Item 4E audioSC>UI I II 1AKL_
Item 4E
Award of bid to XTG, Inc. for audio visual
system upgrade for City Council Chambers
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This is item 4E, Award of bid to XTG Inc. for the audio visual system upgrade of the City
council chambers
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Item 4E
Review of work to date
Replaced projector
Repaired sound system component
Consultant report presented to Council
RFB prepared to address the three categories of
recommendations
Critical
Necessary Soon
Desired Improvements
®SOUTHLAKE
I would like to briefly review the work we have done to date. The council chambers were
built in 2001 and the current sound system was installed at that time. Since then we have
needed to send the various components out for repair several times. Additionally, they are
now dated and service is becoming difficult. A component of the sound system was sent
out for repairs at the same time we presented the consultants report to Council and took
several weeks to be repaired and returned. We replaced the projector this year as a
planned portion of the improvements. The consultants report presented in February 2008
to council contained three areas of recommendation: Critical, necessary soon and desired
improvements.
Item 4E
RFB prepared to address the sound issues,
digital recording and scheduling, character
generator and video editing as well as several of
the desired improvements.
Recommended bidder covered all the items
within current budget.
Remaining item of internet streaming will be
addressed in next years budget proposal.
®SOUTHLAKE
Based on interviews the consultant conducted as well as analysis of the current system, a
request for bid containing the equipment and labor necessary to rectify the sound issues,
digital recording and scheduling, character generator and video editing equipments was
prepared and advertised. The proposed award of bid to XTG, Inc will cover all of the
critical, necessary soon and several of the desired improvements noted in the report. The
total bid is $104,533.95. The remaining major consideration is the ability to stream
previous council meeting via the internet. That item will be included in a proposed FY09
Support Services budget request.
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Item 4E
Questions
Gary Gregg
®SOUTHLAKE
I am available if you have any questions regarding this item.
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