Item 4CApprove the purchase of Kronos automated timekeeping system from Immix Technologies, Inc. in the amount of $84,089.50
Item 4C
Background
Employees currently complete paper timesheets and time is manually entered into Munis Payroll software.
Labor intensive
Error prone
Greater risk for payroll time inflation and fraud
Background
An automated timekeeping system will:
Capture hours worked through biometric time clocks or computer stations
Allow for real time supervisor review of employee time
Upload data into existing Munis Payroll software
Automate leave request process
Background
Benefits of an automated timekeeping system include:
Elimination of paper timesheets
Reduction of potential errors
Increased efficiency and accuracy of capturing hours worked
Minimizes the risk of employee fraud
Background
Selection Process
Review committee reviewed two companies and selected Kronos as the best option
Purchase from Immix Technologies, Inc using TXMAS cooperative purchasing arrangement
Kronos
2,000 local, county, state and federal customers
Experience working with Tyler Technologies Munis Payroll software
Financial Considerations
Cost: $84,089.50
Includes software, hardware, year one maintenance, and implementation services
Annual maintenance fees of approximately $8,000
$108,000 was originally budgeted in the Strategic Initiative Fund
Recommendation
Approve the purchase of Kronos automated timekeeping system from Immix Technologies, Inc in the amount of $84,089.50.
Questions?
Stacey Black
(817) 748-8063