Item 4DCity of Southlake, Texas
M E M O R A N D U M
March 27, 2008
TO: Shana Yelverton, City Manager
FROM: Sharen Jackson, Director of Finance
st
Ordinance No. 915-A; 1 Reading, Amend Ordinance No. 915 amending
SUBJECT:
Fiscal Year 2008 Annual Budget
________________________________________________________________________
Action Requested:
City Council consideration of Ordinance No. 915-A to amend the FY
2008 Annual Budget.
Background
Information:
Ordinance No. 915-A is presented to the Council to reflect the proposed
changes to the Adopted FY 2008 Annual Budget.
The amendments to the Utility Fund budget reflect an increase of
$149,124 in expenditures.
Utility Billing division requested additional funds of $10,000 for
temporary labor. Utility Billing is currently in the process of a
computer conversion; the original “Go-live” date was scheduled
for February 1, 2008. Due to implementation difficulties the “Go-
live” date was extended until May. The additional funds will
allow staff to extend the temporary labor contract through June
2008 until the system is fully implemented.
Utility Billing division requested $7,500 for professional services
to develop an automated program for fee assessments. The
automated program would benefit various departments
throughout the city.
Wastewater Utility division requested $131,624 for capital-field
equipment. The Harbin jet was approved by City Council FY
2007 however the equipment did not arrive until October 2007
during the current fiscal year therefore staff is requesting to carry
forward the funds into the FY 2008.
Fund integrity will be maintained, as the proposed amendments reflect
the utility fund ending fiscal year with 118 days of working capital.
The amendments to the Southlake Park Development Corporation
(SPDC) Fund budget reflect an increase of $64,965 in expenditures.
The Nobel Oaks Park pond improvements were budgeted in the
2007 fiscal year; the project did not reach completion during the
2007 fiscal year approximately $45,000 expenditures carried
over into the current fiscal year. The requested adjustment is
needed to allow for proper accounting between fiscal years.
City Council requested the installation of the Summit Park
walkway located on the southwest corner of the park. City
Council requested the developer to install the walkway and City
to reimburse the costs. A budget amendment of $12,465 is
necessary to fund the walkway.
Over the last year several large pot holes have developed on the
entry road to the Southlake Sports Complex. The culvert is
exposed and the deepening of the bar ditch presents a
significant drop off on either side of the approach and erosion is
undermining the structural integrity of the concrete. A budget
amendment of $7,500 for infrastructure maintenance is
necessary to repair the entry road.
Fund integrity will be maintained, as the proposed amendments reflect
the SPDC fund balance at $8,079,272.
The budget amendment to Recycling Fund reflects an increase of
$12,500.
In cooperation with Duncan Disposal and our youth sports
associations the Community Services Department is seeking to
initiate a pilot recycling program at Bob Jones Park in and
around the soccer and softball fields. This request is to provide
a dumpster screen and concrete slab to house the recycling
container to be provided by Duncan. The screening wall would
match the existing exterior screening wall used at the Bob Jones
Park maintenance shop area.
Fund integrity will be maintained, as the proposed amendments reflect
the fund to end the fiscal year with $57,998 in fund balance.
The budget amendment to Library Donations Fund reflects an
increase of $7,400.
In November 2007, the Library received $9,405 in donations for
library books and supplies. Staff has identified several items that
are within the parameters specified by the donors. A budget
amendment of $7,400 is necessary to expend the funds.
Fund integrity will be maintained, as the proposed amendments reflect
the fund to end the fiscal year with $2,706 in fund balance.
The budget amendment to Vehicle Replacement Fund reflects an
increase of $157,864.
Police vehicles ordered in FY 2007 were not delivered until FY
2008. The vehicles were approved by City Council FY 2007
however the vehicles were delivered in FY 2008 therefore staff is
requesting to carry forward the funds into the FY 2008.
Fund integrity will be maintained, as the proposed budget amendments
reflect the fund to end the fiscal year with $1,117,844 in fund balance.
Considerations:
Outlined above
Citizen Input/
Board Review:
A Public Hearing is scheduled for April 15, 2008
Legal Review:
None required
Alternatives:
Approve, deny or modify
Supporting
Documents:
Ordinance No. 915-A
Fund Summaries for budget amendments
Staff
Recommendation:
Approval of Ordinance No. 915-A
ORDINANCE NO. 915-A
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, REVISING BUDGET FIGURES FOR FISCAL
YEAR 2008 BEGINNING OCTOBER 1, 2007, AND TERMINATING
SEPTEMBER 30, 2008, AND MAKING APPROPRIATIONS FOR EACH
DEPARTMENT, PROJECT AND ACCOUNT; REPEALING CONFLICTING
ORDINANCES; PROVIDING A SAVINGS AND SEVERABILITY
CLAUSE; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Manager has prepared a revision of certain figures in the 2008 budget which was
approved by City Council with Ordinance No. 915 on September 18, 2007, and submitted same to the City
Council; and,
WHEREAS, a copy of said amendment is attached hereto as Exhibit “A” and incorporated herein for all
purposes; and
WHEREAS, the City Council has studied the Budget Amendment and has determined that the Budget
Amendment attached hereto is in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS:
That all of the above premises are found to be true and correct and are incorporated into
Section 1.
the body of this Ordinance as if copied in their entirety.
Section 2. That the revised figures, prepared and submitted by the City Manager for the 2008
budget, be, and the same are hereby, in all things, approved and appropriated, and any necessary transfers between
accounts and departments are hereby authorized, approved, and appropriated.
Section 3. That the Budget Amendment attached hereto as Exhibit “A” and incorporated herein for
all purposes is adopted for the Fiscal Year beginning October 1, 2007, and ending September 30, 2008; and there is
hereby appropriated from the funds indicated such projects, operations, activities, purchases and other expenditures
as proposed in the Budget Amendment.
That the City Manager has determined that there are revenues available for appropriation
Section 4.
in excess of those estimated in the 2008 approved budget.
Section 5. That any and all ordinances, resolutions, rules, regulations, policies or provisions in
conflict with the provisions of this Ordinance are hereby repealed and rescinded to the extent of conflict herewith.
Section 6. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or
application thereto any person or circumstances is held invalid or unconstitutional by a Court of competent
jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City
Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity,
which remaining portions shall remain in full force and effect.
That the necessity of adopting and approving a proposed budget for the next fiscal year
Section 7.
as required by the laws of the State of Texas requires that this Ordinance shall take effect immediately from and
after its passage, and it is accordingly so ordained.
PASSED AND APPROVED on first reading this _____ day of _________________, 2008.
___________________________
Andy Wambsganss, Mayor
ATTEST:
__________________________
Lori Payne
City Secretary
PASSED AND APPROVED ON second reading this _____ day of _________________, 2008.
__________________________
Andy Wambsganss, Mayor
ATTEST:
__________________________
Lori Payne
City Secretary
APPROVED AS TO FORM:
__________________________
City Attorney
Date:_____________________
Adopted:__________________
Effective:________________
UTILITY FUND
2008 Budget Amendment
05:48 PM
03/26/08
$ Increase/
20082008
(Decrease)% Increase/
AdoptedAmended
Adopted-Decrease
REVENUES
Miscellaneous$106,000$106,000$00.0%
Interest Income300,000300,000$00.0%
Water Sales-residential10,500,00010,500,000$00.0%
Water Sales-commercial3,100,0003,100,000$00.0%
Sewer Sales3,900,0003,900,000$00.0%
Sanitation Sales1,156,1631,156,163$00.0%
Other utility charges289,750289,750$00.0%
Total Revenues$19,351,913$19,351,913$00.0%
EXPENSES
Debt Service5,358,2295,358,22900.0%
Utility Billing402,347419,84717,5004.3%
Water10,655,01510,655,01500.0%
Wastewater2,052,7612,052,761131,6246.4%
Sanitation837,834837,83400.0%
Total Expenses$19,306,186$19,323,686$149,1240.8%
Net Revenues$45,726$28,226($102,420)
Transfers In$0$0
Developers Contributions$50,000$50,000
Transfers Out(388,038)(388,038)
($338,038)($338,038)
Total Other Sources (Uses)
$0$0
Net Change In W/C Components
Beginning working capital$6,535,885$6,535,885
Ending fund balance$6,243,573$6,226,073
No. of days working capital118118
SPDC - OPERATING FUND
Parks/Recreation
2008 Budget Amendment
05:48 PM
03/26/08
$ Increase/
20082008
(Decrease)% Increase/
AdoptedAmended
Adopted-Decrease
REVENUES
Sales Tax$4,499,250$4,499,250$00.0%
Rental Income153,816153,816$00.0%
Interest250,000250,000$00.0%
Total Revenues$4,903,066$4,903,066$00.0%
EXPENDITURES
Personnel$70,835$70,835$00.0%
Operations$50,000$57,500$7,50015.0%
Capital$70,700$128,165$57,46581.3%
Total Expenditures$191,535$256,500$64,96533.9%
Net Revenues$4,711,531$4,646,566($64,965)
Transfers Out(4,308,854)(4,308,854)0
Proceeds from C.O. Sale00
($4,308,854)($4,308,854)
Total Other Sources (Uses)
Beginning Fund Balance$7,741,560$7,741,560
Ending Fund Balance$8,144,237$8,079,272
GENERAL FUND
Recycling
2008 Budget Amendment
05:48 PM
03/26/08
$ Increase/
20082008
(Decrease)% Increase/
AdoptedAmended
Adopted-Decrease
REVENUES
Recycling Recovery$6,000$6,000$00.0%
Interest3,0003,000$00.0%
Total Revenues$9,000$9,000$00.0%
EXPENDITURES
Special Projects$12,000$12,00000.0%
Recycling Supplies000100.0%
Capital012,50012,5000.0%
Total Expenditures$12,000$24,500$12,5000.0%
Net Revenues($3,000)($15,500)($12,500)
Transfer to other funds$0$0
$0$0
Total Other Sources/(Uses)
Beginning Fund Balance$73,498$73,498
Ending Fund Balance$70,498$57,998
SPECIAL REVENUE FUND
Library Donations
2008 Budget Amendment
05:48 PM
03/26/08
$ Increase/
20082008
(Decrease)% Increase/
AdoptedAmended
Adopted-Decrease
REVENUES
Donations$2,000$9,500$7,500375.0%
Interest505000.0%
Total Revenues$2,050$9,550$7,500365.9%
EXPENDITURES
Special Projects$2,000$2,00000.0%
Library supplies06,4326,432100.0%
Capital09689680.0%
Total Expenditures$2,000$9,400$7,400370.0%
Net Revenues$50$150$100
Transfer to other funds$0$0
$0$0
Total Other Sources/(Uses)
Beginning Fund Balance$2,556$2,556
Ending Fund Balance$2,606$2,706
VEHICLE REPLACEMENT
2008 Budget Amendment
05:48 PM
03/26/08
$ Increase/
20082008
(Decrease)% Increase/
AdoptedAmended
Adopted-Decrease
REVENUES
Miscellaneous$50,000$50,000$00.0%
Interest Income$40,000$40,000$00.0%
Total Revenues$90,000$90,000$0
EXPENDITURES
Capital$955,500$1,113,364157,86416.5%
Total Expenditures$955,500$1,113,364$157,86416.5%
Net Revenues($865,500)($1,023,364)$157,864
Transfers In-General Fund460,000460,000$0
Transfers Out -Debt Service00$0
$460,000$460,000
Total Other Sources (Uses)
Beginning Fund Balance$1,681,208$1,681,208
Prior period adjustment00
Ending Fund Balance$1,275,708$1,117,844