Item 7BItem 7B
Ord. No. 889-A;
Amending the Fiscal Year
2005-06 Annual Budget.
City Council
April 18, 2006
General Fund Revenues
Total increase in revenue of $940,000.
Sales tax: $750,000 above budget
Fines/Forfeitures:$190,000 above budget for the period
General Fund Expenditures
Total Expenditure
$507,024
General Fund Estimated Year-end
Estimated Revenues: $25,054,677
Estimated Expenditures: $24,479,816
Revenues over Expenditures: $574,861
Ending Fund Balance: $7,993,528 (32.65%)
Utility Fund
Proposed revenue increase: $500,000
Year-end revenue: $16,253,000
Proposed expenditure increase: $223,813 (purchase of auto read system and additional transponders.)
Year-end expenditures: $16,307,054
Anticipating ending the year with 70 days of working capital.
Other Funds
Park Dedication Fund
Proposed expenditure increase: $62,500 (contract amendment for conceptual planning and schematic design for Bicentennial Park)
Year-end fund balance: $105,935
Vehicle Replacement Fund
Proposed expenditure increase: $26,100 (fund the Fleet Coordinator position)
Year-end fund balance: $2,312,775
Other Funds
SPDC-Capital Improvement Budget
Proposed expenditure increase: $103,625
$37,825 for Nature Center asbestos abatement
$65,800 for design, engineering and construction of Bob Jones Loop Rd.
Questions/Comments?
IT Study Phase I Implementation
Integrated Foundational System Solution Selection:
Technical expertise to assist the City in process development and solution selection by:
assisting in defining the City’s process requirements
identifying and evaluating various software vendors and products
writing the RFP and assisting with final selection of the most appropriate software solutions for the financial management, accounting, fixed assets, human resources and utility billing
systems
The total mid-year budget adjustment for this
project would be $98,000
IT Study Phase I Implementation
Immediate Process Improvements:
Development Review Process Solution:
Implementation of a technological solution which will reduce staff time by as much as 15% and save the City $10,187 annually (software cost of $37,500)
Purchase Order Processing Solution:
Implementation of a technological solution for the on-line purchase order processing resulting in annual savings of $43,873 and allowing those resources to be applied to higher priority
issues (software cost of $37,500)
The total mid-year budget adjustment for these two projects would be $75,000.
IT Study Phase I Implementation
Financial Considerations:
Integrated Foundational System Solution Selection - $98,000
Immediate Process Improvements (Purchase Orders and Development Review) - $75,000
Total Mid-Year Budget Amendment for IT Study Implementation: $173,000
IT Study Phase I Implementation
Questions/Comments?
Payroll Processing
Current process is extremely inefficient (i.e. triple entry of data between departments and finance)
An area of high importance to the Finance Dept. and confirmed in the initial IT assessment
Total Mid-Year Budget Amendment for outsourcing payroll processing: $22,576
Payroll Processing
Questions/Comments?
DPS Promotional Process
Annual testing process will allow for:
Promotion eligible list
Quickly fill supervisory positions
Consistency in process / managed expectations
Provides equal opportunity for advancement
Uses ethical industry accepted performance measures
Provides increased professionalism
Third party objectivity
DPS Promotional Process
Southlake Specific Process and not an “off the shelf” process
Testing will focus on Southlake job functions, values
Specific promotional process geared towards the needs of SDPS
Dynamic promotional process will use current Standard Operating Procedures and General Orders
69% of SDPS employees disagreed that the promotional process is fair (2005 DPS Management Study)
DPS Promotional Process
Financial Considerations:
Currently only $11,000 budgeted for promotional process
Requesting an additional $29,000 to hire professional consulting firm to create and conduct the promotional process
DPS Promotional Process
Questions/Comments?
Hazard Mitigation Action Plan
Southlake must have a FEMA approved Hazard Mitigation Action Plan in place to receive future federal disaster grant funds
Mitigation Planning is an integral part of emergency and disaster preparedness
Southlake will use the grant funds in conjunction with local funds to prepare the required action plan
Hazard Mitigation Action Plan
Financial Considerations:
The total cost to develop the action plan is $40,000
The City of Southlake applied for and received a federal grant to pay for the Hazard Mitigation Action Plan
The federal portion of the grant is 75% with the local match portion being 25%
In order to receive the $30,000 in federal funds, the City must match $10,000
Hazard Mitigation Action Plan
Questions/Comments?
Underground Utilities
Placement of utility lines underground at Shops of Southlake development
Council directed staff to proceed with this project, understanding that a mid year budget request would come forth later in the year
Total Mid-Year Budget Amendment for underground utility placement: $220,000
Underground Utilities
Questions/Comments?
City Branding
$6,000 is currently budgeted for a city logo update
3/21-Leadership Southlake Team recommends branding initiative for Southlake
18 month process employing a branding consultant
Estimated total initiative cost of $60,000
Option 1: $20,000 (+$6,000) = $26,000
RFP Development, Consultant selection
Process begins (5 months) but doesn’t finish by Sept.
Option 2: $54,000 (+$6,000) = $60,000
RFP Development, Consultant selection
Completion of process by Sept. may be unrealistic
Option 3: $34,000 (+$6,000) = $40,000 in FY 05-06
Anticipate $20,000 in FY 06-07
RFP Development, Consultant selection
Completion of process in 2005 more realistic
City Branding
Questions/Comments?