final Plans and 5 sets of Contract Documents for signatures
and construction. Computer files will be delivered to the City for their use during
construction.
Phase IV - Construction Phase Services
A. Attend monthly progress meetings, as required by the City, and provide technical
consultation and responses to requests for information by the contractor.
B. Review contractor submittals as required by the construction contract documents.
C. Review of the Contractor's monthly progress reports and pay estimates in provide review
comments to the City.
D. Prepare "Record Drawings" based on mark-ups supplied by the contractor and/or City.
Submit one mylar set and a CD-ROM disk containing images of the Record Drawings.
EXHIBIT "A"
Page 4 of 6
Special Services
Special Services for the project will proceed under the following eight phases:
Phase I - Surveying for Design
Phase II - Surveying for Right-of-way and Easements
Phase III - Surveying for Construction Control
Phase TV - SWPPP
Phase V - Geotechnical Investigation
Phase VI - Project Reports
Phase VII - Landscape & Irrigation Design
Phase VIII - Reimbursable Expenses
Detailed Scope of Special Services:
Phase I - Surveying for Design
A. Establish horizontal and vertical control based on the City of Southlake control network.
Existing roadway plans will be used to- establish the roadway stationing. Locate existing
boundary corners along the roadway alignment.
B. Perform field topographic surveys to compile sufficient data for design. Roadway cross -
sections at 50 ft. intervals and intersecting streets and driveways extending 75 feet each side
of the roadway centerline will be taken except at streets where the sections will extend 150
feet beyond the centerline of White Chapel Boulevard. All improvements and trees fl-
inches in diameter and larger within the limits of the cross -sections will be located.
C. Obtain field data on existing franchised utilities as located and, if necessary, uncovered in
the field by the owner of the utilities.
D. Obtain field data on existing City -owned water, wastewater and storm sewer lines.
Phase II - Surveying for Right -of -Way and Easements
A. Prepare a metes and bounds description and an 8-1/2" x 11" exhibit for right-of-way and
permanent easements on a per tract basis. Deliver three reviewed and approved originals to
the City. For this proposal ten (10) right-of-way parcels and fourteen (14) right-of-way
corner clips are included. Additional parcels will only be done upon approval of fee and
scope by the City.
B. Set new iron rods at new corners, PC's and PT's of the new right-of-way.
EXHIBIT "A"
Page 5 of 6
Phase III - Surveying for Construction Control
A. Provide horizontal construction control by staking the proposed roadway centerline at
500-foot intervals, PC's, and PT's.
B. Provide vertical construction control by establishing two temporary benchmarks, tied into
the City's control network, to be used by the Contractor for the project.
Phase IV — Storm Water Pollution Prevention Plan (SWPPP)
Huitt-Zollars, Inc. will prepare the necessary SWPPP written narrative document for the project
in compliance with applicable City, EPA and TCEQ requirements that can be used by the
Contactor and City during construction.
Phase V - Geotechnical Investigation
Huitt-Zollars will contract with a geotechnical-consulting firm to conduct a geotechnical
investigation of the project area. The investigation will provide roadway and retaining wall borings
to sample and evaluate subsurface conditions along the proposed project alignment. From this data,
the geotechnical consultant will develop engineering design parameters for design and construction
of the proposed improvements and will provide recommendations regarding these improvements.
Phase VI — Project Reports
Huitt-Zollars will produce a two sided color project report once every two months outlining the
project progress, upcoming events and schedule. The report will be delivered to the City who will
print, address and mail the report out to the citizens in the project area.
Phase VII — Landscape & Irrigation Design
Huitt-Zollars will design and prepare landscaping and irrigation construction documents .associated
with the proposed roadway improvements. Tasks will include the preparation of plans, non-
standard details, specifications, opinion of probable construction costs, and meetings with City staff
to coordinate the design process.
Phase VIR - Reimbursable Expenses
The City shall reimburse Huitt-Zollars, Inc. for TDLR registration and review fees, mileage, and all
printing and other materials as a consequence of the work. The budget for reimbursable expenses
shall not be increased without the approval of the City.
EXCLUSIONS
The intent of the scope is to include only the services specifically listed above and
none others. Services specifically excluded from this Scope of Services include,
but are not necessarily limited to thefollowing:
0 Computer modeling and routing of wastewater flows.
EXHIBIT "A"
Page 6 of 6
• Title searches.
• Fees for permitting and advertising.
• Traffic counts, engineering reports and studies.
• Floodplain reclamation plans.
• Full time inspection during construction.
• Design for trench safety.
• Structural designs not included in this scope.
• Revisions to plans as a result of changes made after the completion of the original
final design (unless to correct errors on the plans).
• Drawing of City of Southlake Standard Details for inclusion in the construction
plans.
• Consulting services by others not included in this scope.
• Quality control and materials testing services during construction.
• Public Meetings.
• Environmental Services, including but not limited to the following:
Threatened and endangered species surveys.
Wetland delineation and survey.
USACE Permit Application and coordination of any kind.
Preliminary mitigation and monitoring plans.
• Perform subsurface utility engineering in the event excavation is required to
locate existing facilities.
• Review monthly requests for payment from the Contractor and prepare a
recommendation for payment by the City.
END OF EXHIBIT "A"
EXHIBIT "B"
Page 1 of 1
SCHEDULE
WHITE CHAPEL BOULEVARD
Emerald Boulevard to 300 feet south of Highland Street
Activity
Completion Date
From N.T.P.
Notice -To -Proceed
June 16, 2008
Surveying for Design
August 31, 2008
Geotechnical Investigation
August 31, 2008
Preliminary Design Submittal
December 8, 2008
Preliminary City Review Complete
December 22, 2008
Final Right -of -Way & Easements
February 13, 2009
Pre -Final Design Submittal
March 22, 2009
Final City Review Complete
April 3, 2009
Final Plans Complete
May 1, 2009
Advertise for Bids
August 2, 2009
Receive Bids
August 20, 2009
Begin Construction
October 1, 2009
Dates in schedule are subject to change depending on actual `Notice to
Proceed' and length of reviews.
END OF EXHIBIT "B"
FEE SCHEDULE
WHITE CHAPEL BOULEVARD
Emerald Boulevard to Highland Street
CATEGORY OF SERVICE
Basic Services:
Basic Services — Preliminary Design
Basic Services — Final Design
Basic Services - Bidding
Basic Services - Construction
Basic Services Total
Special Services:
Surveying for Design — Control & Topo
Surveying for Right -of -Way and Easements
Right -of -Way / Easement Documents ($ 1,000.00 Per Each)
Surveying for Construction Control
SWPPP
Landscape & Irrigation
Geotechnical Investigation
Project Reports
Reimbursable Expenses
Special Services Total
CONTRACT TOTAL Not to Exceed
END OF EXHIBIT "C"
EXHIBIT "C"
Page 1 of I
FEE
$ 210,000.00
$ 124,000.00
$ 11,000.00
$ 25,000.00
S 370,000.00
$ 30,000.00
$ 20,000.00
$ 24,000.00
$ 5,000.00
$ 5,000.00
$ 25,000.00
$ 20,000.00
$ 8,000.00
$ 8,000.00
$145,000.00
S 515,000.00
ty'