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Item 4A2CITY OF SOUTHLAKE TEXAS SOUTHLAKE CITY COUNCIL JUNE RETREAT HILTON SOUTHLAKE 1400 PLAZA PLACE SOUTHLAKE, TEXAS JUNE 22, 2010 MINUTES CITY COUNCIL PRESENT Mayor John Terrell, Mayor Pro Tem Laura K. Hill, Deputy Mayor Pro Tem Brandon Bledsoe (arrived at 5:43 p.m.), and City Council members Carolyn Morris (arrived at 5:27 p.m.), Pamela A. Muller, Jeff Wang, and Al Zito. CITY COUNCIL ABSENT None. STAFF PRESENT City Manager Shana Yelverton, Assistant City Manager Director of Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of Technical Services Dale Dean, Deputy Director of Community Services Kari Happold, Director of Finance Sharen Jackson, Director of Human Resources Stacey Black, Chief of Fire Services Mike Starr, Director of Planning and Development Services Ken Baker, Director of Public Works Robert H. Price, Director of Economic Development Greg Last, and City Secretary Lori Payne. Agenda Item 1. Call to order Mayor Terrell called the retreat to order at 5:20 p.m. Agenda Item No. 2A. Executive Session Mayor Terrell announced City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.072. City Council adjourned for Executive Session at 5:20 p.m. Executive Session began at 5:20 p.m. and ended at 6:26 p.m. Agenda Item No. 2B. Reconvene Mayor Terrell reconvened the regular meeting at 6:37 p.m. and asked if any action was necessary from Executive Session. No action was necessary. Agenda Item No. 3. Welcome and Ice Breaker Assistant City Manager Thatcher welcomed Council and introduced an interactive exercise which resulted in Council discussing individual areas of interest and tasks they would like to complete in FY2011. At 6:42 p.m., a fire alarm sounded and the meeting had to temporarily cease. The meeting reconvened at 7:00 p.m. Assistant City Manager Thatcher continued the interactive exercise with Council members. The Council continued their discussion of their focus areas for FY2011. UNOFFICIAL MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL JUNE 22, 2010 PAGE 1 OF 2 Agenda Item No. 4. Budget and policy issues discussion Next, Director Jackson gave the FY2010 budget report including updates on the General Fund and the various revenue funds. She answered Council's questions. Director Jackson presented the economic outlook and the cost drivers for FY2011 to Council. She discussed unemployment rates, the housing market, and retail sales numbers. Assistant to the City Manager Ortowski presented reviewed several key points included in last citizen survey and answered Council's questions regarding the progress made in particular areas. Director Jackson then presented information on FY2011 budget impacts including expenditures, revenues, health insurance increases, property tax collections, sales tax, and development revenue. Council discussed these items. Agenda Item No. 5. Dinner at Copelands The Mayor called for a break at 8:19 p.m. while the Council went to dinner. The Mayor reconvened the meeting at 9:32 p.m. Agenda Item No. 6. Strategic Focus discussion Council discussed strategic focus areas for the upcoming year. City Manager Yelverton made closing comments and thanked the Council for their participation in the June Retreat. Agenda Item No. 7. Meeting adjourned No action was taken at tonight's June Retreat. Mayor Terrell adjourned the retreat at 10:30 p.m. John Terrell Mayor ATTEST: Lori Payne City Secretary UNOFFICIAL MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL JUNE 22, 2010 PAGE 2 OF 2