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Item 4C AudioHonorable Mayor and Members of the City Council. Item xx is a request to approve change order #1 to the first amendment to the construction manager at risk contract with Lee Lewis for the construction of the New DIPS headquarters. The Council approved the first amendment to the contract with lee lewis on December 4, 2007 in the amount of $1,925, 913 which covered the site work, demolition, tree removal and utility installation. This item is aligned with the Council's strategic focus area or Quality Development and is aligned with the strategic corporate objective of achieving the highest standards of safety and security. Having almost all of our DIPS employees in one location will greatly enhance the interdepartmental communication and coordination not only within each of the services but among the services as well. VA DPS Headqua Original project plans we to the City Council in Apr • Construction documents were prepared based on discussions from that meeting with our architect Robei Garza and Associates © CITY OF SOUTHLAKE DPS Headquarters The construction manager at risk prepared the bid docu bids were received on March 12, 2008. • The bids were analyzed to determine the lowest and best bid. • This change order represents the remaining construction of thm DPS Headquarters including: ❑ Required "Off -site improvements such as the new portion of Division and State Street ❑ Landscaping and Irrigation systems ❑ Structured Parking — 2 level ❑ Complete Building construction This work should take about 21 months to complete. • The contract is actually with the construction manager at risk a cannot exceed the amount of the change order. © CITY OF SOUTHLAKE r� s. - s•��4 �aa vaara:� zar-�a a :arias raa.�s�v i-ta z.a aiva aa�a +I S.�+.-'i!6#4 -1 i son r A(Id.l hozi� l Ele%-f.-IIL)r — .stile & l ziil Doors- — I —i l 1-'565 125,000 S 12 2-5 0 BI--foldiri.ti, Doors t S 93,672 TOTTOTA C a 2_ f 9.17 As l hava sta d follwing the Dttil n Mun-vents Budget and the Sll°/o Conirac`; Docunients Budget. the cost ofthe masonry has cominued icy inumv to a total to daru 41,513,56 over budget the Scherrac Du&ei. The increase in the anIoun[, type and intricacy of tlic detailing has almost doubled the original Schematic pricing, Ma anry tin eomparabl� buildings has gencrally CH $12 10 S18 per quire foot oftlie building. The masorify in this project is S38.5, per square foot of the building, 'N cast stood cuinpmcnt of the rmsonry is worth approximately 1,290,000. The south side of t11e bt0ding was all brick at sllieniatics and now is all stone,. There are cast stone° balustrades} handrails, and inaltiplc pieces of caq One mails tip to hi)k as a one piece cornice. Some cornices have a [otal depth of eight fcV{ There have been awltiple brick patterns added and approximn—ely $1 i 1z000 ol'inier or stone panels added. l received five bids on the masonry ranging.rota S3.5 million to S4.8 million. As critical as the cos[ increase, the increased complexity and scope of tltc masonry is also increasing the dura[ior for ibc inasoiuy work. This in turn will extend the overall L,n6p1h of the entire project if not addressed. 5 roject Costs Cons ruc ion $23A201534 A&E Costs $ 1 A73A42 FF&E $ 1,560,000 Site Acquisition $ 1,500,000 Total Project Cost $28,354076 © CITY OF SOUTHLAKE Current Costs $2532203776 $ 1,873A42 $ 1,592,000 $ 9411317 $2%627,735 h FI FY 2007 $ FY 2008 $ 7,040,250 FY 2009 $12,362,392 FY 2010 $ 2,735,093 Projected Cost $ 29,627,735 © CITY OF SOUTHLAKE Funding Philoso • Combination of self funding and short-term bonds - Would require use of district's reserves jointly with short-term bonds (2-3 term pay-off). Based on current cash flow projections there would be a need to issue $4,000,000 in short term commercial paper in FY2009 which would be paid off in 3 years. © CITY OF SOUTHLAKE DPS Headquarters • The change order was reviewed ho the Crime Control Board on April 8, 2008. • The Crime Control Board voted 6 to 0 to recommend the change order for Lee Lewis Construction, Inc. in the amount of $23,995,449. © CITY OF SOUTHLAKE SOUTHLAKE 0 Integrity Jim C. Blagg Innovation 817.748.8601 Accountability Commitment to Excellence Teamwork