Item 4F (2)November 21, 2006
Item 4F Authorize the City Manager to sign an agreement with Tyler Technologies (MUNIS) for the purchase of a license and maintenance agreement for the Finance, Human Resource Information
Management and Utility Billing software applications in the amount of $599,000 plus $136,636 in additional/optional services and equipment.
Background - IT Alignment Study
The IT Alignment Study, completed in April 2006, identified improvement opportunities in four significant areas
Strategy Recommendations and a supporting IT Alignment Roadmap were developed to address the opportunity areas
The first major project in the IT Alignment Strategy Roadmap is the implementation of new software to support the Financial, Human Resources and Utility Billing functions performed by
the City
Background – Software Selection
A software selection project was initiated in June 2006 to identify the best software package to support the City’s Financial, HR and Utility Billing functions
The selection process is summarized below
Over 1500 business requirements were developed and validated by a cross section of City staff
An RFP covering the required business functionality was developed and distributed to 13 separate municipal software providers
After detailed RFP analysis was completed, 2 of the 7 respondents were invited to demonstrate their software
1 vendor, Tyler Munis, was the clear overall best fit
City staff followed up with reference checks and a site visit
Background – Software Selection
The Tyler Technologies MUNIS product was the final selection based on their high marks across all areas
Tyler Technologies, with Headquarters in Dallas, focuses exclusively on solutions for the public sector
Largest company solely dedicated to providing software and IT Services to the public sector
Publicly traded on NYSE (TYL); in business for over 40 years
Serves nearly 4,500 customers; MUNIS is used by over 1,200 customers
Local customers include City of Frisco, Mesquite ISD, Irving ISD and McKinney ISD
MUNIS installs between 60 and 70 new customers annually
Functionality & Benefits
Implementation of Tyler MUNIS will significantly address three of the four recommendations from the IT Alignment Strategy project
Implementation - Timeline
The Finance and Procurement implementation will begin in mid-December and will move into production in October 2007.
The Utility Billing implementation will begin shortly after the financial system and will also move into production in October 2007
The HR and Payroll systems implementation will begin in May and go live on January 1, 2008.
Implementation - Costs
One time implementation costs = $1,410K (see table below)
Ongoing yearly software maintenance = $67K
Ongoing yearly disaster recovery service = $14K
IT Alignment Study Implementation Phase II Strategic Initiative Fund Budget
$925,000 Purchase of the Finance, Utility Billing and Human Resource Management foundational software;
$90,000 Purchase of hardware for the above software applications;
$350,000 Implementation management for the above software applications;
$310,000 Data conversion associated with the above software applications;
The total budget for the technology infrastructure proposal phase II is $1,675,000.
IT Alignment Study Implementation
Cost v. Benefits Summary
Annual savings in labor hours 17,657
Annual savings in fte 7
Labor re-allocation $ 215,643
Cost avoidance $ 82,000
Total expense savings $ 297,643
Total implementation costs $1,410,000
Implementation recovery 4.7 years
Item 4F
Questions?