Item 4A1CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: JUNE 15, 2010
LOCATION 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT Mayor Pro Tem Laura K. Hill and Councilmembers
Brandon Bledsoe, Carolyn Morris, Pamela A. Muller, Jeff Wang and Al Zito.
CITY COUNCIL ABSENT Mayor John Terrell.
STAFF PRESENT City Manager Shana Yelverton, Assistant City Manager Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Intern Kyle Taylor,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kari Happold, Deputy Director of Community Services Kerry McGeath, Assistant to the
Director Candice Sanders, Intern Jonathan Scheu, Director of Economic Development
Greg Last, Director of Finance Sharen Jackson, Director of Human Resources Stacey
Black, Director of Information Technology Dale Dean, SQL Database Administrator Sam
Cobb, Director of Planning and Development Services Ken Baker, Planner II Richard
Schell, Chief of Fire Services Mike Starr, Chief of Police Services Robert Finn, Director
of Public Works Robert Price, Deputy Director of Public Works Gordon Mayer, Assistant
to the Director Cristina McMurray, Civil Engineer Michelle Speaker, Civil Engineer
Cheryl Taylor, Intern Alex Palazzolo, City Attorney Tim Sralla, and City Secretary Lori
Payne.
WORK SESSION
Agenda Item No. 1. Call to order The work session was called to order by Mayor Pro
Tem Hill at 5:32 p.m.
Agenda Item No. 2. Invocation David Whitington from Christ Our King Church of
Southlake gave the invocation. Mayor Pro Tem Hill led the pledge of allegiance.
Agenda Item No. 3. Senior Advisory Commission Report. Patricia Burnett updated
Council on upcoming meetings and events. Deputy Director Happold played a video
about the CARS program.
Agenda Item No. 4. Local Business Report Director Last introduced Dave Garner from
Wildwood Grill who presented information on his local restaurant.
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Agenda Item No. 5. Presentation of website information regarding city construction
projects. Community Relations Officer Schank presented this item to Council.
Agenda Item No. 6. Discuss all items on tonight's meeting agenda. No action will be
taken and each item will be considered during the Regular Session. Council reviewed
the consent agenda. Item 9A was moved to the consent agenda for approval.
REGULAR SESSION
Agenda Item No. 1. Call to order. The regular session of the City Council was called to
order by Mayor Pro Tem Hill at 6:15 p.m.
Agenda Item No. 2A. Executive Session Mayor Pro Tem Hill announced City Council
would be going into Executive Session pursuant to the Texas Government Code,
Section 551.071, consultation with attorney; Section 551.072, deliberation regarding
real property; and Section 551.087, deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 6:15 p.m. Executive
Session began at 6:38 p.m. and ended at 7:39 p.m.
Agenda Item No. 2B. Reconvene Mayor Pro Tem Hill reconvened the regular meeting
at 7:47 p.m. and asked if any action was necessary from Executive Session. No action
was necessary.
Agenda Item No. 3A1. Mayor's Report Update of upcoming meetings and events.
Mayor Pro Tem Hill announced upcoming meetings.
Agenda Item No. 3B. City Manager's Report. A report was not given.
CONSENT AGENDA: Consent agenda items are considered to be routine by the City
Council and are enacted with one motion. The Mayor Pro Tem read the consent agenda
items.
Agenda Item No. 4A. Approve minutes from the June 1, 2010 regular City Council
meeting. The minutes were approved as presented.
Agenda Item No. 4B. Approve a lease agreement for grazing on approximately 4.5
acres of undeveloped City park property. A presentation was not made on this item.
Agenda Item No. 4C. Approve the purchase of Kronos automated timekeeping system
from Immix Technologies, Inc. in the amount of $84,089.50. A presentation was not
made on this item.
Agenda Item No. 4D. Approve the absences of a Planning and Zoning Commission
member. A presentation was not made on this item. Council approved the absences of
P &Z Commissioner Brigham McCown from the May 20 and June 3 meetings.
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Agenda Item No. 4E. Cancel or reschedule the July 6, 2010 City Council meeting
Council decided to hold the July 6, 2010 Council meeting as regularly scheduled. There
was no action on this item.
Agenda Item No. 4F. Ordinance No. 480 -588 (ZA09 -017), 1 St Reading, Zoning Change
and Site Plan for Bethel Methodist Church of Southlake on property being described as
Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18, Tarrant County and being
located at 180 and 190 Jellico Circle West. Current Zoning. SF -1A Single Family
Residential District. Proposed Zoning: S -P -1 Detailed Site Plan District. SPIN
Neighborhood #11. Director Baker answered Council's questions about this item during
the Work Session. This item was tabled to the next regular City Council meeting.
Agenda Item No. 4G. ZA10 -014, Site Plan for Brazos Southlake Substation and a
variance to the Masonry Ordinance No. 557 -A, as amended, on property being
described as Lot 3, Block A, MTP -IBM Addition No. 1, being located at 3411 T. W. King
Road. Current Zoning: NR -PUD Non Residential Planned Unit Development District.
SPIN Neighborhood #1 Director Baker answered Council's questions about this item
during the Work Session. This item was tabled to the next regular City Council meeting.
Agenda Item No. 9A. Approve a residential developer's agreement for Shady Oaks,
Phases 2A and 2B, a 21 -lot addition located on the west side of Shady Oaks between
West Highland Street and West Southlake Boulevard with Terra Shady Oaks, L.P. A
presentation was not made on this item.
Motion was made to approve consent agenda items 4A; 4B; 4C; 4D to approve the
absences of P &Z Commissioner Brigham McCown from the May 20 and June 3
meetings; 4F to table to the next regular City Council meeting; 4G to table to the next
regular City Council meeting; and 9A.
Motion: Bledsoe
Second:
Muller
Ayes:
Bledsoe, Hill, Morris, Muller, Wang, Zito
Nays:
None
Approved:
6 -0
REGULAR AGENDA:
Agenda Item No. 5. Public Forum Mayor Pro Tem Hill opened the public forum. No one
spoke. Mayor Pro Tem Hill closed the public forum.
Mayor Pro Tem Hill announced that item 6D would be heard next.
Agenda Item No. 6D. ZA10 -028, Site Plan for playground shade structures at Florence
Elementary School on property being described as Tracts 1 F and 1 G, Jesse G Allen
Survey, Abstract No. 18 and being located at 3095 Johnson Road. Current Zoning: CS
Community Service. SPIN Neighborhood #11. Planner Schell presented this item to
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Council. Applicant Tim Matlock of Superior Shade, 217 Homestead Place, Garland,
Texas made a presentation and answered Council's questions.
No one spoke during the public hearing.
Motion was made to approve ZA10 -028, Site Plan for playground shade structures at
Florence Elementary School subject to the staff report dated May 28, 2010; granting the
requested variance for a membrane type roof; and acknowledging the Planning and
Zoning Commission's comments and approval of the flame resistant material.
Motion:
Bledsoe
Second:
Muller
Ayes:
Bledsoe, Hill, Morris, Muller, Wang, Zito
Nays:
None
Approved:
6 -0
Aaenda Item No. 6A. Ordinance No. 480 -590a (ZA10 -027). 2nd Readina. Zonin
Change and Site Plan for Carroll ISD Middle School on property being described as
Tracts 1, 2A and 2131, Thomas Mahan Survey, Abstract No. 1049, being located at 1800
East Kirkwood Boulevard and being approximately 24.935 acres. Current Zoning: S -P -1
Detailed Site Plan District. Reauested Zonina: S -P -1 Detailed Site Plan District. SPIN
Neighborhood #4. Director Baker presented this item to Council. Applicants Dr. Derek
Citty, Shane Garthoff, John Blacker and John Haugen answered Council's questions.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS TRACTS 1, 2A
AND 2131, THOMAS MAHAN SURVEY, ABSTRACT NO. 1049, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 24.935 ACRES AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S -P -1" DETAILED
SITE PLAN DISTRICT WITH "CS" COMMUNITY SERVICE DISTRICT USES TO "S -P-
1" DETAILED SITE PLAN DISTRICT WITH "CS" COMMUNITY SERVICE DISTRICT
USESTO INCLUDE A SOLAR ENERGY SYSTEM AS A PERMITTED ACCESSORY
USE, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
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PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Ordinance No. 480 -590a (ZA10 -027), 2nd Reading, Zoning
Change and Site Plan for Carroll ISD Middle School specifically approving the variances
for the type of lighting provided, the light intensity, and the driveway stacking;
acknowledging the applicant's willingness to provide evergreen shrubbery along
northern parking lot boundary just to the south of the playing fields; and subject to the
Revised Site Plan Review Summary No. 2, dated May 26, 2010.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Hill, Morris, Muller, Wang, Zito
Nays: None
Approved: 6 -0
Aaenda Item No. 6B. ZA10 -032. Site Plan for additions to Carroll Hiah School on
Property being described as Lot 1, Block 1, Carroll ISD No. 2 Addition and being located
at 800 North White Chanel Boulevard. Current Zonina: NR -PUD Non Residential
Planned Unit Development. SPIN Neighborhood #7. Planner Schell presented this item
to Council. Applicant John Blacker made a presentation and answered Council's
questions. Applicants Dr. Derek Citty, John Haugen, Shane Garthoff and Scot Johnson
also answered Council's questions.
No one spoke during the public hearing.
Motion was made to approve ZA10 -032, Site Plan for additions to Carroll High School
subject to Revised Site Plan Review Summary No. 3, dated June 9, 2010.
Motion: Bledsoe
Second: Muller
Ayes: Bledsoe, Hill, Morris, Muller, Wang, Zito
Nays: None
Approved: 6 -0
Councilmember Wang recused himself from the next item and left the Chambers.
Aaenda Item No. 6C. Aaarove a variance to the Masonry Ordinance No. 557 -A. for
portable buildings at Eubanks Intermediate School, being described as Lot 1 R, Block 1,
Carroll ISD No. 4 Addition and being located at 500 South Kimball Avenue. Current
Zonina: CS Communitv Service District. SPIN Neiahborhood #8. Planner Schell
presented this item to Council. Applicants Dr. Derek Citty and John Haugen answered
Council's questions.
Mayor Pro Tem Hill opened the public hearing.
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Todd Parrish, 1313 Bay Meadows Drive, Southlake, Texas addressed Council as a
member of the Zoning Board of Adjustment.
Mayor Pro Tem Hill closed the public hearing.
Motion was made to approve a variance to the Masonry Ordinance No. 557 -A for
portable buildings at Eubanks Intermediate School.
Motion: Bledsoe
Second: Muller
Ayes: Bledsoe, Hill, Morris, Muller, Zito
Nays: None
Approved: 5 -0
Agenda Item No. 11. Meeting adjourned Mayor Pro Tem Hill adjourned the meeting at
8:51 p.m.
*An audio recording of this meeting will be permanently retained in the City
Secretary's Office.
Laura K. Hill
Mayor Pro Tem
ATTEST:
Lori Payne
City Secretary
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