AgendaREGULAR CITY COUNCIL MEETING
August 21, 2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 to 6:00 p.m.
1. Call to order.
2. Invocation: David Whitington, Chaplain of the Month
3. Proposed Fiscal Year 2008 Annual Budget overview
4. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION: 6:00 p.m. or immediately following the work session
1. Call to Order
2A. Executive Session
2B. Reconvene / Action necessary from Executive Session
3A. Mayor’s Report
3B. City Manager’s Report
3C. Parks and Recreation Board Report
3D. Financial Report
CONSENT AGENDA:
4A. Approve the minutes from the August 7, 2007, regular City Council meeting and from the August 2, 2007, special meeting with the City Council.
4B. Resolution No. 07-032, Appoint members to the Crime Control and Prevention District Board of Directors.
4C. Resolution No. 07-046, Establish the City of Southlake Insurance Trust, authorize the trust agreement and appoint Trustees.
4D. Approve renewal of contract with Aetna to provide employee medical and dental benefits.
4E. Resolution No. 07-047, Approve and authorize publication of notice of intent to issue certificates of obligation for parking structure, park, street and drainage improvements.
4F. This item intentionally left blank.
4G. ZA06-121, Plat Extension for Johnson Place Estates located at 2440 Johnson Rd. Current Zoning: R-PUD. SPIN #16.
4H. Consider SP07-230, Variance to Sign Ordinance No. 704-C for a directional sign for Timarron Country Club at 1425 Byron Nelson Pkwy.
4I. Approve a Right-of-Way Encroachment Agreement for a directional sign for Timarron Country Club at 1425 Bryon Nelson Pkwy.
4J. ZA07-069, Preliminary Plat for Triple Crown Estates being legally described as Tract 2D1, J.L. Chivers Survey, Abstract No. 384 at 930 E. Dove St. Current Zoning: SF-1A. SPIN #3.
4K. Consider SP07-233A, Variance to Sign Ordinance No. 704-C for The Grove mixed-use development at the southeast corner of W. Dove St. and W. S.H. 114.
4L. Consider SP07-233B, Variance to Sign Ordinance No. 704-C for The Grove mixed-use development at the southwest corner of W. Dove St. and W. S.H. 114.
4M. Ordinance No. 480-492, 1st Reading (ZA06-045), Zoning Change for a portion of Lot 1, Block 1 Arnold Estates at 1275 Shady Oaks Dr. with access through 520 W. Highland St. Current
Zoning: RE. Requested Zoning: SF-1A. SPIN #11. THIS ITEM HAS BEEN TABLED UNTIL THE SEPTEMBER 4, 2007, REGULAR CITY COUNCIL MEETING.
4N. Ordinance No. 480-LLL, 2nd Reading, An amendment to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to the creation of the SF-2 Zoning District. THIS ITEM
IS TABLED TO THE SWPTEMBER 4, 2007, REGULAR CITY COUNCIL MEETING.
4O. Ordinance No. 480-512, 2nd Reading (ZA06-189), Zoning Change and Site Plan for proposed Southlake Design Center at 280 Commerce St. Current Zoning: S-P-1. Requested Zoning: S-P-1.
SPIN #7. THE PROPOERTY OWNER HAS REQUESTED TO TABLE THIS ITEM INDEFINITELY.
4P. Consider SP07-232, Variance to Sign Ordinance No. 704-C for Petsmart at 200 S. Village Center Dr. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE SEPTEMBTER 4, 2007, REGULAR
CITY COUNCIL MEETING.
REGULAR AGENDA
Public Forum.
6A. Resolution No. 07-049, (CP07-004), Comprehensive Land Use Plan Amendment for Gateway Church – SH 114 Campus, approx. 90.65 acres at 1200, 1500 and 1600 blocks of E. S.H. 114. The
current underlying land use designation is Mixed Use and the proposed underlying land use designation is Public/Semi Public. SPIN #6. PUBLIC HEARING
6B. Ordinance No. 480-222a, 2nd Reading (ZA05-112), Zoning Change & Concept Plan for The Gateway Church – S.H. 114 Campus, being approx. 214 acres in the R. Eads Survey, Abstract No.
481, being Tracts 1, 1A1, 1E, 2, 2A, 2B, 2B1A & 2C1 and in the T. Mahan Survey, Abstract No. 1049, being Tracts 2A, 2B, 2B1, 3, 3A, 3C, 5, 5C & 5D, and a portion of Tracts 1 & 1B1, along
the north side of the 1500-1800 blocks of S. H. 114, along the south side of the 1300-1800 blocks of E. Highland St. & along the west side of the 600-900 blocks of N. Kimball Ave, &
is approx. 600’ east of N. Carroll Ave. Current Zoning: NR-PUD & AG. Requested Zoning: NR-PUD. SPIN #6. PUBLIC HEARING
6C. Ordinance No. 480-528, 2nd Reading (ZA06-003), Zoning Change on approx. 2.24 acres of land being Tracts 2A1 2B1 and 3A, T. Mahan Survey, Abstract No. 1049, being approx. 600’ south
of E. Highland St. Current Zoning: NR-PUD. Requested Zoning: AG. SPIN #6. PUBLIC HEARING
6D. ZA05-113, Preliminary Plat for Gateway Church – 114 Campus being approx. 250 acres located along the north side of the 1200 - 1800 blocks of E. SH 114, along the south side of the
1300 - 1800 blocks of E. Highland St. and along the west side of the 600 – 900 blocks of N. Kimball Ave. and is approx. 600’ east of N. Carroll Ave. Current Zoning: NR-PUD and AG.
Requested Zoning: NR-PUD. SPIN #6. PUBLIC HEARING
6E. Resolution No. 07-050, (ZA07-089), Specific Use Permit to allow a tent for the purpose of promoting retail sales at Adventure Golf Cars at 275 Commerce St. Current Zoning: S-P-1.
SPIN #7. PUBLIC HEARING
6F. Resolution No. 07-051, (ZA07-095), Specific Use Permit to allow a tent for the purpose of promoting retails sales at American Backyard on Lot 2A, Block 1, Farrar Addition at 200
N. Kimball Ave. Current Zoning: C-3. SPIN #8. PUBLIC HEARING
6G. Resolution No. 07-052, (ZA07-096), Specific Use Permit for a mass gathering event for Oktoberfest at Southlake Town Square at the northeast corner of E. Southlake Blvd. and Carroll
Ave. Current Zoning: DT. SPIN #8. PUBLIC HEARING
6H. Ordinance No. 910, 2nd Reading, Adopt an ordinance to dedicate drainage and utility easements on City-owned property at 307 Parkwood for the purpose of constructing public improvements.
PUBLIC HEARING
7A. Ordinance No. 480-529, 1st Reading, (ZA07-070), ORIGINAL REQUEST AS ADVETISED: Zoning Change and Concept Plan for Woodbury Addition on Tracts 1B1A1, T.J. Thompson Survey, Abstract
No. 1502 and Lot 1, T.J. Thompson No. 1502 Addition at 2100, 2020 and 2030 W. Continental Blvd. Current Zoning: SF-30, AG, and S-P-1. Requested Zoning: SF-20A. AMENDED REQUEST: Zoning
Change and Concept Plan for Woodbury Addition on Tracts 1B1A1 and 1B1A, T.J. Thompson Survey, Abstract No. 1502 at 2020 and 2030 W. Continental Blvd. Current Zoning: AG and S-P-1.
Requested Zoning: SF-20A. SPIN #16.
7B. Ordinance No. 912, 1st Reading, Call a special election for November 6, 2007 for the purpose of amending the City Charter.
8. There are no items on this agenda
9A. Approve a Residential Developer Agreement for Saddleback Ridge located northwest of the intersection of N. White Chapel Blvd. and E. Bob Jones Rd.
9B. Consider SP07-254, Variance to the Jellico Square Conditional Sign Permit for The Little Gym of Southlake at 210 Randol Mill Ave. #100.
9C. Authorize a contract with Redflex Traffic Systems, Inc. for the installation and operation of red light cameras.
9D. Place a proposal to adopt a tax increase and hold a public hearing on the tax rate on the agenda of the September 4 and 18, 2007 regular City Council meetings.
10. There are no items on this agenda.
11. Meeting adjourned.
ITEM 4C Resolution No. 07-046 Establish the City of Southlake Insurance Trust, authorize the Trust Agreement, and appoint Trustees
Background
Texas Insurance Code requires annual premium tax on health, life
Municipalities may be exempted if insurance provided for “single non-profit trust . . .”
Premium taxes estimated at $30,500 for medical alone
Based on 2007 premiums
Other insurance products also taxed
Trust Agreement
Trust Agreement specifies:
Purpose of trust, including payments and receipt of funds;
Restrictions on investment authority;
Duties of the Trustees, including resignation and removal
Trust will function as holding fund for payment of insurance premiums.
Resolution No. 07-046
Resolution will:
Establish Insurance Trust;
Authorize the Trust Agreement;
Name Trustees:
Sharen Jackson, Finance Director
Kevin Hugman, Human Resources Director
Subsequent staff actions:
Notify insurance providers
register Trust with IRS
QUESTIONS? Contact Kevin Hugman
ITEM 4D Approve renewal of contract with Aetna to provide employee medical and dental benefits
Background
City bid insurance products in May 2006
(3) providers bid on medical insurance
Aetna awarded bid
7.3% rate increase in 2007 with modest increase in co-pays and deductibles.
Renewal
Medical:
No changes in co-pays, deductibles
9.9% rate increase
Claims paid for current year
Predicted Trend : 9.9% to 11.4%*
medical cost inflation, utilization, cost shifting of entitlement programs
Estimated cost increase:
$103,500 annually (City portion)
* Source: Pricewaterhouse Coopers Health Research Institute, AON Consulting and The Segal Company
Renewal
Dental:
No changes in co-pays, deductibles
9.8% rate increase
Estimated cost increase:
$7,700 annually (City portion)
Recommendation
Budget
Proposed rates are budgeted in FY 2007-08 Proposed Budget.
Staff recommends approval of renewal of contract with Aetna
QUESTIONS? Contact Kevin Hugman
ITEM 4E Resolution No. 07-047 Approve and authorize publication of notice of intention to issue certificates of obligation
Background
On November 16, 2004, Resolution No. 04-074 approved
Grand Avenue 380 Agreement
Grand Avenue Developer’s Agreement
Requirements for reimbursement
$74.1 million taxable value
Resolution No. 07-047
Initial step to issue certificates of obligation
Resolution will
Establish the maximum amount of bond ($7,000,000);
Authorize the publication of a notice in the newspaper;
QUESTIONS? Contact Sharen Jackson
Item 6H
Ordinance No. 910, 2nd Reading,
Adopt an ordinance to dedicate drainage and utility easements on City owned property at 307 Parkwood
Location Map 325 E. Southlake Blvd.
Approve Dedication of Easements
Purpose:
City Charter requires ordinance to “Convey, lease or authorize the conveyance or lease of any lands of the city.”
City is conveying property rights to City
Approve Dedication of Easements
Purpose:
Drainage Easement – For construction of public drainage improvements.
Natural Course of drainage
Allows for development of Providence Bank site
Utility Easement – For construction of 8-inch water line extension
Approve Dedication of Easements
RECOMMENDATION:
Approve Ordinance No. 910 dedicating drainage and utility easements on City owned property at 307 Parkwood for the purpose of constructing public improvements.
Approve Dedication of Easements
Funding:
Cost – County Record Filing Fee
Funding - Public Works/ Administration Budget
Questions?
ITEM 9A Saddleback Ridge Estates Approve Residential Developer’s Agreement
Saddleback Ridge Estates
Site Location
Saddleback Ridge Estates
2,300 LF PAVEMENT
2,300 LF WATER LINE
3,200 LF SANITARY SEWER
1,240 LF OFF-SITE WATER
2,300 LF OFF-SITE FORCE MAIN
PROPOSED LIFT STATION
Saddleback Ridge Estates
32 Lot Subdivision – Located at the northwest corner of White Chapel and West Bob Jones Road.
Proposed Residential Developer’s Agreement
Standard Agreement
Requests for city participation for public improvements
W. Bob Jones Road Paving Improvements ($58,820)
Lift Station Improvements ($4,000)
Waterline Upgrade ($17,360)
Total City Participation Request = $80,180
Saddleback Ridge Estates Impact Fees
Fort Worth
Water - $49,152.00
Southlake
Water - $60,665.92
Sewer - $37,804.80
Roadway - $47,861.44*
*No proposed roadway capacity improvements – cannot be used to improve roadway
QUESTIONS?
Item 9C Authorize a contract for the installation and operation of red light cameras with Redflex Traffic Systems, Inc.
City Council Meeting
August 21, 2007
Why Do This Now
SB1119 – passed by State Legislature last session
Prohibits revenue sharing arrangements with contracting firms unless contract in place prior to September 1, 2007
Preserves City’s ability to enter into revenue sharing contract
Contract with Redflex
No obligation to install cameras
Redflex responsible for:
Installation
Maintenance.
violation Processing
City responsible for:
Adopting a red camera ordinance, by January 1, 2008 are be subject to more extensive reporting requirements
Reviewing the violations data and to determine whether a notice of violation shall be issued