2010-08-02 SPDC Meeting U CITY O
SOUTH LAKE
TEXAS
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION
AND PARKS AND RECREATION BOARD MEETING
AUGUST 2, 2010
LOCATION: Southlake Town Hall
1400 Main Street
3 Floor Training Rooms
Southlake, Texas 76092
TIME: 5:30 9:30 p.m.
1. CaII to order.
2. Discussion: Current financial environment
3. Discussion: 2005 Park, Recreation Open Space Master Plan implementation
and development of an updated master plan as a part of Southlake 2030
4. Discussion: Project profiles
5. Discussion: Capital Improvement Project priorities (FY 2011 -2015)
6. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at any time during the meeting that a need arises
for the City Council, Southlake Parks Development Corporation, and
Parks and Recreation Board to seek advice from the City Attorney as to
the posted subject matter of this meeting.
1. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
B. Reconvene: Reconvene the meeting and take any action necessary on
items discussed in Executive Session.
7. Meeting adjourned.
City of Southlake values:
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City of Southlake
Joint CC SPDC Parks Board meeting agenda
August 2, 2010
Page 2 of 4
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 30, 2010, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 55'i.,
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If you plan to attend this public meeting and have a tlfsabillly that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817 -748 -8016 and reasonable
accommodations will be made to assist you.
City of Southlake
Joint CC SPDC Parks Board meeting agenda
August 2, 2010
Page 3 of 4
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and /or contemplated litigation subjects:
1. Jayson Steele vs. City of Southlake. August 2008.
2. Pending Public Information Act requests.
3. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
4. Legal issues regarding the Barnett Shale gas extraction and transportation.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
City of Southlake
Joint CC SPDC Parks Board meeting agenda
August 2, 2010
Page 4 of 4
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and /or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
CITY OF
L SOUTHLAKE
TEXAS
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION,
AND PARKS AND RECREATION BOARD MEETING MINUTES
AUGUST 2, 2010
LOCATION: Southlake Town Hall
1400 Main Street
3rd Floor Training Rooms
Southlake, Texas 76092
(A board member may be listed more than once if he or she serves on multiple boards.)
City Council present: Mayor John Terrell, Mayor Pro Tern Laura K. Hill, Deputy Mayor
Pro Tern Brandon Bledsoe, and Councilmembers Carolyn Morris, Pamela A. Muller,
Jeff Wang and Al Zito.
City Council absent: None.
Parks and Recreation Board members present: Chairman John Slocum, Vice
Chairman Ken Goodman, Secretary Julie Landesberg, and Board members Margaret
Adams, Sherry Berman, Kevin Smith and Tina Wasserman.
Parks and Recreation Board members absent: Board members Elaine Cox and Bill
Packer.
Southlake Parks Development Corporation Board members present: President
Carolyn Morris, Secretary Pamela A. Muller, and Board Members Sherry Berman, and
John Slocum.
Southlake Parks Development Corporation Board members absent: Board
Member Deborah Frazier.
Staff present: City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Orlowski, Community Relations Officer Pilar Schank, Director of
Community Services Chris Tribble, Deputy Director of Community Services Kari
- -- --H 'star to- the —[Director —Candice -Sanders; --Di nance- Shan n--
Jackson, Director of Planning and Development Services Ken Baker, Director of Public
Works Robert Price, and Deputy City Secretary Tara Brooks.
Joint City Council, Southlake Parks Development Corporation Board, and Parks and Recreation Board meeting —
August 2, 2010
Page 1 of 3
Agenda Item No. 1. Call to order. The Mayor called to order the joint meeting at 5:42
p.m. City Manager Yelverton made opening comments and discussed the meeting
format and agenda. Assistant City Manager / Director Blagg led the Introductions of the
participants.
Agenda Item No. 2. Discussion: Current financial environment. Director Jackson
provided the group with a detailed report on the finances of the Southlake Parks
Development Corporation (SPDC) and answered questions. The presentation covered
collections, debt and future fund availability.
Agenda Item No. 3. Discussion: 2005 Park Recreation & Open Space Master Plan
implementation and development of an updated master plan as a part of Southlake
2030. Assistant to the City Manager Orlowski presented the findings of the 2009 Citizen
Survey and the 2010 Recreation Survey and answered questions.
Director Baker presented the master plans related to Parks and Recreation as part of
the Southlake 2030 plan, including the Southlake Parks, Recreation and Open Space
Master Plan, the Southlake Pathways Plan, the Mobility Plan, and the Community Plan.
Director Tribble reviewed the Park Plan Implementation Status since the last Park
Master Plan in 2005. Director Tribble also updated the group on the status of the
Pathway Plan Implementation and other projects.
Agenda Item No. 4. Discussion: Project Profiles. Director Tribble went over the
various projects that are part of the Capital Improvement Program. The group
discussed the various projects. The projects discussed included the multipurpose
community facility, Bicentennial Park Phase I and Phase II, North Park, Safety Town,
pathways, SPDC matching funds, Southlake Sports Complex lighting improvements,
Liberty Park at Sheltonwood Phase II, Chesapeake Park improvements, Bob Jones
Nature Center property development, Koalaty Park, Coker Hike and Bike Trailhead, and
Kirkwood/Sabre linear park. Director Tribble, Director Jackson and City Manager
Yelverton answered questions.
Mayor Terrell called for a break at 7:21 p.m. and reconvened the meeting at 7:41 p.m.
Agenda Item No. 6A. Executive Session. Mayor Terrell called for an executive session
of City Council pursuant to the Open Meetings Act, Chapter 551, Texas Government
Code, Section 551.072, deliberation regarding real property. The SPDC and Parks and
Recreation Board did not join the Executive Session. Executive Session began at 7:44
p.m. and ended at 7:51 p.m.
Agenda Item No. 6B. Reconvene: Mayor Terrell reconvened the meeting at 7:54 p.m.
Aqenda Item No 5 Discussion: Capital Improvement Project priorities (FY 2011-2015).
Director Baker conducted a group ranking exercise of the five-year CIP. The group
ranked the projects in the following manner:
Joint City Council, Southlake Parks Development Corporation Board, and Parks and Recreation Board meeting —
August 2, 2010
Page 2 of 3
1. Multipurpose Facility
2. Bicentennial Park Phase II
3. Pathways
4A. Bicentennial Park Playground and Road (possible rephasing of the
development)
4B. North Park
5. SPDC Matching Funds
6. Southlake Sports Complex Lighting Improvements
7. Football fields
8. Safety Town Park
9A. Southside Dog Park
9B. Liberty Park at Sheltonwood Phase II
10A. Koalaty Park
10B. Kirkwood / Sabre Linear Trail
12A. Bob Jones Nature Center property development
12B. Chesapeake Park Improvements
12C. Bicentennial Park Phase III
13. Bicentennial Park Playground
City Manager Yelverton and Director Tribble discussed the prioritization with the group.
Agenda Item No. 7. Adjournment. There was no action taken at this meeting. Mayor
Terrell adjourned the meeting at 8:52 p.m.
John Terrell ,
Mayor
Carolyn Mo ris
Southlake Parks Development Corporation
President
Joh Slocum
P and Recreation Board President
ATTEST:
Tara Brooks
Deputy City Secretary
Joint City Council, Southlake Parks Development Corporation Board, and Parks and Recreation Board meeting —
August 2, 2010
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