FINAL AgendaInnovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Regular City Council MeetingDecember 18, 2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 p.m.
1. Call to order.
2. Invocation: Scott Berry, Chaplain of the Month
3. Presentation on the Community Facilities Plan (Future Space Needs Study) (to be held in the Executive Conference Room)
4. 2008 Development Submittal Schedule
5. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION: 6:00 p.m. or immediately following the work session
1. Call to Order
2A. Executive Session
2B. Reconvene / Action necessary from Executive Session
3A. Mayor’s Report
1. Recognition of Frank Pittman for his service on the Crime Control and Prevention District Board of Directors
2. Recognition of Emily Galpin for her efforts on behalf of the Bob Jones Nature Center
3B. City Manager’s Report
CONSENT AGENDA:
4A. Approve the minutes from the December 4, 2007, regular City Council meeting.
4B. Cancel or reschedule the January 1, 2008, regular City Council meeting.
4C. Resolution No. 07-065, Appoint a Chairperson of the Board of Directors of Tax Increment Reinvestment Zone Number One for the 2008 calendar year.
4D. This item was intentionally left blank.
4E. Approve 2008 Community Service Agreement with Bob Jones Nature Center.
4F. Approve 2008 Community Service Agreement with DPS Citizens Association (SDCA).
4G. Approve Residential Developer’s Agreement with 579 Kimball, LLC on Estancia at Southlake, a 13-lot addition on the east side of N. Kimball Ave., between E. Highland St. and SH
114.
4H. Authorize a Professional Services Agreement with Teague Nall and Perkins, Inc. to provide engineering services related to construction plan review.
4I. Approve a Professional Services Agreement with Freese and Nichols, Inc. for Engineering Design Services for Segments A and F of the North Water Supply Pipeline Project.
4J. Approve an Interlocal Agreement for shared services between Carroll Independent School District and the City of Southlake.
4K. Authorize the purchase of 3 LifePack 12 Defibrillator/Monitors and related equipment from Physio-Control, Inc. in the amount of $51,020.
4L. Ordinance No. 923, 1st Reading, Adopt an ordinance to amend Ch. 4 “Animals” of the Code of Ordinances by amending Article II “Control and Care” to reflect recent changes in State
Law related to the control and care of animals.
4M. ZA07-083, Plat Revision for Lots 3R1 and 3R2, Block 1, Gateway Plaza Addition, being a replat of Lot 3, Block 1, Gateway Plaza Addition on the north side of E. Southlake Blvd.
and Gateway Dr. and on the south side of E. S.H. 114. Current Zoning: S-P-2. SPIN #7.
4N. Authorize the Mayor to enter into an Irrevocable License and Parking, Management and Use Agreement between the City of Southlake and Tarrant County.
REGULAR AGENDA:
5. Public Forum (The Public Forum will not begin prior to 7:00 p.m.)
6A. Ordinance No. 922, 2nd Reading, adopt an ordinance to amend Ch. 18, Traffic and Vehicles of the Code of Ordinances by adding new Article VIII, Automated Red Light Enforcement.
PUBLIC HEARING
6B. Resolution No. 07-066, Appoint members to the Citizen Advisory Committee for the Photographic Traffic Signal Enforcement System.
6C. Ordinance No. 480-538, 2nd Reading (ZA07-121), Zoning Change and Site Plan for Royal and Annie Smith Park on Tract 1, JG Allen Survey, Abstract No. 18 at 3045 Johnson Rd. Current
Zoning: AG. Requested Zoning: CS. SPIN #15. PUBLIC HEARING
6D. Ordinance No. 480-539, 2nd Reading (ZA07-122), Zoning Change and Site Plan for Liberty Park at Sheltonwood on Tract 1C01A and a portion of Tract 1A, J.W. Chivers Survey, Abstract
No. 350 at 570 and 590 E. Dove Rd. Current Zoning: SF-1A. Requested Zoning: CS. SPIN #3. PUBLIC HEARING
6E. ZA07-114, Site Plan for Peloton Southlake Office Building on Tracts 1, 1A1, and 1E, R. Eads Survey, Abstract No. 481 at the 1200 block of E. S.H. 114 between N. Carroll Ave. and
N. Kimball Ave. on proposed Grace Lane. Current Zoning: NR-PUD. SPIN #6. PUBLIC HEARING
6F. Resolution No. 07-063, (ZA07-142) Specific Use Permit for multi- level parking garage on a portion of Tracts 1, 1A1, and 1E R. Eads Survey, Abstract No. 481, also known as Lot 1,
Block 4, Gateway Church – 114 Campus Addition on the north side of S.H. 114 at 1200 E. S.H. 114 between N. Carroll Ave. and N. Kimball Ave. Current Zoning: NR-PUD. SPIN #6. PUBLIC
HEARING
6G. ZA07-151, Revised Concept Plan for 1497 E. Dove St. on Tract 1A1, F. Throop Survey, Abstract No. 1511. Current Zoning: SF- 30. SPIN #5. PUBLIC HEARING
7A. Ordinance No. 480-541, 1st Reading (ZA07-152, formerly ZA6-045), Zoning Change and Concept Plan for a portion of Lot 1, Block 1, Arnold Estates and Lot 2B2A, Block 1, Burnett Acres
at 1275 Shady Oaks Dr. Current Zoning: RE and SF-1A. Requested Zoning: SF-2. SPIN #11.
7B. Ordinance No. 480-542, 1st Reading (ZA07-129) Zoning Change and Site Plan for Southlake Villa Offices on Tract 3, W.W. Hall Survey, Abstract No. 687 at 310 E. Southlake Blvd.
Current Zoning: AG. Requested Zoning: S-P-1. SPIN #10.
7C. Ordinance No. 480-544, 1st Reading (ZA07-087) Zoning Change and Site Plan for Mendez Medical Offices on Tract 3D3A, W.W. Hall Survey, Abstract No. 695 at 918 E. Southlake Blvd.
Current Zoning: AG. Requested Zoning: S-P-1. SPIN #10.
7D. Ordinance No. 480-545, 1st Reading (ZA07-145) Zoning Change and Site Plan for Panera Bread and Bakery Café on Lot 2, Block 1, Gumm Scifres at 111 S. Village Center Dr. Current
Zoning: O-1. Requested Zoning: S-P-1. SPIN #8.
8. There are no items on this agenda.
9A. Authorize an agreement with Accela, Inc. for the purchase of a license and maintenance agreement for Land Management and Asset Management software applications in the amount of
$599,995.
9B. Consider approval of a limited term Valet Parking Services Use Agreement with Hilton Southlake Town Square and Lone Star Valet Parking Service, Inc. to provide for use of the West
Parking Garage, Level 4 for valet services.
10. There are no items on this agenda.
11. Meeting adjourned.
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
City Secretary’s Office
817-748-8015
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Recognition of Emily Galpin
President, Bob Jones Nature Center
North Texas Advocate of the Year
Emily Galpin
Parks Board Member and President of the Bob Jones Nature Center
catalyst in promoting the natural ecology and environmental education within the community
- Provided on-going direction, diligence, and enthusiasm necessary to turn what once was a dream into reality
- Texas Recreation and Parks Society (TRAPS) Region 2& 3 Conference – 2007 Advocate of the Year Award
- DFW Parks and Recreation Directors Association - 2007 Volunteer of the Year
Congratulations and Thank You to Ms. Emily Galpin and the Bob Jones Nature Centerfor all of their hard work on behalf of Southlake
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 4C: Resolution No. 07-065
Section 311.009(f) of the Tax Increment Financing Act
Background
December 4, 2007 TIRZ Board meeting
Virginia Muzyka
Appointment Recommendation
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Alison Ortowski, ext. 8261
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 4E: Approve 2008 Community Services Agreement with Bob Jones Nature Center
Nature Center is a community based, non-profit organization seeking their third community service agreement with the City
Partnership with City
Nature Center to provide services to the community
Educational programs and materials
Guided trail programs
Further development and maintenance of trails, markers, etc.
Volunteer assistance
City to provide Nature Center
Staff liaison to assist with administrative support
Meeting space with rental fee waiver
Contracting services for joint programming
Staff assistance, advice, and technical expertise
Administrative support to market programs and facility
Minor changes
Procedures for hiring of contract instructors
City to perform contracting services / Nature Center to recruit
Nature Center reserves right to engage professional service contractors
Method in which the gross revenues from the program will be disbursed
City will retain 10% of joint program gross revenue
Nature Center to receive 10% of joint program gross revenue
Contract instructor (80%)
Excess gross revenue to be equally divided between City and Nature Center
Facility operational funding allocated in fiscal year 2007-08 budget
Staff and Nature Center members developing operational plan
Grand opening in April of 2008
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Steve Polasek @ (817) 748-8018
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 4F
Approve 2008 Community Services Agreement with Southlake DPS Citizens Association (SDCA)
SDCA
Community based, non-profit organization seeking their first community service agreement with the City
Support of DPS (Fire Rehab)
Safety Town facility in Bicentennial Park
Delineates party responsibilities
SDCA to seek funding for Safety Town through Sponsorship Agreements
Community Services Agreement attachment
Educational programs
Interactive facilities
SDCA to staff and operate Fire Rehab vehicle
Retired City ambulance
City to maintain
Volunteers covered under City insurance policy
City to provide SDCA
Staff liaison to assist with administrative support
Meeting space with rental fee waiver
Post material on the City’s website
Designate individual to perform as the official point of contact for Safety Town project
Use of Fire Rehab vehicle
There are no cash payments or other additional consideration associated with this Agreement
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Steve Polasek (817) 748-8018
Robert Finn (817) 748-8168
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 4G
Authorize a Residential Developer’s Agreement with 579 Kimball, L.L.C. for Estancia at Southlake, a 13 lot addition, located on the east side of Kimball Avenue, between Highland and
SH114.
Action Requested
Estancia at Southlake
900 LF PAVEMENT
900 LF WATER LINE
900 LF SANITARY SEWER
600 LF STORM SEWER
Utility Plan
Estancia at Southlake
13 Lot Subdivision – Located on the east side of Kimball between Highland and SH114
Park dedication subject to Park Board Agreement for Estancia at Southlake
Critical Drainage Structure (#14) fees total $1,775.72
Standard agreement drafted by City Attorney
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Bob Price
(817) 748-8097
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
ITEM 4H
Authorize a Professional Services Agreement with Teague Nall and Perkins, Inc. to provide engineering services related to construction plan review.
Action Requested
Background
3rd Party Engineering Plan reviews
Began January 2007
Eliminated backlog
Maintaining 3 week review time
Financial
Budgeted Item – Public Works Admin
Contract Amount - $80,000
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Bob Price
(817) 748-8097
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
ITEM 4I
Approve Professional Services Agreement with Freese and Nichols, Inc. for Engineering Design Services for Segments A and F of the North Water Supply Line Project
Action Requested
Background
February , 2007 – Awarded Route Study
Yielded 2 possible alignments
Preferred Route – FM 1938
Background
Segments A and F – Common to both routes
Need projected Summer 2009
Survey and Engineering work can begin
Background
29,000 L.F. - Total Project Length
7,500 L.F. – Segments A and F
Services Provided
Basic Services - $ 152,900
Special Services - $ 79,300
Total Contract Amount - $ 232,200
Financial
Design Services Funds (A & F)
$232,200
Available from previously approved CIP
Construction Phase Funds (A & F)
$ 2,709,820
Approved in previous and current CIP
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Bob Price
(817) 748-8097
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 4J
Proposed Shared Services Inter-local Agreement with CISD
18-24 month review by JUC
Desire for formal cooperation agreement
Beneficial partnership focusing on:
Fiscal economies
Effective planning
Enhanced communication
Background
Agreement Structure:
Meet twice-a-year
Identify opportunities for joint-service efforts
Progress first reported to Superintendent & City Manager
Also reported to City Council & School Board at a regularly scheduled public meetings
Shared Services Ideas
Surplus Equipment Auction
Facility Management
Facility Security System Access
Vehicle Maintenance
Fuel Purchasing Training
Bid Documents / Inter-local Agreements
Records Management
Warehousing
Nature Center Programming
Grounds Maintenance
Records Management
Purchasing
Pool Investments
Health Insurance Pool
External Audits
Communication
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Ben Thatcher (817) 748-8005
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 4K
Authorize the purchase of 3 Biphasic LifePack 12 Defibrillator/Monitors from Physio-Control, Inc.
Included as part of FY 2008 Strategic Plan
Included and approved funding in FY 2008 budget
Biphasic technology has improved effectiveness of converting fatal heart arrhythmias
Background
Purchase Quote:
Physi-Control is sole source provider of LifePack defibrillator/monitors
LifePack is the monitor compatible with our hospital system
Total quote for 3 LifePack 12 defibrillator/monitors is $51,021
Recommendation
Authorize the purchase of 3 LifePack defibrillator/monitors in the amount of $51,020.
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Robert Finn (817) 748-8168
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 4L
Consider adopting Ordinance 923 to amend Chapter 4, Animals, of the City of Southlake Code of Ordinances by amending Article II “Control and Care” to reflect recent changes in State
law related to the control and care of animals.
During the past legislative session, State statutes were adopted that regulate the restraint of dogs
Current City Ordinance does not reflect the recent changes in State legislation and needs to be modified to reflect the new statutes
Amendment of “Animal” Ordinance to reflect changes in State law
New State statutes prohibit
The owner of a dog from leaving the dog outside and unattended by use of a restraint that unreasonably limits the dog’s movement
Between the hours of 10pm & 6am
Within 500 feet of school premises
In the case of extreme weather
Amendment of “Animal” Ordinance to reflect changes in State law
Proposed change amends Article II, “Control and Care” of Chapter 4 “Animals” of the Code of Ordinances to include the new State statutes
Ordinance defines key terms
Ordinance defines exceptions
Amendment of “Animal” Ordinance to reflect changes in State law
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Wade Goolsby (817) 748-8347
Item 4M ZA07-083
OWNER: Wyndham Properties
APPLICANT: R.L. Goodson
REQUEST: Approval of a plat revision proposing to subdivide one (1) existing lot of approximately 32.00 acres into a total of two (2) lots.
LOCATION: The property is located between State Highway 114 and E. Southlake Boulevard (F.M. 1709) off of Gateway Drive.
Site Exhibit
Lot 3R2
Lot 3R1
Plat Revision
Item 4M ZA07-083
P&Z ACTION: December 6, 2007; Approved (7-0) subject to Plat Review Summary No. 3, dated November 30, 2007.
Questions?
Ken Baker – 748-8067
Ben Bryner – 748-8602
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Irrevocable License and Parking, Management and Use Agreement
Between the City of Southlake
and Tarrant County
2003 License Agreement
Background
2005 Operating Agreement
(City of Southlake, developer)
2007 License Agreement
(City of Southlake, Tarrant County)
(City of Southlake, Tarrant County, developer)
Agreement Terms
55 non-exclusive parking spaces
Excludes ground & second floor parking
25% annual license fee
Term continues until December 31, 2106
Existing license agreement is terminated
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Sharen Jackson
(817) 748-8042
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 6A: Ordinance 922
December 18, 2007
Introduction
A Safety Issue: Red Light Camera Benefits
Local Statistics and Area Participation
Ordinance Details
Citizen Advisory Committee
The Process
Redflex Traffic Systems, Inc.
Issuing a Violation Notice
National Institute for Highway Safety
20% of drivers fail to obey signals
Red light running in 2005
More than 800 people killed
Estimated 165,000 injured
A Safety Issue
Red Light Camera Benefits
Crash Reduction
Garland, TX
56% reduction crashes due to red light running
25% reduction in overall crashes
38% fewer crashes at intersections without photo enforcement (driver behavior changed)
Plano, TX
50% reduction in intersection crashes
Red Light Camera Benefits
Red Light Violation Reductions
Fairfax, VA & Oxnard, CA
40% reduction in violations at enforced intersections
Violation reduction city-wide = driver behavior changed
Red light cameras and proper yellow light timing
96% reduction in red light violations
Southlake Statistics
January 1, 2006 – June 30, 2007
16% of all traffic accidents occurred at traffic signals
583 citations written
Running a red light (317)
Disregarding a traffic control device (266)
Cameras in Area Cities
Arlington
Bedford
Cedar Hill
Dallas
Denton
Frisco
Garland
Grand Prairie
Highland Park
Irving
North Richland Hills
Plano
Richardson
Richland Hills
Rowlett
University Park
Ordinance Details
To meet SB1119 requirements:
Traffic engineering study
50% of net revenue to State
Citizen Advisory Committee
Proposed in Item 6B: Resolution No. 07-066
Redflex Traffic Systems, Inc.
Contract
Prior council action
SB 1119
Contingent upon passing ordinance
Revenue Sharing
Redflex
Responsible for all equipment costs
City shares revenues with Redflex
Issuing a Violation Notice
Photo and video record
3 levels of quality control – Redflex
Southlake Police review
If violation authorized by Police Officer
Redflex mails notice and photo of infraction
Website review
Offender options
Pay $75.00 fee
Request hearings examiner (additional $35.00)
Questions?
Jim Blagg, 817-748-8601
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 9A
Authorize an agreement with Accela for the purchase of a license and maintenance agreement for land and asset management software applications in the amount of $599,995.
December 18, 2007
Agenda
Background
IT Alignment Study
Software Selection
Functionality & Benefits
Software Implementation
Approach
Timeline
Costs
Question & Answer
Background - IT Alignment Study
Financials/HR/UB
Public Service Ops
Public Safety Ops
Assessment Findings
Missing system functionality results in manual or inefficient business processes
Technology infrastructure is complicated and lacks critical integration between applications
Current applications make reporting and analysis difficult or even impossible in some cases
Current foundational applications are based on out of date technology & are hard to use
Strategy Recommendations
Implement
Foundational
Software
Implement
New
Systems
Expand
Existing
Systems
Implement
Immediate
Improvements
Online PO
IT Governance
DRC IT Enablement
Improved Reporting
Online Self Service
Online Records
The IT Alignment Study, completed in April 2006, identified improvement opportunities in four significant areas
Strategy Recommendations and a supporting IT Alignment Roadmap were developed to address the opportunity areas
The second major project in the IT Alignment Strategy Roadmap is the implementation of new software to support the land and asset management functions performed by the City
Note: Projects/initiatives outlined in red are associated with the land and asset management software implementation
Background – Software Selection
A software selection project was initiated in January 2007 in conjunction with the City of New Braunfels, TX to identify the best software package to support the City’s Land and Asset
Management functions
The selection process is summarized below
Over 600 business requirements were developed and validated by a cross section of City staff
An RFQ was distributed to identify vendors with the desired experience and vendor viability. 9 vendors responded, 7 vendors were deemed responsive.
An RFP covering the required business functionality was developed and distributed to the seven vendors separate municipal software providers
Six vendors responded
After detailed RFP analysis was completed, 3 of the 6 respondents were invited to demonstrate their software
Each vendor demonstration took 2 days to complete
1 vendor, Accela, was the clear overall best fit
City staff followed up with reference checks
City worked with the vendor to draft a contract
Background – Software Selection
Each vendor RFP response was evaluated using a balanced set of criteria that included cost, functionality, vendor viability, technology and implementation approach (see table)
The three highest scoring vendors across all categories were invited to demonstrate their software
Background – Software Selection
Each vendor who was selected to participate in demonstrations was evaluated for software functionality, technical fit, vendor viability, maintenance/support, cost and implementation
approach
The Accela product scored the highest overall in functional areas as shown in the graph below
Background – Software Selection
The Accela product was the final selection based on their high marks across all areas, user reviews of software demonstrations, and its integrated product solution.
Accela had the highest functionality out of all proposing vendors and highest staff rating within demonstrations
Primary focus is on public sector
Accela has been in business over 26 years and has acquired several software companies including KIVA and Sierra Computer Systems
2006 revenues exceed $23 million and increased 20% between 2005 and 2006 and 56% between 2004 and 2005
Accela has over 500 installs of their Land Management Software and 50 installs of their Asset Management software
Background – Functionality & Benefits
The Accela product is an integrated solution and therefore significantly addresses a key finding from the IT Alignment Strategy that the City’s existing applications lack critical integration
points
Planning
Permitting
Zoning
Parks
Facilities
Streets &
Drainage
Water &
Waste Water
Code
Enforcement
Land Management
Asset Management
Reporting
& BI
Workflow &
Imaging
GIS
Integration
Property &
Customer
Master
Self
Service
Accela Integrated Software
Base
Function
Shared
Services
Legend
Equipment
Vehicles
Background – Functionality & Benefits
Implementation of Accela will significantly address three of the four recommendations from the IT Alignment Strategy project
Background – Functionality & Benefits
Implementation of Accela will significantly address three of the four recommendations from the IT Alignment Strategy project
The following diagram depicts the implementation process broken down into six project stages.Implementation will begin in January 2008.
*Implementation - Costs
One time implementation costs = $1,089,995 (see table below)
Ongoing yearly software maintenance = $53.68K
One Time Costs
IT Alignment Study Implementation
Cost v Benefit
Land Management Software: typical current activities which will be completely or partially automated:
Development Review Committee process
Public notification, staff report preparation, and agenda preparation for meetings
Development application tracking
Permitting and inspections processes
Code enforcement processes
Development trends analysis and reporting for critical decision making
Land Management
IT Alignment Study Implementation
Cost v Benefit
Land Management Software
Annual savings in labor hours 13,520
(20% increase in efficiency)
Annual savings in FTE 6.5
Labor re-allocation $295,400
Cost avoidance $41,600
Total cost savings $337,000
*does not include savings from integration of multiple software packages, decreased technical complexity or increased usability for end users.
IT Alignment Study Implementation
Asset Management
Cost v Benefit
Asset Management Software – typical current activities which will be completely or partially automated:
Ability to use previous history to create proactive maintenance programs
Ability to track project progress
Evaluate effectiveness of maintenance programs
Improve customer service
Track Maintenance Bond Schedules
Vehicle and Equipment Maintenance Records
Generate Work Orders and Link to Required Resources
Annual inventory process for assets and access to site and/or facility information
Park Quality Review and Tracking
Employee Work Activities
Track all Resources Used in Park Maintenance
IT Alignment Study Implementation
Cost v Benefit
Asset Management Software
Annual savings in labor hours 3,744
Annual savings in FTE 1.8
Total cost savings $ 80,983
IT Alignment Study Implementation TotalCost v Benefit
Annual savings in labor hours 17,264
Annual savings in FTE 8.30
Labor re-allocation $ 376,383
Cost avoidance $ 41,600
Total cost savings $ 417,983
IT Alignment Study Implementation
Cost v. Benefits
Summary
Annual savings in labor hours 17,264
Annual savings in FTE 8.3
Labor re-allocation $ 376,383
Cost avoidance $ 41,600
Total expense savings $ 417,983
Total implementation costs $ 1,089,995
Implementation recovery 2.61 years
Questions?
Contact Jim C. Blagg
817.748.8601
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 9B
Consider approval of a limited term Valet Parking Services Use Agreement with Hilton Southlake Town Square and Lone Star Valet Parking Service, Inc. to provide for use of the West Parking
Garage, Level 4 for valet services.
Recommendation
To free up on the ground parking
Garages
Owner - Southlake Town Square Assn
City to purchase
Closing scheduled before year end
After Closing, City must have agreement for commercial use
Purpose
Provide for Valet Service for Hilton
West Garage, 4th Floor Only
For Holiday Season Only
Drafted by City Attorney’s Office
Limited Term – Expires Feb 29, 2008
No compensation for use
Terms of Agreement
New Agreement will be brought back to Council in 2nd Quarter
Principals
Lone Star Valet
Southlake Hilton Town Square
Limit Allowable Valet Parking Fee?
Other Terms
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Questions?