AgendaREGULAR CITY COUNCIL MEETING
August 7, 2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 to 6:00 p.m.
1. Call to order.
2. Invocation: David Whitington, Chaplain of the Month
3. I2ACTion Award recognition
4. Development regulations for Southlake’s Southeast Quadrant – an area bounded by Continental Blvd., Brumlow Ave., SH 26, Kimball Ave., S.H. 114 and F.M 1709.
5. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION: 6:00 p.m. or immediately following the work session
1. Call to Order
2A. Executive Session
2B. Reconvene/Action necessary from Executive Session
3A. Mayor’s Report
3B. City Manager’s Report
1. Introduction of new Assistant City Manager, Ben Thatcher
3C. Library Board Report
CONSENT AGENDA:
4A. Approve the minutes from the July 17, 2007, regular City Council meeting and from the July 12, 2007, joint meeting with City Council and the P&Z Commission.
4B. Resolution No. 07-044, Create a community task force, Students and Parents Against Risks To Our Kids in Southlake (S.P.A.R.K.S.), set forth the purpose, membership, terms of office,
voting, duties, and responsibilities of members, adopt bylaws; and, abolish the Joint Drug and Alcohol Awareness Committee.
4C. Resolution No. 07-045, Appoint members to community task force, Students and Parents Against Risks to our Kids in Southlake (S.P.A.R.K.S.).
4D. Award bid and authorize a contract to Red Moon, Inc., for the purchase, deliver, and installation of video cameras, video monitoring and archival system for the Southlake Town Square
area in the amount of $292,265.
4E. Award bid to Dooley Tackaberry and Fire Supply for the purchase of equipment and supplies to outfit the aerial platform truck under construction in the amount of $133,287.
4F. Ordinance No. 910, 1st Reading, Adopt an ordinance to dedicate drainage and utility easements on City owned property at 307 Parkwood for the purpose of constructing public improvements.
4G. Approve the Tarrant County Tax Collection Contract.
4H. ZA07-019, Preliminary Plat for Tealwood on Tract 2F1, J. Gibson Survey, Abstract No. 591 at 1589 E. Continental Blvd. Current Zoning: TZD. SPIN #7.
4I. Ordinance No. 480-LLL, 2nd Reading, An amendment to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to the creation of the SF-2 Single Family Residential Zoning
District. THIS ITEM IS TABLED TO THE SEPTEMBER 4, 2007, REGULAR CITY COUNCIL MEETING.
REGULAR AGENDA
Public Forum. (The Public Forum will not begin prior to 7:00 p.m.)
6A. Ordinance No. 480-521, 2nd Reading (ZA07-005), Zoning Change and Site Plan for Chapel Crossing Shopping Center at 245 W. S.H. 114 and 200 Countryside Ct. Current Zoning: AG and
C-1. Requested Zoning: S-P-2. SPIN #11. PUBLIC HEARING
6B. Consider SP07-240, Variance to Sign Ordinance No. 704-C for Chapel Crossing Shopping Center at 245 W. S.H. 114 and 200 Countryside Ct.
6C. Ordinance No. 480-386b, 2nd Reading (ZA07-054), Zoning Change and Revised Site Plan for Cristina’s Fine Mexican Restaurant at 2707 E. Southlake Blvd. Current Zoning: S-P-2. Requested
Zoning: S-P-2. SPIN #7. PUBLIC HEARING
6D. Consider SP07-231, Variance to Sign Ordinance No. 704-C for Cristina’s Fine Mexican Restaurant at 2707 E. Southlake Blvd., Suite 100.
6E. Resolution No. 07-030, (ZA07-045), Specific Use Permit for mass gathering event at Gateway Church at 1085 S. Kimball Ave. Current Zoning: S-P-1. SPIN #7. PUBLIC HEARING
6F. Ordinance No. 480-341a, 2nd Reading (ZA07-066), Zoning Change and Site Plan for Commerce Business Park at 540 Commerce St. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN
#7. PUBLIC HEARING
7A. Ordinance No. 480-222a, 1st Reading (ZA05-112), Zoning Change & Concept Plan for The Gateway Church – S.H. 114 Campus, being approx. 214 acres in the R. Eads Survey, Abstract No.
481, being Tracts 1, 1A1, 1E, 2, 2A, 2B, 2B1A & 2C1 and in the T. Mahan Survey, Abstract No. 1049, being Tracts 2A, 2B, 2B1, 3, 3A, 3C, 5, 5C & 5D, and a portion of Tracts 1 & 1B1, along
the north side of the 1500-1800 blocks of S. H. 114, along the south side of the 1300-1800 blocks of E. Highland St. & along the west side of the 600-900 blocks of N. Kimball Ave, &
is approx. 600’ east of N. Carroll Ave. Current Zoning: NR-PUD & AG. Requested Zoning: NR-PUD. SPIN #6.
7B. Ordinance No. 480-528, 1st Reading (ZA06-003), Zoning Change on approx. 2.24 acres of land being Tracts 2A1 2B1 and 3A, T. Mahan Survey, Abstract No. 1049, being approx. 600’ south
of E. Highland St. Current Zoning: NR-PUD. Requested Zoning: AG. SPIN #6.
8A. Resolution No. 07-031, Appoint members to the Building Board of Appeals.
8B. Resolution No. 07-033, Appoint a City Council member to the Joint Utilization Committee.
8C. Resolution No. 07-034, Appoint members to the Library Board.
8D. Resolution No. 07-035, Appoint members to the Metroport Teen Court Advisory Board.
8E. Resolution No. 07-036, Appoint members to the Parks and Recreation Board.
8F. Resolution No. 07-037, Appoint members to the Planning & Zoning Commission.
8G. Resolution No. 07-038, Appoint members to the Senior Advisory Committee.
8H. Resolution No. 07-039, Appoint members to the Southlake Arts Council.
8I. Resolution No. 07-040, Appoint members to the Southlake Parks Development Corporation.
8J. Resolution No. 07-041, Appoint members to the Zoning Board of Adjustment.
9A. Authorize the purchase of Caterpillar 924G Loader from Holt Cat Equipment through the BuyBoard Cooperative Purchasing Program in the amount of $138,498.
9B. Authorize the purchase of a Truck-Mounted Sewer Jet-Cleaner from Rush Truck Centers and Harbin through Houston-Galveston Council of Governments in the amount of $129,309.
9C. Consider SP07-182, Variance to Sign Ordinance No. 704-C for Cornerstone Plaza, at 2707, 2717 and 2729 E. Southlake Blvd.
9D. Consider SP07-232, Variance to Sign Ordinance No. 704-C for Petsmart at 200 Village Center Drive.
9E. Place a proposal to adopt a tax increase and hold a public hearing on the tax rate on the agenda of the September 4 and 18, 2007, regular City Council meetings.
10A. Potential Charter Amendments.
11. Meeting Adjourned.
Items 4B & 4C Resolution No. 07-044 Creating a Community Task Force, Students and Parents Against Risks To Our Kids In Southlake (S.P.A.R.K.S), Setting Forth the Purpose, Membership,
Terms of Office, Voting, Duties, and Responsibilities of Members, Adopting Bylaws; and, Abolishing the Joint Drug and Alcohol Awareness Committee; and Resolution No. 07-045 Appointing
Task Force Members
S.P.A.R.K.S
Ten years after Southlake first
created The Joint Drug and
Alcohol Awareness Committee
and conscious of an ever
changing social landscape
we are pleased to announce a
new commitment to empowering
our Citizens in the battle against
underage drinking, drugs and
internet perils.
S.P.A.R.K.S
Students and Parents
Against Risks to our Kids
in Southlake
S.P.A.R.K.S Mission Statement
Sparking ideas, sharing
information, identifying needs,
educating the Community,
Mobilizing resources, promoting
collaboration and advocating
for sound public policy
S.P.A.R.K.S
New Membership Make Up:
Two members of the City Council, appointed by the City Council; one of whom shall serve as Chair;
One member of the School Board, appointed by the School Board;
One member who is a young adult residing in Southlake, appointed by the City Council.
One member who is a School Resource Officer;
One member who is a licensed chemical dependency counselor (LCD) or other licensed mental health professional, appointed by City Council
One member who is a School Counselor from either the High School or Senior High School, appointed by the School Board
One member of a PTO, appointed by the PTO President
One member who is a youth minister, appointed by City Council;
Two students from Carroll High School and Two students from Carroll Senior High School, nominated by the Principle and the School Resource Officer of each school.
Two members who are citizens at-large and are parents, appointed by the City Council
One member representing Teen Court, recommended by the City Manager and appointed by the City Council
S.P.A.R.K.S
Opportunities
Access to resources through the City Website
Column in the City Newspaper
Monthly Column in a local newspaper
Sponsorship of School/Community Events
Commercial to run on City Cable Site
Column in PTO Newsletter
Tips for Parents
Peer groups at the local campuses
Mascot ?? for school sports events
Coordinated "safety" events through Parks and
Recreation (Safety Town)
PTO events for younger students
S.P.A.R.K.S
Questions?
Council Member Laura Hill
Item 4D
Consider:
Award the bid and authorize the City to enter into a contract with Red Moon, Inc. for the purchase, delivery, and installation of a video monitoring and archival system in the amount
of $292,265.
Security Camera Contract
Requests for bids were issued by the City of Southlake
Four companies attended pre-bid meeting
One company submitted bid – Red Moon, Inc.
Security Camera Contract
Camera system consists of:
31 cameras (pan-tilt-zoom & fixed)
Archival system (30 days of video)
80 gHz wireless system
Expandable
system
Southlake Blvd.
Hwy. 114
Security Camera Contract
Red Moon, Inc was the only vendor to submit a bid for the security camera system
Purchase, delivery, & installation of a security camera system and archival system - $257,513
Training and one year of camera maintenance - $17,000
Extended warranty on most expensive components - $ 17,752
Security Camera Maintenance
Other contractual points
Pricing of components is guaranteed for one year
Maintenance for five year period is $125/hr and materials at cost +15%
Security Camera Contract
Total bid price for camera system and one year’s maintenance:
$ 257,513
$ 17,000 (Training and one year maintenance)
+________________________________
$ 274,513 subtotal
$ 17,752 (Extended warranty on
+ BridgeWave radios)
_________________________________
$292,265 total
Questions? Contact Chief Wade Goolsby
Item 4E
Award bid and approve the purchase of equipment and supplies from Fire Supply and Dooley Tackaberry to outfit the Sutphen Aerial Platform in an amount not to exceed $133,287.00
Vendors Selected and Costs
Dooley Tackaberry - $94,430
Scott Air packs
45 minute cylinders
Face pieces
Fire Supply - $38,857
Hurst rescue tool and power unit
Honda generator
Vetter air bag system
Misc. rescue tools and equipment
Bidding
All items were sent out for bid by Tim Slifka in the Finance Department and meet City guidelines for purchasing.
Staff Recommendation
Council approval of the purchase of supplies and equipment to outfit the Sutphen aerial platform in an amount not to exceed $133,287.00.
Questions?
Contact Robert Finn
Item 4F
Ordinance No. 910, 1st Reading,
Adopt an ordinance to dedicate drainage and utility easements on City owned property at 307 Parkwood
Location Map 325 E. Southlake Blvd.
Approve Dedication of Easements
Purpose:
City Charter requires ordinance to “Convey, lease or authorize the conveyance or lease of any lands of the city.”
City is conveying property rights to City
Approve Dedication of Easements
Purpose:
Drainage Easement – For construction of public drainage improvements.
Natural Course of drainage
Allows for development of Providence Bank site
Utility Easement – For construction of 8-inch water line extension
Approve Dedication of Easements
RECOMMENDATION:
Approve Ordinance No. 910 adopting an ordinance to dedicate drainage and utility easements on City owned property at 307 Parkwood for the purpose of constructing public improvements.
Approve Dedication of Easements
Funding:
Cost – County Record Filing Fee
Funding - Public Works/ Administration Budget
Questions?
Bob Price
Item 4G Tarrant County Tax Collection Contract
Contract provisions
Since 1982, the Tarrant County has collected property taxes for the City;
Tarrant County charges $.50 per account;
The fee is a very reasonable charge for the service provided ($7,500);
Contract provisions
The contract provides for daily disbursements when collections exceed $100 or the close of the month;
There are provisions that allow the City to perform an audit of the County’s collection process;
QUESTIONS?
Sharen Jackson
Item 9A
Authorize the purchase of a Caterpillar 924G Loader from Holt Cat Equipment through the BuyBoard Cooperative Purchasing Program in the amount of $138, 498.00
Caterpillar 924G Loader
Purchase of a Front-end Loader
Purpose:
Routine maintenance of the Drainage systems requires the use of loaders to move material
Cleaning ditches, channels and creeks involves removing large quantities of silt and debris
Proactive maintenance of drainage ways improves flows and reduces the likelihood of property damage from flooding
Purchase of a Front-end Loader
Process:
This equipment is available through the cooperative purchasing program offered by the BuyBoard
The Caterpillar 924G Loader is offered by Holt Cat Equipment for $138,498.00
Purchase of a Front-end Loader
RECOMMENDATION:
Authorize the purchase of a Caterpillar 924G Loader from Holt Cat Equipment through the BuyBoard Cooperative Purchasing Program in the amount of $138,498.00
Purchase of a Front-end Loader
Funding:
Funds are available
FY 07 Drainage Utility Fund Operating budget
Questions?
Item 9B
Authorize the purchase of Truck-mounted Sewer Jet-Cleaner from Rush Truck Centers and Harben through Houston-Galveston Council of Governments (HGAC) in the amount of $129,308.81
Purchase of a Sewer Jet-Cleaner
Purpose:
Routine maintenance of the Sewer collection system includes line cleaning
Gravity sewer systems require maintenance to remove grease and other debris
Proactive maintenance prevents backups in to homes and sewer overflows
Purchase of a Sewer Jet-Cleaner
Process:
This equipment is available through the cooperative purchasing program offered by the HGAC
The truck cab and chassis will be purchased from Rush Truck Centers of Texas for a cost of $60,437.00
The sewer cleaning equipment is to be provided by Harben at a cost of $68,871.81
Purchase of a Sewer Jet-Cleaner
RECOMMENDATION:
Authorize the purchase of Truck-mounted Sewer Jet-Cleaner from Rush Truck Centers and Harben through Houston-Galveston Council of Governments (HGAC) in the amount of $129,308.81
Purchase of a Sewer Jet-Cleaner
Funding:
Funds are available
FY 07 Utility Fund Operating budget
Wastewater Division
Questions?
Item 9E Proposal to Adopt a Tax Increase and hold a Public Hearing
Proposed Tax Rate
Proposed tax rate is $.462
No change from FY2007
Exceeds effective tax rate $.433798
Exceeds rollback rate $.430337
Truth-in Taxation Requirements
Because tax rate exceeds both the rollback and effective rates, Council must
Vote to place proposal to adopt the “increase” on a future agenda
Hold a public hearing
September 4, 2007
September 18, 2007
(regular City Council meetings)
QUESTIONS?
Sharen Jackson