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FINAL AgendaInnovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Regular City Council Meeting December 18, 2007 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 p.m. 1. Call to order. 2. Invocation: Scott Berry, Chaplain of the Month 3. Presentation on the Community Facilities Plan (Future Space Needs Study) (to be held in the Executive Conference Room) 4. 2008 Development Submittal Schedule 5. Discuss all items on tonight’s meeting agenda. REGULAR SESSION: 6:00 p.m. or immediately following the work session 1. Call to Order 2A. Executive Session 2B. Reconvene / Action necessary from Executive Session 3A. Mayor’s Report 1. Recognition of Frank Pittman for his service on the Crime Control and Prevention District Board of Directors 2. Recognition of Emily Galpin for her efforts on behalf of the Bob Jones Nature Center 3B. City Manager’s Report CONSENT AGENDA: 4A. Approve the minutes from the December 4, 2007, regular City Council meeting. 4B. Cancel or reschedule the January 1, 2008, regular City Council meeting. 4C. Resolution No. 07-065, Appoint a Chairperson of the Board of Directors of Tax Increment Reinvestment Zone Number One for the 2008 calendar year. 4D. This item was intentionally left blank. 4E. Approve 2008 Community Service Agreement with Bob Jones Nature Center. 4F. Approve 2008 Community Service Agreement with DPS Citizens Association (SDCA). 4G. Approve Residential Developer’s Agreement with 579 Kimball, LLC on Estancia at Southlake, a 13-lot addition on the east side of N. Kimball Ave., between E. Highland St. and SH 114. 4H. Authorize a Professional Services Agreement with Teague Nall and Perkins, Inc. to provide engineering services related to construction plan review. 4I. Approve a Professional Services Agreement with Freese and Nichols, Inc. for Engineering Design Services for Segments A and F of the North Water Supply Pipeline Project. 4J. Approve an Interlocal Agreement for shared services between Carroll Independent School District and the City of Southlake. 4K. Authorize the purchase of 3 LifePack 12 Defibrillator/Monitors and related equipment from Physio-Control, Inc. in the amount of $51,020. 4L. Ordinance No. 923, 1st Reading, Adopt an ordinance to amend Ch. 4 “Animals” of the Code of Ordinances by amending Article II “Control and Care” to reflect recent changes in State Law related to the control and care of animals. 4M. ZA07-083, Plat Revision for Lots 3R1 and 3R2, Block 1, Gateway Plaza Addition, being a replat of Lot 3, Block 1, Gateway Plaza Addition on the north side of E. Southlake Blvd. and Gateway Dr. and on the south side of E. S.H. 114. Current Zoning: S-P-2. SPIN #7. 4N. Authorize the Mayor to enter into an Irrevocable License and Parking, Management and Use Agreement between the City of Southlake and Tarrant County. REGULAR AGENDA: 5. Public Forum (The Public Forum will not begin prior to 7:00 p.m.) 6A. Ordinance No. 922, 2nd Reading, adopt an ordinance to amend Ch. 18, Traffic and Vehicles of the Code of Ordinances by adding new Article VIII, Automated Red Light Enforcement. PUBLIC HEARING 6B. Resolution No. 07-066, Appoint members to the Citizen Advisory Committee for the Photographic Traffic Signal Enforcement System. 6C. Ordinance No. 480-538, 2nd Reading (ZA07-121), Zoning Change and Site Plan for Royal and Annie Smith Park on Tract 1, JG Allen Survey, Abstract No. 18 at 3045 Johnson Rd. Current Zoning: AG. Requested Zoning: CS. SPIN #15. PUBLIC HEARING 6D. Ordinance No. 480-539, 2nd Reading (ZA07-122), Zoning Change and Site Plan for Liberty Park at Sheltonwood on Tract 1C01A and a portion of Tract 1A, J.W. Chivers Survey, Abstract No. 350 at 570 and 590 E. Dove Rd. Current Zoning: SF-1A. Requested Zoning: CS. SPIN #3. PUBLIC HEARING 6E. ZA07-114, Site Plan for Peloton Southlake Office Building on Tracts 1, 1A1, and 1E, R. Eads Survey, Abstract No. 481 at the 1200 block of E. S.H. 114 between N. Carroll Ave. and N. Kimball Ave. on proposed Grace Lane. Current Zoning: NR-PUD. SPIN #6. PUBLIC HEARING 6F. Resolution No. 07-063, (ZA07-142) Specific Use Permit for multi- level parking garage on a portion of Tracts 1, 1A1, and 1E R. Eads Survey, Abstract No. 481, also known as Lot 1, Block 4, Gateway Church – 114 Campus Addition on the north side of S.H. 114 at 1200 E. S.H. 114 between N. Carroll Ave. and N. Kimball Ave. Current Zoning: NR-PUD. SPIN #6. PUBLIC HEARING 6G. ZA07-151, Revised Concept Plan for 1497 E. Dove St. on Tract 1A1, F. Throop Survey, Abstract No. 1511. Current Zoning: SF- 30. SPIN #5. PUBLIC HEARING 7A. Ordinance No. 480-541, 1st Reading (ZA07-152, formerly ZA6-045), Zoning Change and Concept Plan for a portion of Lot 1, Block 1, Arnold Estates and Lot 2B2A, Block 1, Burnett Acres at 1275 Shady Oaks Dr. Current Zoning: RE and SF-1A. Requested Zoning: SF-2. SPIN #11. 7B. Ordinance No. 480-542, 1st Reading (ZA07-129) Zoning Change and Site Plan for Southlake Villa Offices on Tract 3, W.W. Hall Survey, Abstract No. 687 at 310 E. Southlake Blvd. Current Zoning: AG. Requested Zoning: S-P-1. SPIN #10. 7C. Ordinance No. 480-544, 1st Reading (ZA07-087) Zoning Change and Site Plan for Mendez Medical Offices on Tract 3D3A, W.W. Hall Survey, Abstract No. 695 at 918 E. Southlake Blvd. Current Zoning: AG. Requested Zoning: S-P-1. SPIN #10. 7D. Ordinance No. 480-545, 1st Reading (ZA07-145) Zoning Change and Site Plan for Panera Bread and Bakery Café on Lot 2, Block 1, Gumm Scifres at 111 S. Village Center Dr. Current Zoning: O-1. Requested Zoning: S-P-1. SPIN #8. 8. There are no items on this agenda. 9A. Authorize an agreement with Accela, Inc. for the purchase of a license and maintenance agreement for Land Management and Asset Management software applications in the amount of $599,995. 9B. Consider approval of a limited term Valet Parking Services Use Agreement with Hilton Southlake Town Square and Lone Star Valet Parking Service, Inc. to provide for use of the West Parking Garage, Level 4 for valet services. 10. There are no items on this agenda. 11. Meeting adjourned. Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions? City Secretary’s Office 817-748-8015 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Recognition of Emily Galpin President, Bob Jones Nature Center North Texas Advocate of the Year Emily Galpin Parks Board Member and President of the Bob Jones Nature Center catalyst in promoting the natural ecology and environmental education within the community - Provided on-going direction, diligence, and enthusiasm necessary to turn what once was a dream into reality - Texas Recreation and Parks Society (TRAPS) Region 2& 3 Conference – 2007 Advocate of the Year Award - DFW Parks and Recreation Directors Association - 2007 Volunteer of the Year Congratulations and Thank You to Ms. Emily Galpin and the Bob Jones Nature Center for all of their hard work on behalf of Southlake Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Item 4C: Resolution No. 07-065 Section 311.009(f) of the Tax Increment Financing Act Background December 4, 2007 TIRZ Board meeting Virginia Muzyka Appointment Recommendation Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions? Alison Ortowski, ext. 8261 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Item 4E: Approve 2008 Community Services Agreement with Bob Jones Nature Center Nature Center is a community based, non-profit organization seeking their third community service agreement with the City Partnership with City Nature Center to provide services to the community Educational programs and materials Guided trail programs Further development and maintenance of trails, markers, etc. Volunteer assistance City to provide Nature Center Staff liaison to assist with administrative support Meeting space with rental fee waiver Contracting services for joint programming Staff assistance, advice, and technical expertise Administrative support to market programs and facility Minor changes Procedures for hiring of contract instructors City to perform contracting services / Nature Center to recruit Nature Center reserves right to engage professional service contractors Method in which the gross revenues from the program will be disbursed City will retain 10% of joint program gross revenue Nature Center to receive 10% of joint program gross revenue Contract instructor (80%) Excess gross revenue to be equally divided between City and Nature Center Facility operational funding allocated in fiscal year 2007-08 budget Staff and Nature Center members developing operational plan Grand opening in April of 2008 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions? Steve Polasek @ (817) 748-8018 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Item 4F Approve 2008 Community Services Agreement with Southlake DPS Citizens Association (SDCA) SDCA Community based, non-profit organization seeking their first community service agreement with the City Support of DPS (Fire Rehab) Safety Town facility in Bicentennial Park Delineates party responsibilities SDCA to seek funding for Safety Town through Sponsorship Agreements Community Services Agreement attachment Educational programs Interactive facilities SDCA to staff and operate Fire Rehab vehicle Retired City ambulance City to maintain Volunteers covered under City insurance policy City to provide SDCA Staff liaison to assist with administrative support Meeting space with rental fee waiver Post material on the City’s website Designate individual to perform as the official point of contact for Safety Town project Use of Fire Rehab vehicle There are no cash payments or other additional consideration associated with this Agreement Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions? Steve Polasek (817) 748-8018 Robert Finn (817) 748-8168 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Item 4G Authorize a Residential Developer’s Agreement with 579 Kimball, L.L.C. for Estancia at Southlake, a 13 lot addition, located on the east side of Kimball Avenue, between Highland and SH114. Action Requested Estancia at Southlake 900 LF PAVEMENT 900 LF WATER LINE 900 LF SANITARY SEWER 600 LF STORM SEWER Utility Plan Estancia at Southlake 13 Lot Subdivision – Located on the east side of Kimball between Highland and SH114 Park dedication subject to Park Board Agreement for Estancia at Southlake Critical Drainage Structure (#14) fees total $1,775.72 Standard agreement drafted by City Attorney Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions? Bob Price (817) 748-8097 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork ITEM 4H Authorize a Professional Services Agreement with Teague Nall and Perkins, Inc. to provide engineering services related to construction plan review. Action Requested Background 3rd Party Engineering Plan reviews Began January 2007 Eliminated backlog Maintaining 3 week review time Financial Budgeted Item – Public Works Admin Contract Amount - $80,000 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions? Bob Price (817) 748-8097 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork ITEM 4I Approve Professional Services Agreement with Freese and Nichols, Inc. for Engineering Design Services for Segments A and F of the North Water Supply Line Project Action Requested Background February , 2007 – Awarded Route Study Yielded 2 possible alignments Preferred Route – FM 1938 Background Segments A and F – Common to both routes Need projected Summer 2009 Survey and Engineering work can begin Background 29,000 L.F. - Total Project Length 7,500 L.F. – Segments A and F Services Provided Basic Services - $ 152,900 Special Services - $ 79,300 Total Contract Amount - $ 232,200 Financial Design Services Funds (A & F) $232,200 Available from previously approved CIP Construction Phase Funds (A & F) $ 2,709,820 Approved in previous and current CIP Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions? Bob Price (817) 748-8097 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Item 4J Proposed Shared Services Inter-local Agreement with CISD 18-24 month review by JUC Desire for formal cooperation agreement Beneficial partnership focusing on: Fiscal economies Effective planning Enhanced communication Background Agreement Structure: Meet twice-a-year Identify opportunities for joint-service efforts Progress first reported to Superintendent & City Manager Also reported to City Council & School Board at a regularly scheduled public meetings Shared Services Ideas Surplus Equipment Auction Facility Management Facility Security System Access Vehicle Maintenance Fuel Purchasing Training Bid Documents / Inter-local Agreements Records Management Warehousing Nature Center Programming Grounds Maintenance Records Management Purchasing Pool Investments Health Insurance Pool External Audits Communication Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions? Ben Thatcher (817) 748-8005 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Item 4K Authorize the purchase of 3 Biphasic LifePack 12 Defibrillator/Monitors from Physio-Control, Inc. Included as part of FY 2008 Strategic Plan Included and approved funding in FY 2008 budget Biphasic technology has improved effectiveness of converting fatal heart arrhythmias Background Purchase Quote: Physi-Control is sole source provider of LifePack defibrillator/monitors LifePack is the monitor compatible with our hospital system Total quote for 3 LifePack 12 defibrillator/monitors is $51,021 Recommendation Authorize the purchase of 3 LifePack defibrillator/monitors in the amount of $51,020. Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions? Robert Finn (817) 748-8168 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Item 4L Consider adopting Ordinance 923 to amend Chapter 4, Animals, of the City of Southlake Code of Ordinances by amending Article II “Control and Care” to reflect recent changes in State law related to the control and care of animals. During the past legislative session, State statutes were adopted that regulate the restraint of dogs Current City Ordinance does not reflect the recent changes in State legislation and needs to be modified to reflect the new statutes Amendment of “Animal” Ordinance to reflect changes in State law New State statutes prohibit The owner of a dog from leaving the dog outside and unattended by use of a restraint that unreasonably limits the dog’s movement Between the hours of 10pm & 6am Within 500 feet of school premises In the case of extreme weather Amendment of “Animal” Ordinance to reflect changes in State law Proposed change amends Article II, “Control and Care” of Chapter 4 “Animals” of the Code of Ordinances to include the new State statutes Ordinance defines key terms Ordinance defines exceptions Amendment of “Animal” Ordinance to reflect changes in State law Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions? Wade Goolsby (817) 748-8347 Item 4M ZA07-083 OWNER: Wyndham Properties APPLICANT: R.L. Goodson REQUEST: Approval of a plat revision proposing to subdivide one (1) existing lot of approximately 32.00 acres into a total of two (2) lots. LOCATION: The property is located between State Highway 114 and E. Southlake Boulevard (F.M. 1709) off of Gateway Drive. Site Exhibit Lot 3R2 Lot 3R1 Plat Revision Item 4M ZA07-083 P&Z ACTION: December 6, 2007; Approved (7-0) subject to Plat Review Summary No. 3, dated November 30, 2007. Questions? Ken Baker – 748-8067 Ben Bryner – 748-8602 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Irrevocable License and Parking, Management and Use Agreement Between the City of Southlake and Tarrant County 2003 License Agreement Background 2005 Operating Agreement (City of Southlake, developer) 2007 License Agreement (City of Southlake, Tarrant County) (City of Southlake, Tarrant County, developer) Agreement Terms 55 non-exclusive parking spaces Excludes ground & second floor parking 25% annual license fee Term continues until December 31, 2106 Existing license agreement is terminated Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions? Sharen Jackson (817) 748-8042 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Item 6A: Ordinance 922 December 18, 2007 Introduction A Safety Issue: Red Light Camera Benefits Local Statistics and Area Participation Ordinance Details Citizen Advisory Committee The Process Redflex Traffic Systems, Inc. Issuing a Violation Notice National Institute for Highway Safety 20% of drivers fail to obey signals Red light running in 2005 More than 800 people killed Estimated 165,000 injured A Safety Issue Red Light Camera Benefits Crash Reduction Garland, TX 56% reduction crashes due to red light running 25% reduction in overall crashes 38% fewer crashes at intersections without photo enforcement (driver behavior changed) Plano, TX 50% reduction in intersection crashes Red Light Camera Benefits Red Light Violation Reductions Fairfax, VA & Oxnard, CA 40% reduction in violations at enforced intersections Violation reduction city-wide = driver behavior changed Red light cameras and proper yellow light timing 96% reduction in red light violations Southlake Statistics January 1, 2006 – June 30, 2007 16% of all traffic accidents occurred at traffic signals 583 citations written Running a red light (317) Disregarding a traffic control device (266) Cameras in Area Cities Arlington Bedford Cedar Hill Dallas Denton Frisco Garland Grand Prairie Highland Park Irving North Richland Hills Plano Richardson Richland Hills Rowlett University Park Ordinance Details To meet SB1119 requirements: Traffic engineering study 50% of net revenue to State Citizen Advisory Committee Proposed in Item 6B: Resolution No. 07-066 Redflex Traffic Systems, Inc. Contract Prior council action SB 1119 Contingent upon passing ordinance Revenue Sharing Redflex Responsible for all equipment costs City shares revenues with Redflex Issuing a Violation Notice Photo and video record 3 levels of quality control – Redflex Southlake Police review If violation authorized by Police Officer Redflex mails notice and photo of infraction Website review Offender options Pay $75.00 fee Request hearings examiner (additional $35.00) Questions? Jim Blagg, 817-748-8601 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Item 9A Authorize an agreement with Accela for the purchase of a license and maintenance agreement for land and asset management software applications in the amount of $599,995. December 18, 2007 Agenda Background IT Alignment Study Software Selection Functionality & Benefits Software Implementation Approach Timeline Costs Question & Answer Background - IT Alignment Study Financials/HR/UB Public Service Ops Public Safety Ops Assessment Findings Missing system functionality results in manual or inefficient business processes Technology infrastructure is complicated and lacks critical integration between applications Current applications make reporting and analysis difficult or even impossible in some cases Current foundational applications are based on out of date technology & are hard to use Strategy Recommendations Implement Foundational Software Implement New Systems Expand Existing Systems Implement Immediate Improvements Online PO IT Governance DRC IT Enablement Improved Reporting Online Self Service Online Records The IT Alignment Study, completed in April 2006, identified improvement opportunities in four significant areas Strategy Recommendations and a supporting IT Alignment Roadmap were developed to address the opportunity areas The second major project in the IT Alignment Strategy Roadmap is the implementation of new software to support the land and asset management functions performed by the City Note: Projects/initiatives outlined in red are associated with the land and asset management software implementation Background – Software Selection A software selection project was initiated in January 2007 in conjunction with the City of New Braunfels, TX to identify the best software package to support the City’s Land and Asset Management functions The selection process is summarized below Over 600 business requirements were developed and validated by a cross section of City staff An RFQ was distributed to identify vendors with the desired experience and vendor viability. 9 vendors responded, 7 vendors were deemed responsive. An RFP covering the required business functionality was developed and distributed to the seven vendors separate municipal software providers Six vendors responded After detailed RFP analysis was completed, 3 of the 6 respondents were invited to demonstrate their software Each vendor demonstration took 2 days to complete 1 vendor, Accela, was the clear overall best fit City staff followed up with reference checks City worked with the vendor to draft a contract Background – Software Selection Each vendor RFP response was evaluated using a balanced set of criteria that included cost, functionality, vendor viability, technology and implementation approach (see table) The three highest scoring vendors across all categories were invited to demonstrate their software Background – Software Selection Each vendor who was selected to participate in demonstrations was evaluated for software functionality, technical fit, vendor viability, maintenance/support, cost and implementation approach The Accela product scored the highest overall in functional areas as shown in the graph below Background – Software Selection The Accela product was the final selection based on their high marks across all areas, user reviews of software demonstrations, and its integrated product solution. Accela had the highest functionality out of all proposing vendors and highest staff rating within demonstrations Primary focus is on public sector Accela has been in business over 26 years and has acquired several software companies including KIVA and Sierra Computer Systems 2006 revenues exceed $23 million and increased 20% between 2005 and 2006 and 56% between 2004 and 2005 Accela has over 500 installs of their Land Management Software and 50 installs of their Asset Management software Background – Functionality & Benefits The Accela product is an integrated solution and therefore significantly addresses a key finding from the IT Alignment Strategy that the City’s existing applications lack critical integration points Planning Permitting Zoning Parks Facilities Streets & Drainage Water & Waste Water Code Enforcement Land Management Asset Management Reporting & BI Workflow & Imaging GIS Integration Property & Customer Master Self Service Accela Integrated Software Base Function Shared Services Legend Equipment Vehicles Background – Functionality & Benefits Implementation of Accela will significantly address three of the four recommendations from the IT Alignment Strategy project Background – Functionality & Benefits Implementation of Accela will significantly address three of the four recommendations from the IT Alignment Strategy project The following diagram depicts the implementation process broken down into six project stages. Implementation will begin in January 2008. *Implementation - Costs One time implementation costs = $1,089,995 (see table below) Ongoing yearly software maintenance = $53.68K One Time Costs IT Alignment Study Implementation Cost v Benefit Land Management Software: typical current activities which will be completely or partially automated: Development Review Committee process Public notification, staff report preparation, and agenda preparation for meetings Development application tracking Permitting and inspections processes Code enforcement processes Development trends analysis and reporting for critical decision making Land Management IT Alignment Study Implementation Cost v Benefit Land Management Software Annual savings in labor hours 13,520 (20% increase in efficiency) Annual savings in FTE 6.5 Labor re-allocation $295,400 Cost avoidance $41,600 Total cost savings $337,000 *does not include savings from integration of multiple software packages, decreased technical complexity or increased usability for end users. IT Alignment Study Implementation Asset Management Cost v Benefit Asset Management Software – typical current activities which will be completely or partially automated: Ability to use previous history to create proactive maintenance programs Ability to track project progress Evaluate effectiveness of maintenance programs Improve customer service Track Maintenance Bond Schedules Vehicle and Equipment Maintenance Records Generate Work Orders and Link to Required Resources Annual inventory process for assets and access to site and/or facility information Park Quality Review and Tracking Employee Work Activities Track all Resources Used in Park Maintenance IT Alignment Study Implementation Cost v Benefit Asset Management Software Annual savings in labor hours 3,744 Annual savings in FTE 1.8 Total cost savings $ 80,983 IT Alignment Study Implementation Total Cost v Benefit Annual savings in labor hours 17,264 Annual savings in FTE 8.30 Labor re-allocation $ 376,383 Cost avoidance $ 41,600 Total cost savings $ 417,983 IT Alignment Study Implementation Cost v. Benefits Summary Annual savings in labor hours 17,264 Annual savings in FTE 8.3 Labor re-allocation $ 376,383 Cost avoidance $ 41,600 Total expense savings $ 417,983 Total implementation costs $ 1,089,995 Implementation recovery 2.61 years Questions? Contact Jim C. Blagg 817.748.8601 Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Item 9B Consider approval of a limited term Valet Parking Services Use Agreement with Hilton Southlake Town Square and Lone Star Valet Parking Service, Inc. to provide for use of the West Parking Garage, Level 4 for valet services. Recommendation To free up on the ground parking Garages Owner - Southlake Town Square Assn City to purchase Closing scheduled before year end After Closing, City must have agreement for commercial use Purpose Provide for Valet Service for Hilton West Garage, 4th Floor Only For Holiday Season Only Drafted by City Attorney’s Office Limited Term – Expires Feb 29, 2008 No compensation for use Terms of Agreement New Agreement will be brought back to Council in 2nd Quarter Principals Lone Star Valet Southlake Hilton Town Square Limit Allowable Valet Parking Fee? Other Terms Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork Questions?