2010-08-09 CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: AUGUST 9, 2010
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Parks and Recreation Board Members present: Secretary Julie Landesberg and Board
Members Margaret Adams, Sherry Berman, Elaine Cox, Gregg Formella, and Tina
Wasserman.
Parks and Recreation Board Members absent: Chairman John Slocum and Board
Members Randy Williamson and Kevin Smith.
Staff present: Director of Community Services Chris Tribble, Deputy Director of Community
Services Kari Happold, Deputy Director of Community Services Kerry McGeath, and Assistant
to the Director Candice Sanders.
Agenda Item No. 1. Call to order. The meeting was called to order by Secretary Landesberg
at 8:00 p.m.
Items 5C, 5D and 5E were moved up on the agenda for consideration.
Agenda Item No. 5C. Consider: Recommendation on acceptance of proposed park dedication
for the Carillon development. Director Tribble presented this item and answered questions.
The Developer Agreement for Carillon development will be considered by City Council August
17, 2010, which will include Northwest Enclave Park and Villa Park North.
Carillon development is located on the north side of S.H. 114 between White Chapel
Boulevard and North Carroll Avenue. The park dedication requirements for this 285 acre
mixed use development, which includes 404 residential units and 61 gross acres of non-
residential, is land dedication of 11.32 acres of public parkland or an alternative fee payment
of $1,358,400. Carillon proposes to satisfy park land dedication requirement by dedicating
50.15 acres of public parkland including: Village Green Park (2.36 acres), Neighborhood Park
(4.37 acres), Tree Preserve (3.38 acres), Lake Park (24.3 acres), Corporate Park (7.96 acres),
Northwest Enclave (5.54 acres), Villa Park South (1.70 acres) and Villa Park North (.54 acres).
The developer proposed to maintain in perpetuity all 50.15 acres of dedicated public parkland
via the Carillon POA (including the lake and decorative fountain adjacent to the Village Green
Park). The value of the total park amenities is $4,156,437.
Greg Last, Director of Economic Development, presented an overview of the development and
the conceptual improvements planned for the individual parks in the development.
Ben Brewer, Hines Development Group, and Chuck Haynes, landscape architect, were
present at the meeting and responded to Board questions regarding sidewalks, trails, parking,
drainage ponds and lot sizes.
During the Board's discussion, abundant trails and trail connectivity, along with preservation of
trees were elements the Board stressed they desired for this development.
Motion was made to accept the dedication of 50.15 acres of park land as proposed by the
developer with the emphasis being trails in compliance with the Master Plan, and tree
preservation to the extent possible with the expectation that those details will be worked out in
the individual parks.
Motion: Cox
Second: Wasserman
Ayes: -1Eaedesr1befg. Adams, Berman, Cox, Formella and Wasserman
Nays: None Le( N �-y�-
Approved: .,6 -6'
Agenda Item No. 5D. nsider: Recommendation on approval of the conceptual plan for
Northwest Enclave Park Director Tribble presented this item and answered questions. The
park is a 5.54 acre neighborhood park located in the northwest section of the Carillon
subdivision. When developed, the proposed park will include sidewalks, benches,
landscaping, sign wall with plantings, fountain, grape arbor and a public art feature.
Ben Brewer, Hines Development Group, and Chuck Haynes, landscape architect responded to
Board questions and concerns.
The Board emphasized to the developers their desire to have trails that navigate through the
wooded areas.
Motion was made to accept the approval and concept plan of Northwest Enclave Park with
some notes of a soft trail going around the lake and maybe in the inside, that long piece by the
road.
Motion: Berman
Second: Cox
Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman
Nays: None
Approved: 6 -0
Agenda Item No. 5E. Consider: Recommendation Villa Park North Director Tribble
presented this item and answered questions.
Motion was made to approve the concept plan for Villa Park North as presented.
Motion: Cox
Second: Adams
Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman
Nays: None
Approved: 6 -0
REPORTS /CONSENT AGENDA:
Agenda Item No. 2. Administrative Comments: There were no items on this agenda.
Agenda Item No. 3A. Consent: Approval of the minutes from the regular Parks and Recreation
Board meeting July 12, 2010 There were no corrections to the minutes.
Agenda Item No. 3B. Consent: Absence of Parks and Recreation Board members The
Board considered the absence of Park Board member Bill Packer from the July 12, 2010
meeting. Mr. Packer's term on the Board expired May 2010.
Agenda Item No. 3C. Consent: Recommendation for approval of a SPDC Matching Funds
request from Keep Southlake Beautiful in the amount of $2,350 for construction of a courtyard
at Liberty Garden in Bicentennial Park The proposal was for additional planter beds and
landscaping at a total project cost of $4,700. Funding is available in the FY2010 SPDC
Matching Funds budget. If SPDC and City Council approve the matching funds request for
$2,350, the unencumbered balance of approximately $260,899 will remain in the FY 2010
SPDC matching funds budget.
Agenda Item No. 3D. Consent: Recommendation for approval of a Facilities Utilization
Agreement with Dragon Youth Football This facilities utilization agreement (FUA) allows
Dragon Youth Football (DYF) to temporarily use the turf area at the Bob Jones Park
Amphitheatre area for flag football practices for the period from August 18, 2010 through
November 30, 2010. Subsequent use of City field space will be handled on an annual basis
through the FUA process. Dragon Youth Football will pay a field maintenance fee of $12.00
per player, per season for each child participating in the program. A recommendation was
made to include representatives from DYF in the FUA Task Force meetings and process.
Motion was made to approve Consent Agenda as presented.
Motion: Cox
Second: Berman
Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman
Nays: None
Approved: 6 -0
REGULAR AGENDA:
Agenda Item No. 4. Public Forum. No one spoke during the public forum.
Agenda Item No. 5A. Consider: Recommendation on proposed Fiscal Year 2011 Park
Dedication Fund Annual Budget Director Tribble presented this item and answered
questions. The proposed budget contains the following requests: Bob Jones Park South
Playground Improvements ($100,000) and Koalaty Park Improvements ($100,000).
Motion was made to approve the proposed FY 2011 Park Dedication Fund Budget, as
presented.
Motion: Wasserman
Second: Cox
Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman
Nays: None
Approved: 6 -0
Agenda Item No. 5B. Consider: Recommendation on proposed Fiscal Year 2011 Bicentennial
Concessions Fund Annual Budget Director Tribble presented this item and answered
questions. The proposed FY 2011 budget contains one request in the amount of $213,000 for
Bicentennial Park improvements.
Motion was made to approve the proposed FY 2011 Bicentennial Concessions Fund Budget,
and for the director, Mr. Tribble, to have leeway to do what needs to be done in Bicentennial
Park.
Motion: Berman
Second: Cox
Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman
Nays: None
Approved: 6 -0
Agenda Item No. 6. Discussion. There were no items on this agenda.
Staff was asked to mail the park naming flyer to the residents that are adjacent to the park and
to blast the notice to RecWare recipients.
Agenda Item No. 7. Adjournment.
Motion was made to adjourn the meeting at 10:00 p.m.
Motion: Cox
Second: Berman
Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman
Nays: None
Approved: 6 -0
Chairman
Par •s and Recreation Board
irec •r
Community Services Department