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Item 4CCITY OF S0UTHLA1<,_E E M 0 R A N D U July 7, 201 T : Shana Yelverton, City Manager FROM: Dusty Daniels, Deputy Chief of Police SUBJECT: Recommend approval of the purchase of in -ear DVR equipment to upgrade the operating system of our agencies DVR equipr entL Action Requested: Authorize the purchase o f in -car DVR equipment from L- 3 Communications. Background Information: To comply with state mandates and for the protection of our personnel as well as those we serve, this agency installed an L -3 Communications In -car DVR system. This system was designed to record the actions of our personnel as required by policy as these actions occur. The proposed equipment will be utilized to upgrade the operating system. The equipment will improve ve the system capabilities in capturing, transferring and accessing data. Financial Considerations: L- 3 Communications quote for the purchase and delivery of the pro posed equipment is in the amount of $69,034.75. This purchase includes upgraded DR's, back seat cameras, microphones with docking stations, data storage cards and operating hardware. Financial Impact: Funds for the purchase of this equipment are included as part of the Crime Control & Prevention District tax revenue fund FY2 010 approved budget. Citizen Input( Board Review: Crime Control & Prevention District Board during FY2010 budget Legal Review: None Shana Yeiverton DVR Equipment Purchase Page 2 of Alternatives: Supporting Documents: Staff Recommendation: Council can choose to approve or reject the proposal. Supporting documents include the following items: 0 L -3 Communication quotes. Staff recommendation to City Council is to approve the purchase of DVR equipment from L Communications. 2 communications Mobile- Vision, Inc. 90 fanny Road Boonton, NJ 07005 Phone: (800) 336 -8475 Fax: (973) 257 -3024 Sold To: Southlake DP City of Southlake 1400 Main St Ste 440 Southlake, TX 7 092 h .ip To Quote QUOTATION NUMBER: 00797461 QUOTATION DATE: /1712010 SALESPERSON: ML CUSTOMER NUMBEI : TXSOUT2 Southlake DPS City of Southlake 1400 Main Bt Ste 449 Southlake, TX 76092 Signing below is In lieu of a formal P.O. Your signature will authorize acceptance of both pricing and product: Sign: I bate: Subtotal: 68,984.75 Shi in and Handlin • 100 00 (QUOTATION IS VALID FOR 60 DAYS Sales Tax: 0.00 Order Total: 69,034.75 "These commodities, technology or software were exported from the United States in accordance with the Export Administration Reg Diversion contrary to U.B. law is prohibited.° Bill -To Phone: (817) 433 -7511 Page: 1 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Prise Sale Price Amount MVD -FB -DVR EACH 19.00 3,395.00 2,495.00 47,495.90 Digital Video Recorder, Flashback ECCN No: , O02 HS Tariff No: 8521900000 MVD- FB2 -CF3 B EACH 19.00 299.00 0.00 0.00 Flash Card, 8 GB, Flashback 2, San Disk Extreme ECCN No: EAR99 HS Tariff No: 8542810000 MVD -I R -CAM EACH 19.00 295.00 280.25 5,324.75 Option, Flashback I Camera wlcables ECCN No: EAR99 HS Tariff No: 852580 MVD- VLP2 -TRA EACH 19,00 245.00 245.00 4,555.00 Assembly, Voice Link Plus 2 Transmitter w /Belt Clip, VLP2 9" & 40 " Lapel Micr ECCN No: 5A991G HS Tariff No: 851800 MVD-VLP2-DS EACH 19.00 195.00 195.00 3,705.00 Voice Link Plus 2 Docking Station ECCN No. HS Tariff No: MVD-DES-BTO EACH 1.00 500.00 500.00 500.00 Load and Set -up of L-3 Applicationon Client Software at L -0 Depot: Configurati ECCN No: HS Tariff No: MVD-DEP-BT2 EACH 1.00 3,350.00 3,350.00 3,350.00 Solution Configuration / Training: ECCN No: HS Tariff No: L MVDDVDDL1Xl EACH 1.00 3,995.00 0,995.00 3,995.00 Workstation, Tower, 140 GB DASD, 2 Dore Intel Processors, 1 GB RAM. DVD ECCN No: HS Tariff No: Signing below is In lieu of a formal P.O. Your signature will authorize acceptance of both pricing and product: Sign: I bate: Subtotal: 68,984.75 Shi in and Handlin • 100 00 (QUOTATION IS VALID FOR 60 DAYS Sales Tax: 0.00 Order Total: 69,034.75 "These commodities, technology or software were exported from the United States in accordance with the Export Administration Reg Diversion contrary to U.B. law is prohibited.°