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Item 10A8/23/2010 Item 10A Proposed Consolidation of Jail and Dispatch Services between the Cities of Keller and Southlake Goals Improve overall public safety services to both communities Improved sharing of police and fire data Better utilization of building and technical resources Improved compliance with national standards Improved employee satisfaction and retention Reduction in future personnel costs Community Benefits Increased dispatch staffing Increased patrol availability Improved fire dispatching Improved data sharing Better trained dispatchers Community Similarities Similar community demographics & customer service expectations Shared radio system & contiguous border Mutual aid compacts in place Excellent working relationships Matrix study supported concept City Characteristics City of Keller 19 Sq. Miles 35K - current 45K – Build-out City of Southlake 22 Sq. Miles 25K - Current 32K - Build-out City Benefits Reduced construction costs (new facility) Reduced personnel costs (jailers/dispatchers) Secure interview room for CID Improved data sharing Shared technology costs Shared radio system Police/Fire/EMS mutual aid Reduced liability (jail) Projected reduced employee turnover Implementation & Safeguards Contract would start October 1, 2006 and run through September 30, 2016 (10 yrs.) Option for an additional two automatic 5 year terms Twenty-four month written cancellation notification clause for either city Subsequent cancellation notification is 12 months for dispatch services and 24 months for jail services Yearly notification of anticipated annual operating costs by July 1st each year Performance Measures Emergency calls dispatched in 1 minute or less 80% of time Documentation maintained to industry standards to meet accreditation requirements Monthly service reports detailing performance measures Accurate maintenance of warrant records Care, custody and control of all prisoners Provide monthly service report detailing prisoner records and counts Form a joint operational and technology standing committee (Police Chiefs, Fire Chiefs, IT managers, Dispatch Supervisor & Dispatch/Jail Manager) Safeguards Breach of contract clause Dispute resolution clause City Managers Court appointed Mediator Keller indemnifies and holds Southlake harmless against liability claims arising from services Keller will have contingency if jail or dispatch center become unusable Staff Transition Conditional job offer on or before January 1, 2007 Staff transfers employment to Keller on April 1, 2007 One time payment to employees for accumulated vacation and compensatory time ($10,450) One time to payment for up to 400 hours sick time for 1 employee with 20 years tenure ($7,500) FY 2007 Operating Cost of Service Dispatch (April 1) $396,922 (50%) Jail (October 1) $120,421 (40%) Administrative $57,540 Total $574,883 Estimated One Time Equipment and Configuration Costs Furniture $27,300 Additional IT and Phone Equipment $73,500 Labor / Configuration $55,500 Contingency $ 3,000 Total Estimate $159,300 Estimated FY 2007 First Year Cost Operations $574,883 Start-Up $159,300 Total $734,183 Annual Operating Savings Based on current operation annual savings of approximately $40k Based on future staffing requirements annual savings of approximately $325k Cost Avoidance Delay/Avoid construction costs Dispatch ($250 sq. ft. x 1000 = $250,000) Jail ($275 sq. ft. x 2000 = $550,000) Total cost avoidance $800,000 Questions?