AgendaREGULAR CITY COUNCIL MEETING
NOVEMBER 21, 2006
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 to 6:00 p.m.
1. Call to order.
2. Invocation: Coy Quesenbury, Lonesome Dove Baptist Church
3. Lean Event presentation.
4. Discuss all items on tonight’s meeting agenda. No action will be taken and each item will be considered during the Regular Session.
REGULAR SESSION: 6:00 p.m. or immediately following the work session.
Executive Session.
Reconvene: Action necessary on items discussed in Executive Session.
3A. Mayor’s Report
3B. City Manager’s Report
1. Introduction of Teen Court Coordinator, Lindsey Baker
Consent Agenda:
4A. Approve the minutes from the November 7, 2006, regular City Council meeting.
4B. Excuse members of the City Council and the P&Z Commission for absences from meetings.
4C. Resolution No. 06-070, Approve a resolution authorizing expenditure of FY 2007 budgeted funds for repair of paving infrastructure through the use of an interlocal agreement with
the City of Grapevine.
4D. Resolution No. 06-071, Approve a resolution supporting a regional rail initiative.
4E. Award contract to Ariamedia Corp. for website redesign and deployment in the amount of $53,995.
4F. Authorize the City Manager to sign an agreement with Tyler Technologies (MUNIS) for the purchase of a license and maintenance agreement for the Finance, Human Resources Information
Management and Utility Billing software applications in the amount of $599,000 plus $136,636 in additional/optional services and equipment.
4G. Authorize a professional services agreement with Credera/Maximus, Inc., to provide implementation management services, including data conversion services for the Finance, Human Resource
Information Management, Utility Billing, & Public Services Operations software applications, & software selection assistance for the Public Services Operations software application.
4H. Approve the Metroport Teen Court Interlocal Agreement.
4I. Resolution No. 06-073 (ZA06-059), Specific Use Permit for a telecommunications antenna at 3700 N. White Chapel Blvd. Current Zoning: CS. SPIN #1. THIS ITEM IS TABLED TO THE JANUARY
2, 2007, CITY COUNCIL MEETING.
4J. Ordinance No. 480-509, 1st Reading (ZA06-131), Zoning Change and Development Plan for proposed Estancia at Southlake at 579 N. Kimball Ave. Current Zoning: AG. Requested Zoning:
R-PUD. SPIN #6. THIS ITEM IS TABLED OT THE DECEMBER 5, 2006, CITY COUNCIL MEETING, PER THE APPLICANT’S REQUEST.
REGULAR AGENDA:
5. Public Forum.
6A. ZA06-135, Site Plan for Lot 2R1, Block 60, Pecan Creek at 409 Byron Nelson Pkwy. Current Zoning: R-PUD. SPIN #9E. PUBLIC HEARING
6B. Ordinance No. 480-422a, 2nd Reading (ZA06-147), Zoning Change and Site Plan for Westgate Plaza at 2300 E. S.H. 114. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN #6. PUBLIC
HEARING
6C. ZA06-103, Plat Showing for T. Easter No. 458 Addition, being approx. 1 acre located at 2300 E. S.H. 114. Current Zoning: S-P-1. SPIN #6.
6D. Ordinance No. 480-OOO, 2nd Reading, Misc. amendments to the Comprehensive Zoning Ordinance No. 480, as amended, including the following: density and use standards in the Transition
Zoning District (TZD); Specific Use Permit requirements for alcohol sales; open space management plan standards for residential zoning districts; parking variance allowance and Section
4, Definitions. PUBLIC HEARING
6E. Resolution No. 06-072, (ZA06-058), Specific Use Permit for a telecommunications antenna at 340 Miron Dr. Current Zoning: B-1. SPIN #8. PUBLIC HEARING
6F. ZA06-145, Site Plan for Vermilion Court Garden Offices, Lot 16, Block 1, Vermilion Addition, at 2840 W. Southlake Blvd. Current Zoning: O-1. SPIN #15. PUBLIC HEARING
6G. ZA06-159, Site Plan for Lot 17, Block 1, O.W. Knight No. 899 Addition at 325 E. Southlake Blvd. Current Zoning: S-P-2. SPIN #9W. PUBLIC HEARING
6H. ZA06-163, Revised Site Plan for Bob Jones Park to add the Bob Jones Nature Center, being Tracts 3, 4, 5 & 5A, R.D. Price Survey, Abstract No. 1003D; and Tracts 1 & 2 M. Mahaffey
Survey, Abstract No. 916D; at 355 E. Bob Jones Rd. Current Zoning: AG. SPIN #1. PUBLIC HEARING
6I. Resolution No. 06-074, (ZA06-164), Specific Use Permit for the sale of alcoholic beverages at Truluck’s at 1420 Plaza Place. Current Zoning: DT. PUBLIC HEARING
7A. Ordinance No. 704-C, 1st Reading, Amendment to Ordinance No. 704-B, City of Southlake Sign Ordinance.
There are no items on this agenda.
There are no items on this agenda.
There are no items on this agenda
Meeting adjourned.
Item 4C
Resolution No. 06-070, Approve a resolution authorizing expenditure of FY 2007 budgeted for repair of paving infrastructure through the use of an interlocal agreement with the City
of Grapevine
Authorization of funding for Concrete Repairs
Purpose:
Numerous repairs of concrete structures are required throughout the year
Reduce staff time required for redundant bid processing
Provide for competitive pricing to facilitate purchases
Authorization of funding for Concrete Repairs
Process:
The Cities of Southlake and Grapevine have adopted an interlocal cooperative purchasing agreement
Grapevine solicited sealed bids for the repair of concrete pavement resulting in a contract with Manning Concrete
Authorization of funding for Concrete Repairs
RECOMMENDATION:
Authorize expenditure of funds not to exceed $150,000 from the FY 2007 operating budget for concrete repairs under the contract with Manning Concrete
Authorization of funding for Concrete Repairs
Funding:
Funds are available
FY 07 General Fund Operating budget
Streets and Drainage Division
Questions?
Bob Price
(817) 748-8097
Item 4D
Resolution No. 06-071, Approve a resolution supporting a regional rail initiative.
Regional Activity
RTC Study
Regional Transit System Review Committee established by HB 2702 (79th Texas Legislature)
Tarrant Regional Transportation Coalition
Citizen Survey
Citizen Survey – Key Findings
Purpose:
To conduct a public opinion study on support for regional rail expansion; and,
financing options for that expansion
Conducted Aug-Sept, 2006
Citizen Survey – Key Findings
62.9% support – “to fund an expansion of the rail transit system in the DFW metroplex”
Use of Sales Tax Revenue – 61.3% favor areawide infrastructure improvements over 38.7% favoring economic development in individual cities.
Citizen Survey – Key Findings
82.3% agree – “DFW area is way behind other large metropolitan areas when it comes to efficient, modern mass transit systems.”
85% agree – “Rail would help them-even if they didn’t use it – by getting more cars off the road and making it easier to drive around the area”
Item 4D
Questions?
Bob Price
(817) 748-8097
Award contract to ARIAMEDIA CORP. for
website redesign and deployment
in the amount of $53,995
Item 4E
Website Redesign & Deployment
Unique-to-Southlake Design, Look and Feel - Branding elements to be added
Concise, Informational Home Page
Information Sections - Residents - Businesses - Visitors
Community-based Inclusion - Boards and Committees - Community Organizations - City Departments
Interactive Services - Mapping - E-mail subscriptions - Forms submittals (applications, permits, registrations, etc.) - Surveys / Polls - Community Calendar - Online
payments (future)
Anticipated Features
Website Redesign & Deployment
May 19, 2006: RFP sent for website redesign, hosting, maintenance
August 15, 2006: RFP submittals rejected by Council due to non-responsiveness of submittals and best interest of City
September 19, 2006: RFP sent for website redesign (branding elements added), hosting, maintenance
Request for Proposals Process
Website Redesign & Deployment
Qualifications (30%)
Website Development (20%)
Maintenance (20%)
Hosting (10%)
Fee for Services (20%)
Evaluation Criteria
Website Redesign & Deployment
Evaluation Comparison
Proposals evaluated and criteria ranked by Website Specialists Committee
* Based on 3-year service contract. Range for Year 1: $40K – 80K. Aggregate range by Year 3: $72K – 163K
5 = Excellent 4 = Good 3 = Fair 2 = Poor 1 = Unsatisfactory
Website Redesign & Deployment
Ariamedia – Addison, TX
- Specialize in building web solutions that require a highly creative design and advanced administrative features through a content management system
- $53,995.40 total year 1 ($54,000 budgeted) - $14,700 annual hosting / maintenance (beginning FY07-08)
8 – 12 week completion schedule (March 2007) - Branding elements will be incorporated as they are adopted
- 3-year contract with renewal options for years 4-5
Recommendation
Website Redesign & Deployment
Questions?
Stefanie Wagoner Economic Development Specialist 817-748-8038
November 21, 2006
Item 4F Authorize the City Manager to sign an agreement with Tyler Technologies (MUNIS) for the purchase of a license and maintenance agreement for the Finance, Human Resource
Information Management and Utility Billing software applications in the amount of $599,000 plus $136,636 in additional/optional services and equipment
Agenda
Background
IT Alignment Study
Software Selection
Functionality & Benefits
Software Implementation
Approach
Timeline
Costs
Question & Answer
Background - IT Alignment Study
Financials/HR/UB
Public Service Ops
Public Safety Ops
Assessment Findings
Missing system functionality results in manual or inefficient business processes
Technology infrastructure is complicated and lacks critical integration between applications
Current applications make reporting and analysis difficult or even impossible in some cases
Current foundational applications are based on out of date technology & are hard to use
Strategy Recommendations
Implement
Foundational
Software
Implement
New
Systems
Expand
Existing
Systems
Implement
Immediate
Improvements
Online PO
IT Governance
DRC IT Enablement
Improved Reporting
Online Self Service
Online Records
The IT Alignment Study, completed in April 2006, identified improvement opportunities in four significant areas
Strategy Recommendations and a supporting IT Alignment Roadmap were developed to address the opportunity areas
The first major project in the IT Alignment Strategy Roadmap is the implementation of new software to support the Financial, Human Resources and Utility Billing functions performed by
the City
Note: Projects/initiatives outlined in red are associated with the Financials, HR & Utility Billing software implementation
Background – Software Selection
A software selection project was initiated in June 2006 to identify the best software package to support the City’s Financial, HR and Utility Billing functions
The selection process is summarized below
Over 1500 business requirements were developed and validated by a cross section of City staff
An RFP covering the required business functionality was developed and distributed to 13 separate municipal software providers
Seven vendors responded
After detailed RFP analysis was completed, 2 of the 7 respondents were invited to demonstrate their software
Each vendor demonstration took 2 days to complete
1 vendor, Tyler Munis, was the clear overall best fit
City staff followed up with reference checks and a site visit
City worked with the vendor to draft a contract
Background – Software Selection
Each vendor RFP response was evaluated a balanced set of criteria that included cost, vendor viability, product functionality, implementation approach and other technology evaluation
criteria (see table below)
The two highest scoring vendors across all categories were invited to demonstrate their software
Background – Software Selection
Each vendor who was selected to participate in demonstrations was evaluated for software functionality, technical fit, vendor viability, maintenance/support, cost and implementation
approach
The Tyler MUNIS product scored highest in all functional areas as shown in the graph below
Background – Software Selection
The Tyler Technologies MUNIS product was the final selection based on their high marks across all areas
Tyler Technologies, with Headquarters in Dallas, focuses exclusively on solutions for the public sector
Largest company solely dedicated to providing software and IT Services to the public sector
Publicly traded on NYSE (TYL); in business for over 40 years
Annual revenues over $172 million and employs over 1,325 staff
Serves nearly 4,500 customers; MUNIS is used by over 1,200 customers
Local customers include City of Frisco, Mesquite ISD, Irving ISD and McKinney ISD
MUNIS installs between 60 and 70 new customers annually
Background – Functionality & Benefits
General
Ledger
Accounts
Payable
Accounts
Receivable
Project
Accounting
Budgeting
Billing
Service
Orders
Meter
Reads
Fixed
Assets
Time &
Attendance
Payroll
Applicant
Tracking
Procurement
Cash
Management
Financial
Human
Resources
Utility
Billing
Reporting
& BI
Workflow &
Imaging
GIS
Integration
Property &
Customer
Master
Self
Service
MUNIS Integrated Software
Base
Function
Shared
Services
Legend
The Tyler MUNIS product is an integrated solution and therefore significantly addresses a key finding from the IT Alignment Strategy that the City’s existing applications lack critical
integration points
Background – Functionality & Benefits
Implementation of Tyler MUNIS will significantly address three of the four recommendations from the IT Alignment Strategy project
Implementation - Timeline
Notes
The first phase of each project is the Project Planning Phase. During this phase, MUNIS will coordinate with the City and MAXIMUS detailed interviews to finalize the final project plan.
The Finance and Procurement implementation will begin in mid-December and will move into production in October 2007.
The Utility Billing implementation will begin shortly after the financial system and will also move into production in October 2007
The HR and Payroll systems implementation will begin in May and go live on January 1, 2008.
Implementation - Costs
One time implementation costs = $1,410K (see table below)
Ongoing yearly software maintenance = $67K
Ongoing yearly disaster recovery service = $14K
One Time Costs
Notes:
* This is a not to exceed amount and may not all be necessary
** Optional items include additional software modules and cash station hardware which may not be purchased, but whose price has been guaranteed for 18 months; Travel and Expenses are
an additional cost and may not reach the budgeted amount; City has agreed to pay the cost of a performance bond
IT Alignment Study Implementation Phase II - Strategic Initiative Fund Budget
Technology Infrastructure
$925,000 Purchase of the Finance, Utility Billing and Human Resource Management foundational software;
$90,000 Purchase of hardware for the above software applications;
$350,000 Implementation management for the above software applications;
$310,000 Data conversion associated with the above
software applications;
The total budget for the technology infrastructure proposal phase
II is $1,675,000.
IT Alignment Study Implementation
Cost v. Benefits
Summary
Annual savings in labor hours 17,657
Annual savings in fte 7
Labor re-allocation $ 215,643
Cost avoidance $ 82,000
Total expense savings $297,643
Total implementation costs $1,410,000
Implementation recovery 4.7 years
Item 4F
Questions
Contact Jim C. Blagg
817.748.8601
Approve a professional services agreement with Credera/Maximus, Inc. to provide application implementation management for financial/utility billing/human resource management software
applications; preparation of a request for proposal, software selection assistance, and software application implementation management for public services operations software applications;
and, data conversion for finance, utility billing, human resource management, and public services operations software applications
City Council
November 21, 2006
Item 4G
Background
Findings of the IT Alignment Study
grouped into 4 themes
Missing system functionality results in manual or inefficient business processes
Technology infrastructure is complicated and lacks critical integration between applications
Background
Current applications make reporting
and analysis difficult or even
impossible in some cases
Current foundational applications are based on out of date technology and
are hard to use
Project Scope
Agreement covers application implementation management for financial/utility billing/human resource management software applications;
preparation of a request for proposal, software selection assistance, and software application implementation management for public services operations software applications; and,
data conversion for finance, utility billing, human resource management, and public services operations software applications.
Project Summary
Credera/Maximus, Inc. Team
The team of Credera/Maximus, Inc. has experience conducting information technology selection and implementations in both the public and private sectors.
This team, in combination, brings deep local government industry knowledge, with an appreciation for the need to clearly link technology investment to constituent benefit and extensive
and proven IT implementations
Why Credera/Maximus, Inc. Team?
Understand and respect our business and community.
Have a thorough knowledge and understanding of the organization and its needs.
Know the quality and detail of the product we will get based on past experience with this team.
Have assembled the right team to meet our needs.
Project Schedule and Cost
Will begin immediately with the software implementations and the data conversions for the Finance/HR/Utility Billing Software and will be complete within 12 months; software selection
for the public services operations software will begin in December 2006 and be completed by April 2007.
Fixed price contract of $690,000 for phase II covering application implementation management services for financial/utility billing/human resource management software applications; preparation
of a request for proposal and software selection assistance for public services operations software applications; and, data conversion for finance, utility billing, human resource management
software applications.
Funds were budgeted in the amount of $775,000 in the FY2007 annual budget.
Project Schedule and Cost
Fixed price contract for phase III of the project to include the public services operations software implementation management and data conversion of $490,000.
Phase III will not be implemented until and unless Council appropriates funds in the FY2008 annual budget.
Item 4G
Questions?
Jim C. Blagg
817.748.8601
Item 4H Metroport Teen Court
FY 2007 Interlocal Agreement
Request for Renewal
Metroport Teen Court
FY 2007 Interlocal Agreement
The Interlocal Agreement is an annual agreement between Southlake, Grapevine, and Colleyville providing for the participation in and funding for Metroport Teen Court.
The Colleyville City Council approved the FY 2007 Interlocal September 9, 2006
The Grapevine City Council approved the FY 2007 Interlocal October 17, 2006.
Metroport Teen Court Defendant Referral History
Table represents a 41% growth rate from FY 2005 to FY 2006
The FY 2007 budget, as approved by City Council, reflects this growth.
Metroport Teen Court
Staff Recommendation to Council
Approve renewal of the FY 2007 Interlocal Agreement.
Metroport Teen Court
Questions?
Contact Lindsey Baker at extension 8346 or Sean Leonard at extension 8054
Item 6A ZA06-135
OWNER/
APPLICANT: Pecan Creek Southlake Partners
REQUEST: Approval of a site plan for Lot 2R1, Block 60, Timarron Addition Phase 5, proposing the development of a general office building totaling approximately 7,500 square feet on
a lot of approximately 1.112 acres.
LOCATION: The property is located at 601 Zena Rucker Road.
ZA06-135
Site Data
Gross/Net Acreage: 1.112 acres
Number of Buildings: 1 general office buildings
Square Footage: 7,500 square feet
Parking Required: 30 spaces
Parking Provided: 40 spaces
Open Space: 23,385 square feet (48%)
Impervious Cover: 25,090 square feet (52%)
Approved Development Plan
Approved Development Plan
Stacking approved at 17 ft.
Site Plan
East Elevation
West Elevation
North Elevation
South Elevation
Landscape Plan
Rendering of the Proposed Elevation
Southlake Family Medicine (Baylor) on Rucker Road
Timarron Family Medicine on Rucker Road
Villages at Timarron at Byron Nelson and Rucker Road
Village at Timarron
Item 6A ZA06-135
P&Z ACTION: Approved (6-0) subject to review.
Questions?
Public Works Presentation
Preliminary Utility Plan
Preliminary Drainage Plan
Questions?
Item 6D 2nd Reading - Ordinance 480-OOO
Proposed Amendments to the Zoning Ordinance
November 21, 2006
Overview of 480-OOO
Zoning Ordinance Amendments as they relate to the following:
- Standards for Portable On-Demand Storage Units (PODs);
Density standards in the Transition Zoning District;
Increase in the variance allowance for shared parking;
Elimination of SUP requirement for sale of alcoholic beverages and clarification of related definitions; and
Open space management requirements for residential zoning districts.
Portable Storage
Currently not defined in the zoning ordinance
Include portable box-like containers that are fully enclosed and lockable and typically used in residential properties
Recent phenomenon in residential moving
Typically no larger than 8’ tall, 16 feet long and 8 feet wide
Proposed Amendments to Address Portable Storage Units
Section 4 – Definitions: Add definition for “Portable Storage Container”
Section 34 – Accessory Uses: Addition of Portable Storage as an accessory use in residential district with the following requirements:
Permit requirement meeting the following standards:
All portable storage containers are limited to a maximum of seven (7) consecutive days per permit with no more than two (2) permits per calendar year.
Each permit shall be limited to one portable storage container not to exceed eight (8) feet in height and 10’X20’ in area.
All portable storage containers shall be placed on the driveway at the furthest point from the street.
No portable storage containers shall be placed on any non-paved surface or on any public rights-of-way.
Amendments to Transition Zoning District
Section 47 – Transition Zoning District:
Addition of a density limit for residential uses at 2 DU/gross acre
Elimination of “Single-family attached” dwelling unit
Amendments to Shared Parking Standards
Section 43 – Overlay Zones:
Increase in the variance allowance for shared parking from 10% to 15% in conjunction with a parking study
Amendments to Alcohol Sales SUP
Section 4 – Definitions, Add definitions for:
Restaurant: An establishment that primarily serves food prepared in the kitchen of the same establishment for patrons and may serve alcohol with a valid Texas Alcoholic Beverage Commission
License as long as the establishment derives less than 75% of its gross revenues from alcohol sales.
Bar or Tavern: An establishment that derives 75 percent or more of the establishment’s gross revenue from the on-premise sale of alcoholic beverages.
Section 45 – Specific Use Permits
Elimination of SUP requirement for alcohol sales
Addition of SUP requirement for Bars and taverns
Open Space Management Plan
All residential districts: Addition of Open Space Management Plan standards for all development proposing any open space:
Distribution of responsibility and guidelines for the maintenance and operation of the protected open space and any facilities located thereon, including provisions for ongoing maintenance
and for long-term capital improvements;
An estimate of the costs and staffing requirements needed for maintenance and operation of, and insurance for, the protected open space and an outline showing the means by which such
funding will be obtained or provided;
A provision for enforcement of the open space management plan; and
Provisions that in the event the party responsible for maintenance of the protected open space fails to maintain all or any portion in reasonable order and condition, the City of Southlake
may, but is not required to, assume responsibility for its maintenance and may enter the premises and take corrective action, including the provision of extended maintenance, the costs
of such maintenance may be charged to the owner, homeowner’s association, or to the individual property owners that make up the homeowner’s association, and may include administrative
costs and penalties which shall become a lien on all property within the subdivision
Item 6D 480-OOO
P&Z ACTION: Approved (6-0) for the following items under 480-OOO in the P&Z memo dated October 19, 2006:
Item 1 (a) approving only the definitions for Restaurants and Bars and Taverns; Item 3 (a); Item 5 (a); Item 7 (a) and (b) only; and, Item 8 (a) and (b).
The motion included tabling the following items under 480-OOO to the November 7, 2006 P&Z Meeting from the same memo:
Item 1 (a) definition of portable storage unit; Item 2 (a); Item 4 (a); Item 6 (a); and, Item 7 (c).
.
Item 6D 480-OOO
COUNCIL ACTION: Approved 1st reading (6-0)
Questions?
Item 6E ZA06-058
OWNER: American Tower Corp. & Southwestern Bell Wireless, Inc.
APPLICANT: MetroPCS
REQUEST: Approval of a specific use permit for a telecommunications antenna and equipment cabinet. The purpose of the request is to add three (3) cellular antennas and an equipment
cabinet, battery and utility rack on the ground within the tower compound.
LOCATION: The property is located at 340 Miron Drive.
*No more than 3 separate equipment buildings/cabinets is permitted on a single lot.
The applicant is proposing to add a 6th equipment shelter at the facility
*The applicant is proposing that the existing plantings and screening be permitted
Item 6E ZA06-058
P&Z ACTION: Approved (5-0) subject to review.
Questions?
Item 6F ZA06-145
OWNER/
APPLICANT: Vermilion Office Park
REQUEST: Approval of a site plan for Lot 16, Block 1, Vermilion Addition, proposing the development of a general office building totaling approximately 8,970 square feet on a lot of
approximately 1.649 acres.
LOCATION: The property is located at 2840 W. Southlake Blvd.
W. Southlake Blvd
Vermilion Court
Jellico Circle
Previously Approved Concept Plan
ZA06-145
Site Data
Gross/Net Acreage: 1.649 acres
Number of Buildings: 2 general office buildings
Square Footage: Building A – 3,577 square feet
Building B – 5,393 square feet
Total – 8,970 square feet
Parking Required: 39 spaces
Parking Provided: 57 spaces
Open Space: 37,316 square feet (51.9%)
Impervious Cover: 35,514 square feet (48.1%)
Site Plan
Building A Elevations – South & West
Building A Elevations – North & East
Building B Elevations – South & West
Building B Elevations – South & West
Tree Conservation Plan
Item 6F ZA06-145
P&Z ACTION: Approved (5-0) subject to review; noting the applicant’s willingness to construct an eight foot pre-fabricated concrete wall along the northern boundary from front building
line to drainage easement, at grade.
Questions?
Public Works Presentation
Service off of 8-inch water
line in W. Southlake Blvd
Service off of 8-inch sanitary
sewer line in W. Southlake Blvd.
Preliminary Drainage Plan
Existing Channel
Constructed with the
Vermilion Subdivision
Southlake Blvd.
Vermilion Court
Questions?
Item 6G ZA06-159
OWNER: J.W. Richards, D.V.M.
APPLICANT: Providence Bank
REQUEST: Approval of a site plan for Lot 17, O.W. Knight No. 899 Addition, proposing the development of a Providence Bank totaling approximately 5,585 square feet on a lot of approximately
1.00 acre.
LOCATION: The property is located at 325 E. Southlake Blvd.
Previously Approved Concept Plan
Filed Plat of Record
ZA06-159
Site Data
Gross/Net Acreage: 1.00 acre
Number of Buildings: 1 bank building
Square Footage: 5,585 square feet
Parking Required: 22 spaces
Parking Provided: 30 spaces
Open Space: 15,466 square feet (35.5%)
Impervious Cover: 28,104 square feet (64.5%)
Site Plan
Building Elevations – North & South
*A pitched roof is required on buildings with a footprint of 6,000 square feet or less. The applicant is requesting a roof designed with a combination of pitched roof and flat roof
areas.
Building A Elevations – East & West
*A pitched roof is required on buildings with a footprint of 6,000 square feet or less. The applicant is requesting a roof designed with a combination of pitched roof and flat roof
areas.
Elevation Rendering
Elevation Rendering
Tree Conservation Plan
Landscape Plan
Item 6G ZA06-159
P&Z ACTION: Approved (5-0) subject to review; granting the requested variance.
Questions?
Public Works Presentation
Service off of 8-inch water
line in Parkwood Drive
Service off of 12-inch sanitary
sewer line in E. Southlake Blvd.
Preliminary Drainage Plan
Proposed Underground
Detention Pond
Questions?
Item 6H ZA06-163
OWNER/
APPLICANT: City of Southlake
Department of Community Services
REQUEST: Approval of a revised site plan for Bob Jones Park, proposing addition of the Bob Jones Nature Center.
LOCATION: The property is located at 355 E. Bob Jones Rd.
Area of Revised
Site Plan
Area of Revised
Site Plan
Previously Approved Site Plan
Site Plan
Site Plan
Area of improvement
Site Plan – Nature Center Detail
Front & Rear Building Elevations
Building Elevations – South & North
Pavilion Elevations
Pavilion Elevations
Examples of ‘galvalume’ roof type
The proposed nature center has been approved as follows:
June 20, 2006 - City Council approval of Bob Jones Nature Center Conceptual Plans (7-0)
June 20, 2006 - SPDC recommendation for approval of Bob Jones Nature Center Conceptual Plans (7-0)
May 8, 2006 - Parks Board reviewed and recommended approval of the Bob Jones Nature Center conceptual plans (6-0)
Item 6H ZA06-163
P&Z ACTION: Approved (5-0) subject to review; noting the applicant’s willingness to address access issues to Miles’ property; and, granting the requested variance.
Questions?
Public Works Presentation
Service off of 8-inch water line in E. Bob Jones.
No sanitary sewer available to this site.
Questions?
Item 6I ZA06-164
OWNER: SLTS Grand Avenue LP
APPLICANT: Truluck’s Seafood, Steak, Crab House
REQUEST: Approval of a Specific Use Permit for the Sale of Alcoholic Beverages.
LOCATION: The property is located at 1420 Plaza Place in the Grand Avenue District of Southlake Town Square.
Site
Truluck’s Seafood, Steak, Crab House
Site
Truluck’s Seafood, Steak, Crab House
Harkins Theatres
Hilton Hotel
State Highway 114
Central Ave
Truluck’s
Item 6I ZA06-164
P&Z ACTION: Approved (5-0) subject to the terms of the lease.
Questions?
Sign Ordinance Amendments
Item 7A
City Council
First Reading
Reasons to Amend the Ordinance
Number of sign variances
Desire to create a sense of place/establish uniformity for signage along S.H. 114
Issues with sign style/appearance for signage throughout the city
Need to establish criteria for Conditional Sign Permits
Window sign provision
Administration/staff issues
Standards for Signs
Signs exempt
from permit
requirement
(Section 5.3)
Signs exempt
from permit with
standards
(Section 5.4,
Tables 1 & 2)
Signs requiring
Permits
Prohibited
Signs (Section 5.2)
Generally
Temporary
Signs incl.
Window signs
Permanent Signs (Tables 4, 5, & 6)
Attached,
Special Attached, and
Monument signs
All Signs
Temporary
Signs
(Banners,
Table 3)
Signs permitted
through
Master Sign
Plans approved
By City Council
(Section 8)
New Revisions
Section 5.3: New Exemptions
Permanent non-illuminated names of buildings, dates of erection, monument statues, etc. that are made an integral part of the structure or made flush to the ground
Traffic control signs on private property that do not contain a commercial message
Address signs no greater than 5 s.f. in area
Retail store window displays of merchandise
Holiday lights and decorations with no commercial message
Reference: Page 10
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Section 5.4 Signs Exempt from Permit
Classified open house signs with subdivision marketing signs (open house signs are currently not a permitted sign type)
Model home signs ( 1 per model home)
Reference: Page 11
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Window Signs - Current
Window signs = signs within 2 feet of the window
Signs Exempt from Permit
Window signs may not obscure more than 15% of the window area per façade, measured and located within 10 vertical feet from the at-grade exterior entrance to the lease space.
Window Signs – Proposed
Window signs = signs within 10 feet of the window, excluding addresses, open/closed signs, hours of operation, credit card logos, interior directory signage, mannequins, and storefront
displays of merchandise.
Signs Exempt from Permit
Reference: Page 8 (definition)
Window Signs – Proposed (Table 2)
Signs Exempt from Permit
Reference: Page 13
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Section 6: Temporary Signs Requiring a Permit (Table 3)
Amended standards for Banners
Added 4 new sign types and corresponding standards):
grand opening banner,
banners in public parks,
light pole banners, and
sandwich board signs
Reference: Pages 13 & 14
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Table 4: Permanent Attached Signs
2 major changes in regulations (Why?):
Area
Area based upon width of lease space
Letter Height
Letter height based upon distance from edge of pavement and type of street frontage
Attached Signs: Area Standards (Table 4)
Existing Standard: 0.75 sq.ft. per 1 foot of lease space width (same standard for all lease space widths)
Proposed Standard: Based upon the width of the lease space (variance examples)
Narrower the lease space width, higher the area allowance
Reference: Pages 15-16
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Letter Height Standard for Attached Signs
Based on the distance from the edge of pavement
Based on the typology of the street fronting the lease space
Letter/Logo Height Standards for Attached Signs
No minimum letter/logo size
Allow external lighting for signs on Main Streets
Added blade signs for buildings on Main Streets
Reference: Pages 15 & 16
Proposed Letter Height Regulations (Table 4)
Permanent Attached Signs
Reference: Page 15
Proposed Letter Height Regulations
Permanent Attached Signs
Reference: Page 16
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Table 5: Special Attached Signs
Special regulations for:
Blade signs
Menuboard signs
Subdivision entry signs
Drive through signs
Reference: Page 17
Blade Signs
Subdivision Entry Signs
Drive Through Signs
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Monument Signs
Proposed Changes:
Sign regulations (height and area) based on street typology
Removed minimum letter/logo size requirement
Limitation on number of panels
Reference: Page 17
Table 6: Monument Signs
Reference: Page 18
Table 7: Special Monument Signs
Menuboard signs
Drive-through signs
Subdivision entry signs
Bulletin board signs
Directory signs
Institutional signs
Gasoline pricing signs
Directional signs
Bulletin board signs
Special regulations for:
Reference: Pages 18, 19, 20
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Section 8: Master Sign Plans
Replace Conditional Sign Permits
Purpose:
Promote consistency among signs in a development
Enhance compatibility of signs with the architectural and design features in a development
Encourage multi-tenant commercial uses to develop a unique set of sign regulations in conjunction with development standards
Reference: Page 21
Sign Design Guidelines (for Master Sign Plans)
Based on the Sign Visual Preference Survey recommendations:
Compatibility with surroundings
Location and Mounting
Color
Materials
Sign legibility
Illumination
Shopping Center Monument & Store Signs
Multi-story corporate offices and hotels
Reference: Pages 22 - 27
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Banner
Temp Signs Requiring a Permit
Reference: Page 15
Back to
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Grand Opening Banner
Temp Signs Requiring a Permit
Reference: Page 15
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Sandwich Board Signs
Temp Signs Requiring a Permit
Reference: Page 15
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Light Pole Banner Sign
Permitted only along public streets and in public parks
Must be approved by City Council
Must be approved by the appropriate utility company prior to consideration by City Council
Limited to publicize community-wide events, holidays, public art, and other city sponsored events only
Temp Signs Requiring a Permit
Reference: Page 15
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Banners in Public Parks
Temp Signs Requiring a Permit
Reference: Page 15
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Summary of Sign Variances
2003 - Present
Summary of Variances Approved (2003 – June 2006)
Summary of Variances Approved (2003 – 2006)
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Area Standards for Attached Signs – Coffee Beanery Example
Storefront width = 16 feet
Current Ordinance permissible area = 12 sq.ft.
Proposed Ordinance permissible area = 19.2 sq.ft.
Current Sign Area = 22 sq.ft. (Variance granted in 2006)
Area Standards for Attached Signs: Ella Bella Example
16’
Area Standards for Attached Signs – Taco House Example
Storefront width = 17.75’
Current Ordinance permissible area = 13.4 sq.ft.
Proposed Ordinance permissible area = 21.3 sq.ft.
Current Sign Area = 22 sq.ft. (Variance granted in June 2006)
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Street Typology Map
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Overview of Recommended Changes to Real Estate/Leasing Signs
Real Estate/Leasing signs for NEW Development will now require a permit and shall only be permitted for one year.
Leasing/for sale signs for EXISTING Development after the first year shall be 4 sq.ft. and shall meet design criteria specified
Residential real estate signs shall be regulated separately
Land Sign
Development/Construction Sign
New Construction
For Sale/Leasing Signs (I year max)
+
Existing Building
For Sale/Leasing Signs
+
Recommended Standards
Recommended Standards
+
Recommended Standards
Design Palette Options: Monument Signs
Monument Sign Standards
4” – 6” of masonry around the sign
Sign structure height not to exceed 3 feet
Area per sign face not to exceed 4 sq.ft.
A sign cap, coping, or pediment is required.
Design Palette Options: Ground Signs
Design Options
Design Options
Ground Sign Standards
Height not to exceed 4 feet
Area per sign face not to exceed 12 sq.ft. (P&Z Recommendation)
Sign posts to be a minimum of 4” wide with painted metal or wood frames.
Decorative moldings are required with posts and sign frames (not to exceed 9” over the top of the sign)
P&Z Action
Planning and Zoning Commission recommended approval on with the following conditions:
Real estate/leasing signs to be ground signs limited to 12 sq. ft. in area and 5 feet in height with 4 inch posts.
Staff to come up with a design palette for a standard real estate ground sign for Council's review. This design would specify the frame and post design only.
Property owners may only have their leasing information on an existing monument sign or have the standard ground sign as established by the City but not on both.
Logos may be 125% of the permitted letter height in any attached sign
Questions?
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