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Item 4A REGULAR CITY COUNCIL MEETING MINUTES: MAY 4, 2010 LOCATION :1400 Main Street, Southlake, Texas 76092 City Council Chambers CITY COUNCIL PRESENT : Mayor John Terrell, Mayor Pro Tem Virginia M. Muzyka, Deputy Mayor Pro Tem Laura K. Hill and Councilmembers Brandon Bledsoe, Gregory Jones, Carolyn Morris, and Pamela A. Muller. CITY COUNCIL ABSENT : None. STAFF PRESENT : City Manager Shana Yelverton, Assistant City Manager / Director of Public Safety Jim Blagg, Assistant to the City Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of Community Services Chris Tribble, Deputy Director of Community Services Kerry McGeath, Assistant to the Director Candice Sanders, Director of Economic Development Greg Last, Director of Finance Sharen Jackson, Interim Director of Human Resources Stacey Black, Director of Information Technology Dale Dean, Director of Planning and Development Services Ken Baker, Planner II Richard Schell, Planner II Jenny Crosby, Chief of Fire Services Mike Starr, Chief of Police Services Robert Finn, Director of Public Works Robert Price, Deputy Director of Public Works Gordon Mayer, Operations Manager Chuck Kendrick, Civil Engineer Cheryl Taylor, City Attorney Tim Sralla and City Secretary Lori Payne. WORK SESSION: Agenda Item No. 1. Call to order. The work session was called to order by Mayor Terrell at 5:39 p.m. Agenda Item No. 2. Invocation. Scott Berry from First Baptist Church of Southlake gave the invocation. Mayor Terrell led the pledge of allegiance. Agenda Item No. 3. Special recognition and reception for Mayor Pro Tem Virginia M. Muzyka and City Councilmember Gregory Jones. The Mayor and City Council recognized and thanked Mayor Pro Tem Muzyka and Councilmember Jones for all of their years of service and dedication to the City and contributions to the Council. City Manager Yelverton thanked them on behalf of City staff. Matt Jack, presented Mayor Pro Tem Muzyka and Councilmember Jones with Certificates of Congressional Recognition for their service to the community. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, MAY 4, 2010 Page 1 of 7 Mayor Terrell and City Manager Yelverton presented them with several gifts of appreciation. The Mayor invited everyone to meet in the foyer for a reception honoring Mayor Pro Tem Muzyka and Councilmember Jones. Mayor Terrell reconvened the meeting following the reception. Agenda Item No. 4. Council reviewed the consent agenda items. Item 7A was added to the consent agenda for approval. Mayor Terrell considered Item 3C next. Agenda Item No. 3C. School District Reports. Keller ISD Deputy Superintendent Mark Youngs reported to Council on current and upcoming capital projects and events in the school district. REGULAR SESSION: Agenda Item No. 1. Call to order. The regular session of the City Council was called to order by Mayor Terrell at 6:49 p.m. Agenda Item No. 2A. Executive Session. Mayor Terrell announced City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with attorney; Section 551.072, deliberation regarding real property; and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:49 p.m. Executive Session began at 7:08 p.m. and ended at 7:32 p.m. Agenda Item No. 2B. Reconvene. Mayor Terrell reconvened the regular meeting at 7:42 p.m. and asked if any action was necessary from Executive Session. No action was necessary. Agenda Item No. 3A1. s Report - Update of upcoming meetings and events. Mayor Terrell announced upcoming meetings and events. Agenda Item No. 3B. City Manager Yelverton called forward Assistant City Manager/ Department of Public Safety Director Blagg who stated that the City of Southlake DPS Headquarters Building recently won the Distinguished Building Award in the category of $10 million to $30 million construction from TEXO which is the newly created construction trade association, created by the merger of the Associated General Contractors and the Association of Building Contractors. City Manager Yelverton also recognized Police Chief Finn who recently received a Masters in Business Administration in Executive Leadership from Grand Canyon University. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, MAY 4, 2010 Page 2 of 7 Councilmember Morris announced the Safety Town ground breaking will be held on May 14, 2010 at 9:00 a.m. and invited everyone to attend that event. CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. The Mayor read the consent agenda items. Agenda Item No. 4A. Approve minutes from the April 20, 2010 regular City Council meeting. The minutes were approved as presented. Agenda Item No. 4B. Approve a professional service agreement for the design of F.M. 1938 Phase 2 with TranSystems Corporation in the amount of $1,498,107.13. Director Agenda Item No. 4C. Approve Amendment No. 7 to the existing Professional Services Agreement for design services on the Neighborhood Improvement Project in Heatherwood Estates, Royal Oaks Addition, and Twin Creeks Addition with Cheatham and Associates, Inc. in the amount of $14,757.50. A presentation was not made on this item. Agenda Item No. 4D. Approve cancellation of the Right-of-Way encroachment agreement at 500 North Kimball Avenue. A presentation was not made on this item. Agenda Item No. 4E. Approve Change Order No. 4 for the South White Chapel Boulevard / Continental Boulevard Intersection Improvements Project with Quality Excavation, Ltd. in the amount of $36,254.05. A presentation was not made on this item. Agenda Item No. 4F. Approve a professional services contract with MESA for development of the Bob Jones Nature Center and Preserve Master Plan in the amount of $58,000. A presentation was not made on this item. Agenda Item No. 4G. Approve interlocal fuel purchasing through Tarrant County with Martin Eagle Oil. A presentation was not made on this item. Agenda Item No. 4H. ZA10-014, Site Plan for Brazos Southlake Substation and a variance to the Masonry Ordinance No. 557-A, as amended, on property being described as Lot 3, Block A, MTP-IBM Addition No. 1, being located at 3411 T. W. King Road. Current Zoning: NR-PUD Non-Residential Planned Unit Development District. SPIN Neighborhood #1. The applicant requested to table this item to the May 18, 2010 City Council meeting. Agenda Item No. 4I. ZA10-021, Site Plan for First Financial Bank on property being described as Tract 3C01, Hiram Granberry Survey Abstract No. 581, and being located at 120 South White Chapel Boulevard. Current Zoning: O-1 Office Zoning District. SPIN Neighborhood #10. This item was tabled to the May 18, 2010 City Council meeting. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, MAY 4, 2010 Page 3 of 7 Agenda Item No. 4J. Resolution No. 10-013 (ZA09-066), Specific Use Permit for Carports for non-residential property for Construction Management Advisors on property being described as Lot 4R7R1, Green Meadow Subdivision, and being located at 2250 East Continental Boulevard. Current Zoning: I1 Light Industrial District. SPIN Neighborhood #8. The applicant requested to table this item to the May 18, 2010 City Council meeting. st Agenda Item No. 7A. Ordinance No. 974, 1 Reading, Adopt an ordinance to dedicate a ement for public use on city-owned property on Lot 3R6, Block 1, Miron Addition (Miron Water Tower site). City Council moved this item to the consent agenda during the work session. A presentation was not made on this item. Motion was made to approve the consent agenda items 4A; 4B; 4C; 4D; 4E; 4F; 4G; to table Item 4H to the May 18, 2010 City Council meeting; to table Item 4I to the May 18, 2010 City Council meeting; to table Item 4J to the May 18, 2010 City Council meeting; and to approve item 7A. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Jones, Morris, Muller, Muzyka, Terrell Nays: None Approved: 7-0 REGULAR AGENDA: Agenda Item No. 5. Public Forum. Mayor Terrell opened the public forum. No one spoke. Mayor Terrell closed the public forum. Agenda Item No. 6A. Resolution No. 10-019 (ZA10-024), Specific Use Permit for a Solar Energy System on property being described as Tract 3, Obediah W. Knight Survey, Abstract No. 899, and being located at 650 South Carroll Avenue. Current Zoning: AG Agricultural Zoning District. SPIN Neighborhood #9. Director Baker presented Item 6A to Council and answered questions. A representative from Standard Renewable Energy answere In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A SOLAR ENERGY SYSTEM ON RESIDENTIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 650 S. CARROLL AVENUE, BEING DESCRIBED AS TRACT 3, OBEDIAH W. KNIGHT SURVEY, ABSTRACT NO. 899 AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORA PROVIDING AN EFFECTIVE DATE. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, MAY 4, 2010 Page 4 of 7 No one spoke during the public hearing. Motion was made to approve Resolution No. 10-019 (ZA10-024), Specific Use Permit for a Solar Energy System. Motion: Hill Second: Morris Ayes: Bledsoe, Hill, Jones, Morris, Muller, Muzyka, Terrell Nays: None Approved: 7-0 st Agenda Item No. 7B. Ordinance No. 971, 1 Reading, Southlake 2030 North Sector Land Use Plan. SPIN Neighborhoods #1, 2, 3 and 4. Director Baker presented Item 7B to Council and answered questions. well. Council discussed this item. st Motion was made to approve Ordinance No. 971, 1 Reading, Southlake 2030 North Sector Land Use Plan with the notations discussed. Motion: Hill Second: Jones Ayes: Bledsoe, Hill, Jones, Morris, Muller, Muzyka, Terrell Nays: None Approved: 7-0 st Agenda Item No. 7C. Ordinance No. 480-338b (ZA10-019) 1 Reading, Zoning Change and Site Plan for improvements to the Carroll ISD Senior High School on property being described as Lot 1R, Block 1R, Carroll High School Addition and being located at 1501 West Southlake Boulevard. Current Zoning: S-P-1 Detailed Site Plan District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #10. Planner Schell presented Item 7C to Council and answered questions. Applicants included Assistant Superintendent Derek Citty, John Blacker, and John Haugen who made presentations Council discussed this item. st Motion was made to approve Ordinance No. 480-338b (ZA10-019) 1 Reading, Zoning Change and Site Plan for improvements to the Carroll ISD Senior High School subject to Site Plan Review Summary No. 3, dated April 27, 2010 granting requested variances for further screening of the gas meter to the next Council meeting. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Jones, Morris, Muller, Muzyka, Terrell Nays: None Approved: 7-0 Mayor Terrell called for a break at 9:40 p.m. and reconvened the meeting at 9:54 p.m. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, MAY 4, 2010 Page 5 of 7 Agenda Item No. 9A. ZA10-025, Preliminary Plat for a portion Carillon Corporate and Residential Districts on property being described as a portion of Tracts 3A1, 3B, 3B1, and 3B2, Larkin H. Chivers Survey, Abstract No. 300 and Tract 4A1, Absolom H. Chivers Survey, Abstract No. 299, and being located at 1500 and 1700 North Carroll Avenue and 400, 430 and 470 East State Highway 114. Current Zoning: ECZ Employment Center Zoning District. SPIN Neighborhood #3. Planner Schell presented Item 9A to Council and answered questions. Applicant Jeff Kennemer of Hines, 2200 of Jacobs Motion was made to approve Preliminary Plat for a portion Carillon Corporate and Residential Districts subject to Plat Review Summary No. 2, dated April 27, 2010 and the city to create a median on Southmont Drive road and also to create a median on the opposite end of Southmont Drive connecting to Kirkwood Drive. Motion: Jones Second: Muzyka Ayes: Bledsoe, Hill, Jones, Morris, Muller, Muzyka, Terrell Nays: None Approved: 7-0 Agenda Item No. 9B. Consider MSP10-002, Master Sign Plan for Gateway Church located at 700 Blessed Way. Planner Crosby presented this item to Council and answered questions. Applicant Doug Sluiter made a presentation and answered Motion was made to approve MSP10-002, Master Sign Plan for Gateway Church located at 700 Blessed Way subject to th as set forth by the applicant including that area sign building will be illuminated no later than 11:00 p.m. and will be on automatic timers to go off at that time. Motion: Jones Second: Muzyka Ayes: Bledsoe, Hill, Jones, Morris, Muller, Muzyka, Terrell Nays: None Approved: 7-0 Agenda Item No. 9C. Consider SV10-007, Variance to Sign Ordinance No. 704, as Suite 160. Planner Crosby presented this item to Council and answered questions. Motion was made to approve SV10-007, Variance to Sign Ordinance No. 704, as as presented. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, MAY 4, 2010 Page 6 of 7 Motion: Jones Second: Muzyka Ayes: Bledsoe, Hill, Jones, Morris, Muller, Muzyka, Terrell Nays: None Approved: 7-0 Agenda Item No. 10A. Discuss Boards and Commission Roundtable. The Mayor and Council discussed holding a roundtable with the members of the boards and commissions. No action was taken. Agenda Item No. 11. Meeting adjourned. Mayor Terrell adjourned the meeting at 11:23 p.m. *An audio recording of this meeting will be permanently retained in the City ______________________________ John Terrell Mayor ATTEST: ______________________________ Lori Payne City Secretary UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, MAY 4, 2010 Page 7 of 7