Item 4CCity of Southlake, Texas
M E M O R A N D U M
January 7, 2008
TO: Shana Yelverton
FROM: Steve Polasek, Director of Community Services
Approve 2008 Community Services Agreement with ARTSNET
SUBJECT:
Action Requested:
City Council approval of the 2008 Community Services Agreement
with ARTSNET.
Background
Information:
ARTSNET supports every aspect of artistic expression - from
painting and sculpture, to music, theatre, dance, and writing. For
more than 30 years, ARTSNET has accomplished its mission by
providing grants, information, and assistance to artists, arts
organizations and the general public. ARTSNET continues to look
for innovative ways to encourage, support and facilitate artistic
cultural opportunities within the communities of North Tarrant
County.
For the past 25 years, ARTSNET in conjunction with the cities of
North Tarrant County has been presenting visual and performing
arts concerts through its Masterworks series which is free and open
to the public. Local, national and international artists, as well as
new emerging artists, have provided tremendous programs for
patrons of varying tastes. Southlake has participated in the
Masterworks Music Series for over ten years and they have been
well attended as part of our summer and winter concert series in
Town Square. Additionally, the City also supports the community
calendar which provides the residents of North Tarrant County a
complete listing of all of the art programs and events.
Financial
Considerations:
As part of the proposed agreement, funding in the amount of
$23,500 is requested and available in the Hotel Occupancy Tax to
support these programs through ARTSNET. A minimum of
fourteen Masterworks programs would be presented for citizen
enjoyment. Additionally, funding would also support the community
calendar and listing of art programs and events.
Citizen Input/
Board Review:
The Southlake Arts Council reviewed and recommended approval
(6-0) at their January 8, 2008 meeting.
Shana Yelverton, City Manager
City Council Meeting Date – January 15, 2008
Page 2
The President of ARTSNET has reviewed the proposed agreement
and there were no substantive changes recommended.
Legal Review:
The proposed agreement was modeled after the standard
community services agreement utilized by the City and has been
reviewed by the City Attorney.
Alternatives:
Alternatives may include the following:
Approval of proposed agreement as presented
Approval of proposed agreement with input as desired
Decision not to approve the proposed agreement
Recommendation:
City Council approval of the 2008 Community Services Agreement
with ARTSNET
Shana Yelverton, City Manager
City Council Meeting Date – January 15, 2008
Page 3
2008 AGREEMENT FOR COMMUNITY SERVICE
BETWEEN THE CITY OF SOUTHAKE
AND
ARTSNET
STATE OF TEXAS §
§
COUNTY OF TARRANT §
THIS AGREEMENT
is entered into by and between the City of Southlake, Texas,
a home rule municipal corporation located in Tarrant County and Denton County,
Texas, acting by and through its duly authorized City Manager (hereinafter referred to
as "City"), and the Arts Council of Northeast Tarrant County (ARTSNET), an
organization described in section 501(c)3 of the Internal Revenue Code, acting by and
through its duly authorized Executive Director (hereinafter referred to as “ARTSNET”).
WHEREAS,
the purpose of ARTSNET is to encourage, support and facilitate the
promotion of artistic cultural opportunities within the community; and
WHEREAS
, the City of Southlake actively participates through partnerships and
program support of various art related activities to include ARTSNET and the
MasterWorks Music Series, Art in the Square, the APEX Arts League and the
Southlake Stampede program; and
WHEREAS,
City and ARTSNET desire to enter into an Agreement whereby
ARTSNET will provide art related services to citizens of Southlake and others as
referred by City;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS:
That City and
ARTSNET do hereby covenant and agree as follows:
SECTION 1
SCOPE OF SERVICES
ARTSNET shall provide the following services:
Shana Yelverton, City Manager
City Council Meeting Date – January 15, 2008
Page 4
1. Assistance provided by ARTSNET for arts related projects and programs
to other non-profit organizations, arts organizations, schools, and
municipalities.
2. Provide summer art programs for youth in the area.
3. Provide a monthly event calendar with information pertinent to the citizens
of Southlake.
4. Provide a quarterly newsletter available to people in the area.
5. Make available various “arts” classes such as guitar, voice, piano, pottery,
painting, etc.
6. Provide citizens access and opportunity to participate in the arts, support
community cultural events, and provide educational programs to both
children and adults in the community.
7. Perform concert events, free to the public, between January 1, 2008 and
December 31, 2008. Proposed events include:
10 annual MasterWorks Summer Music Series in Town Square
4 Winter MasterWorks Concert Series in the Library
ARTSNET Community Calendar of Events
8. Scheduling of concerts and make-up concerts, if necessary, will be by
agreement of the City Community Services Director and ARTSNET.
SECTION 2
ARTSNET’S OPERATIONS
1. Hours of Operations shall be solely defined by ARTSNET.
2. The City shall have the right to review the books and records kept incident
to the services provided by ARTSNET to the City.
SECTION 3
PAYMENT FOR SERVICES
City agrees to pay to ARTSNET the sum of TWENTY-THREE THOUSAND FIVE
HUNDRED ($23,500) Dollars in payment for services described in Section 1
hereinabove.
Shana Yelverton, City Manager
City Council Meeting Date – January 15, 2008
Page 5
SECTION 4
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning January 1,
2008 and ending December 31, 2008.
IN WITNESS WHEREOF
the City and ARTSNET have executed this agreement
as of this day _______ of ________________, 200__.
Approved as to legal form:
_________________________ _________________________
Attorney at Law Mayor
City of Southlake
_________________________
Executive Director
ARTSNET