Item 4BCITY OF
SOUTHLAKE
MEMORANDUM
July 14, 2010
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve contract with Manning Concrete for the
construction of Dove Trail in the amount of $225,249
Action
Requested: Approve contract with Manning Concrete for the construction
of Dove Trail in the amount of $225,249.
Background
Information: Cheatham and Associates finalized the Dove Trail alignment
in February 2008. R.O.W. acquisition began immediately
and wrapped up this past June.
Staff is moving forward with construction of the concrete trail
that will run on the north side of Dove Rd. from Ridgecrest to
Carroll Ave. To save construction cost, City Staff is
overseeing construction management of this project.
Construction began in May 2010 with the installation of the
pedestrian bridge just east of Ridgecrest. Tree removal and
utility relocation were completed in early July. Concrete
installation is the next trade required to complete Dove Trail.
City staff recommends Manning Concrete for the following
reasons:
➢ Manning Concrete has worked with the City of
Grapevine and City of Southlake for over eight years.
➢ Built S. Carroll Ave. sidewalk segment to Old Union.
➢ Built N. Carroll Ave. sidewalk segment to Carroll
Elementary School.
➢ No bidding delays. City of Southlake has an Interlocal
Agreement with the City of Grapevine, and the City of
Grapevine recently has bid and it is anticipated that
the Grapevine City Council will award an annual
contract for concrete services to Manning Concrete
on July 20, 2010. (NOTE: This is the same night as
Southlake City Council's consideration of awarding
this contract utilizing the Interlocal Agreement.)
4B -I
Shana Yelverton, City Manager
Meeting Date —July 20, 2010
Page 2 of 3
Financial
Consideration:
The original budget for the Dove Trail Project was $417,000.
City Council authorized additional dollars for ROW
acquisition in 2008. As a result of the negotiations by staff,
the final ROW acquisition costs increased to $125,031,
bringing the budget for this project to $426,031. To eliminate
overhead costs and management fees, City staff will perform
construction management functions. The project budget is
outlined below:
Pro'ect Budget 1 $426 031
* Total Performed by Manning Concrete $225,249
Note: No contingency has been included.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Mobility and meets the corporate objectives to
Provide Travel Convenience within City and Region and to
Provide Attractive and Unique Spaces for Enjoyment of
Personal Interests.
Citizen Input/
Board Review: Since 2008, City Staff has been working very closely with the
Dove Road residents to obtain R.O.W. and improve the
appearance of the Dove Road properties.
Legal Review: Not applicable.
Alternatives: Alternatives may include:
■ Approve contract with Manning Concrete as presented
4B -2
PROJECT ITEM
Costs
Concrete Pathway Removal and Installation*
$204
ROW Acquisition
$125
Engineering & Consulting
$32
Retaining Walls*
$21
Drainage
$12
Fencing and Railing
$14
Tree Removal & Replacement
$7
Utility Relocation
$5
I rrigation Repairs
$3
Anticipated Project Costs
$424
Pro'ect Budget 1 $426 031
* Total Performed by Manning Concrete $225,249
Note: No contingency has been included.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Mobility and meets the corporate objectives to
Provide Travel Convenience within City and Region and to
Provide Attractive and Unique Spaces for Enjoyment of
Personal Interests.
Citizen Input/
Board Review: Since 2008, City Staff has been working very closely with the
Dove Road residents to obtain R.O.W. and improve the
appearance of the Dove Road properties.
Legal Review: Not applicable.
Alternatives: Alternatives may include:
■ Approve contract with Manning Concrete as presented
4B -2
Shana Yelverton, City Manager
Meeting Date —July 20, 2010
Page 3of3
• Approve contract with Manning Concrete with input as
desired
• Not approve contract with Manning Concrete
Supporting
Documents: Attachment:
Proposal from Manning Concrete
Staff
Recommendation: Approve contract with Manning Concrete for the construction
of Dove Trail in the amount of $225,249.
4B -;
MANNING CONCRETE A
P o $ax 123566
FORT WORTH, TX 76121
Proposal
Date
4/27/2010
Project
Description
61t removal and disposal 500 spls off foot concrete side walk and
pore back 8 foot side walk
6 0" removal and disposal 500 sf plus of 4 foot concrete side walk and
pore back 8 oot side waJk
6' no removal 0 sf plus new concrete 8 foot side walk
6i' removal and disposal 500 sf p] u s 10 drive approaches
Qty Rate Total
5 9.08 49,97632
2 9.08 X0,339.20
16 6.77 112 11 1.20
2,390 9, 8 21
We appreciate your businessl
Your business is appreciated.
Total $204, 127.92
Phone Fax # E-mail
817-244-6862 817-244-0602 henrymaming5@yahoo.com
MANNING CONCRETE
BOX 123566
FORT WORTH, TX 76121
Your business is ppre i t d.
Phone # Fax # E-mail
817-244-6862 817- 244 -0602 henrymanning5@yahoo.com
Proposal
Date
5/6 /2010
Jul 0 1 10 02 HENRY M AN N I G 81 72440602 p,2
Page
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Manning Concrae Savoring will honor t1 e old ca st Pricing until n v cones is approved.
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new contract will gQ to " uno tt i o fit.
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Ism: Gary R sc r t xbtr*�_ pgyln "�s
To: lac "mdg @V4.
Se rft; Tue, b ne 2 9, 2010 t; a l c 37 FT4
S ubject: Waded Cojit
Henry,
Can you seri d me samtNn g In + riiing Ming thai you are + Aei tfing the pr om th o old =tmrt un tH we get thia new contrad approved erg July 2010 # am gel6ng calls from
other cities an It.
tanks
Gary