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FINAL AgendaREGULAR CITY COUNCIL MEETING AUGUST 15, 2006 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 to 5:30 p.m. REGULAR SESSION: 5:30 p.m. or immediately following the work session. Executive Session. Reconvene: Action necessary on items discussed in Executive Session. INVOCATION: David Whitington, Christ Our King Church REPORTS: 4A. Mayor’s Report 1. Dove Marker tabletop presentation 4B. City Manager’s Report 1. Water Conservation 4C. Financial Report CONSENT AGENDA: 5A. Approve the minutes of the August 1, 2006, regular City Council meeting. 5B. Authorize a Residential Developer’s Agreement with 4F development / EP4, L.P. for Estes Park, Phase IV, a 54-lot addition on the east side of N. White Chapel Blvd. and south of E. Dove Rd. 5C. Authorize a Commercial Developer’s Agreement with Vermillion Office Park, L.P. for Vermillion Court Garden Offices, Lot 1, Block 1 at the northwest corner of W. Southlake Blvd. and Vermillion Ct. 5D. Authorize a Professional Services Agreement with Stantec Consulting, Inc. for the update of pavement condition data for the City’s Pavement Management Application (PMA). 5E. Authorize the purchase of school zone flasher equipment from Consolidated Traffic Controls, Inc. 5F. Accept public art donations for Southlake Stampede longhorn and calf statue(s). 5G. Authorize the award of bid to Automatic Data Processing, Inc. for payroll outsourcing. 5H. Authorize the award of bid to American Communications to purchase, deliver, and install 5 outdoor warning sirens in an amount not to exceed $134,326.65. 5I. This item intentionally left blank. 5J. Reject all proposals submitted for RFP.06.05A.151.GL.600121 related to the branding initiative project. 5K. Reject all proposals submitted for RFP.06.05A.151.SW.600115 related to the web site redesign and deployment project. 5L. Authorize the award of bid to Townscape, Inc., for the Urban Design Study. 5M. ZA06-105, Plat Vacation for Lots 1 and 2, Block 1 Callicott/Rhodes Farms Addition at 435 E. Dove St. Current Zoning: R-PUD. SPIN #5. 5N. ZA06-106, Plat Vacation for Lot 1, Larkin H. Chivers No. 300 Addition at 2135 N. White Chapel Blvd. Current Zoning: R-PUD. SPIN #5. 5O. Ordinance No. 480-JJJ, 1st Reading, An amendment to the Comprehensive Zoning Ordinance No. 480, as amended, to address requirements for septic systems. 5P. Ordinance No. 480-LLL, 1st Reading, An amendment to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to the creation of the SF-2 Single Family Residential Zoning District. 5Q. Consider SP06-372, Variance to Sign Ordinance No. 704-B for City of Southlake 50th Anniversary Celebration. 5R. ZA06-107, Site Plan for Watermere at Southlake (f.k.a. Watermark at Southlake) at 2809 W. Southlake Blvd. Current Zoning: S-P-2. SPIN #15. TABLED TO SEPTEMBER 19, 2006, PENDING ACTION FROM THE PLANNING AND ZONING COMMISSION. 5S. ZA06-013, Specific Use Permit for a telecommunications antenna for Verizon Wireless at 620 S. Carroll Ave. Current Zoning: AG. SPIN #9. TABLED TO OCTOBER 3, 2006, PENDING ACTION FROM THE PLANNING AND ZONING COMMISSION. 5T. Ordinance No. 480-481, 2nd Reading (ZA05-146) Zoning Change and Site Plan for Bicentennial Plaza at 410 W. Southlake Blvd. Current Zoning: C-2. Requested Zoning: S-P-1. SPIN #10. TABLED AND THE PUBLIC HEARING CONTINUED AT THE APPLICANT’S REQUEST TO THE SEPTEMBER 5, 2006, CITY COUNCIL MEETING. 5U. Approve a reciprocal parking agreement with Bicentennial Retail Plaza, L.P. TABLED AT THE APPLICANT’S REQUEST TO THE SEPTEMBER 5, 2006, CITY COUNCIL MEETING. 5V. Consider SP06-362, Variance to Sign Ordinance No. 704-B for Bicentennial Plaza at 410 W. Southlake Blvd. TABLED AT THE APPLICANT’S REQUEST TO THE SEPTEMBER 5, 2006, CITY COUNCIL MEETING. 5W. Ordinance No. 480-500, 2nd Reading, (ZA06-088), Zoning Change and Concept Plan for proposed Miron Grove Business Park, Lot 4R, Block 1, Miron Subdivision; at 300 Miron Dr. Current Zoning: Requested Zoning: S-P-2. SPIN #8. TABLED AND THE PUBLIC HEARING CONTINUED AT THE APPLICANT’S REQUEST TO THE SEPTEMBER 19, 2006, CITY COUNCIL MEETING. 5X. ZA06-089, Site Plan for Miron Grove Business Park, Phase 1, on Lot 4R, Block 1, Miron Subdivision. Current Zoning: S-P-2. Proposed Zoning: S-P-2. SPIN #8. TABLED AND THE PUBLIC HEARING CONTINUED AT THE APPLICANT’S REQUEST TO THE SEPTEMBER 19, 2006, CITY COUNCIL MEETING. 5Y. Ordinance No. 480-480, 2nd Reading (ZA05-068), Zoning Change and Concept Plan for Southlake Crossroads (f.k.a. Carroll Crossroads) being a portion of Tract 4G, O.W. Knight Survey, Abstract No. 899 at the southwest corner of E. Southlake Blvd. and S. Carroll Ave. Current Zoning: AG. Requested Zoning: S-P-2. SPIN #9e. TABLED AND THE PUBLIC HEARING CONTINUED AT THE APPLICANT’S REQUEST TO THE SEPTEMBER 5, 2006, CITY COUNCIL MEETING. 5Z. ZA05-173, Preliminary Plat for Tracts 4G, 4D1, and 4E1, O.W. Knight Survey, Abstract No. 899. The property is approx. 19.3 acres located approx. 340’ west of the southwest corner of S. Carroll Ave. and E. Southlake Blvd. Current Zoning: AG. Proposed Zoning; S-P-2. SPIN #9e. TABLED AT THE APPLICANT’S REQUEST TO THE SEPTEMBER 5, 2006, CITY COUNCIL MEETING. 5AA. Ordinance No. 480-499, 2nd Reading, (ZA06-054), Zoning Change and Development Plan for The Gardens at Stratfort Parc, Tract 3A, H. Granberry Survey, Abstract No. 581, at 435 W. Southlake Blvd. Current Zoning: C-2. Requested Zoning: TZD. SPIN #14. THIS ITEM HAS BEEN WITHDRAWN AT THE APPLICANT’S REQUEST. REGULAR AGENDA Public Forum. 7A. Consider placing a proposal to adopt a tax increase and to hold a public hearing on the tax rate on the agenda of the September 5 and 19, 2006, regular City Council meetings. PUBLIC HEARING 7B. Ordinance No. 876-A, 2nd Reading, Amending Ch. 4.5, “Buildings and Building Regulations,” of the Southlake City Code to update, revise, and clarify the standards and regulations that apply to substandard buildings in conformance with legislative amendments and to provide for civil penalty as permitted by law. PUBLIC HEARING 7C. ZA06-075, Site Plan for Lots 1 and 4, Block 1, River Oaks at 2502 W. Southlake Blvd. Current Zoning: S-P-2. SPIN #15. PUBLIC HEARING 7D. ZA06-076, Preliminary Plat for Lots 1-10, Block 1, River Oaks at 2502 W. Southlake Blvd. Current Zoning: S-P-2. SPIN #15. 7E. ZA06-091, Site Plan for Lots 1 and 2, Block 1, Gateway Plaza Addition at 2801 and 2821 E. S.H. 114. Current Zoning: S-P-2. SPIN #7. PUBLIC HEARING 8A. Ordinance No. 480-451, 1st Reading (ZA06-097) Zoning Change and Development Plan for Camden Park at 515, 545 and 565 Randol Mill Ave. Current Zoning: AG. Requested Zoning: R-PUD. SPIN #13. There are no items on this agenda. 10A. Authorize and Interlocal Agreement with the City of Keller for jail and dispatch services. 10B. Approve a contract with Sam Houston State University for a license and master agreement for the CRIMES Law Enforcement Module in the amount of $45,000. 10C. Consider SP06-357, Variance to Sign Ordinance No. 704-B for Dry Clean Super Center at 1957 W. Southlake Blvd., Suite 100. 11. There are no items on this agenda. 12. Meeting adjourned. ITEM 5BEstes Park IV Residential Developer’s Agreement Estes Park IV 54-Lot Subdivision – Located East of North White Chapel Boulevard and South of East Dove Road. Infrastructure Includes 5,350 LF of public roadway 6,500 LF of public water line 5,750 LF of public sewer line 3,650 LF of public storm drain Standard agreement drafted by City Attorney Estes Park Phase IV Site Location Estes Park Phase IV 5,350 LF PAVEMENT 6,500 LF WATER LINE 5,750 LF SANITARY SEWER Estes Park Phase IV 3,650 LF STORM SEWER QUESTIONS? ITEM 5CVermilion Court Garden OfficesLot 1 Block 1 Commercial Developer’s Agreement Vermilion Court Garden Offices, Lot 1, Block 1 Garden offices located at the northwest corner of West Southlake Boulevard and Vermillion Court. Infrastructure Includes 85 LF of public water line Standard agreement drafted by City Attorney Vermilion Court Garden Offices Site Location Vermilion Court Garden Offices 85 LF WATER LINE QUESTIONS? Item 5DProfessional Services Agreement Stantec Consulting Scope of Work Collection of pavement condition data Upgrade of current software On-site training for new software Annual Software Maintenance Agreement Compensation Summary Pavement Condition Update - $34,247 Software and Data Conversion - $12,720 Total Fee - $46,967 Questions? ITEM 5EAuthorize Purchase of School Zone Flasher Equipment School Zone Flashers Inter-local Agreement - City of University Park approved by Council – July 18th University Park – Consolidated Traffic Controls School zone flasher equipment Operating software School Zone Flashers Cost to Provide Based on University Park unit bid prices - $44,475 Funding is available in FY 06 budget QUESTIONS? Item 5F: Acceptance of public art donations for Southlake Stampede longhorn and calf statues Several Stampede sponsors wish to reserve/purchase their sponsored longhorn/calf and then donate it back to the City as public art following the exhibit The Stampede Committee recommends the City pre-approve acceptance of these donations to encourage the program and the potential for obtaining public art pieces PAAC will review and approve all artist submissions, and will not accept the final artwork unless it conforms to the concept of the Stampede public art program Once a donation is received, the City has the option to display on public property or deaccesion (sell, trade, store, or dispose) the art work as per the Public Art Policy If the City sells the art work, the additional funds, per the Ordinance, are designated to go into the public art fund Parks Board would consider if recommended for permanent placement in a park The Public Art Advisory Commission reviewed and recommended for approval (7-0) at their July 25, 2006 meeting Staff is available for questions and seeks City Council direction QUESTIONS? Item 5GAward of bid to Automatic Data Processing, Inc. Award of Bid On April 18, 2006 City Council approved a mid-year budget amendment to outsource the payroll processing; Current process is extremely inefficient where there is triple entry of the same data between individual departments and finance; This was also an area of high importance from the IT study; Award of Bid Bids were solicited from five nationally recognized vendors; Only two bids for service were received; Sage Automatic Data Processing, Inc. (ADP) Award of Bid Each vendor provided three references who were contacted by city staff; A product demonstration was also conducted for 10 management and non-management staff; Award of Bid The following factors and weighted emphasis was used to evaluate the bids; Pricing 30% Implementation 15% Training 15% Support 20% Ease of Use 20% Award of Bid ADP emerged the best value for the city with a score of 2.55 out of 3; Annual amount of contract totals $20,554; The term of the contract is 5 years with 1 year renewal options at the conclusion of each year; QUESTIONS? Item 5HAward Warning Siren Bid Scope of Work Five total sirens : Bob Jones Park, Bicentennial Park, DPS East, DPS West and Southlake Sports Complex Specific siren type (Whelen 2910 series) Mounted on 60 ft spun concrete poles Tone alert radios for 12 CISD Schools Installation, Testing and Training Costs Total Cost $134,326.65 (10% Contingency budget) Budgeted amount $193,000 Includes Sirens (5), Installation, training and testing Tone Alert Radios (13) Radio Repeater (1) Computer (1) Estimated Timeline August 15th : Recommendation to City Council August 16th : Notify vendor of award August 18th : Vendor orders new equipment September 1st – 30th: Project planning, permits, exact site locations and schedule of construction December 1st -30th: Installation, testing and acceptance January 17th : Sirens Operational Whelen 2910 Etched Color Samples +$1,700 Questions or ConcernsPlease Contact Ross Korkmas 817-748-8624 Rkorkmas@ci.southlake.tx.us Item 5J Branding Initiative Rejection of All Proposals Background July 28: Three (3) proposals were received One proposal was non-responsive to RFP Staff evaluated the other two against the requirements of the RFP and found them to be inconsistent or lacking on a variety of topics Recommendation: Reject all proposals Branding Initiative – Rejection of All Proposals New Scope of Work Add branding component to website Include scope of services to include Marketing Services associated with anticipated Hotel Occupancy Tax budget Re-issue combined RFP Allow collective or individual responses Branding Initiative – Rejection of All Proposals New Timeline August 2006: City Council rejection of proposals September: Advertising begins for new RFP with website, branding, and hotel tax marketing scopes of services October: Proposals due October-November: Proposals reviewed December: Recommendation to City Council for award of Branding component March 2007: Completion Branding Initiative – Rejection of All Proposals Questions? Branding Initiative – Rejection of All Proposals Item 5K Reject RFPs for Website Redesign & Deployment Timeline May 19, 2006: Request for Proposal (RFP) Advertising begins June 9: Proposals due, six (6) proposals were received June - July: RFP review, company research and bid tabulation, demonstrations of Content Management Systems (CMS) August: Request rejection of all proposals from City Council Website Redesign & Deployment Several proposals deemed non responsive to required submittals in RFP Inconsistencies with Scope of Services requirements Reasons for Rejection Website Redesign & Deployment New Scope of Work Add branding component to RFP Re-issue RFP with Branding RFP Include scope of services to include Marketing Services associated with anticipated Hotel Occupancy Tax budget Three year maintenance/hosting contract with annual renewal options Website Redesign & Deployment New Timeline August 2006: City Council rejection of proposals September: Advertising begins for new RFP with website, branding, and hotel tax marketing scopes of services October: Proposals due October-November: Proposals reviewed December: Recommendation to City Council for Website Design & Deployment March 2007: New Website launched Website Redesign & Deployment Questions? Website Redesign & Deployment Item 5L Authorize the award of bid to Townscape Planning, Inc., for the Urban Design Study. Scope of the Urban Design Study Creation of a Median Concept Plan for Southlake Blvd. and Davis Blvd.; Pedestrian crossing concepts for Southlake Blvd.; Coordination with a separate Branding / Image study being carried out by the City, and the incorporation of key branding concepts into the Urban Design Plan; Streetscape Concepts including planting and street furniture for SH 114, Southlake Blvd. and Davis Blvd., with illustrative typical conditions; and Entry and Landmark feature concepts. RFQ Process Issued RFQ in April 2006 The City received 4 consultant qualifications from the following firms: Carter & Burgess; Townscape Inc.; Sage Group; and TBG Partners. Consultants were interviewed on May 26 and May 30, 2006 Townscape Planning Inc. was selected based on interviews and relevant experience Details of the Urban Design Study Cost is $79,853 in consulting fees Project kick-off in September 2006 and completion before May 2007 Consultant will work with staff and the Planning and Zoning Commission to develop recommendations City Council will be given periodic updates on the status of the study Final study will come before Council after P&Z recommendations Urban Design Study Townscape Inc., is a national town planning and urban design firm that creates achievable visions for livable communities through plans, standards and designs. Kimley-Horn and Associates is a leading consultant in the planning of regional and statewide transportation systems. The team of Townscape Inc., and Kimley-Horn will provide the city the needed expertise in urban design, streetscape design, median planning, and financing to create and implement a successful urban design plan. Questions/Comments? Items 5M and 5N - ZA06-105 & ZA06-106 OWNER/APPLICANT: Terra / Estes IV, LP REQUESTS: ZA06-105 – Approval of a Plat Vacation for Lots 1 & 2, Block 1, Callicott / Rhodes Farms Addition ZA06-106 – Approval of a Plat Vacation for Lot 1, Larkin H. Chivers No. 300 Addition LOCATION: The property is located at 435 Dove Rd & 2135 N. White Chapel Blvd. = ZA06-105 Plat Vacation = ZA06-106 Plat Vacation = ZA06-105 Plat Vacation = ZA06-106 Plat Vacation Callicott/Rhodes Farm Addition Lot 1 L. H. Chivers No. 300 Addition Estes Park Phase IV ZA06-105 – Plat Vacation ZA06-106 – Plat Vacation Final Plat Approved Development Plan – Estes Park Overall Approved Development Plan Estes Park Phase IV Approved Development Plan – Estes Park Phase IV Items 5M and 5N - ZA06-105, & 106 P&Z ACTION: Approved (7-0) on Consent subject to review summaries. Item 5OOrdinance 480-JJJ Requirements for On-Site Septic Systems Issue Current ordinance requires 1 acre per residence for an on-site septic system Requirement may negatively impact sites with environmental limitations such as steep grades, drainage easements, and proximity to floodplains and floodways Proposed Amendment Clarifies that the 1-acre requirement for on-site septic systems shall exclude the following (Section 33.14): Any areas in any flood plains as identified on the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Maps (FIRM); Any areas in any drainage and flowage easements; and Any areas having topographical limitations as regulated under the standards for on-site sewage facilities in the Texas Administrative Code Chapter 285. Questions/Comments? Item 5POrdinance 480-LLL Creation of the SF-2 District Issue Lack of an intermediate zoning district between RE (5 acres) and SF-1A (1 acre) Limits transition options between rural land uses and SF-1A neighborhoods Need for additional options for sites with environmentally sensitive resources Proposed SF-2 District Lot size: minimum of 2 acres (87,120 s.f.) Permitted uses and development standards (setbacks, lot coverage, height): same as SF-1A Accessory structure standards- the sum total of all accessory structures on the lot shall not be: greater than a 1,000 sq.ft for every acre of lot area; and greater than the principal structure on the lot. Questions/Comments? Item 5Q: Consider SP06-372, Variance to Sign Ordinance No. 704-B for City of Southlake 50th Anniversary Celebration SP06-055 OWNER/APPLICANT: City of Southlake LOCATION: Northeast corner of N. Carroll Ave. and F.M. 1709 REQUEST: Variance to Sign Ordinance No. 704-B for maximum area and duration of banners: The City as part of the 50th Anniversary Celebration is requesting to display three banners over public streets: two over Main Street and one over Grand Avenue. The banners will have grommets and will be attached to brackets that are built into the buildings (awaiting written approval from Town Square). A fourth banner is shown on the exhibits and will be displayed on the pavilion in Rustin Park. Background Staff is available for questions and seeks Council direction Item 7B Ordinance 876-A Property Maintenance Ordinance Background Original Ordinance # 697 was amended in 2004 as Ordinance #876. This amendment was required to comply with legislative changes. Recent litigation has required further clarification of the Ordinance. Purpose To Clarify procedures, burdens and remedies; providing for the repair, demolition, removal, securing, and vacation of dangerous and substandard buildings. Determination by Building Official Amendment requires a listing of the deficiencies on the notice issued to the property owner Public hearing for Abatement of Substandard Buildings City has burden of proof to establish that structure is not in compliance with applicable codes and is substandard. Owner has burden of proof to establish scope of work required to comply with article, time needed for repairs, and financial ability to perform work Order of the Building Board of Appeals The order now must contain A description of each of the ordered actions, including a statement that the owner may repair, if determined feasible by the board, or demolish or remove, the building at his option; A statement that the city will vacate, secure, remove or demolish the building and/or relocate the occupants of the building if the ordered action is not taken within the time allowed, and charge the costs of such actions to the owner, and impose a lien against the property for all such costs Enforcement of the Order of Building Board of Appeals Amendments to the enforcement section now include If the order not complied with, city may take action as provided herein. If the building is not vacated, secured, repaired, removed or demolished within the time specified by the order, the city may vacate, secure, repair, remove or demolish the building or relocate the occupants at its own expense, provided however: Except as expressly provided otherwise in this Chapter, the city may not act to remove or demolish a building until after the board has found that such defects or conditions exist to the extent that the life, health, property or safety of the public or the occupants of the building are endangered; and either that a. The building is infeasible of repair; or b. There is no reasonable probability that the building will be repaired within a reasonable period of time if additional time is given. Civil penalty Amended language for issuing a citation now requires the notice to include A statement that the building official has determined that the property owner committed an act in violation of that order, or failed to take an action necessary for compliance with that order, together with a description of the acts that violated the order, or a description of what actions the owner failed to take that were necessary for compliance with the order Questions/Comments? Items 7C & 7D, ZA06-075 & ZA06-076 OWNER & APPLICANT: Realty Capital Corporation REQUEST: 1) Approval of a Site Plan (ZA06-075) for proposed Lots 1 & 4, Block 1, River Oaks (Formerly Stonebridge Park Phase II) 2) Approval of a Preliminary Plat (ZA06-076) for Lots 1-10, Block 1, River Oaks. LOCATION: The property is located at 2502 W. Southlake Boulevard. Site Plan Preliminary Plat Subject Property View looking north toward property ZA06-075 Lot 1 Lot 4 Site Area: 37,897 sq. ft. 92,783 sq. ft. 0.87 acres 2.13 acres Proposed Building Area: 5,771 sq. ft. 8,869 sq. ft. (total) Required Parking: 30 spaces 46 spaces Provided Parking: 36 spaces 62 spaces Impervious Coverage: 65.1% 41% (Maximum 65%) City Council Approved Concept Plan City Council Approved Concept Plan Conceptual Elevations Previously Approved by City Council Council Conditions of Concept Plan Approval Eliminate retail uses on Lots 3 and 4 Certificate of occupancy (CO) to be issued after Council approval of landscape plan Retention pond to be an aesthetic feature of the development Applicant bring renderings of the wall and screening (entry features) along the Southlake Blvd. parking lots. Proposed Site Plan – Lots 1 & 4 Location ofproposed stop signs Proposed Site Plan – Lot 1 Entry feature elevations as required by City Council Proposed Elevations – Lot 1 Proposed Site Plan – Lot 4 Proposed Elevations – Lot 4 Proposed Elevations – Lot 4 Conceptual Lighting Approved by City Council Proposed Lighting Proposed Lighting Features Lighting Locations ZA06-076 Preliminary Plat for Lots 1 - 10 Site Data Gross Land Area: 12.27 Acres Net Land Area: 11.29 Acres Area of R.O.W.: 0.98 Acre Number of Lots: 10 lots Open Space: 0 Acres / 0% Gross Density: 1.227 du/acre Net Density: 1.129 du/acre Average Lot Size: 0.886 Acre Preliminary Plat ZA06-075 & ZA06-076 P&Z ACTION: ZA06-075, July 20, 2006; Approved (5-0) subject to Site Plan Review Summary No. 3, dated July 14, 2006. ZA06-076, July 20, 2006; Approved (5-0) subject to Plat Review Summary No. 3, dated July 14, 2006. Questions? Public WorksPresentation water Site Serviced by a 12” Waterline sewer Site Serviced by a 12” Sewer Line Preliminary Utilities Preliminary Drainage Item 7E, ZA06-091 OWNER: Wyndham Properties & Inland US Management APPLICANT: GSO Architects REQUEST: Approval of a site plan for Lots 1 & 2, Block 1, Gateway Plaza Addition. LOCATION: The property is located at 2801 & 2821 State Highway 114 East. Subject Property View looking North toward proposed development Michael’s Thomasville Furniture View looking west toward proposed development View looking south across SH 114 E Access Road at Lot 2 View looking south across SH 114 E Access Road at Lot 1 ZA06-091 Lot 1 Lot 2 Site Area: 60,024 sq. ft. 47,403 sq. ft. 1.38 acres 1.09 acres Proposed Building Area: 12,194 sq. ft. 8,050 sq. ft. Required Parking: 61 spaces 41 spaces Provided Parking: 61 spaces 45 spaces Impervious Coverage: 71.44% 71.56% (Maximum 80%) City Council Approved Concept Plan - 1998 Proposed Site Plan Variance requestedfor articulationalong this facade Proposed Elevations – Lot 1 Variance requestedfor articulationalong this facade Item 7E, ZA06-091 P&Z ACTION: July 20, 2006; Approved (5-0) subject to Site Plan Review Summary No. 2, dated July 14, 2006 and granting the variance to the articulation on the east side of the building on Lot 1. Questions? Public WorksPresentation Site Serviced by a 12” Waterline Lots 1 & 2, Block 1, Gateway Plaza Addition Sites Serviced by Existing Sewer Lines Utility Plan Drainage Area Map Item 8A, ZA06-097 OWNERS: Barker, Loggins, and JD Tanner & Associates / Four Peaks Development APPLICANT: Four Peaks Development REQUEST: Approval of a Zoning Change and Development Plan (ZA06-097) for proposed Camden Park. The current zoning is “AG,” and the requested zoning is “R-PUD” for 8.85 acres. LOCATION: The property is located at 515, 545, & 565 Randol Mill Avenue. Subject Property RANDOL MILL AVE View looking North at proposed Camden Park Randol Mill Ave MYERS MEADOW View looking West at proposed Camden Park Randol Mill Ave ZA06-097 Site Data – Zoning Change / Development Plan Gross Land Area: 8.85 Acres Net Land Area: 7.51 Acres Area of R.O.W.: 1.34 Acres / 15.14% Number of Lots: 17 Lots * 14 single family residential * 3 open space Open Space: 1.37 Acres / 15.48% Gross Density: 1.58 du/acre Net Density: 1.86 du/acre Average Lot Size: 19,000 sq.ft. or 0.44 Acre Minimum Lot Size: 16,000 sq.ft. or 0.37 Acres ZA06-097 Under the “R-PUD” zoning, the applicant proposes the following: This Residential Planned Unit Development shall abide by the “SF-20A” Single Family Residential Zoning District and the Subdivision Ordinance No. 483, as amended, with the following exceptions: Lot Area: 16,000 square feet. Front Yard: 25 feet. Side Yard: 10 feet. Side Yard Adjacent to a Street: 15 feet. Lot Width: 100 feet, except Lots 6-11 as shown on Development Plan. Rear Lot Width: A rear lot width of 125 feet adjacent to certain lots shall not apply. Buffer Lots: Buffer lots adjacent to certain lots shall not apply. Street ROW width of 40 feet with 28 feet wide street section back of curb to back of curb ZA06-097 Variances Street Stub – Street stubs shall be provided into adjacent property. The applicant is requesting a waiver from the street stub requirement. Street R-O-W - In addition, applicant has to request a variance to the street R-O-W requirement of 50’ for residential streets to allow the proposed 40’ streets Proposed Development Plan Tree Conservation Plan ZA06-098 Site Data – Preliminary Plat Gross Land Area: 11.99 Acres Net Land Area: 10.65 Acres Area of R.O.W.: 1.34 Acres / 15.14% Number of Lots: 19 Lots * 16 single family residential (14 new and 2 existing) * 3 open space Open Space: 1.37 Acres / 11.42% Gross Density: 1.33 du/acre Net Density: 1.50 du/acre Average Lot Size: 0.58 Acre Proposed Preliminary Plat Proposed Preliminary Plat Not included in zoning change Item 8A, ZA06-097 P&Z ACTION: July 20, 2006; Approved (4-1) subject to Development Plan Review Summary No. 2, dated July 14, 2006 and granting the variances for street stub and street R.O.W. as requested. Questions? Public Works Presentation Site Serviced by 6” Water Lines Site Serviced by an existing 8” Sewer Line in Myers Meadow Preliminary Utility Plan Drainage Area Map Connect to existing 42” storm drain in Myers Meadow Item 10C, SP06-357 APPLICANT/OWNER: Kwik Industries LOCATION: 1957 W. Southlake Blvd., Suite 100 REQUEST: Variance to Sign Ordinance No. 704-B with respect to maximum letter size for attached signs: Location Map Site Plan 73 ft Proposed Sign Proposed Sign Proposed Sign Existing Elevation Adjacent Sign 24 inch letters; variance granted February 2006 QUESTIONS? Item 10A Proposed Consolidation of Jail and Dispatch Services between the Cities of Keller and Southlake Goals Improve overall public safety services to both communities Improved sharing of police and fire data Better utilization of building and technical resources Improved compliance with national standards Improved employee satisfaction and retention Reduction in future personnel costs Community Benefits Increased dispatch staffing Increased patrol availability Improved fire dispatching Improved data sharing Better trained dispatchers Community Similarities Similar community demographics & customer service expectations Shared radio system & contiguous border Mutual aid compacts in place Excellent working relationships Matrix study supported concept City Characteristics City of Keller 19 Sq. Miles 35K - current 45K – Build-out City of Southlake 22 Sq. Miles 25K - Current 32K - Build-out City Benefits Reduced construction costs (new facility) Reduced personnel costs (jailers/dispatchers) Secure interview room for CID Improved data sharing Shared technology costs Shared radio system Police/Fire/EMS mutual aid Reduced liability (jail) Projected reduced employee turnover Implementation & Safeguards Contract would start October 1, 2006 and run through September 30, 2016 (10 yrs.) Option for an additional two automatic 5 year terms Twenty-four month written cancellation notification clause for either city initial Subsequent cancellation notification is 12 months for dispatch services and 24 months for jail services Yearly notification of anticipated annual operating costs by July 1st each year Performance Measures Emergency calls dispatched in 1 minute or less 80% of time Documentation maintained to industry standards to meet accreditation requirements Monthly service reports detailing performance measures Accurate maintenance of warrant records Care, custody and control of all prisoners Provide monthly service report detailing prisoner records and counts Form a joint operational and technology standing committee (Police Chiefs, Fire Chiefs, IT managers, Dispatch Supervisor & Dispatch/Jail Manager) Safeguards Breach of contract clause Dispute resolution clause City Managers Court appointed Mediator Keller indemnifies and holds Southlake harmless against liability claims arising from services Keller will have contingency if jail or dispatch center become unusable Staff Transition Conditional job offer on or before January 1, 2007 Staff transfers employment to Keller on April 1, 2007 One time payment to employees for accumulated vacation and compensatory time ($10,450) One time to payment for up to 400 hours sick time for 1 employee with 20 years tenure ($7,500) FY 2007 Operating Cost of Service Dispatch (April 1) $396,922 (50%) Jail (October 1) $120,421 (40%) Administrative $57,540 Total $574,883 Estimated One Time Equipment and Configuration Costs Furniture $27,300 Additional IT and Phone Equipment $73,500 Labor / Configuration $55,500 Contingency $ 3,000 Total Estimate $159,300 Estimated FY 2007 First Year Cost Operations $574,883 Start-Up $159,300 Total $734,183 Annual Operating Savings Based on current operation annual savings of approximately $40k Based on future staffing requirements annual savings of approximately $325k Cost Avoidance Delay/Avoid construction costs Dispatch ($250 sq. ft. x 1000 = $250,000) Jail ($275 sq. ft. x 2000 = $550,000) Total cost avoidance $800,000 Questions? Item 10 B City Council approval of a contract with Sam Houston State University for a license and master agreement for the CRIMES Law Enforcement Module in the amount of $45,000. Item 10 B Several of our previous management studies have identified issues with the current public safety software. Proposed contract with Keller for dispatch and jail consolidation also initiates a review of the current public safety software package. Item 10B Keller is adopting the CRIMES package We have been following the progress and development of the CRIMES package since 2004. The consolidation of dispatch and jail services will be enhanced by a common software package. The change in software will also save the city money and will improve productivity and data analysis by the police department. Staff recommends approval of this contract. Questions