Item 9ACity of Southlake, Texas
MEMORANDUM
January 15, 2008
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Award construction contract to Wilson Contractor Services, LLC for
20" Water Line Improvements across East Southlake Boulevard at
Carroll Avenue and 12" Water Line Improvements on East Dove
Road at State Highway 114 and provide for construction phase
contingencies.
Action
Requested: Award construction contract to Wilson Contractor Services, LLC for
20" Water Line Improvements across East Southlake Boulevard at
Carroll Avenue and 12" Water Line Improvements on East Dove
Road at State Highway 114 and provide for construction phase
contingencies.
Background
Information: The 2006/2007 Capital Improvements Program (CIP) included funds
for the 20" Water Line Improvements across East Southlake
Boulevard at Carroll Avenue and the FY 2008 Operating Budget
included funds for the 12" Water Line Improvements on Dove Road
at State Highway 114.
On October 16, 2006, the City Manager approved a professional
services agreement with Cheatham and Associates for the design
and preparation of construction plans for these improvements.
Three bids were received on December 19, 2007. The bids have
been reviewed by Cheatham and Associates and the City Staff and
are tabulated as follows:
BIDDER BID AMOUNT
Wilson Contractor Services. $259,695.00
Patco Utilities, Inc. $279,971.30
North Texas Contracting $291,390.00
Cheatham and Associates recommends award of the contract to the
low bidder, Wilson Contractor Services, LLC. The City Staff concurs
in this recommendation.
Financial
Considerations: The recommended award amount is $259,695.00. Staff also
recommends that the City Council approve a construction phase
contingency amount of 10% or $26,000 in addition to the award of
$259,695.00 for a total project budget of $285,695.00.
The FY 2007 Capital Improvements Program (CIP) included funds in
the amount of $177,500.00 for the 20" Water Line Improvements
across East Southlake Boulevard at Carroll Avenue. The total
funding required for the 20" water line is $239,695.00 with
contingency. The additional funds are available in unused residual
funds in the Utility CIP Fund.
The FY 2008 Operating Budget included funds in the amount of
$50,000.00 for the 12" Water Line Improvements on Dove Road at
State Highway 114. The total funding required for the 12" water line is
$46,000.00 with contingency.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: The Council may award the contract to Wilson Contracting Services,
LLC or reject all bids.
Supporting
Documents: Bid Tabulation, Recommendation Letter, and Location Map
Project
Schedule: 120 calendar days are allotted from the date of Notice to Proceed for
this project.
Staff
Recommendation: Award construction contract to Wilson Contracting Services, LLC
for 20" Water Line Improvements across East Southlake Boulevard
at Carroll Avenue and 12" Water Line Improvements on Dove Road
at State Highway 114 in the amount of $259,695.00 and approve a
construction phase contingency amount of $26,000 for a total project
budget of $285,695.00.
Staff Contact: Robert H. Price, P.E., Director of Public Works
Gordon Mayer, P.E. Deputy Director of Public Works
Michael James, P.E. Civil Engineer
Cheatham & Associates
consulting engineers • surveyors • planners
December 20, 2007
City of Southlake
Attn: Mr. Gordon Mayer, P.E.
400 Main Street, #320
Southlake, TX 76092
Re: City of Southlake
20" Water Line - Carroll Ave. @ Southlake Blvd.
12" Water Line - Dove Rd. @ SH 114
Project No. 1707 -1708
Mr. Mayer,
In accordance with the request of the City of Southlake, bids for the referenced project were
received on December 19 , 2007 at 2:00 P.M. in the offices of the Southlake City Secretary.
The low bidder for the project is: Wilson Contracting Services, LLC
107 South Bell Avenue
Denton, Texas 76201 -4279
Phone: 940/243 -1174
Fax: 940/898 -1175
in the amount of $259,695.00 and 120 calendar days.
We have checked the proposal extensions and find them to be correct. We have also prepared a
bid tabulation sheet for the project which is enclosed..
We are familiar with Wilson having worked with them on similar projects, some within the City of
Southlake for the city.
We have found their performance to be good in the past, with projects being completed on time
and within available funding, therefore we recommend award of the contract to Wilson
Contractor Services, LLC in the amount and time noted herein.
Davl ayes, Proj ��Ig .
F: \WORD \Southlake- 001 \1707 \award recommendation.wpd
Enclosure: Bid Tabulation
2233 Avenue J, Suite 107 • Arlington, Texas 76006 • (817) 548 -0696 phone • (817) 265 -8532 fax • cheatham- associates.com
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