Item 5GAward of bid to Automatic Data Processing, Inc.
August 15, 2006
Award of Bid
On April 18, 2006 City Council approved a mid-year budget amendment to outsource the payroll processing;
Current process is extremely inefficient where there is triple entry of the same data between individual departments and finance;
This was also an area of high importance from the IT study;
Award of Bid
Bids were solicited from five nationally recognized vendors;
Only two bids for service were received;
Sage
Automatic Data Processing, Inc. (ADP)
Award of Bid
Each vendor provided three references who were contacted by city staff;
A product demonstration was also conducted for 10 management and non-management staff;
Award of Bid
The following factors and weighted emphasis was used to evaluate the bids;
Pricing 30%
Implementation 15%
Training 15%
Support 20%
Ease of Use 20%
Award of Bid
ADP emerged the best value for the city with a score of 2.55 out of 3;
Annual amount of contract totals $20,554;
The term of the contract is 5 years with 1 year renewal options at the conclusion of each year;
QUESTIONS?
Contact Sharen Jackson
817.748.8042