Item 4FCity of Southlake, Texas
MEMORANDUM
January 28, 2008
TO: Shana K. Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
SUBJECT: Award of bid for the Bob Jones Park parking lot overlay to Peachtree
Construction, Ltd., in an amount not to exceed $160,295.
Action Requested: Award of bid for the Bob Jones Park Parking Lot Overlay to Peachtree
Construction, Ltd., in an amount not to exceed $160,295.
Background
Information: Included in the approved fiscal year 2008 Capital Improvements Program
is the asphalt overlay of the soccer field parking lots located in Bob Jones
Park. The project was advertised in accordance with State bidding
requirements on December 16 and December 23, 2007. Bids were
opened in the City Secretary's office on January 3, 2008, with nine bids
received. The lowest base bid received was from Peachtree Construction,
Ltd., in the amount of $145,722.80.
Cheatham & Associates, the project engineer, has verified contractor
qualifications and recommends awarding the contract to Peachtree
Construction, Ltd., of Keller, Texas in the amount of the bid. A ten percent
construction contingency is also requested for a total project budget not to
exceed $160,295.
Financial
Considerations: Funding in the amount of $200,000 is approved in the FY 2008 SPDC CIP
budget for the Bob Jones Park Parking Lot Overlay project including
engineering and construction. This project is within the available funding
allocation.
Financial Impact: Not applicable
Citizen Input/
Board Review: Includes the following:
- Parks Board recommended approval 7 -0 at their January 14, 2008
meeting
- SPDC to consider at their February 5, 2008 meeting prior to City
Council
Legal Review: Not Applicable
Alternatives: City Council consideration for approval
Shana Yelverton, City Manager
Meeting Date — February 5, 2008
Page 2
Supporting
Documents: Supporting documents include:
- Letter from Cheatham and Associates
MI.re[F1:rlF� am,
Staff
Recommendation: Award of bid for the Bob Jones Park Parking Lot Overlay to Peachtree
Construction, Ltd., in an amount not to exceed $160,295.
Shana Yelverton, City Manager
Meeting Date — February 5, 2008
Page 3
fk " Cheatham & Associates
consulting engineers . surveyors - planners
January 4, 2008
Mr. Steve Polasek
Director of Community Services
400 N. White Chapel boulevard
Southlake, TX 76092:
Re: City of Southlake
Award Recommendation Letter
Miscellaneous Asphalt Paving Improvements
Bob Jones Park
Engineer's Project No. 1774
As advertised, bids for the referenced project were received, opened and read publicly at 2 :00 P.M.,
on January 3, 2008. The low bidder for this project is:
Peachtree Construction, Ltd.
5801 Park Vista Cir.
Keller, TX 76248
We have reviewed the bid proposal and find it to be in order. Therefore, we recommend award of the
contract to Peachtree Construction, Ltd. in the amount of $145,722.80. We are enclosing a bid
Tabulation for your use,
If we may be of further service in this matter, please contact us.
Respectfully,
7;��a-,- --
Derek Cheatham, P.E.
Enclosure: Bid Tabulation
cc: J. Barry Clark, Peachtree Construction, Ltd.
r O�M774uAMG CO rrRACT csk1774- oMUnwa kD,DOC
2233 Avenue J, Suite 107 Arlington, Texas 76006 • (617)54"96 phone • (817) 265.8532 fax + cheatham -as ociat�.s,coni
Page 1 of 3
PAVING SYSTEM IMPROVEMENTS
OWNER;
JOB TITLE:
ROJ. MiGR:
BID L)A7E:
CHEATHAM & ASSOCIATES - BID TABULATION
CITY OF $OUTHLAKE
Miscellaneous Asphalt Paving Impro+rements - Bolo- Jones Park
Darek Cheatham. PE
January 3, 2608 JOB NO. ii74
Peachtree Construction, Ltd.
5801 Pack vista Cir.
KelIef, TX 76248
PHONE: 8171711- 4658
FAK 817f741 -4648
AMT. BID: $145,722.801
RJ Paving L.P. Premier Paving Ltd.
801 Royal Ln. P.C. Box 1554
allay, TX 7522 Colleyville, TX 781034
HONE: 2141466 -8340 PHONE: 8171722-6822
AX: 2141466 -8354 FAX: 6 171542 -01 19
MT. BID: $162,281.17 APAT. BID: $171,348,00
ITEM
NOm
ITEM DESCRIPMON
UNIT
PLAN
QTY,
UNIT
PRICE
-
COST
NIT
PRICE
COST
UNYT
PRICE
COST
1
Furnish and install Erpjuct sin
EA
1
$400,00
$400.00
$790.06
$750,OD
36DO -00
$600.00
2
Unclassified Excavation (Isolated Base Repairs
CY
116
$26,00
$3,016,00
$79,00
$9,1$4.00
$43.00
54,988.00
3
Fle)(bsse • Grade 1 Type A isolated Base Repairs)
TN
17 5
$ 23 -0
$4025.00
$35.25
$6,166.75
$41.00
$7,175.00
4
Furnish & Install 3" T e'B' HMAC flsolated Base Re ails
SY
278
$25 -00
$895000
$12.81
$3,5$1.18
$23.00
58,394.00
5
Consbuco Wedge Mill
LF
4
$1.39
$6474.60
$2.43
$9735.88'
$263
59.831.80
a
Furnish & Install 2" T e'U HMAC Overly
SY
18961
$6.14
S115,Ca07,20
$8.43
$121.?$L. 6
7.1G
$134,559.20
'
Furnish ALL avement markln S
LS
1
$9,0000.06
$,9,000.00
$9,54000
$9,540,00
&5,800 -00
55,800.00
Provide Traffic Control North White Chapel)
LS
1
$250,06
$250 -00
$- "50C.00
$1,500.00
$2,000.00
52,000.04
Total
Rase Bid
5145,722.80
$162,281.17
8171,348,00
Page 1 PSS OUTHLAIt£117741ADMlMICentract Qac0774- 81dtnb -x1s
Page 2 of 3
PAVING SYSTEM IMPROVEMENTS
OWNER:
JOB TITLE:
PROJ. MGR.
BID DATE:
CHEATHAM & ASSOCIATES - SID TABULATION
CITY OF SQUTHLAKE
Miscellaneous Asphalt Paving improvements - Bob Jones Park
Derck Cheatham, PE
January 3, 2068 JOB NO. 1774
Jagoe- Public Co.
P.O. Box 250
Denton, TX 76202
PHONE: 9401382 - 2581
FAX 9401382.9732
AMT. BID: $172,904.00
Advanced Paving Co. Calvert Paving Corp.
2257 Joe Field Rd, P.D. Box 268
Dallas, TX 75229 Denton, Tar 76242.0268
PHONE: 9721245 PHONE: 9401891,3205
FAX 972!247 - 2011 FAX: 9401591 - 4744
AMT. BID: $974,610.09 AMr. BID: $178,193,20
ITEM
HO.
-
ITEM DESCRIPTION
UNIT
PLAN
QTY.
uHIT
PRICE
COST
UNIT
PRICE
-
COST
UNIT
PRICE
COST
1
Furnish and install proled sin
EA
1
$300.00
$300.43
$254.017
$259.04
$1,004.40
$1,004,40
2
Unclassified Excavation Isolated Base Re.. r3irS
'CY
116
$28.00
$:3,24$.406
$45.44
$6.271.0.9
$20.00
$2,320,09
3
Flexbase - Grade 1 Type A isolated Base Repairs)
TN
17 5
$44.00
$7,700.00
$42.51
$7,439.25
$30.00
$3,254.4[]
4
Funish & Install 3" T e 'B' HMAD isolated Base Re a[rS
SY
278
$125 rl0
$3
$ 25.56
$7,105.66
$23.00
55,564.0[7
5
lConabruct Wedg Mill
LF
4,788
$1. 0
$7,114,00
$2 .10
$14).071.60
55.x?
$23.980.00
6
Furnish & InstaI[ 2" T e'D' HMAC Ove0a
Sy
19952
$6.CC
$11.1 , 7 12.00
5137,591,52
S6 -60
5725.063.20
7
Fumish ALL, auernent marking
LS
1
$4.000!
$a U�t }..00
j$7�21
$600
$ 023.00
$14 000 -00
$14,000.00
8
Provide Traffic Control North White Chapel)
LS
1
$2.00001,
$2 ; p0.00
017
$8x$.00
1 000 -U9
$1,waoo
7 wa1
Base Bid
5172.844).00
$17 6110.09
5178,193221)
Page 2 PASOUTHLAKE11774)ADW t4CoMract Dccs%1774-Bkftab,)4s
Page 3 of 3
PAVING SYSTEM IMPROVEMENTS
OWNER!
JOB TITLE:
PRGJ. MGR:
BID GATE;
CHEATHAM & ASSOCIATES - BID TABULATION
CITY of SGUTHLAKE
Miscellaneous Asphalt Paving ImProvemervls • Bob Jones Park
Derek Cheatham, PE
Ja nus 3, 26U8 JOB NO. 1774
Reynolds Asphalt Co. Austin Bridge & Road.L.P. APAC- Texas
P.Q. Box 370 6334 Commerce Dr. P.O. Box 224448
Euless, TX 76439 trvi'ng, Texas 75063 Dallas, TX 75222 - 4048
PHONE. 8171267-3131 PHONE: 214N596-7300IPHONE: 214174'1 -3531
FAX 8171267-7022 FAX: 2141'596 -7395 FAX: 2141742 -3540
AMT. BID: $182,939.20 AMT. BID: $195,171.24 AMT. BID:. $310,512.40
ITEM
NO.
ITEM DESCRIPTION
UNIT
PLAN
CITY.
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
1
Furnish and install p roject sigin
EA
1
$1,060.00
$1.000.00
$900 -00
5{360.00
$1.154.00
$1.150.00
2
Unclassified Excavation Isolated Base Repairs)
Cy
3 ie
$25.:00
$2,000 -00
$130 -60
$15080 - 00 ,
$1d &.00
$18,096.00
3
Flexhase - Grade 1 7 e A Isolated Base Repairs)
TN
175
MOO
$5,250.04
$33.
_ $6,77540
$95.00
$9 e.00
4
Furnish & Install 3" Type KMAC Isolated Base R airs
5_Y
278
$14.00
$3,892,00
$15.00'
—
$417D.Q0
$15D.pC1
$44.480.00
{
Construct Wedge Mill
LF
4,796
$2.10
$10,071.60
$1.50
57,19
1,65
57.913.40
& Install 2" T e 'D' HMAC Overly
5Y
18852
$7.80
5147.825.60
$7.87
$149,152,2a
1 1,50
Sgt 7.948,00
Furnish ALL avement marlci s
LS
1
$16000.00
$19.{100.06
$12.000.00
$12,000.00
$9.800.00
$9.800.00
Provid T raffir Control North White Cho el
LS
1
060.00
52006.00
$900.00
;960.00
$1.500.00
$1,500.00
LT Furnish
Bass Bid
$183,93�_M
$1 171.74
#316,172.46
Page 3 P tSOUTHLp.M1774VADMINTonvact Docs11774- 91d�a6xls