Item 4ECity of Soothlake, Texas
MEMORANDUM
February 19, 2008
To: Shana Yelverton, City Manager
From: Sharen Jackson, Director of Finance
Timothy Slifka, Fleet Coordinator
Subject- Authorize Purchase of Vehicles from Dallas Dodge through the
Houston - Galveston Area Council of Governments in the amount of
$268,586.00
Action
Requested: Authorize the purchase of eight (8) vehicles from Dallas Dodge for DPS
Police Services in the amount of $268,586.00.
Background
Information: The City's Vehicle Replacement Plan outlines eight (8) vehicles for the
Police Services Department that are scheduled for replacement. The FY
2007 -08 Budget authorizes the purchase of these vehicles and in
November 2007, the City contacted Dallas Dodge for the HGAC contract
pricing.
Financial
Considerations: Vehicles and outfitting are funded through the Vehicle Replacement Plan.
Citizen Inputl
Board Review: None
Legal
Review: None
Alternatives: Retain the retiring vehicles which will lead to increased repair costs and
limit the availability of fleet for staff use.
Supporting
Documents: HGAC Contract Pricing Worksheet
Staff
Recommendation.: Authorize the purchase of these eight (8) vehicles from Dallas Dodge.
Staff
Contact: Sharen Jackson, Director of Finance
Timothy Slifka, Fleet Coordinator /Interim Purchasing Agent
C— CONTRACT PRICING WORKSHEET Contract Date 2/13/2008
For Standard Equipment Purchases No.: Prepared:
Buying
City of Southiake
Contractor:
Dallas Dodge
Agency:
Contact
Tim Slifka
Prepared
Bert Stull
Person:
By:
Phone:
817- 748 -83I2
Phone:
214 - 319 -1289
Fax:
Fax:
214 - 319 -1306
Email:
Email:
bstull @kag -l.net
P ^nduct
CO3 71
Description: 2608 Dodge Police Charger
0
Description Cost Description Cost
Driver side spotlight 178 Full size spare 163
Full size wheel covers 28 5.7L V8 986
Inop rear doors and windows 43
Keyed alike 56
Side curtain airbags 1 348
SPEED LIMITED TO 130MPH
Subtotal From Addi tional Sheet(s):II I
Subtotal B: 1 1802
Description Cost Description Cost
Remove old equipment specified 500 Trade in of specified equipment -50 Subtotal G: 0
CONTRACT PRICING WORKSHEET Contract Date 2/13/2008
-�M For Standard Equipment Purchases No.: Prepared:
Buying
City of Southlake
Contractor:
Dallas Dodge
Agency:
Contact
Tim Slifka
Prepared
Bert Stull
Person:
Y
Phone:
817- 748 -8312
Phone:
214 - 319 -1289
Fax:
Fax:
214- 319 -1306
Email:
Email:
kag -l.net
bstull@kag-l.net
Prodact
.,
C04
Description-. 2008 Dodge Police Magnum
2021611
Description Cost Description Cost
Driver side spotlight I 178 Full size spare I 163
Full size wheel covers 28 5.71- V8 1 986
Inop rear doors and windows 43
Keyed alike 56
Side curtain airbags 348
TOP SPEED LIMITED TO 130 MPH
{I ,S ubtotal From Additional Sheet(s):II �
l 3ubtotalB: 180
Description Cost I Description I Cost
Remove specified emergency equipment 1 500 1 Trade in of old specified equipment I - 50dj Subtotal G I 0
7
1 CONTRACT PRICING WORKSHEET Contract Date
ZY10 2/13/2008
For Standard Equipment Purchases No.: Prepared:
Buying
City of Southlake
Contractor:
Dallas Dodge
Agency:
Contact
Tim Slifka
Prepared
Bert Stull
Person:
BY:
Phone;
817- 748 -8312
Phone:
1214- 319 -1289
Fax:
Fax:
214- 319 -1306
Email:
Email:
bstull @kag -l.net
Product
CO3
Description:
2008 Dodge Police Charger
1
Subtotal From Additional Sheet(s)
Sub
Description Cost Description Cost��
Subtotal G: