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WS Item 3 (2)Space/ Master Planning for Future Space Needs Brinkley Sargent Architects Dwayne Brinkley Gina Irwin December 18, 2007 Presentation Agenda Background of Study Goals Results General Observations Future Improvements Concepts Growth Opportunities Future Improvements Budgets Next Steps for City Goals of Study Analyze Departments and Determine Space Needs Determine Condition and Constraints of Existing Facilities/Sites Identify Facility Utilization Options and Budgets Create Facility Phasing Timeline and Priorities Create a document that is a building block for future updates General Observations - Library Parking can be a challenge for patrons Amount of natural light in reading areas is lower than normal for a library Collection growth is limited due to restricted space; many key staff have moved to another floor to allow collection to expand on first floor; staff is currently in County space and fourth floor office. COMMUNITY CENTER TRENDS COMMUNITY CENTER TRENDS Community Center Components Enhanced and expanded facilities for Library and Senior Center New Recreation Center and programs Large meetings space with catering kitchen Community Services Offices General Observations, Community Services Outdoor Recreation is excellent Indoor recreation opportunities are limited Existing Pond Existing Seniors Existig Pond General Observations – Town Hall Beautiful Town Hall has some space utilization inefficiencies Simultaneous use of Town Hall for public and staff meetings create some challenges Municipal Court/Admin and Lobby are undersized and are planned to move Security in Town Hall could be improved Improved Directional Signage at Town Hall is an opportunity to quickly orient visitors Brinkley Sargent Architects Town Hall PLANNING, CODE ENFORCEMENT BUILDING INSPECTIONS PUBLIC WORKS ADMIN Brinkley Sargent Architects Overflow Council / CME RECEPTION/ INFORMATION Brinkley Sargent Architects Total Area of Renovation = 23,454 SF Opportunities in Support of Growth Town Hall Relocate Courts to Public Safety Facility Place Development Services Departments together on convenient lower floor Create an Information point Could explore trading space with County to better suit department adjacencies/growth Dedicate meeting space to staff and training, and create new public meeting space Improve Security and Signage Provide areas for departmental growth; Options include: Relocate library or move some departments off-site Make better use of some underutilized areas such as Copy Center, Break Area and Mail Room DPS West Response Actions Expand Training space to double capacity Modify for Police Community Initiatives Enlarge Day Room Expanded Work/Copy and Report Writing areas for Fire and Police DPS West – Final Design Direction General Observation: Service Center Combined Service Center yard for Public Works, Parks, and Central Warehouse should be explored for more efficiency. Service Center Conceptual Space Allocation NORTH Service Center Relocate Continental Storage to Service Center Locate Park Maintenance to Service Center Potential to locate Animal Shelter on Site in future Locate Records Management and Central Warehouse on Site Provide office/storage space for Facilities Maintenance Provide covered area for equipment Provide bays for Public Works and Parks. Provide separate employee and public parking Stand Alone Improvements Animal Shelter (if required) Central Warehouse Records Management Facility Maintenance Overall Staffing Reflects approximately 7.5% reduction in staffing ratio from present level Response Actions Basis for Budgets Budget Estimates include total development costs Construction, FF&E, Indirect Costs, Contingency No Land Acquisition Costs required. Budget Estimate reflects 3rd quarter 2007 dollars For accurate budgets, they should be escalated by 7% annually to mid-point of construction Budget Basis Southlake Standards Service Center– enhanced façade buildings Next Steps Continue to evaluate Library Options Develop strategies to implement directions desired Communicate w/stakeholders Opportunities in Support of Growth Joint Facility that addresses Recreation, Senior, Public Meeting and Library needs Central Receiving/Warehouse Enhanced/Combined Service Center Dedicated, City-Owned Records Management Facility Relocate Facility Maintenance Department to Service Center