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FINAL AgendaREGULAR CITY COUNCIL MEETING March 20, 2007 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 to 6:00 p.m. 1. Call to order. 2. Invocation: Coy Quesenbury Lonesome Dove Baptist Church 3. Development Activity Report 4. Southlake 2025 Update 5. TXU Underground Utility Program 6. Discuss all items on tonight’s meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 p.m. or immediately following the work session. 1. Call to order. 2A. Executive Session. 2B. Reconvene: Action necessary on items discussed in Executive Session. 3A. Mayor’s Report 1. Proclamation for World Water Day 3B. City Manager’s Report 3C. Financial Report 3D. Parks and Recreation Board Report. CONSENT AGENDA: 4A. Approve the minutes from the March 6, 2007, regular City Council meeting. 4B. Excuse members of the City Council and P&Z Commission for absences from meetings. 4C. Resolution No. 07-015, Authorize a one-time payment of accrued sick leave to 911 Dispatch employees transferred to the City of Keller as of April 1, 2007. 4D. Approve amended FY2006-07 Crime Control and Prevention District Operating Budget. 4E. ZA06-132, Preliminary Plat for Estancia at Southlake, 579 N. Kimball Ave. Current Zoning: R-PUD. SPIN #6. 4F. ZA07-017, Plat Revision for Lots 1R1 and 1R2, Block C, Briarwood Estates, Ph. I, at 400 Briarwood Dr. Current Zoning: MF-1. SPIN #6. 4G. ZA07-023, Plat Revision for Block 3R2, Southlake Town Square, on the northwest corner of Main St. and State St. Current Zoning: DT. SPIN #8. 4H. Consider SP07-073, Variance to Sign Ordinance No. 704-C for Southlake Town Square, at the northeast corner of E. Southlake Blvd. and N. Carroll Ave. 4I. ZA07-025, Plat Revision for Lots 1R1, 1R2, 2R, 4R2 and 4R3, Block 1, Sabre Group Campus, being a revision of Lots 1, 2 & 4, Block 1, Sabre Group Campus, Kirkwood Blvd. and S.H. 114. Current Zoning: NR-PUD. SPIN #2. 4J. ZA06-187, Site Plan for Masco Service Corp. at 1200 N. Kimball Ave. Current Zoning: B-1. Spin #5. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE APRIL 3, 2007, CITY COUNCIL MEETING. 4K. Approve Right-of-Way Encroachment Agreement for Masco Service Corp. THIS ITEM HAS BEEN TABLED UNTIL THE APRIL 3, 2007, CITY COUNCIL MEETING. 4L. ZA06-023, Plat Showing for Lots 19 and 20, F. Throop No. 1511 Addition at 1200 N. Kimball Ave. Current Zoning: B-1. SPIN #5. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE APRIL 3, 2007, CITY COUNCIL MEETING. REGULAR AGENDA Public Forum. 6A. Ordinance No. 480-516, 2nd Reading, (ZA07-010), Zoning Change and Concept Plan for Lot 14, J.G. Allen No. 18 Addition at 2865 Johnson Rd. Current Zoning: AG. Requested Zoning: SF-1A. SPIN #15. PUBLIC HEARING 7A. Ordinance No. 480-517, 1st Reading, (ZA07-004), Zoning Change and Concept Plan for Image Business Park at 2301 Crooked Ln. Current Zoning: S-P-2. Requested Zoning: S-P-2. SPIN #7. 7B. Ordinance No. 898-A, 1st Reading, Amend Ordinance No. 898 amending FY2006-07 Annual Budget. There are no items on this agenda. 9A. Consider SP07-075, Master Sign Plan for Watermere at Southlake on the south side of W. Southlake Blvd. at Owenwood Dr. 9B. Authorize Amendment No. 1 to a Professional Services Agreement with Teague Ball and Perkins, Inc., to provide engineering services related to construction plan review, authorize staff to execute said contract and take any necessary action. 9C. Authorize the City Manager to sign a contract for residential and commercial refuse collection and recyclable materials collection with Republic Waste Services of Texas, Ltd. (dba Duncan Disposal.) 10. There are no items on this agenda. 11. Meeting adjourned. 2006 Annual Development Activity Report March 20, 2007 Presentation Outline Department Year in Review 2006 Development Case Workload & Processing Times 2006 Special Projects & Events 2006 Awards 2006 Residential Development Residential Subdivisions Approved in 2006 Residential Subdivisions Filed in 2006 Vacant Residential Lot Inventory Southlake Residential Development Statistics & Historical Trends 2006 Non-Residential Development Office Development Site Plans Approved in 2006 Retail Development Site Plans Approved in 2006 Southlake Commercial Development Statistics & Historical Trends 2006 Department Restructuring Planning Division 2006 Review * Excludes all ZBA cases 2006 Development Review Cases by Type Overall Average: 77 Days (2½ months) 2006 Zoning Ordinance Amendments 2006 Ordinance Amendments (Other) ZBA Cases * Some ZBA cases request both a Variance and a Special Exception Use Permit. For the purposes of this report, each request is counted separately. Department of Planning & Development Services2006 Special Projects & Events Completed in 2006 Lean Event New Notification Procedures Land Use Assumptions Report 2006 Traffic Count Report Building Inspections Merger & Move Ongoing Projects Kicked Off in 2006 Urban Design Study Sidewalk Plan Facilities Study Software Implementation Texas APA 2006 Community of the Year 2006 Current Planning Award Honorable Mention, Tree Preservation Ordinance Texas APA, Midwest Section 2006 Project Planning Award, Tree Preservation Ordinance 2006 Certificate of Achievement for Planning Excellence Cross Timbers Urban Forestry Council 2006 Community Urban Forestry Award, Southlake 2025 2006 Development Awards (Awards Given) Estes Park (Residential) Southlake Corners (Non-Residential) Department of Planning & Development Services2006 Awards & Recognition Building Officials Association of Texas Award of Excellence (4th Consecutive Year) Greater Fort Worth Builders Association 2006 Spotlight Award Construction Research Center at The University of Texas at Arlington 2005 Building Official of the Year, Paul Ward 2006 Residential Development Summary Watermere at Southlake Estes Park Phase III Johnson Place Estates The Cliffs at Clariden Ranch t 2006 Approved Residential Subdivisions* * Residential Subdivisions of 3 lots or greater Single Family Residential Subdivision Other Residential Development Residential Subdivisions* Filed in 2006 * Single-Family Residential Subdivisions of 3 lots or greater Residential Lot Inventory Calculation New Residential Building Permits Trend Source: City of Southlake Building Inspections Avg. Residential Square Footage & Value Trends (New Construction Only) Source: City of Southlake Building Inspections Source: City of Southlake Building Inspections Source: City of Southlake Building Inspections 2006 Non-Residential Development Robb & Stuckey Vermilion Court Garden Offices II Bank of America Jellico Square - Sprouts 2006 Approved Office Development Site Plans 2006 Approved Retail Development Site Plans 2006 Approved Community Service Developments Public Parks Noble Oaks Park New well & park pavilion Pond & Landscaping Improvements Bob Jones Nature Center Bicentennial Park Lighted ball courts Bob Jones Park Additional Parking Lot Other Community Services Carroll High School Expansion White Chapel United Methodist Church Expansion & Wedding Chapel Relocation White Chapel United Methodist Church Expansion Source: City of Southlake Building Inspections Source: City of Southlake Building Inspections Property Valuation Trends All Southlake Properties Source: Tarrant Appraisal District Questions? Southlake 2025 Plan Status Update – March 20, 2007 Background City Council adopted the Southlake 2025 Plan as follows: Phase 1: Vision, Goals, and Objectives in March 2004 Phase 2: Area Plans from December 2004 – May 2005 Phase 2: Consolidated Plans Consolidated Mobility & Master Thoroughfare Plan – July 2005 Consolidated Land Use Plan – August 2005 Parks, Recreation, & Open Space Plan – September 2005 Pathways Plan – September 2005 Status of Adopted Recommendations Land Use Pedestrian Connectivity Environmental Resource Protection Economic Development Urban Design Parks & Open Space Transportation & Public Safety Street Connectivity Land Use (Items A1 through A12) Creation of new zoning districts to reflect the newly created land use categories Review development proposals and implemented design criteria based on recommendations in the Southlake 2025 Plan Pedestrian Connectivity (Items B1 through B8) Prioritize pedestrian connectivity Funding (Strategic initiative funds) Amended to zoning & subdivision regulations to require sidewalks for all development Develop an interconnected system for non-motorized mobility Review development proposals to maximize pedestrian connectivity Development of a Sidewalk Plan currently underway Environmental Resource Protection (C1 through C6) Encourage key environmental resources as identified in the city’s Environmental Resource Protection Map Review development proposals to implement ERP recommendations Amended the city’s Tree Preservation Ordinance to implement this recommendation Economic Development(D1 & D2) Encourage the redevelopment of key underutilized sites Urban Design(E1 through E8) Establish a consistent design theme for the city’s major roadway corridors Prioritize the undertaking of a median study for F.M. 1709 Urban Design/Median study currently underway Strategic Initiative fund monies identified for implementing the plan Parks & Open Space(F1 through F6) Explore opportunities for non-motorized and passive recreational uses along Lake Grapevine Transportation & Public Safety(G1 through G12) Evaluate the feasibility of traffic control devices at Highland Ave. and White Chapel Blvd; Carroll Ave. and Dove Street; and White Chapel and Continental Roundabout design is currently under with funding identified in the CIP Evaluate the future redevelopment of the northwest corner of the intersection of S.H. 26 and Brumlow Ave. as a transit node Study currently underway with NCTCOG on the future commuter rail line along the Cottonbelt railway corridor Street Connectivity Encourage automobile and pedestrian connectivity between adjoining commercial and residential developments. Evaluated during the development review process Questions? ITEM 4C Resolution No. 07-015, Authorize a one-time payment of accrued sick leave to 911 Dispatch employees transferred to city of Keller Background City of Keller takes over regional dispatch operations for Southlake effective April 1, 2007. Nine (9) Dispatch employees from Southlake will transfer employment to Keller. Sick Leave Accruals City Personnel Policies prohibit payment of accrued sick leave except when: Retire from city with at least ten (10) years continuous service; OR Separate employment with at least twenty (20) years continuous service. Payment limited to 400 hours. Resolution Proposal Reduction in Force (RIF) not addressed by policy. Loss of accrued leave. Payment of accrued sick leave for hours above 40 hours, maximum of 400 hours. Keller will provide immediate 40 hours Sick Leave upon date of hire. Estimated cost: $10,250 QUESTIONS?Contact Kevin Hugman at (817) 748-8193 Approve amended FY 2007 Crime Control and Prevention District Operating Budget Agenda Item 4D March 20, 2007 Budget Amendment $23,000 requested for the purchase of 4x4 utility vehicle CCPD Board approved March 7, 2007 Purpose of vehicle Utility vehicle uses/ application Special events Event coordination Relief/ aid Prisoner/ medical transport in crowded situations Access into remote park areas Questions/Comments? Please Contact Sharen Jackson 817.748.8042 or Wade Goolsby 817.748.8120 Item 4E ZA06-132 OWNER: Ernest E. Taylor APPLICANT: Tejas Capital Partners REQUEST: Approval of a preliminary plat for Estancia at Southlake proposing 13 residential lots on approximately 7.97 acres. LOCATION: The property is located at 579 N. Kimball Avenue. R-PUD: Residential PUD R-PUD N. Kimball Ave Shady Lane View looking east toward property View looking west toward property View looking north toward property Approved Development Plan Approved Tree Conservation Plan Preliminary Plat Item 4E ZA06-132 P&Z ACTION: March 8, 2007; Approved (6-0) subject to review Questions? Item 4F ZA07-017 OWNER: AHMETI Asset Management, LLC APPLICANT: JPH Land Surveying, Inc. REQUEST: Approval of a Plat Revision proposing the subdivision of an existing 1.0 acre lot with “MF-1” Two Family Residential District zoning into 2 lots. LOCATION: The property is located at 400 Briarwood Drive. MF-1 MF-1 MF-1 MF-1 MF-1 MF-1 MF-1 MF-1 MF-1 MF-1 O-1 O-1 O-1 SF-1A SF-1A SF-1A SF-1A SF-1A SF-1A SF-1A SF-1A SF-1A SF-1A SF-1A View looking north toward property View looking west toward property Plat Revision Item 4F ZA07-017 P&Z ACTION: March 8, 2007; Approved (4-2) subject to review Questions? Item 4G ZA07-023 OWNER/ APPLICANT: SLTS Grand Avenue L.P. REQUEST: Approval of a plat revision for the purpose of abandoning an existing utility easement that is no longer needed. LOCATION: The property is located at the northwest corner of Main Street and State Street. Plat Revision Correct the Easement Location Abandon the Easement Item 4G ZA07-023 P&Z ACTION: March 8, 2007; Approved (6-0) subject to review Questions? Item 4H SP07-073 APPLICANT: Town Square Ventures, L.P. LOCATION: Northeast corner of Southlake Boulevard and Carroll Avenue REQUEST: Variance to Sign Ordinance 704-C with regard to temporary development signs. The specific variances requested are as follows: The existing sign was approved by City Council on March 15, 2005 and renewed by Council on February 7, 2006. The current permit will expire on March 31, 2007. The applicant is requesting to display the sign an additional year. The applicant is also requesting to change the sign face of the existing sign several times throughout the year (as previously approved). Background Sign Dimensions 14’ Existing Sign SP07-073 QUESTIONS? Item 4I ZA07-025 OWNER: CSL Leasing & Maguire Partners APPLICANT: Sabre Holdings REQUEST: Approval of a plat revision proposing to subdivide three existing lots into six lots. LOCATION: The property is located at Kirkwood Boulevard and W. State Highway 114. Plat Revision *Variance to street frontage requirement Transferred Properties: 3-7 Retained Properties: 1-2 Exhibit TwoTransferred and Retained Properties Item 4I ZA07-025 P&Z ACTION: March 8, 2007; Approved (6-0) subject to review Questions? Item 6A ZA07-010 OWNER: Happy & Julia Lyda APPLICANT: Tri-Tech DFW Surveying Company LP REQUEST: Approval of a 2nd reading for a Zoning Change and Concept Plan from “AG” Agricultural District to “SF-1A” Single-family Residential District on 1.997 acres. A single-lot Plat Showing has also been submitted and is concurrently being reviewed by staff. LOCATION: The property is located at 2865 Johnson Road. Johnson Road Warrington Ln Trailhead Dr TRAILHEAD JELLICO ESTATES Johnson Road Trailhead Dr View looking west at the property ZA07-010 Site Data Existing Zoning: “AG” Agricultural Proposed Zoning: “SF-1A” Single-family Residential Gross Acreage: 1.997 acres Net Acreage: 1.859 acres Gross Density: 0.50 units per acre Net Density: 0.54 units per acre Number of Lots: 1 Item 6A ZA07-010 P&Z ACTION: February 22, 2007; Approved (6-0) subject to Concept Plan Review Summary No. 2, dated February 15, 2007. COUNCIL ACTION: March 6, 2007; Approved first reading (6-0) subject to review as presented and subject to the recommendation by the Planning & Zoning Commission. Building Envelope “No development Planned” Concept Plan Trees that may be removed for any accessory structures or pools Questions? Item 7A ZA07-004 OWNER: Don Alan Thomas APPLICANT: Sun Coast Architects REQUEST: Approval of 1st reading for a zoning change from "S-P-2" Generalized Site Plan District to "S-P-2" Generalized Site Plan District with "I-1" Light Industrial District uses and an associated concept plan. The plan proposes the development of five office warehouse buildings totaling approximately 93,732 square feet on approximately 12.45 acres. LOCATION: The property is located at 2301 Crooked Lane on the southeast corner at the intersection of S. Kimball Avenue and Crooked Lane. View looking north toward top portion of property View looking north toward bottom portion of property View looking west toward property View looking west toward property View looking south toward property View looking north along S. Kimball Drive from property to south View looking west toward property from Dragon Stadium north parking lot View looking north along slope on Dragon Stadium property ZA07-004 The applicant requests approval of the “S-P-2” uses and regulations and proposes the following: The permitted uses and development regulations will follow the "I-1" Light Industrial District with the following exceptions: The following uses shall not be permitted: Blacksmithing or Horse Shoeing; Broom Manufacturing; Candle Manufacturing; Creamery and Dairy Product Manufacturing; Egg Storage, Candling, Sorting and Grading; Farrier; Feed Stores; Ice Manufacturing and Bulk Ice Storage. The following additional uses shall be permitted: Office/Showroom/Sales and Multi-purpose/Recreational/Training Facilities (i.e. Gymnastics, Dance & Cheerleading Training). Up to a 10% reduction in required parking shall be permitted. Footprints/square footages may be modified provided that in no case shall the impervious coverage exceed the percentage allowed by the "I-1" zoning district. One (1) loading space only shall be required for each lot. ZA07-004 Overall Site Data Gross Acreage: 14.00 acres Net Acreage: 12.45 acres Area Of R.O.W. 1.55 acres Number of Buildings: 5 office/warehouse buildings Square Footage: 93,732 square feet Parking Required: 305 spaces Parking Provided: 336 spaces Open Space: 219,604 square feet (40.2%) Impervious Cover: 322,917 square feet (59.8%) Previously Approved Site Plan Concept Plan Concept Plan Stacking Depth: Req’d = 75’ Prov. = 60’ R.O.W. Width: Req’d = 60’ Prov. = 40’ Conceptual Elevation Tree Survey Plan Cut / Fill Exhibit Landscape Plan Item 7A ZA07-004 P&Z ACTION: March 8, 2007; Approved (5-0) subject to Concept Plan Review Summary No. 3, dated March 2, 2007; approving the variances for stacking on Lot 1 and the Right-of-Way; adding Sexually Oriented Businesses to be on the list of excluded uses; and including and accepting the revised concept plan for Lot 5 as distributed and presented this evening. Questions? Ordinance No. 898-A1st Reading FY 2006-07Annual Budget Amendments March 20, 2007 Utility Fund Temporary labor $ 3,000 Water line maintenance $50,000 Total $53,000 General Fund Temporary labor $ 3,000 Earnings $12,000 Engineering $50,000 Community Service $ 9,000 Equipment $ 8,500 Earnings $ 5,000 Total $87,500 Transfer In-Stormwater $20,157 Special Revenue Funds Court Technology Fund Equipment $45,000 Park Dedication Fund Professional Service $16,000 Stormwater Drainage Fund Revenue Stormwater-residential $579,500 Stormwater-commercial $304,000 Interest $ 20,000 Total $903,500 Stormwater Drainage Fund Expenditures Personnel $ 82,745 Operational $240,549 Capital $226,000 Transfer out $ 55,157 Total $604,451 QUESTIONS? Projects Completed To Date by PW Operation’s Crews Dove Creek @ E. Dove Blvd. BEFORE Projects Completed To Date by PW Operation’s Crews Dove Creek @ E. Dove Blvd. AFTER Project Identification Citizen Web Survey Work Order System Primary Creek Modeling Critical Structures Review Each project ranked for Damage Risk and Cost to Mitigate Are homes likely to flood? Are streets flooded by more than 6” of water? Does this problem cause severe erosion? What is the cost to fix the problem? How Were Projects Ranked? Project Categories Localized Drainage Projects Improve a small area of 2 or 3 blocks Secondary Drainage Projects Improve a small tributary that drains into one of the major Creeks Primary Drainage Projects Improve one of the major Creeks Project #1 - 1900 Blk. E. Dove Rd. East of Creekside Dr. Solution: Re-grade existing ditch, Stabilize edge of roadbed with cement treated base (CTB), jet pipe and clean out-fall ditch ~ 100 L.F. Project #2 - 1200/1201 Meadow Ridge Ct. Channel (Southlake Hills) Solution: Re-grade and construct approx 500 L.F. of 6’ pilot channel. Project #3 - 3000 T. W. King Channel Solution: Construct concrete conveyance structure along west roadway ditch approx 650 L.F. This is a major water route from Trophy Club Project #4 - 2800 Blk. N. White Chapel Blvd. Channel (near Kirkwood Hollow) Solution: Re-grade 600’ of ditch and construct berm from spoil materials. Project #5 - N. Peytonville Avenue Channel (West of Southridge Lakes Pkwy.) Solution: Clear debris in in-fall & out-fall. Project #6 - 1101 Quail Run Rd. Storm Drain (Quail Creek Estates) Solution: Re-construct drainage structure. Evaluate roadway safety conditions Project #7 - 1015 Quail Run Rd. Channel (Quail Creek Estates) Solution: Remove culvert, sawcut and remove section of a wing wall, re-grade ditch, construct a small headwall/wingwall at a intersecting 12-inch pipe to control erosion. Questions? Item 9A SP07-075 APPLICANT: Fource Communications OWNER: Integrated Real Estate Group LOCATION: On the south side of West Southlake Boulevard at Owenwood Drive REQUEST: Master Sign Permit for Watermere at Southlake. The sign package includes regulations for the primary entry feature, subdivision and clubhouse identification signs, address signs, traffic signs, and directional signs. Site Plan Entry Feature Monument Sign (One Sign) Key Plan Clubhouse & Subdivision Identification Monument Signs (Six Signs) Key Plan Key Plan Key Plan Clubhouse & Sales Center Identification Signs (Two Signs) Key Plan Tall Directional Signs (Three Signs) Key Plan Directional Signs with Sign Base (Four Signs) Sign 1a/1b is a double-sided sign Key Plan Route Welcome Message Signs (Five Signs) Key Plan Traffic signs and address signs are exempt from Sign Ordinance No. 704-C. Although the applicant has provided renderings of these signs, they are not an official part of the Master Sign Permit request. Traffic Signs and Address Signs Key Plan 84” 30” Key Plan SP07-075 QUESTIONS? Item 9B Why Needed? Backlog of 14 developments Inability to hire Engineering staff due to market conditions Heavy Development Load Is it Working? YES Coincides with change in review standards Reviews averaging 2 ½ weeks Professional Services Agreement Initial Contract - $25,000 (12/28/06) Proposed Basic Services - $ 25,000 Unbudgeted Item; Funds currently available Replacement funds to be requested in mid-year budget adjustment Developments Reviewed Palomar Estates (4-Complete) Johnson Place (3) La Mirada (3) Gardens of Stratfort Parc (3) Camden Park (2) Saddleback Ridge (3) Providence Bank (2) Timarron, Lot 2R1, Blk 60 (1) Developments Reviewed Miron Grove Business Park (1) Morrison Business Park (1) Bicentennial Retail (1) Questions? Item 9C Authorize the City Manager to Sign a Contract for Residential and Commercial Refuse Collection and Recyclable Materials Collection with Republic Waste Services of Texas, Ltd (dba Duncan Disposal) Overview of Selection Process Profile of Company Selected Service Enhancements Questions Selection Process Customers were our first priority City forced to take an aggressive approach Requested information from known Metroplex contractors Key consideration: the ability to mobilize in the necessary time frame Company Selected Republic Waste (dba Duncan Disposal) was selected for more detailed discussions because: They were in a position to deploy assets and mobilize in the necessary time frame They are one of the larger companies in the country and the oldest waste collection company in Texas They are a respected and reputable firm that provides superior service They received excellent references from cities they serve They have long term contracts with existing cities Relationship with sister company Living Earth Technology Contract Provisions Service Enhancement All existing services – seamless transition Brush “on call” 3 times/year Supervisor in city during pickup days 4-day twice-weekly schedule Convenient landfill with green-waste area Joint events with sister company Living Earth Technology Contract Provisions (con’t) Competitive Rates Residential rate of $10.25 Rate frozen for 2 ½ years Future rate increases 80% of CPI or 4% which ever is lower Commercial rates will also increase Contract Provisions (con’t) Favorable Contract 18-month initial term Performance based Liquidated damages Philanthropic involvement with the community Benefits for Southlake Residents Increased Services Enhanced Services Questions