Item 4A (3)
REGULAR CITY COUNCIL MEETING MINUTES: AUGUST 3, 2010
LOCATION
:1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT
: Mayor John Terrell, Mayor Pro Tem Laura K. Hill, Deputy
Mayor Pro Tem Brandon Bledsoe, and Councilmembers Carolyn Morris, Pamela A.
Muller, Jeff Wang and Al Zito.
CITY COUNCIL ABSENT
: None.
STAFF PRESENT
: City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of
Community Services Chris Tribble, Deputy Director of Community Services Kerry
McGeath, Director of Economic Development Greg Last, Director of Finance Sharen
Jackson, Director of Human Resources Stacey Black, Director of Information
Technology Dale Dean, Director of Planning and Development Services Ken Baker,
Planner II Clayton Comstock, Chief of Fire Services Mike Starr, Deputy Fire Chief Bryan
Thomas, Fire Marshal David Barnes, Chief of Police Services Robert Finn, Deputy
Police Chief Rusty Daniels, DPS Training Supervisor Jeremy Blackwell, Director of
Public Works Robert Price, Deputy Director of Public Works Gordon Mayer, Civil
Engineer Steve Anderson, Civil Engineer Michelle McCullough, Civil Engineer Cheryl
Taylor, City Attorney E. Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
Agenda Item No. 1. Call to order. The Work Session was called to order by Mayor
Terrell at 5:35 p.m.
Agenda Item No. 2. Invocation. Stephen Hill gave the invocation. Mayor Terrell led the
pledge of allegiance.
Agenda Item No. 3. 2010 Census Update. Jennifer Pope with the U.S. Census Bureau
updated Council on the 2010 Census and stated that Southlake had a participation rate
of 83%.
Agenda Item No. 4. Call for Leadership Southlake participants. Dana Davis, new
President of the Southlake Chamber of Commerce, presented this item to Council.
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Agenda Item No. 5. Discuss all items on tonigh taken
during the Work Session and each item was considered during the Regular Session.
Council reviewed the items on the consent agenda. Items 9A and 9C were added to the
consent agenda for approval.
City Manager Yelverton asked that item 4D be removed from consent and considered
separately.
REGULAR SESSION:
Agenda Item No. 1. Call to order. The regular session of the City Council was called to
order by Mayor Terrell at 5:53 p.m.
Agenda Item No. 2A. Executive Session. Mayor Terrell announced City Council would
be going into Executive Session pursuant to the Texas Government Code, Section
551.071, consultation with attorney; Section 551.072, deliberation regarding real
property; Section 551.074 deliberation regarding personnel matters; and Section
551.087, deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 5:53 p.m. Executive Session began at 6:05 p.m. and
ended at 7:02 p.m.
Agenda Item No. 2B. Reconvene. Mayor Terrell reconvened the regular meeting at 7:10
p.m. and asked if any action was necessary from Executive Session. No action was
necessary.
Agenda Item No. 3A1. - Update of upcoming meetings and events.
Mayor Terrell announced upcoming meetings and events and announced that Item 3A2
Agenda Item No. 3B. . City Manager Yelverton introduced Steve
Anderson, the new Civil Engineer in the CAssistant to
the City Manager Ortowski gave an update on sidewalk construction.
Agenda Item No. 3B1. Budget calendar / Work Session dates. Assistant to the City
Manager Ortowski updated Council on the FY2011 budget calendar and upcoming work
sessions.
Agenda Item No. 3B2. Update the City Council on the Southlake VOD (Video on
www.CityofSouthlake.com. Community Initiatives Officer Schank demonstrated the new
Southlake Video on Demand feature on the C
Agenda Item No. 3A2. Recognition of resident, Justin Scheidt, for "My Hometown"
video submission to Texas Monthly. Mayor Terrell recognized Justin Scheidt, a
Southlake native, who produced, edited and directed a video called 7-6-0-9-2. Mr.
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short film
contest. Mr. Scheidt showed his video to the Council and the public.
CONSENT AGENDA:
Consent agenda items are considered to be routine by the City
Council and are enacted with one motion. The Mayor read the consent agenda items.
Agenda Item No. 4A. Approve minutes from the July 20, 2010 regular City Council
meeting. The minutes were approved as presented.
Agenda Item No. 4B. Approve the absences of Planning and Zoning Commission
members. The Council approved the absences of P&Z Commissioners Brigham
McCown and Shahid Shafi. Mr. McCown was absent from the July 8, 2010 meeting due
to being out of town performing military duties as a member of the U.S. Armed Forces
and from the July 22, 2010 meeting due to being out of town for work. Mr. Shafi was
absent from the July 8, 2010 meeting due to a family vacation and from the July 22,
2010 meeting due to being out of town for work.
Agenda Item No. 4C. This item was intentionally left blank.
Agenda Item No. 4D. Approve a commercial developer's agreement with Carroll
Independent School District for the new CISD Elementary School located at 2520 and
2530 North White Chapel Boulevard. This item was removed from the consent agenda
and was considered separately.
Agenda Item No. 4E. Approve a commercial developer's agreement with Hines
Southlake Land, L.P. for Carillon, Phase 1A, offsite infrastructure located at the
northeast corner of North White Chapel Boulevard and State Highway 114. A
presentation was not made on this item.
Agenda Item No. 4F. Approve the purchase of surveillance cameras and associated
equipment from Red Moon, Inc. not to exceed $121,000. A presentation was not made
on this item.
st
Agenda Item No. 4G. Ordinance No. 480-AAAA (ZA10-036), 1 Reading, An
amendment to the Zoning Ordinance, as amended, as it pertains to the DT Downtown
Zoning District. This item was withdrawn by the applicant.
Agenda Item No. 4H. Resolution No. 10-043, (ZA10-037), Specific Use Permit and Site
Plan for Southlake Town Square, Block 3, Residences for property being described as
Lot 6R, Block 3R2R, Southlake Town Square Addition and being located at 371 State
Street. Current Zoning: DT Downtown District. SPIN Neighborhood #8. This item was
withdrawn by the applicant.
Agenda Item No. 9A. Consider SV10-014, Sign Variance for a temporary sign for The
Grove located at 500 West State Highway 114. A presentation was not made on this
item.
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Agenda Item No. 9C. Approve a Wholesale Water Purchase Contract with the City of
Fort Worth. A presentation was not made on this item.
Motion was made to approve consent agenda items 4A; 4B to excuse the absences of
P&Z Commissioner Brigham McCown from the July 8, 2010 meeting and from the July
22, 2010 meeting and Commissioner Shahid Shafi from the July 8, 2010 meeting and
from the July 22, 2010 meeting; 4E; 4F; to withdraw item 4G; to withdraw item 4H; and
including approval of items 9A and 9C.
Motion: Hill
Second: Bledsoe
Ayes: Bledsoe, Hill, Morris, Muller, Wang, Zito, Terrell
Nays: None
Approved: 7-0
Agenda Item No. 4D. Approve a commercial developer's agreement with Carroll
Independent School District for the new CISD Elementary School located at 2520 and
2530 North White Chapel Boulevard. Director Price presented this item to Council.
Applicant Dr. Derek Citty addressed Council.
Motion was made to approve a commercial developer's agreement with Carroll
Independent School District for the new CISD Elementary School located at 2520 and
2530 North White Chapel Boulevard noting the language changes as presented
regarding removal of the language for the 8-foot wide multi-purpose trail but noting that
will be part of the zoning case.
Motion: Hill
Second: Bledsoe
Ayes: Bledsoe, Hill, Morris, Muller, Wang, Zito, Terrell
Nays: None
Approved: 7-0
REGULAR AGENDA:
Agenda Item No. 5. Public Forum. Mayor Terrell opened the public forum. No one
spoke. Mayor Terrell closed the public forum.
nd
Agenda Item No. 6A. Ordinance No. 976, 2 Reading, Abandonment of public roadway
and utility easement located on 580, 620 and 640 South White Chapel Boulevard.
Director Price presented this item to Council. Applicant William Lafavers answered
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE VACATING AND ABANDONING A 30 FOOT PUBLIC ROADWAY
AND UTILITY EASEMENT AND ACCOMPANYING 60 FOOT ROADWAY AND
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UTILITY EASEMENT LOCATED ON 580, 620, AND 640 SOUTH WHITE CHAPEL
BOULEVARD ON THE HIRAM GRANBERRY SURVEY ABSTRACT NO. 581 AND
RECORDED IN VOLUME 4554, PAGE 958, D.R.T.C.T. IN THE CITY OF
SOUTHLAKE; DECLARING THAT SUCH EASEMENTS ARE UNNECESSARY FOR
USE BY THE PUBLIC; AUTHORIZING THE MAYOR TO EXECUTE QUITCLAIM
DEEDS RELEASING PUBLIC INTEREST OF THESE EASEMENTS; PROVIDING A
SEVERABILTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
nd
Motion was made to approve Ordinance No. 976, 2 Reading, Abandonment of public
roadway and utility easement located on 580, 620 and 640 South White Chapel
Boulevard.
Motion: Hill
Second: Bledsoe
Ayes: Bledsoe, Hill, Morris, Muller, Wang, Terrell
Nays: Zito
Approved: 6-1
st
Agenda Item No. 7A. Ordinance No. 480-549b (ZA10-041), 1 Reading, Zoning
Change and
described as Tracts 3B, 3B01 and a portion of Tract 3D01, Obediah W. Knight Survey,
Abstract No. 899 and being located at 821, 829 and 835 East Southlake Boulevard.
Current Zoning: S-P-1 Detailed Site Plan District. Requested Zoning: S-P-1 Detailed
Site Plan District. SPIN Neighborhood #9. Planner Comstock presented this item to
Council. Applicant Curtis Young, 1130 North Carroll Avenue, Southlake, Texas made a
presentation and answered
Director Price, Chief Starr, and Fire Marshal Barnes
After discussion with Council, Mr. Young requested to table this item to the next Council
meeting.
st
Motion was made to table Ordinance No. 480-549b (ZA10-041), 1 Reading, Zoning
to the next City Council
meeting.
Motion: Hill
Second: Bledsoe
Ayes: Bledsoe, Hill, Morris, Muller, Wang, Terrell, Zito
Nays: None
Approved: 7-0
Mayor Terrell called for a break at 9:20 p.m. and reconvened the meeting at 9:36 p.m.
Mayor Terrell announced the board appointments would be considered later in the
meeting.
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Agenda Item No. 9B. Consider SV10-015, Variance to the Sign Ordinance as amended
for Texas Health Southlake (fka Harris Methodist Southlake) located at 1545 East
Southlake Boulevard. Director Baker presented this item to Council. Applicants Traci
Bernard, 1545 East Southlake Boulevard, Southlake, Texas and Debra Sanders, 2603
El Camino, Houston, Texas
Motion was made to approve SV10-015, Variance to the Sign Ordinance as amended
for Texas Health Southlake (fka Harris Methodist Southlake) located at 1545 East
Southlake Boulevard granting the requested variances for letter and logo height as
presented.
Motion: Hill
Second: Bledsoe
Ayes: Bledsoe, Hill, Morris, Wang, Terrell
Nays: Muller, Zito
Approved: 5-2
Agenda Item No. 10A. Discuss the site plan elevation changes to the new CISD
Elementary School located at 2520 and 2530 North White Chapel Boulevard. Director
Baker presented this item to Council. Council discussed and asked questions.
Agenda Item No. 10 B. Discuss site selection analysis for the DPS Training Tower.
Chief Finn presented this item to Council. City Attorney Taylor addressed questions
relating to the use of Crime Control and Prevention District funds.
Council discussed this item.
stions.
Mayor Terrell allowed the public to speak.
Bob Mundlin, 1658 Royal Oaks, Southlake, Texas spoke in support of this item.
Gregory Swank, 332 Oak Pointe Lane, Southlake, Texas spoke in opposition to this
item.
Council continued to discuss this item.
The discussion on Item 10B concluded. There was no action taken.
Mayor Terrell announced City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551.074 deliberation regarding personnel
matters. City Council adjourned for Executive Session at 11:36 p.m. Executive Session
began at 11:50 p.m. and ended at 12:30 a.m.
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Mayor Terrell reconvened the regular meeting at 12:33 a.m.
The Mayor announced that the only appointments to be made this evening would be for
the Planning and Zoning Commission, the Parks and Recreation Board, and the Zoning
Board of Adjustment (Agenda Items No. 8D, 8E, and 8K). All of the remaining
appointments will be considered at a future Council meeting.
Agenda Item No. 8D. Resolution No. 10-035, Appoint members to the Parks and
Recreation Board. Council appointed Randy Williamson (Place 4), Sherry Berman
(Place 5), Margaret Adams (Place 6), and Gregg Formella (Place 7) with terms expiring
May 2012.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO THE PARKS AND RECREATION BOARD AND
PROVIDING AN EFFECTIVE DATE.
Motion was made to appoint Randy Williamson (Place 4), Sherry Berman (Place 5),
Margaret Adams (Place 6), and Gregg Formella (Place 7) with terms expiring May 2012.
Motion: Bledsoe
Second: Hill
Ayes: Bledsoe, Hill, Morris, Muller, Wang, Zito, Terrell
Nays: None
Approved: 7-0
Agenda Item No. 8E. Resolution No. 10-036, Appoint members to the Planning and
Zoning Commission. Council appointed Brigham McCown and Joe Lancor with terms
expiring May 2012.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO THE PLANNING AND ZONING COMMISSION AND
PROVIDING AN EFFECTIVE DATE.
Motion was made to appoint Brigham McCown and Joe Lancor with terms expiring May
2012.
Motion: Bledsoe
Second: Hill
Ayes: Bledsoe, Hill, Morris, Muller, Wang, Zito, Terrell
Nays: None
Approved: 7-0
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Agenda Item No. 8K. Resolution No. 10-042, Appoint members to the Zoning Board of
Adjustment. Council appointed Mike Forman (Place 1), Kate Smith (Place 4), Phyllis
Lambert (Place 7, Alternate 2), and Dustin Andrews (Place 9, Alternate 4) with terms
expiring May 2012.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO THE ZONING BOARD OF ADJUSTMENT AND
PROVIDING AN EFFECTIVE DATE.
Motion was made to appoint Mike Forman (Place 1), Kate Smith (Place 4), Phyllis
Lambert (Place 7, Alternate 2), and Dustin Andrews (Place 9, Alternate 4) with terms
expiring May 2012.
Motion: Hill
Second: Bledsoe
Ayes: Bledsoe, Hill, Morris, Muller, Wang, Zito, Terrell
Nays: None
Approved: 7-0
Agenda Item No. 11. Meeting adjourned. Mayor Terrell adjourned the meeting at 12:37
a.m.
Office.
______________________________
John Terrell
Mayor
ATTEST:
______________________________
Lori Payne
City Secretary
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