Item 4BM E M O R A N D U M
To: Mayor and Member of the City Council
From: Jim C. Blagg, Assistant City Manager
Subject: Adopt Ordinance No.951, Amending Chapter 2,
“Administration” of the Southlake City Code (1996), as
Amended, to Establish the Department of Information
Technology
Action
Requested: Adopt Ordinance No.951, Amending Chapter 2,
“Administration” of the Southlake City Code (1996), as
Amended, to Establish the Department of Information
Technology
Background
Information: Section 4.01 of the Charter of the City of Southlake provides
that, “The Council shall have the power by ordinance to
establish administrative departments or office not herein
provided by this Charter. The Council may discontinue,
redesignate, or combine any of the departments and/or
administrative offices. No changes shall be made by the
Council in the organization of the administrative service of the
City until the recommendation of the City Manager thereon
shall have been heard by the Council”.
In 2006 the City engaged a firm to perform a technology
alignment study. The recommendations from the alignment
study fell into four categories: missing system functionality
resulting in manual or inefficient business processes;
technology infrastructure that is complicated and lacks critical
integration between applications packages; and, current
applications that make reporting and analysis difficult or even
impossible in some cases; and, current applications for land
management and public operations that are based on out of
date technology or no technology at all. As a result of that
study the City Council has funded over $3 million in
technology related software and equipment to ensure that our
employees have the very best technology resources available to
enhance their ability to provide services to our citizens. This
investment in technology infrastructure has greatly increased
the amount and complexity of the Information Technology (IT)
environment of the City. Because of this new and expanded
role of IT in our organization, it has become evident that the
City needs to ensure that it can identify and control those
resources more efficiently. In order to do that it has become
necessary to separate out the budget and management of the
IT function into a new and separate Department. Now more
than ever this function needs to have a visible role with the
executive team of this organization.
Financial
Considerations: Funds are currently budgeted in the Support Services budget.
Citizen Input/
Board Review: N/A
Legal Review: This ordinance was drafted by TOASE
Alternatives: Do not create a Department of Information Technology
Supporting
Documents: Ordinance No. 951
Staff
Recommendation: Adopt Ordinance No.951, Amending Chapter 2,
“Administration” of the Southlake City Code (1996), as
Amended, to Establish the Department of Information
Technology
ORDINANCE NO. 951
AN ORDINANCE AMENDING CHAPTER 2, "ADMINISTRATION" OF
THE SOUTHLAKE CITY CODE (1996), AS AMENDED, TO ESTABLISH
THE DEPARTMENT OF INFORMATION TECHNOLOGY; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS
, the City of Southlake, Texas is a home rule city acting under its chapter
adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter
9 of the Local Government Code; and
WHEREAS
, pursuant to Section 4.01 of the Southlake City Charter, the City Council
has the power by Ordinance to establish administrative departments; and
WHEREAS
, the City Council desires to establish the Department of Information
Technology to be headed by a Director of Information Technology.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE:
SECTION 1. ADMINISTRATIVE DEPARTMENTS
That Section 2-106 of Chapter 2 of the Southlake City Code is hereby amended to read as
follows:
"As provided by section 4.01 of the city charter, the city council hereby
establishes the following administrative departments: department of general
government, to be headed by the city manager; department of public safety, to be
headed by the director of public safety; department of public works, to be headed
by the director of public works; department of finance, to be headed by the
director of finance; department of planning, to be headed by the director of
planning; department of community services, to be headed by the director of
community services; department of economic development, to be headed by the
director of economic development; and department of information technology, to
be headed by the director of information technology."
SECTION 2. CUMULATIVE CLAUSE
This ordinance shall be cumulative of all provisions of ordinances of the City of
Southlake, Texas except where the provisions of this ordinance are in direct conflict with the
provisions of such ordinance, in which event the conflicting provisions of such ordinances are
hereby repealed.
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SECTION 3. EFFECTIVE DATE
This ordinance shall be in full force and effect from and after its passage and approval,
and it is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS ______ DAY OF
__________________, 20___.
_____________________________________________
MAYOR
ATTEST:
___________________________________________
CITY SECRETARY
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PASSED AND APPROVED ON SECOND READING ON THIS ______ DAY OF
____________________, 20____.
___________________________________________
MAYOR
ATTEST:
___________________________________________
CITY SECRETARY
EFFECTIVE: ____________________
APPROVED AS TO FORM AND LEGALITY:
_______________________________________
CITY ATTORNEY
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