FINAL AgendaREGULAR CITY COUNCIL MEETING
June 6, 2006
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 to 5:30 p.m.
REGULAR SESSION: 5:30 p.m. or immediately following the work session.
Executive Session.
Reconvene: Action necessary on items discussed in Executive Session.
INVOCATION: Gateway Church
REPORTS:
4A. Mayor’s Report
4B. City Manager’s Report
1. HOA Water Partnership Program
2. Sidewalk Sale announcement
4C. SPIN Board Report
4D. School District Report
CONSENT AGENDA:
5A. Approve the minutes for the May 16, 2006, regular City Council meeting; the May 30, 2006 continuation City Council meeting; and the May 30, 2006, special City Council meeting.
5B. Excuse a member of the Planning and Zoning Commission for an absence from a meeting.
5C. Award of bid to purchase, deliver, install and maintain an internet protocol storage area network (IP SAN) and E-mail archival system, inclusive of training of information technology
personnel to MPC – G, LLC for $39,063.
5D. Resolution No. 06-027, Appoint members to the Tax Increment Reinvestment Zone #1 Board.
5E. Authorize a Scope of Service Agreement with the Southlake Chamber of Commerce for FY 2005-06.
5F. Approve Southlake Crime Control and Prevention District FY 2005-06 Budget Amendment.
5G. Authorize a professional services agreement with RPGA Design Group, Inc. for the design and construction of centrally located DPS facility.
5H. Authorize a professional services agreement with Intermedix for ambulance billing services.
5I. Resolution No. 06-016, Amending the fee schedule.
5J. Resolution No. 06-028, Annual review of investment policy and investment strategies.
5K. Authorize a Residential Developer’s Agreement with Terra Land Management, Inc. for Patterson’s Pond Phase II, 5-lot addition, located on the east side of N. Kimball Ave. south of
Patterson Way.
5L. This item intentionally left blank.
5M. ZA06-053, Plat Revision for Tuscan Ridge Phases I and II, located at the northeast corner of Randol Mill Ave. and Morgan Rd. Current Zoning: MH. SPIN #12.
5N. ZA06-062, Plat Revision for Lots 1R1R, 2R1, 3R1, 4R1, 5R1, 6R1R, 6R3R, 6R4R, 6R5R, and 7R1, Block A, 114 and Carroll Addition, on the northwest corner of E. SH 114 and N. Carroll
Ave. Current Zoning: S-P-1 and C-3. SPIN #6.
5O. Approve proposed sidewalk projects for construction using FY 05-06 Capital Improvement Plan funds.
5P. Resolution No. 06-031, Support naming a U.S. Navy Ship the USS Fort Worth.
5Q. Ordinance No. 480-III, 2nd Reading, Amending the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to Section 45, Specific Use Permits. ITEM WITHDRAWN DUE TO DENIAL
ON FIRST READING.
5R. Resolution No. 06-030 (ZA06-055), Specific Use Permit for automobile and motorcycle sales, rental and service on property located at 2815 Exchange Blvd, Ste. 300. The principal
use being proposed at this location is rental of motorcycles. Current Zoning: I-1. SPIN #7. WITHDRAWN DUE TO DENIAL OF REQUIRED ZONING AMENDMENT (ORDINANCE NO. 480-III)
REGULAR AGENDA:
6. Public Forum.
7A. Ordinance No. 635-A, 2nd Reading, Amending Ch. 2, Article VI, Code of Ethics and Conduct of the Southlake City Code to comply with provisions of Ch. 171 and Ch. 176 of the Texas
Local Government Code, including provisions for filing Conflict Disclosure Statements, and providing for adoption of an Employee Business Code of Conduct. PUBLIC HEARING
7B. Resolution No. 06-029, Amending the city of Southlake Personnel Policies to adopt an Employee Business Code of Conduct as provided for by Ch. 2, Art. VI Code of Ethics and Conduct,
Southlake City Code.
7C. Ordinance No. 480-480, 2nd Reading (ZA05-068), Zoning Change and Concept Plan for Southlake Crossroads (f.k.a. Carroll Crossroads) on a portion of Tract 4G, O.W. Knight Survey, Abstract
No. 899, located at the southwest corner of E. Southlake Blvd. and S. Carroll Ave. Current Zoning: AG. Requested Zoning: S-P-2. SPIN #9e. PUBLIC HEARING
7D. ZA05-173, Preliminary Plat for Tracts 4G, 4D1, and 4E1, O.W. Knight Survey, Abstract No. 899. The property is approx. 19.3 acres located at the southwest corner of E. Southlake
Blvd. and S. Carroll Ave. Current Zoning: AG. Proposed Zoning: S-P-2. SPIN #9e.
7E. Ordinance No. 480-490, 2nd Reading (ZA06-029) Zoning Change for proposed Saddleback Ridge Estates at 330 through 360 W. Bob Jones Rd. Current Zoning: RE and AG. Requested Zoning:
SF-1A. SPIN #1. PUBLIC HEARING
7F. ZA06-030, Preliminary Plat for Saddleback Ridge Estates at 330 through 360 W. Bob Jones Rd. Current Zoning: RE and AG. Proposed Zoning: SF-1A. SPIN #1.
7G. Res. No. 06-019, (CP06-001) Land Use Plan amendment from Low Density Residential to Medium Density Residential for approx. 29.85 acres at 945 and 985 Randol Mill Ave. and along
the north side of Gifford Ct. (proposed Palomar Estates.) PUBLIC HEARING
7H. Ordinance No. 480-489, 2nd Reading (ZA06-027) Zoning Change and Development Plan for proposed Palomar Estates at 945 and 985 Randol Mill Ave. and 2090 through 2186 Gifford Ct. Current
Zoning: AG. Requested Zoning: R-PUD. SPIN #12. PUBLIC HEARING
7I. ZA06-028, Preliminary Plat for Palomar Estates at 945 and 985 Randol Mill Ave. and 2090 through 2186 Gifford Ct. Current Zoning: AG. Proposed Zoning: R-PUD. SPIN #12.
7J. ZA06-051, Site Plan for Wyndham Plaza Phase 3 – Weirs Furniture, at Gateway Plaza Phase II, directly south of the 24-Hour Fitness complex. Current Zoning: S-P-2. SPIN #7. PUBLIC
HEARING
8A. Ordinance No. 480-481, 1st Reading (ZA05-146) Zoning Change and Site Plan for Bicentennial Plaza at 410 W. Southlake Blvd. Current Zoning: C-2. Requested Zoning: S-P-1. SPIN #10.
8B. Ordinance No. 480-487, 1st Reading (ZA05-142) Zoning Change and Development Plan for Continental Greens at 2020 through 2300 W. Continental Blvd. Current Zoning: AG, SF-30, and
S-P-1. Requested Zoning: TZD. SPIN #16.
There are no items on this agenda.
There are no items on this agenda.
11A. Discuss the Scope of Services desired for the Branding Initiative and any related topics.
12. Meeting adjourned.
Homeowner’s Association Right-of-Way Maintenance Program Update
June 6, 2006
Background
On June 21, 2005 City Council approved the Home Association Right-of-Away Maintenance Program.
The equivalency credit has a significantly less financial impact to the city compared to maintaining these public areas.
Council requested an annual review of the program.
Financial Impact
The credit per square foot of irrigated land by the HOA is .0063318 per square foot.
Estimated annual impact based on current participating HOA’s within city limits would be less than $10,000 (.001% of total water revenue for the city).
The equivalency calculation will reduce the current costs of maintaining the public property for the HOA while the Utility Fund will still maintain financial solvency.
HOA Maintenance Agreement
Under this agreement, HOAs will continue to maintain the public ROW.
The city will provide equivalency credits for irrigation water used on the public properties.
Obligations of Associations
Maintenance
Water Conservation
Association agrees to maintain public liability insurance.
The liability insurance policy shall name City as additional insured.
QUESTIONS?
Item 5C
Award of bid to purchase, deliver, install and maintain an internet protocol storage area network (IP SAN) and E-mail archival system, inclusive of training of information technology
personnel to MPC –G, LLC for $39,063.
Item 5C
What is an IP SAN
Large storage network device that copies data on a block level rather than file level
Highly redundant and reliable
Reduces storage costs on local servers
More efficient use of storage
Item 5C
Item 5C
The purpose of this bid was to consolidate our storage requirements, allow for faster backups, increase reliability and insure faster restores of functionality in case of server failures.
Another factor was to archive all email sent from and to city users to meet open records requirements
Item 5C
We received five proposals ranging in price from $39,063 to $73,696.
We interviewed the two lowest cost vendors.
The lowest bid meets our requirements and the storage device is twice as large as the next highest quote.
Item 5C
MPC provides computers and storage devices to numerous government agencies. We have previously purchased servers and desktop computers from MPC and have found them to be quality products
with good support when necessary
Staff recommends awarding the RFP to MPC –G, LLC for $39,063
Questions?
ITEM 5D
Resolution No. 06-027, appointing four members to serve on the Board of Directors of the Tax Increment Reinvestment Zone Number One, City of Southlake, Texas.
Resolution No. 06-027
Reappoints three (3) City Council members (Mayor Andy Wambsganss, Carolyn Morris, and Laura Hill) to a two year term .
Also appoints new City Councilmember, Vernon Stansell, to a two year term.
Total appointments with this resolution is four (4) members.
TIRZ appointments are an annual agenda item after the City Council elections.
Resolution No. 06-027
Questions/Comments?
Item 5E
Various services the Chamber provides:
Tourism & Events
Oktoberfest
Sidewalk Sale
Annual Golf Tournament
Monthly Luncheons
Business Retention, Expansion, Networking
Southlake Chamber of Commerce Services Agreement
Financial Considerations:
2005-2006 Budget approved at $15,000
Staff recommends approval
Southlake Chamber of Commerce Services Agreement
Questions?
Southlake Chamber of Commerce Services Agreement
Crime Control and Prevention District FY 2005-06 Budget Amendment
June 6, 2006
Budget Amendment
On March 1, 2006 the Board approved the recommendation to amend the budget in the amount of $20,500 for the purchase of furniture and a records shelving system for the West DPS facility.
Budget Amendment
On May 3, 2006 the Board approved the recommendation to amend the budget in the amount of $110,000 for the assessment and repairs of structural issues at the West DPS facility.
Budget Amendment
Board also approved $553,000 amendment for architectural fees related to the design of the DPS headquarters building.
Total requested amendment $683,500
QUESTIONS?
Item 5G
Authorize a professional services agreement with RPGA Design Group, Inc. for the design and construction of a centrally located DPS facility.
Item 5G.
Consider entering into a professional services agreement with RPGA Design Group, Inc. for design and construction administration of a new centrally located Department of Public Safety
facility.
Professional Services Agreement with RPGA Design Group
Professional services include in general the following:
needs assessment/ programming
schematic design
construction documentation and specifications
cost estimation
assistance in pre-bid and pre-construction meetings
construction administration to include pay submittal review and progress analysis
shop drawing review
clarification of construction issues as needed.
Professional Services Agreement with RPGA Design Group
RPGA Design Group:
recommended based on prior work on the planned north DPS facility
originally selected to perform programming and design of north DPS facility
RPGA Design Group demonstrated good presentation and communication skills, strong desire to work with City officials, and professional plans resulting in a well designed project
Well known firm in the Dallas/Fort Worth area
Professional Services Agreement with RPGA Design Group
Project cost ($1,668,000)
Needs assessment, surveys, environmental studies - $103,000
Architectural/ Engineering design expenses - $1,046,000
Technology related services - $364,000
Contingency fund - $155,000
Professional Services Agreement with RPGA Design Group
Initial funding available as part of amended FY 2005-06 CCPD budget for DPS facility design. Remaining balance to be funded in upcoming CCPD budgets.
Crime Control Board recommended approval (7-0) at their May 3, 2006 meeting
Representatives with the RPGA Design Group are available
Staff available for questions and seeks Council direction
QUESTIONS?
Professional services agreement with Intermedix
June 6, 2006
Professional Services Agreement
Finance staff currently spends 4 to 6 hours per month on ambulance fee collections and insurance filing with an estimated 50% collection rate;
The city does not accept Medicare assignment;
Professional Services Agreement
Intermedix would be compensated as follows:
12% of the total amount collected on each account
13.8% of the total amount collected if payment is made by a credit card.
Professional Services Agreement
Approval of the agreement would require a fee amendment to increase our transport fee from $300 to $855
Current fee lowest among 12 cities
Keller, Bedford, Colleyville, Euless, and Richland Hills fee currently $855
Professional Services Agreement
Intermedix has indicated that collection rates in some instances exceed 65%;
Initial term of agreement is for 1 year
QUESTIONS?
Item 5I
Resolution No. 06-016,
Amending the fee schedule
June 6, 2006
Fee Schedule Amendment
Staff is recommending 3 fee amendments to the schedule
Increase in ambulance transport fee from $300 to $855;
New fee for comprehensive plan amendment applications;
Increase the off-duty hourly rate from $25 to $32.50 and add an administrative fee of 10%
QUESTIONS?
Item 5J
Resolution No. 06-028,
Annual review of investment policy and
investment strategies
June 6, 2006
Resolution No. 06-028
Section 2256.005 (e) of the Public Funds Investment Act directs the governing body of an investing entity to review its investment policy and investment strategies not less than annually;
The city last review its policy in March 2005;
Resolution No. 06-028
City staff and financial advisor have reviewed the investment policy against recent changes to the Act and have identified some minor language changes to the investment policy;
Legislative change
Administrative change
Resolution No. 06-028
Legislative change
The amended Act actually simplifies general requirements for investing in Bank Certificates of Deposits (CDs)
Administrative change
Effective March 2006 the previous Assistant Director of Finance title changed to Deputy Director of Finance Administration
QUESTIONS?
ITEM 5K Patterson’s Pond Phase II Residential Developer’s Agreement
Patterson’s Pond Phase II
5 Lot Subdivision – Located East of N. Kimball Ave.
Approximately 450 LF of public water to serve proposed lots
Standard agreement drafted by City Attorney
Patterson’s Pond Phase II
Site Location
Patterson’s Pond Phase II
410 LF PAVEMENT
450 LF WATER LINE
270 LF STORM SEWER
QUESTIONS?
Item 5M ZA06-053
OWNER/APPLICANT: Southlake Phoenix Homes
REQUEST: Approval of a plat revision containing approximately 11.20 acres and 56 single family residential lots.
LOCATION: The property is located at the northeast corner of Randol Mill Avenue and Morgan Road.
View looking west toward property
ZA06-053
Site Data
Gross Land Area: 11.243 acres
Net Land Area: 11.243 acres
Number of Lots: 56 lots
Gross Density: 4.98 du/acre
Net Density: 4.98 du/acre
Average Lot Size: 0.20 acres (8,745 sq. ft.)
ZA06-53
P&Z ACTION: Approved (4-0) subject to the Plat Review Summary No. 2, dated May 12, 2006.
Please refer to the Revised Plat Review Summary No. 2 dated May 31, 2006 in any motion made for approval.
Item 5N ZA06-062
OWNER: Leak, Regions Bank, and Cedar Ridge Office Park, LP
APPLICANT: Pacheco Koch Consulting Engineers, Inc.
REQUEST: Approval of a plat revision containing approximately 15.04 acres and 11 commercial lots.
LOCATION: The property is located on the northwest corner of E. State Highway 114 and North Carroll Avenue.
View looking north toward property
Common Access Easement to Be Abandoned -
Cross access is not needed
by the bank or adjoining lot owners
Common Access Easement
to be abandoned due to
driveway adjustment
ZA06-62
P&Z ACTION: Approved (5-0) subject to the Plat Review Summary No. 1, dated May 12, 2006.
Please refer to the Plat Review Summary No. 1 dated May 12, 2006
in any motion made for approval.
Item 5O
Approve the proposed sidewalk projects for construction using FY 05-06 Capital Improvement Plan funds
Sidewalk Project Recommendations
The City’s FY 05-06 budget allocates the following for sidewalk/trail projects throughout the city:
$200,000 in the Strategic Initiative Fund; and
$110,000 in the SPDC Fund
The SPDC funds are required to be utilized north of F.M. 1709 and require Park Board and SPDC approval before construction can commence.
Sidewalk Project Recommendations
Based on the 2005 Pathways Plan, Southlake 2025 Plan, existing sidewalks/trails, and destinations such as schools and shopping, City Staff is recommending the following projects to be
funded using Strategic Initiative Fund dollars:
North Carroll Avenue from Estes Park to Carroll Meadows;
North Carroll Avenue from Taylor Street to Carroll Middle School;
Silicon Drive from Nolen Drive to Dragon Stadium;
W. Continental Boulevard from Deer Hollow Boulevard to Peytonville Avenue along the north side of Continental Blvd.;
Continental Boulevard from Old Union Elementary School to Carroll Avenue along Noble Oaks Park
Byron Nelson from Parkwood Drive to F.M. 1709 along the city property;
F.M. 1709 at Foxborough; and
S. Carroll Avenue from Westmont Dr. to the future Shops of Southlake.
Project Cost Estimates General Fund Projects
General Fund Projects
Sidewalk Project Recommendations
The following project is recommended to be constructed using SPDC funds:
Shady Oaks Drive from F.M. 1709 to Love Henry Court
Project Location Maps
1. N. Carroll Avenue (from Estes Park to Carroll Meadows)
2. N. Carroll Avenue (from Taylor St. to Carroll Middle School)
3. Silicon Drive (from Nolen to Dragon Stadium)
4. W. Continental Blvd. along Southlake Woods
5. E. Continental Blvd. at Noble Oaks Park
6. Byron Nelson Walk
7. F.M. 1709 at Foxborough
8. S. Carroll Avenue (from Westmont Dr. to Shops of Southlake)
9. Shady Oaks Dr. (from F.M. 1709 to Love Henry Ct.)
Item 5O
Questions or Comments
ITEM 5P Resolution No. 06-031 Support naming a U.S. Navy Ship the USS Fort Worth
Resolution No. 06-031
Fort Worth City Council recently approved a resolution in support of naming a U.S. Navy Ship the USS Fort Worth;
For 157 years, Fort Worth has maintained a strong bond with the U.S. military;
34 American cities, including six in Texas, have active duty ships named for their communities;
Mayor Moncrief and the Fort Worth City Council ask for support from cities within Tarrant County; and,
Sample resolution for your consideration provided by the City of Fort Worth.
QUESTIONS?
ITEM 7A
Ordinance No. 635-A, 2nd Reading
Amending Chapter 2, Article VI, Code of Ethics and Conduct of the Southlake City Code
Amendment to Code of Ethics
HB 914 enacted by Texas Legislature in 2005; effective 2006.
Codified in Chapter 176 Texas Local Govt Code.
Requires conflicts disclosure statement where a business relationship and/or affiliation may exist between local government officer and person(s) who do business with City.
Amendment to Code of Ethics
Chapter 176 may be extended to all or group of employees of City in addition to local government officers.
March 21, 2006: City Council direction to staff to:
Incorporate provisions and make applicable to all employees;
Incorporate an Employee Business Code of Conduct.
Amendment to Code of Ethics
Changes to Code of Ethics and Conduct:
Update to reflect changes in Local Govt Code Chapter 171 (change in definition of “substantial interest” to reflect current dollar amount of $15,000);
Incorporate Chapter 176 requirements and ensure Chapter 171 and 176 provisions are met.
Amendment to Code of Ethics
Changes (cont.)
Clean up language to reduce repetitiveness;
Add Section 2-268 requiring City Manager to bring forth Employee Business Code of Conduct for adoption by resolution.
(Next item: Resolution No. 06-029)
Approved on 1st reading May 16, 2006
ITEM 7B
Resolution No. 06-029
Adopting an Employee Business Code of Conduct
Employee Business Code of Conduct
Expands on legal requirements of the Code of Ethics and Conduct.
Describes how employees will demonstrate ethical and professional service in keeping with adopted Values.
Does not address every situation nor supersede existing policies – references applicable Personnel Policies.
Highlights of Business Code
Our relationship with each other
(diversity, workplace safety, etc.)
Our relationship with elected, appointed officials
(professionalism, political involvement, distributing information)
Our relationship with the City
(outside employment, conflicts of interest)
Highlights of Business Code
Our relationship with citizens and public
(responsiveness, respect for private property)
Our relationship with vendors and consultants
(gifts, bidding and contracting)
Stewardship of information
(information access and management)
Highlights of Business Code
Stewardship of the environment
Stewardship of public resources
Financial Integrity
Responsibility to report violations of ethics
Employee Training
Conflicts Disclosure Statements
Compliance with revised Code of Ethics and Conduct
Employee Business Code of Conduct
Effective July 1, 2006
Training / round-table discussions with staff
New Employee Orientation
Amendment to Code of Ethics Employee Business Code of Conduct
Staff Recommendation: Approval
Amendment to Code of Ethics Employee Business Code of Conduct
QUESTIONS?
Items 7C and 7D ZA05-068 & ZA05-173
OWNER: RCP Southlake Blvd # 2, LTD
APPLICANT: Hopkins Commercial
REQUEST: 1) Approval of 2nd reading of a zoning change and concept plan from “AG” Agricultural District to “S-P-2” Generalized Site Plan District. The plan proposes the development
of two retail buildings totaling approximately 27,100 square feet and five office buildings totaling approximately 49,500 square feet.
2) Approval of a preliminary plat.
LOCATION: The property is located approximately 375 feet west of the southwest corner of E. Southlake Blvd. and S. Carroll Avenue.
Land Use Plan
Site Specific Recommendation (from the Southside Plan):
Area 9a & 9b should be master-planned together.
In limited cases an individual restaurant and other retail projects may be considered if:
pedestrian oriented
cohesive with the surrounding development.
Mobility Plan Recommendations
Continue to improve bicycle and pedestrian circulation. Develop an interconnected system of trails and sidewalks along all public and private streets. Specifically:
Provide a connection from the trail along Southlake Boulevard to the paved area between the West Retail building and the East Retail building to improve non-motorized access to the development.
A sidewalk should be provided along the future north-south road indicated on the plan and along Rucker Road.
Clearly indicate any proposed non-motorized connectivity to the adjoining properties to the east and west.
Environmental Resource Protection
Adapt development to the topography rather than topography to the development.
Show the areas on the site that are to be undisturbed and disturbed accurately.
Maximize tree preservation.
Clearly indicate which trees are to be removed and which trees will remain.
View looking West
S Carroll Ave
E Southlake Blvd
View looking South across E Southlake Blvd
ZA05-068
Under the “S-P-2” zoning the applicant proposes the following:
“C-2” Local-Retail Commercial District uses and development regulations to exclude the following uses:
Cleaners, laundries and/or Laundromats; Grocery stores and/or meat markets;
The most southern five buildings are to be limited to “O-1” office uses only;
Front Yard – Not less than 30’ along F.M. 1709. Not less than 20’ for all other streets;
Loading Spaces – No loading spaces shall be required for the development;
Architecture similar to renderings;
Minimum 5 ft. stone, masonry, wrought iron or combination thereof must be constructed along the developed portion of the east boundary
Proposed Concept Plan
Typical Concept Elevations – North Parcel
Typical Concept Elevations – South Parcel
Perspective Rendering – South Parcel
Perspective Renderings – North Parcel
Proposed Preliminary Plat
Item 7C ZA05-068
P&Z ACTION: February 9, 2006; Approved (5-0) February 9, 2006, subject to the Concept Plan Review Summary No. 4 dated February 3, 2006;
1) Noting that the permitted uses shall allow all ‘C-2” uses
with exception of laundry mats, grocery stores and meat
market
2) Dry cleaners shall be limited to a maximum of 2,500 sf
with no on-site cleaning or pressing
3) All buildings adjacent to the street must have store fronts
facing the street
4) The east driveway on Southlake Boulevard must be right-
in/right-out
5) Approving requested variances for driveway stacking
and ROW and pavement width.
Item 7D ZA05-173
P&Z ACTION: February 9, 2006; Approved (5-0) subject to Plat Review Summary No. 1 dated January 17, 2006.
Item 7C ZA05-068
CITY COUNCIL ACTION : February 21, 2006; Approved subject to review with the following stipulations:
100% office on the southern parcel (lot) and will integrate design of southern parcel with northern parcel;
deleting the dry cleaner use;
provide revised building elevations at second reading;
the center landscape areas will have stone retaining wall;
A minimum 5 foot high wrought iron fence to be provided adjacent to the air strip;
If a retaining wall is required along the adjoining boundaries, establish a deed restriction that will require removal of the retaining wall when properties develop; and
noting that a good job has been done in coordinating access between other parcels and the adjoining properties
Due to >20% opposition of adjoining property owners, this zoning case requires a super-majority vote for approval (6 out of 7)
City Council Action on ZA05-068
Questions?
Item 7E and 7F ZA06-029 and ZA06-030
OWNERS: Spectra Land, L.P.
APPLICANT: Adams Engineering
REQUEST: 1) approval of 2nd reading for a change of zoning from “AG” Agricultural District and “RE” Single Family Residential Estate District to “SF-1A” Single Family Residential
District.
2) Approval of a preliminary plat.
LOCATION: The property is located at 330 through 360 W. Bob Jones Road.
View looking East along W Bob Jones Rd
View looking North onto subject property
View looking West along W Bob Jones Rd
ZA06-029
Site Data
Gross Land Area: 42.40 acres
Net Land Area: 36.85 acres
Area of R.O.W.: 5.55 acres
Number of Lots: 32 lots
Gross Density: 0.75 du/acre
Net Density: 0.87 du/acre
Average Lot Size: 1.15 acres (50,162 sq. ft.)
CONCEPT PLAN/PRELIMINARY PLAT
*A variance to the subdivision ordinance requirement for
2 planned points of access and the staff recommendation
for a street stub into the west boundary are requested
Variance to staff recommendation
for pedestrian/equestrian access
easement
Item 7E ZA06-029
P&Z ACTION: Approved (5-1) noting willingness of applicant to attach concept plan to zoning and all amenities as presented; and directing applicant to provide tree conservation plan
to City Council. Chairman Boutte dissented.
COUNCIL ACTION: Approved first reading (7-0) subject to Concept Plan Review Summary No. 1, dated May 10, 2006; noting agreement to instruct future owners of lots to provide 4 inch caliper
trees on lots; developer will provide 6 inch caliper trees in median; ponds will be detention/retention; cedar trees to be placed on developer’s property adjacent to the southwest corner
of Showtime Farms property; lots to be deed restricted from keeping horses and subject to Planning and Zoning Commission’s recommendations.
Item 7F ZA06-030
P&Z ACTION: Approved (5-1) subject to Revised Plat Review Summary No. 2 dated April 28, 2006, showing the building pads as presented and granting a variance to the subdivision ordinance
requirement for 2 planned points of access and the staff recommendation for a street stub into the west boundary. Noting the applicant has committed to meeting the minimum requirements
of the City’s Fire Code by installing a fire sprinkler system in all homes.
Development for
Saddleback Ridge Estates
Thomas LaHoda
Points of Condition: City Council First Reading
Tree Planting Commitment:
(59) 4” caliper trees planted in ROW for all lots with the exception of Lots 15-20 (Builder)
(47) 6” caliper trees planted in median (Developer)
(41) 4 – 6” caliper trees planted on front entry (Developer)
Fencing (as shown)
Drainage Plan: Retention/Detention Ponds per City Ordinance
Buffering: Showtime Farms
Easement: Clarification for Showtime Farms (Lot 24)
SaddleBack Ridge Estates
Tree Planting Area
Trees planted on lots: 59
Trees planted on median: 47
SaddleBack Ridge Estates
SaddleBack Ridge Estates
Tree Planting: Entrance
41 Trees Planted
SaddleBack Ridge Estates
Fencing Plan
Drainage Plan
SaddleBack Ridge Estates
SaddleBack Ridge Estates
Retention/Detention Ponds – East and West
Buffering: Showtime Farms
(20) 4” caliper Cedar trees
100 linear foot – 6’ drystack stone wall
SaddleBack Ridge Estates
SaddleBack Ridge Estates
Buffering - Examples
Preliminary Plat
SaddleBack Ridge Estates
SaddleBack Ridge Estates
Questions?
SADDLEBACK RIDGE ESTATES
Water Master Plan – 12-inch Water in Bob Jones Road
Proposed to install 12-inch Waterline
City Participation required for over sizing
SADDLEBACK RIDGE ESTATES
Sanitary Sewer – Construct New Lift Station and 2236 LF of 4-inch Force main south to King Ranch Road
SADDLEBACK RIDGE ESTATES
Item 7G CP06-001 Land Use Plan Amendment
Request: Change the 2005 LUP from Low Density Residential to Medium Density Residential
Proposal: To develop 33 residential lots at a net residential density of 1.27 dwelling units per acre and a gross density of 1.11 dwelling units per acre
Applicant: David Keener
Property Location: 945 and 985 Randol Mill Ave and 2090 – 2186 Gifford Court
2005 Future Land Use Map
Existing Context – Surrounding Land Uses
Existing Residential
Neighborhood – Cross Timber Hills
Existing Residential
Estates
Industrial Use –
Lemke Enterprises
Gifford Court
Randol Mill Ave
City of Keller
Site
N
Site
N
Industrial Use –
Lemke Enterprises
Vacant
Existing Residential
Neighborhood –
Cross Timber Hills
Existing Residential
Neighborhood –
Myers Meadow
Gas
Station
Randol Mill Ave
Gifford Court
Existing Context – Randol Mill Avenue
Existing Zoning
Existing Environmental Features
Tree Conservation Plan
Transportation Analysis
Randol Mill designated as a 4-lane divided arterial (140-foot R-O-W) and a Regional Boulevard
Traffic Count Trends
Randol Mill from 1709 to Florence
Transportation Analysis
Traffic Count Trends
Randol Mill from Kingswood to Maranatha
Source: City of Southlake Traffic Count Report 2001 - 2005
Proposed Development Concept
Council Options for Action
Option 1: Approve the requested amendment to change the 2005 Land Use Plan designation from Low Density Residential to Medium Density Residential for the following reason:
Proposed development does not meet the definition of Low Density Residential: “The Low Density Residential category is for detached single-family residential development at a net density
of one or fewer dwelling units per acre. Net density is the number of dwelling units per net acre, which excludes acreage in all public rights-of-way.”
Council Options for Action
Option 2: Retain existing LUP designation and add a site specific LUP recommendation as follows:
“Consider development that is at a higher density than 1 du/net acre that meets the goals of preserving substantial tree cover in perpetual open space, addresses adjacency with the future
F.M. 1938 corridor and addresses site specific drainage concerns.”
Item 7H and 7I ZA06-027 and ZA06-028
OWNERS: Lemke, Jenkins, Prentice,
Maness, Farmer, & Ferguson
APPLICANT: David Keener
REQUEST: 1) Approval of a 2nd reading for zoning change and development plan from “AG” Agricultural District to “R-PUD” Residential Planned Unit Development District on approximately
29.85 acres.
2) Approval of a preliminary plat.
LOCATION: 945 & 985 Randol Mill Ave and properties immediately North of Gifford Ct.
Kingswood Dr
Lakeview Dr
Randol Mill Ave
Gifford Ct
ZA06-027
Under the “R-PUD” zoning the applicant proposes the following:
This Residential Planned Unit Development shall abide by the “SF-20A” Single Family Residential Zoning District and the Subdivision Ordinance No. 483, as amended, with the following
exceptions:
Front Yard: 35 feet, except lots in cul-de-sacs shall have a front yard setback of 30 feet.
Side Yard Adjacent to a Street: 25 feet.
Rear Yard: 30 feet.
Lot Width: 80 feet.
Rear Lot Width: A rear lot width of 125 feet adjacent to certain lots shall not apply.
Buffer Lots: Buffer lots adjacent to certain lots shall not apply.
Sidewalks: Sidewalks on both sides of street except where Open Space Lots front the street, in which case sidewalk location as shown on the development plan.
ZA05-027
Site Data New Plan
Gross Land Area: 29.85 ac.
Net Land Area: 25.91 ac.
Area of R.O.W.: 3.94 ac.
Number of Lots: 33 lots
Gross Density: 1.11 du/ac
Net Density: 1.27 du/ac
Open Space: 4.77 ac.
15.98%
Average Lot Size: 0.64 ac
27,904 sq. ft.
Revised Development Plan
*Requesting variance to the Subdivision Ordinance's requirement for 2 planned points of access and the staff recommendation for a street stub into the southern boundary
Revised Preliminary Plat
*Requesting variance to the Subdivision Ordinance's requirement for 2 planned points of access.
Item 7H ZA06-027
COUNCIL ACTION: May 30, 2006; Approved first reading (7-0) subject to Development Plan Review Summary No. 3, dated April 28, 2006; noting all fences that face street frontage will be
wrought iron; prior to second reading, the applicant will contact neighbors to the north to determine if they are willing to have their wood fences replaced with wrought iron fencing;
noting the applicants willingness to work with the city to accommodate excess drainage coming from Randol Mill Avenue; noting the detention pond will be changed to a detention/retention
pond which will maintain a constant level; noting the developer will vacate the portion of Gifford Court affecting the six lots and will sprinkler all homes in the subdivision; and,
the southern border fencing will be 8’ cedar with top cap and metal poles.
Questions?
Item 7H ZA06-027
P&Z ACTION: Approved (6-0) subject to Development Review Summary No. 3, dated April 28, 2006; granting variance for access and noting applicant’s willingness to meet fire code by installing
sprinklers in all homes or providing a secondary point of access for emergency use only.
Item 7I ZA06-028
P&Z ACTION: Approved (6-0) subject to Plat Review Summary No. 3, dated April 28, 2006, granting variance to the subdivision ordinance requirement for 2 planned points of access and requiring
a street stub into the southern boundary.
Palomar Estates
Water Master Plan – 12-inch Water
Existing 12-inch Waterline
Palomar Estates
Sanitary Sewer – Connect to Existing 8-inch along North side of Proposed Palomar Estates
Palomar Estates
Palomar Estates
Palomar Estates
ZA05-027
Site Data Previous Plan New Plan
Gross Land Area: 29.85 acres 29.85 ac.
Net Land Area: 25.69 acres 25.91 ac.
Area of R.O.W.: 4.16 acres 3.94 ac.
Number of Lots: 36 residential lots 33 lots
Gross Density: 1.21 du/acre 1.11 du/ac
Net Density: 1.40 du/acre 1.27 du/ac
Open Space: 4.40 acres 4.77 ac.
14.74% 15.98%
Average Lot Size: 0.59 acre 0.64 ac
25,761 sq. ft. 27,904 sq. ft.
Previously Submitted Development Plan
*Requesting variance to the Subdivision Ordinance's requirement for 2 planned points of access and the staff recommendation for a street stub into the southern boundary
Previously Submitted Preliminary Plat
*Requesting variance to the Subdivision Ordinance's requirement for 2 planned points of access and the staff recommendation for a street stub into the southern boundary
Item 7J ZA06-051
OWNER: Wyndham Properties, LTD
APPLICANT: GSO Architects
REQUEST: Approval of a site plan for the construction a 12,000 square feet retail building and a 56,000 square feet retail furniture store building.
LOCATION: The property is located at Gateway Plaza Phase II, directly south of the 24-Hour Fitness complex.
View looking east toward proposed development
Approved Concept Plan – Alternate ‘A’
Approved Concept Plan – Alternate ‘B’
ZA06-051
Site Data
Gross Land Area: 4.86 acres
Net Land Area: 4.86 acres
Number of Lots: 2
Square Footage: 68,000 sq. ft.
-12,000 retail bldg
-56,000 retail furniture bldg
Required Parking: 340 spaces
Provided Parking: 308 spaces (10% reduction)
Impervious Coverage: 77% (163,613 square feet)
Site Plan
Site Plan
*Requesting 10% parking reduction
Plan Included With May 31, 2006 Staff Report
Max. Length allowed = 111’
Length proposed = 188’
Max. Length allowed = 111’
Length proposed = 188’
Max. Length allowed = 111’
Length proposed = 125’
Plan requested
for approval
Overall Site Plan
Item 7J ZA06-051
P&Z ACTION: Approved (4-0) subject to Site Plan Review Summary No. 2, dated May 12, 2006; granting the variance in articulation on north side with provision to screen loading dock and
denying the variance to the south side.
Questions?
Item 8A ZA05-146
“S-P-1” Zoning Change and Site Plan
OWNER: Thomas Stephen / The White House Exe. Center, L.P.
APPLICANT: GSO Architects
REQUEST: Approval of 1st Reading for a Zoning Change and Site Plan for “S-P-1” Detailed Site Plan District zoning.
LOCATION: The property is located at 410 W. Southlake Blvd, at the Southlake Blvd entrance to Bicentennial Park.
ZA05-146
“S-P-1” Zoning & Site Plan
Under the “S-P-1” zoning the applicant proposes the following:
“C-2” Local-Retail Commercial District uses and development regulations
Side Yard – Not less than 10’ from the east property line
Masonry – Concrete tilt wall with a stained finish shall be permitted to comply with exterior masonry requirements
ZA05-146
Site Data
Gross/Net Land Area: 1.35 acres
Number of Lots: 1
Total Square Footage: 12,548 sq. ft.
-2,200 sq. ft. restaurant
-9,998 sq. ft. retail
Parking Required: 72 spaces
Parking Provided: 65 spaces (10% reduction)
Impervious Coverage: 68% (246,398 sq. ft.)
Proposed Site Plan
Proposing 10’ Side Yard Setback
Stacking:
Req’d = 50’ Prop. = 41’
Spacing:
Req’d = 250’
Prov. = 219’
Spacing:
Req’d = 250’
Prov. = 80’
*Requesting 10% reduction in parking
*Requires Access & Parking Agreement w/City
Item 8A ZA05-146
P&Z ACTION: Approved (6-0) Recommended approval preferring the S-P-1 plan also approving the alternate site plan and approving requested variances.
ZA05-146
QUESTIONS?
Item 8B ZA05-142
OWNER: Timothy Livingston, James Arca, Larry Overby, and David Boles
APPLICANT: Cary Clarke Homes, Inc.
REQUEST: A zoning change and development plan from “AG” Agricultural District, “SF-30” Single-Family Residential District, and “SP-1” Detailed Site Plan District to a “TZD” Transition
Zoning District.
LOCATION: 2020 - 2300 West Continental Boulevard, approximately 200 feet east of its intersection with Davis Blvd
ZA05-142
Location Map
N
N
Comprehensive Plan Review
Consolidated Land Use Plan
Underlying Land Use Designation – Medium Density Residential
Optional Land Use Designation – T-2 (Transition 2)
T-2
MD-Res
Underlying LUP
Optional LUP
Continental
Continental
Davis Blvd.
Davis Blvd.
T-2 Land Use Category
Purpose & Intent
The T-2 district is intended to consist of primarily single-family residential uses with limited non-residential near an arterial roadway
Adjacent to existing commercial development, existing neighborhoods, and have critical environmental resources identified to be preserved
Area ranging from 4 – 20 acres
Land Use Mix:
Environmental Resource Protection Recommendations
Protect and enhance critical environmental and natural features, with particular emphasis on trees and floodplains.
Encourage the use of native and adapted plants in landscaping.
ERP/Tree Preservation
Open Space/Pathways Plan
Proposed Cross-Section through Continental Blvd.
Roadway Impact
Continental Blvd. from Peytonville Ave. to Davis Blvd.
Traffic Impact
New Proposal
Previous Proposal
*Updated traffic impact analysis
Zoning/Development Plan Review
Continental Greens – Transition Zoning District
Continental Greens – Adjoining Land Uses
Currently Proposed TZD Components
Proposed Schedule of Uses
Proposed Development Standards
Proposed Development Standards
Site Data Summary
Site Data Summary: Neighborhood Edge (Office Uses)
Office Concept Plan
Proposed Office Use Elevation
Proposed Office Use Elevation
Site Data Summary: Neighborhood
Site Data Summary: Similar Neighborhoods
*Lots are allowed at pre-existing tract sizes
Examples of Neighborhoods with Similar Setback Standards
Tuscan Ridge
Examples of Neighborhoods with Similar Setback Standards
Tuscan Ridge
Examples of Neighborhoods with Similar Setback Standards
Crescent Royale
Examples of Neighborhoods with Similar Setback Standards
Crescent Royale
Examples of Neighborhoods with Similar Setback Standards
Crescent Royale
First Development Plan
Previous Submittal
Proposed Development Concept
New Development Plan
Architectural Design Standards
Proposed Entry Feature
Proposed Streetscape
Additional Considerations
Open Space Management Plan
Modifications (variances) requested:
Block lengths
Allowance for garages to exceed the 30% limit on front façade width
Allowance for parking in front of the rear office buildings
Project timeline
Existing 12” Water Line
Existing 6” Sanitary Sewer
Existing 10” Sanitary Sewer
Preliminary Drainage Plan
P&Z ACTION: Approved (4-0) subject to Development Review Summary No. 4, dated April 10, 2006, granting variances allowing parking in front of office buildings on the northwest corner;
block size; front loaded garages on lots less than 60’ wide on the east; and, front loaded garages taking up more than 30% of the front façade width; Noting the applicant agreed not
to allow banks, medical offices, or retail; Noting the applicant’s willingness to come up with a landscape concept plan for the primary entry median with both canopy and ornamental trees;
and, noting the applicant’s willingness to design an appropriate masonry and landscaping fence along Continental Boulevard.
Item 8B ZA05-142
ZA05-142
QUESTIONS?
Southlake Branding
Discussion Regarding
Branding Process Options
Scope of Services
Directions to Proceed
Process Options
Separate Contract for Branding
Issue RFP and staff coordinate projects
Sub-contract with Urban Design Consultant
Require that UD Consultant engage a professional marketing / branding consultant
Either Way:
Scope of services for the branding component would likely be identical under both processes
Projects would be coordinated to the benefit of both
Branding – Scope of Services
Community Involvement
City Council Leadership
Branding Goals and Objectives
Branding Targets
Assessment of Current Brand Awareness
Community Input
Branding – Scope of Services
Logo Development
Icon Identification
Logo Functionality
Position Statement / Tag-line Development
Identifying key messages
Resonate with target audiences
Branding – Scope of Services
Implementation & Sustainability
Roll-Out Program
Allied Implementation
Brand Extension Opportunities
Brand Management Guidelines
Marketing Campaign Recommendations
Coordinate Branding Effort with Urban Design Study
Branding will establish a graphic icon and position statement for the City
It is important that this theme and image permeates throughout the physical design of the City
Urban Design Study
The goal of the urban design study is to further distinguish the City by creating a memorable place for people to live, work and interact by providing a beautiful and cost effective
environment that results in a new level of awareness and improved quality of life.
Coordination Options
Issue separate contracts and coordinate respective processes and scope
Fold Branding into the Urban Design Study and require the UD Consultant to engage a marketing / branding professional and coordinate the projects
Council Discussion
Scope of Services
Branding Process Options