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Item 4GApprove a professional services agreement with Credera/Maximus, Inc. to provide application implementation management for financial/utility billing/human resource management software applications; preparation of a request for proposal, software selection assistance, and software application implementation management for public services operations software applications; and, data conversion for finance, utility billing, human resource management, and public services operations software applications City Council November 21, 2006 Item 4G Background Findings of the IT Alignment Study grouped into 4 themes Missing system functionality results in manual or inefficient business processes Technology infrastructure is complicated and lacks critical integration between applications Background Current applications make reporting and analysis difficult or even impossible in some cases Current foundational applications are based on out of date technology and are hard to use Project Scope agreement covers application implementation management for financial/utility billing/human resource management software applications; preparation of a request for proposal, software selection assistance, and software application implementation management for public services operations software applications; and, data conversion for finance, utility billing, human resource management, and public services operations software applications. Project Summary Credera/Maximus, Inc. Team The team of Credera/Maximus, Inc. has experience conducting information technology selection and implementations in both the public and private sectors. This team, in combination, brings deep local government industry knowledge, with an appreciation for the need to clearly link technology investment to constituent benefit and extensive and proven IT implementations Why Credera/Maximus, Inc. Team? Understand and respect our business and community. Have a thorough knowledge and understanding of the organization and its needs. Know the quality and detail of the product we will get based on past experience with this team. Have assembled the right team to meet our needs. Project Schedule and Cost Will begin immediately with the software implementations and the data conversions for the Finance/HR/Utility Billing Software and will be complete within 12 months; software selection for the public services operations software will begin in December 2006 and be completed by April 2007. Fixed price contract of $690,000 for phase II covering application implementation management services for financial/utility billing/human resource management software applications; preparation of a request for proposal and software selection assistance for public services operations software applications; and, data conversion for finance, utility billing, human resource management software applications. Funds were budgeted in the amount of $775,000 in the FY2007 annual budget. Project Schedule and Cost Fixed price contract for phase III of the project to include the public services operations software implementation management and data conversion of $490,000. Phase III will not be implemented until and unless Council appropriates funds in the FY2008 annual budget. Item 4G Questions? Jim C. Blagg 817.748.8601