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Item 4FCity of Southlake, Texas MEMORANDUM February 19, 2008 To: From: Shana Yelverton, City Manager Sharen Jackson, Director of Finance Timothy Slifka, Fleet Coordinator Subject: Authorize Purchase of Vehicles from Philpott Motors through the Houston - Galveston Area Council of Governments in the amount of for $573,898.12 Action Requested: Authorize the purchase of vehicles from Philpott Motors for Public Works, DPS Fire and Police, Parks, Planning and Building Services in the amount of $573,898.12. Background Information: The City's Vehicle Replacement Plan outlines 11 vehicles for the above departments that are scheduled for replacement. The FY 2007 -08 Budget authorizes the purchase of these vehicles as well as the addition of two (2) new vehicles. In November 2007, the City contacted Philpott Motors to obtain the HGAC contract pricing. Financial Considerations: Vehicles and outfitting are funded through the Vehicle Replacement Plan. Citizen Input/ Board Review: None Legal Review: None Alternatives: Retain the retiring vehicles which will lead to increased repair costs and limit the availability of fleet for staff use. ,Supporting Documents: HGAC Contract Pricing Worksheet Staff Recommendation: Authorize the purchase of these 13 vehicles from Philpott Motors. Staff Contact: Sharen Jackson, Director of Finance Timothy Slifka, Fleet Coordinator /Interim Purchasing Agent CONTRACT PRICING WORKSHEET Contract HTI1 -07 Date 1/25/08 For Standard Equipment Purchases No.: Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completer) Pricing Worksheet, to H- GAC @ 713 993 - 4548. Please type or print legibly. ]B uying CITY OF SOUTHLAKE Contractor: PHILPOTT MOTORS Agency: Contact TIM SLIFKA Prepared RICHARD HYDER Person: By: Phone: (817) 748 -8312 Phone: (888) 973 -5338 Tax: Tax: (409) 724 -0934 Email: TS LIFKA CI.SOUTHLAKE.TX.US I Email: RIC HYDER(d7PHILPOTTMOTORS.COM Product DA pescription: 2008 FORD F450 Code: A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 20,421.00 B. Published Options - Itemize below - Attach additional shect(s) if necessary - Include Option Code in description if applicable. ;(Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost FLOOR PLAN INTEREST $ 857.69 tN1'�4 k�'(?�KS VATE>c LOT INSURANCE $ 122.53 KOM 1NGFRSOL RAND AIR COMPRESSOR 30 GAL $ 2,943.00 99R 6AL V8 DIESEL, $ . 4,240.00 52B ELECTRIC BRAKE CQNTROLLER $ 230.00 44B AUTO TRANSMISSrt�N $ I92 SIIW N 150 HQEREEL $ 473.00 572 AIR CONI ITIf1. INC 66S UPFITTER SITHES 31U SEITF THRQ[1I4 B}IJY . $ 250.00 WINDOW TINT .,. �- _, $ :. x ,.150 0 84 $ 175.00 E118 KNAPI -IETDE SERVICE BODY 11' ** $ 8,736.00 96LP6 WER EQUIPMENT GROUP $ 530.00 320988 -002 AUTOCRANE 3203PRX -15 $ 9,553.00 LED LIGHTBARAMBLR/13LUE $ 2,850.00 Subtotal From Additional Sheet(s): $ - 2 WHFLEN 700 LIGHTS AMBER/RED MTD REAR $ 350.00 Subtotal B: $ 33,799.22 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE $ 80.00 4 KEYS $ 6.00 Subtotal From Additional Sheet(s): $ 15,314.00 Subtotal C: $ 15,400.00 Cheek: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A +B). For this transaction the percentage is: 28% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 MILES $ 450.00 ESP 6/100 BASE CARE $50 DED $ 2,260.00 Subtotal D: $ 2,710.00 E. Total Cost Before Any Applicable Trade -In / Other Allowances 1 Discounts (A +B +C +D) $ 72,330.22 Quantity Ordered: 1 X Subtotal of A + B + C + D: $ 72,330.22 = Subtotal E: $ 72,330.22 F. H -GAC Fee Calculation (From Current Fee Tables) Subtotal F: $ 1,000.00 G. Trade -Ins 1 Other Allowances 1 Special Discounts Description Cost Description Cost Subtotal G: $ - Estimated Delivery Date: 150 DAYS ARO H. Total Purchase Price (E +F +G): S 73,33022 W 01c, PAGE 2-- ADDITIONAL OPTIONS Contract i VE03 -06 No.: Date 1/25/08 Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall he shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -45 Buying ECITY OF SOUTHLAK E Agency: Contractor PHILPOTT MOTORS Contact :TIM SLIFKA Person: Prepared :RICHARD HYDER By: Phone: 58177488312 Phone: :8889735338 Fax: 50 Fax: :4097240934 Email: ETSLIFKA CI.SOUTHLAKE.TX.US Email: RIC HARD.HYDER@PHILPOTTMOTORS.COM Product DA Code: ir Description: :2008 FORD x+'450 B. Additional Published Options to be added to page I Description Cost Description Cost Subtotal B: $ C. Additional Unpublished Options to be added to page 1 Description Cost Description Cost WESTIN TUBULAR CAB STEPS € $ 225.00 WIGWAGS $ 99.00 REAR FLASHERS $ 99.00 "SERVICE BODY UPGRADES: i S 7,991.00 RAISED FRONT COMPARTMENT 1 /8" TREADPLATE TOP COMPARTMENTS HEADACHE RACK JACK LEGS/BOOM REST 2 5/16" BALL /PINTLE COMBO SIX WAY PLUG SLIDE OUT DRAWERS (4) 3 ", (2) 5 ", (1) 7" MASTER LOCK SYSTEM LIGHTED COMPARTMENTS MILLER 250 WELDER W/ LEADS $ 4,550.00 HONDA T20 -11 13HP PRESSURE WASHER $ 2,350.00 Subtotal C: € $ 15,314.00 CONTRACT PRICING WORKSHEET Contract VE03 -06 Date 12/28/07 For Standard Equipment Purchases No.: Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC (a ) 713 --993 -4548. Please type or print legibly. Bu CITY OF SOUTHLAKE Contractor: PHILPOTT MOTORS Pers on: TIM SLIFKA Pr Bared Y� RICHARD HYDER Phone: (817) 748 -8312 Phone: (888) 973 -5338 Fax: (817) 748 -8048 Fax: (409) 724 -0934 Email: TSLIFKA .0 I. SOUTH LAKE.TX.US Email: RICHARD. HYDERO)PHILPOTTMOTORS.COM Product Code: D26 Description: 2008 FORD F250 REGULAR CAB A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 14,933.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 44T AUTOMATIC TRANSMISSION $ 1,088.00 EXTERIOR - -WHITE $ - X3L LIMITED SLIP AXLE $ 238.00 66S UPFITTER SWITCHES $ 61.00 572 AIR CONDITIONING -, $ �,62LOO KNAPHEIDE 696LPJ $ 4,775.00 54K POWER TOWING IVITRRORS:!•. $ 169 00 UNff ?25 kUB IC WOl[tICS'�VA'PER $ 5,723.00 99P DIESEL 4,110 �p LED r TGHTBAR AM$ LUE : $ 2,850.00 86T RECEIVER "HIhCTL. $ .) 31 Qp HEADACHE Rt0K $' 335.00 FLOOR PLAN INTEREST TINT WINf301� . $ 125.00 LOT 1NSURANC 44 80�,.. 56" CA $ - 91T TOW COMMAND $ 249,00 903 POWER EQUIPMENT GROUP $ 410.00 Subtotal From Additional Sheet(s) $ - 6 -WIRE ROUND TRAILER PLUG $ - Subtotal B: 1 $ 15,520.40 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE $ 80.00 CLOTH SPLIT BENCH SEATING $ 525.00 6AL DIESEL V8 2008 EMMISSIONS $ 1,750.00 Subtotal From Additional Sheet(s): $ 3,768.00 BED CREDIT $ (400.00) Subtotal C: $ 5,723.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A +B). For this transaction the percentage is: 19 °/u I3. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 MILES $ 450.00 Subtotal D: $ 450.00 E. Total Cost Before Any Applicable Trade -In I Other Allowances I Discounts (A +B +C +D) $ 36,626.40 Quantity Ordered: 1 X Subtotal of A + B + C + D: 1 $ 36,626.40 = Subtotal E: $ 36,626.40 F. H -GAC Fee Calculation (From Current Fee Tables) Subtotal F: G. Trade -Ins / Other Allowances 1 Special Discounts Description Cost Description Cost Subtotal G. $ - Estimated Delivery Date 120 DAYS ARO H. Total Purchase Price (E +F +G): S 36 ,626.40 PAGE 2-- ADDITIONAL OPTIONS Contract V03 -06 E No.: Date 12/28/07 Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 773- 993 -45 B °Y1 °g :CITY OF SOUTHLAKE Agency: Contractor: :PHILPOTT MOTORS Contact ;TIM SLIFKA Person: Prepared :RICHARD HYDER By: Phone: :8177488312 Phone: :8889735338 Fax: :8177488048 Fax: :4097240934 Email: @ TSLIFKA(aDCI. SOUTH LAKE.TX.US Email: RICHARD. HYDER@PHILPOTTMOTORS.COM Product A26 Code: IF Description: ':2008 FORD F250 REGULAR CAB B. Additional Published Options to be added to page I Description Cost Description Cost Subtotal B: $ C. Additional Unpublished Options to be added to page 1 Description Cost Description Cost WIGWAGS $ 99.00 REAR FLASHERS $ 99.00 WHELEN 700 LED AMBER/RED ON REAR $ 361.00 4 KEYS $ 6.00 SERVICE BODY UPGRADE TO INCLUDE MASTED $ 2,853.00 LOCK, SLIDE OUT DRAWER SYSTEM, LED LIGHTING ON SERVICE BODY, COMPARTMENT LIGHTS WESTIN TUBULAR CAB STEPS $ 225.00 63R HEAVY DUTY REAR SPRINGS $ 125.00 Subtotal C:: $ 3,768.00 Subtotal G: 1 $ Estimated Delivery Date: H. Total Purchase Price (E +F +G): 1 $ 89 ,445.88 CONTRACT PRICING WORKSHEET For Standard Equipment Purchases Contract No.: HTII -07 Date Prepared: 1/21108 This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -4548. Please type or print legibly. Buying Agency: CITY OF SOUTHLAKE Contractor: PHILPOTT MOTORS Contact Person: TIM SLIFKA Prepared By: RICHARD HYDFR Phone: (817) 748 -8312 Phone: (888) 973 -5338 Fax: Fax: 1 ( 09) 724 -0934 Email: TSLIFKAgQ1.SOUTHLAKE.TX.US Email: RICHARD.HYDER @PH ILPOTTMOTORS.COM Product Cade: DB Description: 2008 FORD F550 REGULAR CAB A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 22,122.00 B. Published Options - Itemize below - Attach additional shect(s) if necessary - Include Option Code in description if applicable. (Note: Published Options arc options which were submitted and priced in Contractor's bid.) Description Cost Description Cost FLOOR PLAN INTEREST $ 929.14 T lI #76 PT3BT TC W10 CATER , LOT INSURANCE $ 132.74 LED LIGHTBAR AMBER/BLUE $ 2,850.00 99R 6.4L V8 DIESEL - ;- $ ..4880 2 WHIELpN 7Q0 LIGHTS, 1NIBERIRED MTD REAR $ 350.00 44B AUTO TRANSMISSION $ , 1 2 Q0 1 118 7Ai'IIl IDE S1 RVjC1 BODY 11 " ** $ 8,736.00 572 AIR CONDITI01�'TIsIG : $ 8$ 00 4811890 AUTOCRANE 6lpQ6IWPII N1 GO IT11f}I $ 24,763.00 512/513 SPAR/ I IR 1�iNl� WI1 EL $ X48 00, O 11W N 1� ROSER.EEL 473.00 W1b5 165 WHELl B t 84'" CA ' $ 151 t10., K01vI I txERSCI RANTS AIR COMY...J.�SZ)It`30 GAL $ 2,943.00 90L POWER EQURMENT GROUP = $ ._ .,5.30 04_ 67A DUAL ALTERNATORS $ '265.00' 31U SHIP THROUGH BODY $ 245.00 66S UPFITTER SWITCHES $ - Subtotal From Additional Sheet(s) $ - 52B ELECTRIC BRAKE CONTROLLER $ 230.00 Subtotal B: $ 49,213.88 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE $ 80.00 TAIL LIGHT FLASHERS $ 99.00 4 KEYS $ 6.00 Subtotal From Additional Sheet(s). $ 15,116.00 WIGWAGS $ 99.00 Subtotal C: $ 15,400.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A +B). For this transaction the percentage is: 22% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 MILES $ 450.00 ESP 6/100 BASE CARE $50 DED $ 2,260.00 Subtotal D: $ 2,710.00 E. Total Cost Before Any Applicable Trade -In / Other Allowances / Discounts (A +B +C +D) $ 89,445.88 Quantity Ordered: I X Subtotal of A + B + C + D: $ 89,445.88 = Subtotal E: $ 89,445.88 F. H -GAC Fee Calculation (From Current Fee Tables) Subtotal F: G. Trade -Ins / Other Allowances / Special Discounts Description Cost Description Cost Subtotal G: 1 $ Estimated Delivery Date: H. Total Purchase Price (E +F +G): 1 $ 89 ,445.88 PAGE 2-- ADDITIONAL OPTIONS contract VE03 -06 No.: Date 1/21/08 Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall he shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -45 Buying :CITY OF SOUTHLAKE Agency: Contractor: :PHILPOTT MOTORS Contact :TIM SLIFKA Person: Prepared ?RICHARD HYDER By: Phone: 8177488312 Phone: :8889735338 Fax: `:0 Fax: :4097240934 Email: € TSLIFKA(a7C1.5011THLAKE.TX,L1S Email: RICHARD .HYDER @PHILPOTTMOTORS.COM Product DB j Code: Description: :2008 FORD F550 REGULAR CAB B. Additional Published Options to be added to page 1 Description Cost Description Cost Subtotal B: $ - C. Additional Unpublished Options to be added to page 1 Description Cost Description Cost "SERVICE BODY UPGRADES: $ 7,991.00 RAISED FRONT COMPARTMENT 1/8" TREADPLATE TOP COMPARTMENTS HEADACHE RACK JACK LEGS/BOOM REST 2 5/16" BALL/PINTLE COMBO SIX WAY PLUG SLIDE OUT DRAWERS (4) 3" (2) 5 ", (1) 7" MASTER LOCK SYSTEM LIGHTED COMPARTMENTS MILLER 250 WELDER W/ LEADS $ 4,550.00 HONDA T20 -11 13HP PRESSURE WASHER $ 2,350.00 WESTIN TUBULAR CAB STEPS $ 225.00 Subtotal C:: $ 15,116.00 CONTRACT PRICING WORKSHEET Contract HT11 -07 Date 1125108 For Standard Equipment Purchases No.: Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall he shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 7I3 -993 -4548. Please type or print legibly. Buying CITY OF SOUTHLAKE Contractor: PHILPO "1 °T MOTORS Agency: Contact TIM SLIFKA Prepared RICHARD HYDER Person: By: Phone: (817) 748 -8312 Phone: (888) 973 -5338 Fax: I Fax: � U!)) Email: TSLIFKA(a)CI.SOUTHLAKE.TX.US Emil: RICHARD. HYDERC Product DA Description: 2008 FORD F450 Code: A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 20,421.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost FLOOR PLAN INTEREST $ 857.69 W <tKS WATER .......................... . LOT INSURANCE $ 122.53 KOM INGERSOL RAND AIR COMPRESSOR 30 GAL $ 2,943.00 99R 6AL V8 DIESEL $ _4 (?0 52B ELECTRIC 13} AVE: CQNTROLLER $ 230.00 �44B AUTO TRANSMISSI'ON $ 1 X92 00 COX SUW N 1Sp`HOSE�ILEEL $ 473.00 572 AIR CONDITIONINGS X47 4.0X,4 UPGR} 2,724.00 66S UPFITTER STTC) -iES $ W46. UPGRADE $ 2,943.00 WINDOW TINT:.:: :. ; . :.� $ .., 7 .150-00 . W165 ,$4', CA ,.. ,.. _ $ 175.00 E118 KNAPHEIDE SERVICE BODJ I F* $ 8,736 .000 POWER EQUIPMENT GROUP ' $ 530.00 320988 -002 AUTOCRANE 3203PRX -15 $ 9,553.00 31U SHIP THROUGH BODY $ 250.00 LED LIGHTBAR AMBER/BLUE $ 2,850.00 Subtotal From Additional Sheet(s) $ - 2 WHELEN 700 LIGHTS AMBER/RED MTD REAR $ 350.00 Subtotal B: $ 39,107.22 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE $ 80.00 4 KEYS $ 6.00 WIGWAGS $ 99.00 Subtotal from Additional Sheet(s): $ 17,466.00 REAR TAILLIGHT FLASHERS $ 99.00 Subtotal C: $ 17,750.00 Check: "Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A +B). For this transaction the percentage is. 30% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 MILES $ 450.00 ESP 61100 BASE CARE $50 DED $ 2,970.00 Subtotal D: $ 3,420.00 E. Total Cost Before Any Applicable Trade -In / Other Allowances 1 Discounts (A+B +C +D) $ 80,698.22 Quantity Ordered: 1 1 1 X Subtotal of A + B + C + D: 1 $ 80,698.22 = Subtotal E: $ 80,698.22 F. H - GAC Fee Calculation (From Current Fee Tables) Subtotal F: $ - G. Trade - Ins / Other Allowances I Special Discounts Description Cost Description Cost Subtotal G: $ - Estimated Delivery Date: 150 DAYS ARO H. Total Purchase Price (E +F +G): s so,69s.22 �--� PAGE 2 -- ADDITIONAL OPTIONS Contract VE03 -06 No.: Date 1125108 Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section E End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -45 Buying :CITY OF SOIJTHLAKE Agency: Contractor: :PHILPOTT MOTORS Contact :TIM SLIFKA Person: Prepared :RICHARD HYDER By: Phone: 8177488312 Phone: :8889735338 Fax: :0 Fax: :4097240934 E TSLI�CI.SOUTHLAKE.TX.US Email: : RICHARD HYDEROPHILPOTTMOTORS.COM Product DA Code: JF Description: :2008 FORD F450 B. Additional Published Options to be added to page 1 Description Cost Description Cost Subtotal B: $ C. Additional Unpublished Options to be added to page 1 Description Cost Description Cost WESTIN TUBULAR CAB STEPS $ 225.00 * *SERVICE BODY UPGRADES: € $ 7,991.00 RAISED FRONT COMPARTMENT 118° TREADPLATE TOP COMPARTMENTS HEADACHE RACK JACK LEGS/BOOM REST 2 5116" BALLIPINTLE COMBO SIX WAY PLUG SLIDE OUT DRAWERS (4) 3 ", (2) 5 ", (1) 7" MASTER LOCK LIGHTED COMPARTMENTS $ 2,350.00 MILLER 250 WELDER WI LEADS $ 4,550.00 HONDA T20 -11 13HP PRESSURE WASHER • $ 2,350.00 Subtotal C:: $ 17,466.00 CONTRACT PRICING WORKSHEET Contract VE03 -06 Date 1 1/29/07 For Standard Equipment Purchases No.: Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H GAC @ 713- 993 -4548. Please type or print legibly. Buying CITY OF SOUTHLAKE Contractor: PHILPOTT MOTORS Agency: Contact TIM SLIFKA Prepared RICHARD HYDER Person: By: Phone: (817) 748 -8312 Phone: (888) 973 -5338 Fax: (817) 748 -8048 Fax: (409) 724 -0934 Email: TSLIFKA CI.SOUTHLAKE.TX.US ymail: RICHARD. HYDERODPHILPOTTMOTORS.COM Product D25 Description: 2008 FORD F150 4X4 Code: A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 17,517.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost AUTOMATIC TRANSMISSION $ - EXTERIOR - -YZ OXFORD WHITE $ - AIR CONDITIONING $ - LED LIGHTBAR AMBER/BLUE $ 2,850.00 IAMFM $ �, 213 SHIFT C?I,T FLX� $ 338.00 99V 5ALV8 GAS H85 F1 EXFUE $ $95,(10 UNCI 7 FLOOR PLAN 1:NTEST',. $ 34140.84 l��IG WQIiKS WAIEIt LOT INSURANCI $ 44 b WIRE - 145" W13 8' BED '. 1Il�T W1N130W $ 125.00 POWER EQUIPMENT GROUP, $ ,. ,,770,00.. CLOTH 40 /20 /40'SEATING $ ._ ... . -. 535 TRAILER TOW PKG (INC REC HITCH) $ 233.00 6 WAY SWITCHBOX $ 119.00 Subtotal From Additional Sheet(s) $ - 413 SKID PLATE PKG $ 99.00 Subtotal B: $ 5,588.82 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE $ 80.00 4 KEYS $ 100.00 WIGWAGS $ 99.00 Subtotal From Additional Sheet(s): $ (843.00) TOW COMMAND PKG (54P& BRAKE CONTROL) $ 351.00 Subtotal C: $ (213.00) Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A +B). For this transaction the percentage is: -1% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 $ 450.00 ESP 61100 PREMIUM $50 DED $ 1,535.00 Subtotal D: $ 1,985.00 E. Total Cost Before Any Applicable Trade -In 1 Other Allowances 1 Discounts (A +B +C +D) $ 24,877.82 Quantity Ordered: I 1 I X Subtotal of A + B + C + D: $ 24,877.82 — Subtotal E: $ 24,877.82 F. H -GAC Fee Calculation (From Current Fee Tables) Subtotal F: G. Trade -Ins 1 Other Allowances 1 Special Discounts Description Cost Description Cost I Subtotal G: $ - Estimated Delivery Date 90 DAYS H. Total Purchase Price (E +F +G): $ 24,s77.s2 PAGE 2 -- ADDITIONAL OPTIONS Contract VE03 -06 No.: Date 11/29/07 Prepared: This Form must be prepared by Contractor and given to End User. The H GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -45 Baying :CITY OF SOUTIILAKE Agency: Contractor: PHILPOTT MOTORS Contact .TIM SLIFKA Person: Prepared .RICHARD HYDER By: Phone: :8177488312 Phone: :8889735338 Fax: :8177488048 Fax: :4097240934 Email: TSLIFKA CI.SOIJTHLAKE.TX.US E mail: : RICHARD .HYDEKa)PHILPOTTMOTORS.COM Product D25 Code: IF Description: ?2008 FORD F150 4X4 B. Additional Published Options to be added to page X Description Cost Description Cost Subtotal B- $ C. Additional Unpublished Options to be added to page 1 Description Cost Description Cast 08F12VQI45 CREDIT $ (1,167.00) WESTIN TUBULAR CAB STEPS BLACK $ 225.00 REAR FLASHERS $ 99.00 Subtotal C. $ (843.00 CONTRACT PRICING WORKSHEET Contract VE03 -06 Date 11/29/07 For Standard Equipment Purchases No.: Prepared: This Form must he prepared by Contractor and given to End User. The H -GAC administrative fee shall he shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC@ 713- 993 -4548. Please type or print legihly. Buying CITY OF SOUTHLAKE Contractor: PHILPOTT MOTORS Agency: Contact TIM SLIFKA Prepared RICHARD HYDER Person: By: Phone: (817) 748 -8312 Phone: (888) 973 -5338 Fax: (817) 748 -8048 Fax: (409) 724 -0934 Email: TSLIFKA(aCI.SOUTHLAKE.TX.US Email: RICHARD .HYDERPPHILPOTTMOTORS.COM Product D28 Description: 2008 FORD F250 SUPERCAB Code: A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 16,909.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 44T AUTOMATIC TRANSMISSION $ 1,111.00 EXTERIOR - -YZ OXFORD WHITE € X31, LIMITED SLIP AXLE ': $ 239.00 66S UPFITTER SWITCHES i $ 67.00 572 AIR CONDITIONING, $ :; 642, : 00 LEA L) HTBAIL. AMB_YRBLUE $ 2,854.00 54K POWER TOWING15RR( 5. ... $. 99P DIESEL ENIr)k'.?E ,.... 3 `991 40 FLOOR PLAN INTEREST $ 355It9 ,IIsII TV` 8t14 LOT INSURANCE, .- :- $ 50,73, RI ......... 158" WB 8' BED 91T TOW COMMAND PKG $ 351.00 6 -WIRE ROUND TRAILER PLUG $ - Subtotal From Additional Sheet(s) $ - 903 POWER EQUIPMENT GROUP $ 421.00 Subtotal B: $ 10,366.82 C. Unpublished Options - Itemize below 1 attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE $ 80.00 CLOTH SPLIT BENCH SEATING $ 525.00 4X4 UPGRADE $ 3,015.00 Subtotal From Additional Sheet(s): $ 426.00 6.41, V8 DIESEL UPGRADE 2008 EMISSIONS $ 1,750.00 Subtotal C. $ 5,796.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A +B). For this transaction the percentage is: 21% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 MILES $ 450.00 ESP 61100 PREMIUM $54 DED $ 2,755.04 Subtotal D: $ 3,205.00 E. Total Cost Before Any Applicable Trade -In I Other Allowances 1 Discounts (A +B +C +D) $ 36,276.82 Quantity Ordered: I 1 I X Subtotal of A + B + C + D: I S 36,276.82 — Subtotal E: $ 36,276.82 F. H -GAC Fee Calculation (From Current Fee Tables) Subtotal F: G. Trade -Ins 1 Other Allowances 1 Special Discounts Description Cost Description Cost Subtotal G: $ - Estimated Delivery Date: 120 DAYS ARO H. Total Purchase Price (E +F +G): $ 36,276.82 -- PAGE 2-- ADDITIONAL OPTIONS Contract VE03 -06 No.: Date 11/29/07 Prepared., This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -45 Buying :CITY OF SOL)THLAKE Agency: Contractor: IPIIILPOTT MOTORS Contact :TIM SLIFKA Person: Prepared :RICHARD HYDER By: Phone: 8177488312 Phone: :8889735338 Fax: 8177488048 Fax: :4097240934 Email: €TSLIFKA CI.S0UTHIAKE.TX.US Email: RICHARD AYDER(dPHILPOTTMOTORS.COM Product 028 Description: :2008 FORD F250 SUPERCAB Code: B. Additional Published Options to be added to page 1 Description Cost Description Cost Subtotal B: $ C. Additional Unpublished Options to be added to page 1 Description Cost Description Cost WIGWAGS $ 99.00 4 KEYS € $ 3.00 REAR FLASHERS $ 99.00 WESTIN TUBULAR CAB STEPS S 225.00 Subtotal C:: $ 426.00 CONTRACT PRICING WORKSHEET Contract VE03 -46 Date 1/25/08 For Standard Equipment Purchases No.: Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713 -993 -4548. Please type or print legibly. Bay ing :CITY OF SOUTHLAKE Contractor: ;PHILPOTT MOTORS Agency: Contact :TIM SLIFKA Prepared :RICHARD HYDER Person: By: Phone: ;(817) 748-8312 Phone: ;(888) 973 -5338 ;E, x: :(817) 748 8048 Fax: :(409) 724 -0934 ;i: € TSLIFKA _CI.S0QTHLAKE.TX QS Email: ': RICH .HYDER(cbPHILPOTTMOTORS.COM Product D34 Description: :2008 FORD E350 CUTAWAY (BOX) Code: A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 20,581.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost FLOOR PLAN INTEREST € $ 648.32 LOT INSURANCE $ 92.62 : � : CAIVIERA FRIYCI z 99P 6.01, DIESEL ENGIN 54E POWER MIRRORS `IRAILER T01Y Subtotal From Additional Sheet(s) $ - Subtotal B:: $ 11,158.94 C. Unpublished Options - Itemize below I attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CI IARGE $ 80.00 63E HD ALTERNATOR 140 AMP $ 75.00 903 POWER LOCKS /WINDOWS $ 465.00 Subtotal From Additional Sheet(s): $ 3,754.00 552 INSULATION PKG : $ 85.00 Subtotal C:: $ 4,459.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit': Price plus Published Options (A +B ), For this transaction the percentage is: 14% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 MILES •. $ 450.00 EQUIPMENT SERVICES $ 350.00 ESP 61100 BASE $50 DED $ 1,780.00 Subtotal D. € $ 2,580.00 E. Total Cost Before Any Applicable Trade -In 1 Other Allowances 1 Discounts (A +B +C +D) $ 38,778.94 Quantity Ordered: L� K Subtotal of A + B + C + D: $ 3$,77$.94 — Subtotal E: $ 38,778.94 F. H -GAC Fee Calculation (From Current Fee Tables) Subtotal F :: $ - G. Trade -Ins 1 Other Allowances / Special Discounts Description Cost Description Cost Subtotal G: $ - Estimated Delivery Date: DAYS ARO H. Total Purchase Price (E +F +G): $ 38,778.94 PAGE 2-- ADDITIONAL OPTIONS Contract VE03 -06 No.: Date 1125108 Prepared: This Form must he prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -45 Buying ;CITY OF SOUTHLAKE Agency: Contractor: :PHILPOTT MOTORS Contact :TIM SLIFKA Person: Prepared :RICHARD HYDER By: Phone: :8177488312 Phone: :8889735338 Fax: ;8177488048 Fax: :4097240934 Email: TSLIFKA CI. SOUTH LAKE.TX.US Email: : RICHARD .HYDER @PHILPOTTMOTORS.COM Product D34 Code: Description: :2008 FORD E350 CUTAWAY B. Additional Published Options to be added to page 1 Description Cost Description Cost Subtotal B: I $ C. Additional Unpublished Options to be added to page I Description Cost Description Cost 2008 DIESEL EMISSIONS $ 1,750.00 SRW 138" WB 99004GVWR € $ (378.00) CLOTH SEATING $ 40.00 SPARE TIRE AND WHEEL $ 270.00 ADJ TO SUPREME SPARTAN CARGO 10' $ (371.00) PER ATTACHED SPECIFICATIONS XE6 4.10 LMITED SLIP AXLE $ 270.00 TOP HAT ROOF WI FULL HEIGHT SLIDING CAB $ 540.00 ACCESS DOOR 4 WHELEN LEDS 5VBA2ZCR X4 $ 520.00 3 ARROWSTICK WHELEN TAL85AA $ 595.00 WHELEN 400 GRILL LED BLUE $ 150.00 WHELEN 400 GRILL LED AMBER $ 150.00 WIGWAGS : $ 99.00 6 WAY SWITCBOX : $ 119.00 Subtotal C:: $ 3,754.00 CONTRACT PRICING WORKSHEET Contract VE03 -06 Date 11/26/07 For Standard Equipment Purchases No.: Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -4548. Please type or print legibly. Buying CITY OF SOUTHLAKE Contractor: PHILPOTT MOTORS Agency: Contact TIM SLIFKA Prepared RICHARD HYDER Person: By: Phone: (817) 748 -8312 Phone: (888) 973 -5338 Fax: (817) 748 -8048 Pax: (409) 724 -0934 Email: TSLIFKAQQ1. SOUTH LAKE.TX.US rmau: I RICHARD. HYDER(c)PHILPOTTMOTORS.COM Product D29 Description: 2008 FORD F250 CREW CAB Code: A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 18,031.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 44T AUTOMATIC TRANSMISSION $ 1,091.00 EXTERIOR - -YZ OXFORD WHITE $ - X31, LIMITED SLIP AXLE € $ 210.04 LED LIGHTBAR AMB RIBLUE € $ 2,850.00 572 AIR CONDITIONING $ 613-„00 TUB ULAR,CB STEPS .. $ 335.04 665 UPFITTER SWITCH .. $.....:.67,00 _. 99P DIESEL ENQIN „ FLOOR PLAN INTEREST ' $ .... ,S 66 11►IT 216 LOT INSURANCE- „�.. . ; ,.: $ . 54,10 .. _- ........: 172" WB 8' BED $ 91T TOW COMMAND PKG $ 351.00 6-WIRE ROUND TRAILER PLUG $ Subtotal From Additional Sheet(s) $ - 903 POWER EQUIPMENT GROUP $ 421.00 Subtotal B: $ 10,498.76 C. Unpublished Options - Itemize below I attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE $ 80.00 85G TAILGATE STEP $ 375.00 6.4L V8 DIESEL UPGRADE 2008 EMISSIONS $ 1,750.00 Subtotal From Additional Sheet(s): $ - PANASONIC COMPUTER DOCK AND STAND $ 895.00 Subtotal C: $ 3,100.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit For this transaction the percentage is: Price plus Published Options (A +B). 11% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 MILES $ 450.00 ADD CUSTOMER MOTOROLA RADIO $ 50.00 ESP 61100 PREMIUM $50 DED $ 1,985.00 Subtotal D: $ 2,485.00 E. Total Cost Before Any Applicable Trade -In I Other Allowances 1 Discounts (A +B +C +D) $ 34,114.76 Quantity Ordered: 1 X Subtotal of A + B + C + D: $ 34,114.76 = Subtotal E: $ 34,114.76 F. H -GAC Fee Calculation (From Current Fee Tables) Subtotal F: G. Trade -Ins 1 Other Allowances I Special Discounts Description Cost Description Cost Subtotal C: $ - Estimated Delivery Date 120 DAYS ARO H. Total Purchase Price (E +F +G): $ 34 ,114.76 CONTRACT PRICING WORKSHEET Contract HTII -07 Date 1/21/08 For Standard Equipment Purchases No.: Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -4548. Please type or print legibly. Buying CITY OF SOUTHLAKE Contractor: PHILPOTT MOTORS Agency: Contact TIM SLIFKA Prepared RICHARD HYDER Person: By: Phone: (817) 748 -8312 Phone: (888) 973 -5338 Fax: Fax: (409) 724 -0934 Email: TSLIFKA(d)CI.SDUTHLAKE.TX.US F,mna: RICHARD. HYDERQPHILPOTTMOTORS.COM Product DA Description: 2008 FORD F450 Code: A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 20,421.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost FLOOR PLAN INTEREST $ 857.69 31U SHIP THROUGH BODY $ 250.00 LOT INSURANCE $ 122,53 EXTERIOR - -TBD $ - 99R 6AL V8 DIESEL $ .4 GRAY C i OTH $ 4- 240,OD INTERL, 44B AUTO TRANSMISQN $ 192 00 b6Pk11 SITCFIES $ 572 AIR 86R BUMPER W /;�:)�C 1VR9 _. Description Cost :. .... Cost PDI CHARGE 121.00 F47 4X4 UPGRADE . , $ 6.00 90L POWER EQUIPMENT GROUP 2; X24 {10 , W' Ml [ AT BAD I3OI' $ 2,618.00 X4L 4.30 LIMITED SLIP „AXLE S _,252. Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). For this transaction the percentage is: 24% 512/513 SPARE TIRE AND WHEET Description $ 359.04 Cost DELIVERY 250 MILES $ 420.00 16000# GVWR $ - Subtotal D: $ 3,390.00 213 ELECTRONIC SHIFT ON THE FLY $ 52,890.66 $ 185.00 X Subtotal of A + B + C + D: Subtotal From Additional Sheet(s): $ 5,389.44 413 SKID PLATE PKG F. H -GAC Fee Calculation (From Current Fee Tables) $ 98.00 G. Trade -Ins / Other Allowances / Special Discounts 1 Subtotal B: $ 19,431.66 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE $ 80.00 3 KEYS $ 6.00 90L POWER EQUIPMENT GROUP $ 530.00 Subtotal From Additional Sheet(s): $ 6,562.00 EXTENDED CAB UPGRADE W/ 60” CA $ 2,470.00 Subtotal C. $ 9,648.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). For this transaction the percentage is: 24% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 250 MILES $ 420.00 ESP 6/100 BASE $50 DED $ 2,970.00 Subtotal D: $ 3,390.00 E. Total Cost Before Any Applicable Trade -In 1 Other Allowances / Discounts (A +B +C +D) $ 52,890.66 Quantity Ordered: I X Subtotal of A + B + C + D: $ 52,890.66 = Subtotal E: $ 52,890.66 F. H -GAC Fee Calculation (From Current Fee Tables) Subtotal F: $ - G. Trade -Ins / Other Allowances / Special Discounts Description Cost Description Cost Subtotal G: $ - Estimated Delivery Date: 150 DAYS ARO H. Total Purchase Price (E +F +G): $ 52 ,890.66 4-M PAGE 2 -- ADDITIONAL OPTIONS Contract VE03 -06 No.: Date 1121108 Prepared: This Form must be prepared by Contractor and given to End User. The H GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -45 Buying :CITY OF SOUTHLAKE Agency: Contractor: :PHILPOTT MOTORS Contact ;TIM SLIFKA Person: Prepared :RICHARD HYDER BY Phone: 8177488312 Phone: :8889735338 Pax: :0 Fax: :4097240934 Email: : TSLIFKA(c CI.SOUTHLAKE.TX.US Email: RICHARD. HYDER(DPHILPOTTMOTORS.COM Product DA Code: Description: :2008 FORD F450 B. Additional Published Options to be added to page I Description Cost Description Cost RCCS3 LIGHTING AND EQUIPMENT PKG C ** € $ 5,389.44 Subtotal B: 11 $ 5,389.44 C. Additional Unpublished Options to be added to page I Description Cost Description Cost CLOTH SPLIT BENCH SEATING 's $ 715.00 EQUIPMENT SERVICES $ 850.00 * *UPGRADE LIGHTING AND EQUIP TO OUST SPIN $ 4,997.00 WHELEN FREEDOM 55" LIGHTBAR W/ OPTICOM HANDS FREE SIREN AND SPEAKER (4) 700 SERIES RED /CLEAR LED (2) TIR3 RED LED (2) 700 SERIES RED /AMBER LED WIGWAGS ULTRASOUND INTERCOM SE-8 SIGTRONIC HEADSET RANCH HAND REPLACEMENT BUMPER WARN WINCH WESTIN NERF BARS HELLA LAMP KIT STREAMLIGHT FIREBOX W/ MOUNT Subtotal C:: $ 6,562.00 CONTRACT PRICING WORKSHEET Contract VE03 -06 Date 11/29/07 For Standard Equipment Purchases No.: Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall he shown in Section F. End User issues PO to Contractor, andMUST also fax a copy of PO, together with completed Pricing Worksheet, to H GAC @ 713 -993 -4548. Please type or print legibly. CITY OF SOUTHLAKE Contractor: PHILPOTT MOTORS Agency: Contact TIM SLIFKA Prepared RICHARD HYDER Person: $y: Phone: (817) 748 -8312 Phone: (888) 973 -5338 Fax: (817) 748 -8048 Fax: (409) 724 -0934 Email: TSLIFKA(cDCI. SOUTH LAKE.TX.US Email: RICHARD. HYDERaPHILPOTTMOTORS.COM Product D25 Description: 12008 FORD F150 SUPERCAB 4X4 Code: A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 17,517.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost AUTOMATIC TRANSMISSION $ - EXTERIOR - -YZ OXFORD WHITE $ - AIR CONDITIONING $ - LED LIGHTBAR AMBER/BLUE $ 2,850.00 AM1+M $ 5,611.82 .IOTTO..DESI4.CENTEA,CQN,SOLE $ 295.00 6 WAY SWITCHBOX $ 119.00 Subtotal From Additional Sheet(s) $ - 413 SKID PLATE PKG $ 99.00 Subtotal B: 1 $ 5,611.82 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE $ 80.00 4 KEYS $ 100.00 WIGWAGS $ 99.00 Subtotal From Additional Sheet(s): $ 324.00 TOW COMMAND PKG (54P& BRAKE CONTROL) $ 351.00 Subtotal C: $ 954.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit For this transaction the percentage is: Price plus Published Options (A +B). 4% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 $ 450.00 ESP 6/100 PREMIUM $50 DED $ 1,535.00 Subtotal D: $ 1,985.00 E. Total Cost Before Any Applicable Trade -In 1 Other Allowances I Discounts (A +B +C +D) $ 26,067.82 Quantity Ordered: 2 X Subtotal of A + B + C + D: $ 26,067.82 = Subtotal E: $ 52,135.64 F. H -GAC Fee Calculation (From Current Fee Tables) Subtotal F: G. Trade -Ins / Other Allowances 1 Special Discounts Description I Cost Description Cost Subtotal G: 1 $ - Estimated Delivery Date: 90 DAYS H. Total Purchase Price (E +F +G): $ 52,135.64 PAGE 2-- ADDITIONAL OPTIONS Contract VE03 -06 No.: Date 11/29/07 Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H GAC @ 7I3- 993 -45 $ °g :CITY OF SOUTHLAKE Agency: Contractor: THILPOTT MOTORS Contact :TIM SLIFKA Person: Prepared :RICHARD HYDER By: Phone: 8177488312 Phone: :8889735338 Fax: :8177488048 Fax: 4097240934 Email: : TSLIFKA(7.CE.SOUTHLAKE.TX.US ]Cmail: : RICHARD. HYDER c@PHILPOTTMOTORS.._COM Product D25 Description: :2008 FORD F150 SUPERCAB 4X4 Code: B. Additional Published Options to be added to page 1 Description Cost Description Cost Subtotal B: $ - C. Additional Unpublished Options to be added to page 1 Description Cast Description Cost REAR FLASHERS i $ 99.00 WESTIN TUBULAR CAB STEPS BLACK $ 225.00 Subtotal C: $ 324.00 CONTRACT PRICING WORKSHEET Contract Date VE03 -06 11/29/07 _HM For Standard Equipment Purchases No.: Prepared: This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -4548. Please type or print legibly. Buying CITY OF SOUTHLAKE Contractor: PHILPOTT MOTORS Agency: Contact TIM SLIFKA Prepared RICHARD HYDER Person: By: Phone: (817) 748 -8312 Phone: (888) 973 -5338 Fax: (817) 748 -8048 Fax: (409) 724 -0934 Email: TSLIFKAQQI. SOUTH LAKE.TX.US 11 Email: RICHARD. HYDER PHI LPOTTMOTORS.COM Product D29 Description: 2008 FORD F250 CREW CAB Code: A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 18,031.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 44T AUTOMATIC TRANSMISSION $ 1,091.00 EXTERIOR - -YZ OXFORD WHITE $ - X31, LIMITED SLIP AXLE $ 210.00 LED LIGHTBAR AMBER/BLUE $ 2,850.00 572 AIR CONDITIONINQ., $ fit Q.00 TINT WINDOWS $ 125.00 66S UPFITTER SWI'fCI,MS 0 DIESEL E FOR PLAN LOT INSURANCE 172" WB 8' BED 91T TOW COMMAND PKG $ 351.00 6 -WIRE ROUND TRAILER PLUG :$ - Subtotal From Additional Sheet(s) $ 903 POWER EQUIPMENT GROUP $ 421.00 Subtotal B. $ 10,288.76 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDl CHARGE $ 80.00 4 KEYS $ 3.00 6AL V8 DIESEL UPGRADE 2008 EMISSIONS $ 1,750.00 Subtotal From Additional Sheet(s): $ 423.00 CLOTH SPLIT BENCH SEATING $ 700.00 Subtotal C: $ 2,956.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A +B). For this transaction the percentage is: 10% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery; Etc.) Description Cost Description Cost DELIVERY 300 MILES $ 450.00 ESP 61100 PREMIUM $50 DED $ 1,985.00 Subtotal D: $ 2,435.00 E. Total Cost Before Any Applicable Trade -In I Other Allowances I Discounts (A +B +C +D) $ 33,710.76 Quantity Ordered: I 1 X Subtotal of A + B + C + D: $ 33,710.76 = Subtotal E: $ 33,710.76 F. H -GAC Fee Calculation (From Current Fee Tables) Subtotal F: G. Trade -Ins 1 Other Allowances 1 Special Discounts Description Cost Description Cost Subtotal G: $ - Estimated Delivery Date: 120 DAYS ARO H. Total Purchase Price (E +F +G): S 33,710.76 4-M PAGE 2 -- ADDITIONAL OPTIONS Contract V E03 -06 No.: Date 11/29/07 Prepared:: This Form must be prepared by Contractor and given to End User. The H -GA C administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713- 993 -45 Buying :CITY OF SOUTHLAKE Agency: Contractor: :PHILPOTT MOTORS Contact ;TIM SLIFKA Person: Prepared ;RICHARD HYDER By: Phone: E8177488312 Phone: :8889735338 Fax: :8177488048 Fax: 4097240934 Email: cTSLIFKA CI. SOUTHL,.AKE,TX.US Email: : RECHARD .HYDER @PHILPOTTMOTORS.COM Product A29 Code: IF Description: ;2008 FORD F250 CREW CAB B. Additional Published Options to be added to page I Description Cost Description Cost Subtotal B: $ C. Additional Unpublished Options to be added to page I Description Cost Description Cost WIGWAGS $ 99.00 WESTIN WHEEL TO WHEEL CAB STEPS BLACK $ 225.00 REAR FLASHERS $ 99.00 Subtotal C:: $ 423.00 CONTRACT PRICING WORKSHEET Contract Date VE03 -06 11/29/07 For Standard Equipment Purchases No.: Prepared- This This Form must be prepared by Contractor and given to End User. The H -GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 7I3- 993 -4548. Please type or print legibly. B uying :CITY OF SOUTHLAKE Contractor: €Pl1ILPOTT MOTORS Agency: Contact ;TIM SLIFKA Prepared :RICHARD HYDER Person: By: Phone: :(817) 748 -8312 Phone: :888 973 -5338 Fax: :(817) 748 -8048 Fax: :409 724 -4934 Email: TSLIFKA(c).CI.S0UTHLAKE.TX.U Email: ' RICHARD ,HYDER@PHILPOTTMOTORS.COM Product D38 Description: :2008 FORD E250 CARGO VAN Code: A. Product item Base Unit Price Per Contractor's H -GAC Contract: $ 7 14,788.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - IncIude Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 138" WB REGULAR LENG "fH VAN : $ - YZ OXFORD WHITE AIR CONDITIONING € $ BRAKE CONTROLLER : $ 175.00 178 GLASS IN SIDI; AND REAR DOORS ONLY $ 92.00 LADDEI R RACK $ 565.00 FLOOR PLAN INTER-E, S l $ X10, 0 4 EYR:° ; $ 100.00 LOT INSURAN 44 4Q 4.6L V8 E85 FLEX TL11' E ]3IIIED1CNCx �.NND PlGA1TING New Ilrrtt'; CLOTH BUCKET AN PASSEIs1lt 27 00 43P POWER GROUP $ . � 5 10 90 667 QUIET FLEX RAC1 SAND BINS/BULI�IfFAD $ 369.00 536 TRAILER TOWING PKG WI HITCH $ 299.00 54E TELESCOPIC MIRRORS $ 158.00 Subtotal From Additional Sheet(s): 6 WIRE ROUND PLUG $ - Subtotal B. $ 2,650.00 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE $ 80.00 REAR FLASHERS $ 99.00 TPMS, BODY STYLE UPGRADE (2008 ONLY) $ 916.00 Subtotal From Additional Sheet(s): WIGWAGS $ 99.06 Subtotal C: $ 1,194.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit': Price plus Published Options (A B). ? For this transaction the percentage is: 7% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY - -300 MILES $ 450.00 ESP PREMIUM 61100 $50 DED $ 1,930.00 Subtotal D:: $ 2,380.00 E. Total Cost Before Any Applicable Trade-in/ Other Allowances /Discounts (A +B +C +D) $ 21,012.00 Quantity Ordered: I� X Subtotal of A + R + C + D: $ 21,012.00 = Subtotal E: $ 21,012.00 F. H -GAC Fee Calculation (From Current Fee Tables) Subtotal F: $ G. Trade -Ins / Other Allowances / Special Discounts Description Cost Description Cost Subtotal G: $ Estimated Delivery Date: 90 DAYS ARO H. Total Purchase Price (E +F +G): $ 21,012.04