FINAL AgendaREGULAR CITY COUNCIL MEETING
APRIL 17, 2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 to 6:00 p.m.
1. Call to order.
2. Invocation: Eric Hulet, Grace Community Church
3. Overview of Tarrant County Programs and Partnerships, Gary Fickes Commissioner Precinct 3.
4. Update on new Department of Public Safety Central Facility.
5. Discuss all items on tonight’s meeting agenda. No action will be taken and each item will be considered during the Regular Session.
REGULAR SESSION: 6:00 p.m. or immediately following the work session
1. Call to Order.
2A. Executive Session.
2B. Reconvene: Action necessary on items discussed in Executive Session.
3A. Mayor’s Report
1. Update on Art in the Square
2. Proclamation for Administrative Professionals Day
3. Proclamation for Child Abuse Prevention Month
3B. City Manager’s Report
1. Introduction of Senior Activity Center Coordinator, Amanda Troum
2. Announcement regarding City-Wide Sidewalk Sale on April 21, 2007
3C. SPIN Report
3D. Financial Report
CONSENT AGENDA:
4A. Approve the minutes from the April 3, 2007, regular City Council meeting.
4B. Award bid to Texas Harley Davidson in Bedford for the 24-month lease of 7 Harley Davidson RoadKing Motorcycles to be utilized by Police Service’s Traffic Division in the amount of
$66,395.
4C. ZA07-032, Plat Revision for Lot 22R, Block 7, Timarron Addition, Huntly Manor Phase II, being a revision of Lot 22, Block 7, Timarron Addition, Huntly Manor Phase II, at 1339 Province
Ln. Current Zoning: R-PUD. SPIN #9e.
4D. Consider SP07-114, Variance to Sign Ordinance No. 704-C for Westwyck Hills located at the 1300 and 1500 block of Randol Mill Ave. and the 2000 block of Morgan Rd.
4E. Resolution No. 07-019, authorizing the City Attorney to bring condemnation action for the purpose of obtaining land for park purposes being approx. 11.2 acres, part of the R.D. Price
Survey Abstract No. 1003-D, Tract 6 & approx. 6.546 acres, Tract 4, H.O. Throop Survey, Abstract No. 1273D and Tract 7 and 8, R.D. Price Survey, Abstract No. 1003-D.
REGULAR AGENDA:
Public Forum.
6A. Ordinance No. 906, 2nd Reading, to cancel the May 12, 2007, General Election and to declare each unopposed candidate elected to office; and providing an effective date. PUBLIC HEARING
6B. ZA06-187, Site Plan for Masco Service Corporation at 1200 N. Kimball Ave. Current Zoning: B-1. SPIN #5. PUBLIC HEARING
6C. Approve Right-of-way Encroachment Agreement for Masco Service Corporation.
6D. ZA06-023, Plat Showing for Lots 19 and 20, F. Throop No. 1511 Addition at 1200 N. Kimball Ave. Current Zoning: B-1. SPIN #5.
6E. Ordinance No. 480-PPP, 2nd Reading, Amendment to the Comprehensive Zoning Ordinance, Sect. 43, General Development Standards, Masonry Requirements. PUBLIC HEARING
6F. Ordinance No. 557-A, 2nd Reading, Amendment to the Masonry Ordinance, Sect. 2, definitions of masonry material. PUBLIC HEARING
6G. Ordinance No. 480-518, 2nd Reading, (ZA06-174), Zoning Change and Site Plan for St. John’s Baptist Church at 900 S. Kimball Ave. Current Zoning: I-1. Requested Zoning: CS. SPIN
#7. PUBLIC HEARING
6H. Ordinance No. 480-519, 2nd Reading, (ZA06-190), Zoning Change and Concept Plan for Lot 24, F. Throop No. 1511 Addition at 1497 E. Dove St. Current Zoning: AG. Requested Zoning:
SF-30. SPIN #5. PUBLIC HEARING
6I. Ordinance No. 480-520, 2nd Reading, (ZA07-024), Zoning Change and Concept Plan for Lot 14, H. Granberry No. 581 Addition at 440 and 480 S. White Chapel Blvd. Current Zoning: AG.
Requested Zoning: SF-A. SPIN #14. PUBLIC HEARING
6J. Resolution No. 07-017, (ZA07-039), Specific Use Permit for a telecommunications tower at 340 Miron Dr. Current Zoning: B-1. SPIN #8. PUBLIC HEARING
6K. Resolution No. 07-018, (ZA07-040), Specific Use Permit for a telecommunications tower at 3700 N. White Chapel Blvd. Current Zoning: CS. SPIN #1. PUBLIC HEARING
6L. Ordinance No. 907, 2nd Reading, Amending Ch. 10, Article V, “Public Smoking” of the Southlake City Code. PUBLIC HEARING
There are no items on this agenda.
8. There are no items on this agenda.
9A. Amend the urban design study contract with Townscape, Inc. for $41,500 to perform u-turn and signal timing studies.
10A. There are no items on this agenda.
11. Meeting adjourned.
DPS Central Facility
April 17, 2007
DPS Central Facility
Project Status
Scope of project
Municipal Court
Cost
Financing
Direction
Design Direction
Architectural presence on both corners
Design for possible dissolution of Keller mergers
Design for future growth and expansion
Blend architecturally with Town Square
Use design elements from Town Hall
Design Direction
Needs Assessment: 48,909 ft2
New Areas not in
Needs Assessment: 15,316 ft2
Areas with Built-in
Expansion: 15,191 ft2
Court: 7,451 ft2
Total 86,867 ft2
Municipal Court
Preliminary recommendation from Facilities Study* for Town Hall expansion calls for Municipal Court to be relocated.
- Current: 7,300 ft2
- Recommended: 7,451 ft2
* Facilities Study conducted by Brinkley Sargent
Municipal Court
Legal Authorization (TOASE)
- a building or facility is something that crime district funds may be used to finance. The statute allows expenditures for ‘capital improvements’ for a crime district program. Id.
§ 363.151(a). Section 363.151 (e) provides:
(e) The program may include court and prosecution services, including:
(1) court watch programs;
(2) community arbitration & mediation centers;
(3) night prosecutors programs;
(4) automated legal research systems;
(5) an automated court management system;
(6) a criminal court administrator;
(7) an automated court reporting system;
(8) additional district courts that are required by law to give preference to criminal cases, judges and staff;
(9) additional prosecutors and staff
Preliminary Project Costs
Construction $23,420,534
A&E Costs (based on 8%) $ 1,873,642
FF&E $ 1,560,000
Site Acquisition $ 1,500,000
Interim Station costs* -
$28,354,176
* Undetermined at this time
Cost Comparisons
Average Costs of
Public Safety projects (2006): $ 239.36/ft2
Town Hall (2000): $ 219.23/ft2
Current Cost Estimate
(Preliminary): $ 266.68/ft2
Central DPS Facility Funding
Cash Flow Projection
FY 2007 $ 7,490,000
FY 2008 $ 5,687,642
FY 2009 $13,194,964
FY 2010 $ 1,981,570
Projected Cost * $28,354,176
* Estimated as of March 2007
Funding Philosophy
Self fund – pay as you go
- Would require use of district’s reserves jointly with sales tax collections during construction period
Combination (self fund and short-term bonds)
- Would require use of district’s reserves jointly with short-term bonds (2-3 term pay-off)
Conclusion
Direction?
Scope of Project
Municipal Court
Lower Level Spaces
Ground Level Spaces
Upper Level Spaces (Optional Court)
Preliminary Elevations
Welcome Amanda Troum Senior Center Coordinator
New Activities and Improved Services:
CPR Training Class for Seniors
Newsletter & Calendar Improvements:
Larger Print
Articles to keep senior population informed
E-mail the newsletter
Senior’s now capable of signing up for activities via e-mail
Live & Learn, Lunch & Lecture Series
April’s Lecture – “How to protect yourself from Cons, Scams and Fraud” Southlake DPS – Lt. Rhonda Moore
Trips – one a week
A dance with live music – once a month
Added additional exercise class – “Back In Action” taught by a licensed Physical Therapist
Getting clubs and organizations involved in the Senior Center and the Senior’s involved in the community:
DPS Lecture
CPR class at the DPS West
Art In The Square – Seniors volunteering for this event
Involving the physically challenged as volunteers in the center
Organized and implemented a new way to sign up for events and trips – “Activity Book”
Upcoming Events at the Center:
Senior Summer School – with teachers in the Southlake area volunteering
Spring Fashion Show with Cold Water Creek
Ms. Southlake Senior Pageant
Senior Idol
Senior Advocacy Initiative
U.N.T. Intern Program at the Center
Senior Center will partner with Southlake Library for a monthly book review at the Senior Center
March - 10 new members; April - four new members
Saturday, April 21
10 a.m. – 7 p.m.
3rd Annual Citywide
Southlake Sidewalk Sale
Finance Department’s
Quarterly Review
For the period ended
March 31, 2007
General Fund Revenues
Property tax
$12,550,775 (96.9% collected compared to budget)
Sales tax
$3,001,466 collected ($404,933 above budget)
Fines/Forfeitures
$478,146 (collected 39.3% of budget)
General Fund Revenues
Permit fees
81 new residential permits issued
Total square footage 441,954
Estimated value 39,343,500
17 new commercial permits issued
Total square footage 329,394
Estimated value 27,905,683
General Fund Expenditures
Department expenditures are within expected budget projections
$11,804,513 (43.4% of budget)
Utility Fund
Total Revenue $7,542,788
41.6% collected compared to budget
Total Expenses $8,640,995
47.9% disbursed compared to budget
Other Funds
SPDC
Sales tax collections $1,457,880
Crime Control
Sales tax collections $1,426,380
Strategic Initiative Fund
Expenditures $1,102,345 for sidewalks, software conversion and fire ladder truck initial payment
Questions?
Item 4B
Consider:
Consider approving a twenty four (24) month contract for the lease of seven(7) police traffic enforcement Harley Davidson motorcycles.
Lease – Traffic Unit motorcycles.
Primary vehicle of the Southlake DPS Traffic Unit.
Uses include:
Traffic enforcement by the Southlake DPS Police Services Traffic Division.
Traffic Direction
Special events.
Lease – Traffic Unit motorcycles.
History of SDPS Lease Program
SDPS has annually leased motorcycles with Harley Davidson of Dallas since 1994.
In 2005, a twenty four (24) month contract was initiated.
2005 cost per unit was $8700.00 ea./24mos. ($60,900.00 total for 24 months)
Outfitting was performed by SDPS personnel
Maintenance was included.
Harley Davidson of Dallas declined to renew our contract
Requests for Bids were issued
One bid received – Texas Harley Davidson
Lease – Traffic Unit motorcycles.
Lease includes the following:
Twenty four month (24) lease of seven (7) certified police traffic enforcement Harley Davidson Roadking motorcycles.
Includes unlimited mileage.
Includes the installation of the current City of Southlake emergency equipment (i.e. lights, siren, audio/video system, etc..)
Lease – Traffic Unit motorcycles.
Cost Comparison
Previous lease - $60,900.00
Proposed Lease (Texas Harley Davidson) - $66,395.00
Texas Harley Davidson Lease Program:
Increase of $5,495.00
Lease does not include maintenance
Does include outfitting of motorcycles
Total Cost of Lease $66,395.00
Cost per Unit $8,000.00 ($56,000 total/24mos.)
Outfitting per Unit $1,485.00 ($10,395.00 total)
Questions?
Contact Wade Goolsby
817-748-8120
Lease – Traffic Unit motorcycles.
Item 4E:
Resolution No. 07-019, authorizing the City Attorney to bring condemnation action for the purpose of obtaining land for park purposes being approximately 11.2 acres, part of the R.D.
Price Survey Abstract 1003-D, Tract 6, and approximately 6.546 acres, Tract 4, H.O. Throop Survey, Abstract No. 1273D and Tracts 7 and 8, R.D. Price Survey Abstract No. 1003D.
City has attempted to purchase property over last several months:
Third party negotiations
Direct City contact via telephone, letters, and meetings
Best and final offer letters
Sent to both property owner’s (March 2, 2007)
Above appraised values
March 16, 2007 deadline to respond
Owners failed to respond
Next step
Authorize City Attorney to bring condemnation action
Resolution No. 07-019
Financial Considerations
$2,500,000 in SPDC CIP budget for acquisition of park property
11.2 acres
Tucker
Fretwell
Tucker
Fretwell Property
6.546 acres
Staff available for questions and seeks City Council direction
Staff Contact: Steve Polasek (817) 748-8018
Item 6A
April 17, 2007
Ordinance No. 906, 2nd Reading
To cancel the May 12, 2007, General Election and to declare each unopposed candidate elected to office