Item 4CCity of Southlake, Texas
MEMORANDUM
March 4, 2008
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Award construction contract to Jackson Construction, Ltd., in
the amount of $891,157.70 for paving, drainage, and utility
improvements to Shumaker Lane and Sunshine Lane and
provide for construction phase contingencies.
Action
Requested: Award construction contract to Jackson Construction, Ltd., in the
amount of $891,157.70 for paving, drainage, and utility improvements
to Shumaker Lane and Sunshine Lane and provide for construction
phase contingencies.
Background
Information: The FY 2006 Capital Improvements Program (CIP) Budget included
funds for the paving, drainage, and utility improvements on
Shumaker Lane and the FY 2007 CIP Budget included funds for
Pavement Management improvements that will be used for the
paving and drainage improvements on Sunshine Lane.
Shumaker Lane is currently an unpaved street with surface drainage
running northwest from Sunshine Lane. This project will include
construction of a concrete street pavement section with a storm
water collection inlet at the west end of the Shumaker Lane cul -de-
sac. The water collected by the inlet will be conveyed to a culvert
crossing located at the southeast corner of Hunters Creek Drive and
Dove Road. The existing water line will be replaced with a new 8"
water line. A new 8" sanitary sewer line will be constructed running
from Sunshine Lane to an existing sewer line in Hunters Creek
Drive.
Sunshine Lane is currently an asphalt street with bar ditches running
from Highland Street to Dove Road. This project will scarify, reclaim,
and reshape the existing pavement and subgrade. The roadway
foundation will then be capped with an 4 inch overlay of new asphalt
pavement. The existing bar ditches will be regraded and reshaped to
provide improved drainage conditions.
On February 21, 2006, the City Council approved a professional
services agreement with Cheatham and Associates for the design
and preparation of construction plans for these improvements. On
August 17, 2007, the City Manager authorized an addendum to this
contract to include design services for Sunshine Lane.
Seven bids were received on February 19, 2008. The bids have
been reviewed by Cheatham and Associates and the City Staff and
are tabulated as follows:
11 Q 1144
Jackson Construction
JLB Contracting
North Texas Contracting
Sunmount Corporation
Conaster Construction
JRJ Paving
Texas Standard Construction
BID AMOUNT
$891,157.70
$897,191.66
$941,309.80
$971,113.00
$1,049,377.40
$1,176,480.65
$1,629,754.20
Cheatham and Associates recommends award of the contract to the
low bidder, Jackson Construction, Ltd. The City Staff concurs in this
recommendation.
Financial
Considerations: The recommended award amount is $891,157.70. Staff also
recommends that the City Council approve a 10% construction phase
contingency of $90,000 in addition to the award of $891,157.70 for a
total project budget of $981,157.70.
The FY 2006 Capital Improvements Program (CIP) included funds in
the amount of $389,218.00 for the paving and drainage
improvements on Shumaker Lane and $101,360.00 for the water and
sewer improvements in Shumaker Lane. The total funding available
for the Shumaker Lane improvements is $490,578 and the total
funding required is $454,755.00 with contingency.
The FY 2007 Capital Improvements Program (CIP) included funds in
the amount of $1,200,000.00 for the paving improvements to remedy
deficiencies identified by the Pavement Management Assessment
(PMA) program. Sunshine Lane is one of the streets identified in this
program. The total funding currently available is $1,133,564.00 and
the total funding required for Sunshine Lane is $526,402.70 with
contingency.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: The Council may award the contract to Jackson Construction, Ltd. or
reject all bids.
Supporting
Documents: Bid Tabulation,
Recommendation Letter
Location Map
Project
Schedule: 180 calendar days are allotted from the date of Notice to Proceed for
this project.
Staff
Recommendation: Award construction contract to Jackson Construction, Ltd., in the
amount of $891,157.70 for paving, drainage, and utility
improvements to Shumaker Lane and Sunshine Lane and provide for
construction phase contingency amount of $90,000 for a total project
budget of $981,157.70.
Staff Contact: Robert H. Price, P.E., Director of Public Works
Gordon J. Mayer, Jr., P.E. Deputy Director of Public Works
Michael James, P.E. Civil Engineer
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Cheatham & Associates
consulting engineers - surveyors - planners
February 21, 2008
City of Southlake
c/o Michael James, P.E.
1400 Main St., Suite 270
Southlake, TX 76092
Re: City of Southlake
Pavement, Water, Sewer & Drainage Improvements
for Shumaker and Sunshine Lane
Mr. James,
In accordance with the request of the City of Southlake, bids for the referenced project were
received on February 19 2008 at 2:00 P.M. at the Southlake City Hall.
We have prepared a bid tabulation for your use, checked the extensions in the proposal and find
the bid to be in order.
We have worked with the successful bidders in the past and find their performance to be more
than acceptable. We have encountered no past problems with the contractor.
Therefore we recommend the contract be awarded to:
Jackson Construction
5112 Sun Valley Dr.
Ft. Worth, TX 76119
Phone: 817/572 -3303
Fax: 817/478 -0443
in the amount bid $891,157.70.
If we may be of further assistance, please contact us
David Mayes, Project Mgr.
F: \WORD \Southlake - 001 \1658 \ltr.recommend bidder award.wpd
Enclosure: Bid Tabulation
2233 Avenue J, Suite 107 - Arlington, Texas 76006 - (817) 548 -0696 phone - (817) 265 -8532 fax - cheatham- associates.com
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