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Items 4D-GItems 4D-G: Approve 2007 Facilities Utilization Agreements with Southlake Baseball Association, Grapevine Southlake Soccer Association, Southlake Girls Softball Association, and Southlake Carroll Lacrosse Association Current agreement expires March 31, 2007 Initial discussions with Youth Sports Associations in August Increase cost recovery Improve service levels Improve communications and cooperation Individual meetings (Fall of 2006) How we got here? Review of benchmark cities Euless N/A The Colony $5 per player City of Hurst $7.50 per player Grapevine $5 per player (GSSA Only) City of Lewisville $2 Residents/$10 Non-Residents Mansfield $5 per hour/games & $16 hr w/Lights Haltom City $8 per player/Non-Residents Colleyville $5 per player/Additional $10 for Non-Resident Denton $10 per player/Additional $5 for Non-Resident Flower Mound $6 per person Review of existing conditions within each Association Follow-up meeting in January How we got here? Term of agreement to cover a period of two years (December 31, 2008) Field usage fee ($8.00 current): $10.00 per player per season for 2007 $12.00 per player per season for 2008 Revenue: $8 fee in 2006 resulted in $40,456 Approximate cost recovery for FY 2006 (11.9%) $10 fee in 2007, results in approximately $51,000 (14.9% cost recovery) $12 fee in 2008, results in approximately $61,000 (17.9% cost recovery) Agreement Modifications An investment in over 5,000youth participants * Includes Adult Softball Assumes 2,235 annual participants Assumes 1,591 annual participants Assumes 753 annual participants Assumes 478 annual participants Increase to help offset costs: Lighting Field maintenance Field usage fee adjustment in 2008 based on continued improvements in turf and field conditions Elimination of 50% credit toward field usage fees Field Maintenance Form Improved communications Agreement Modifications Recommended for approval by the Parks Board at their February 12, 2007 meeting. Staff seeks City Council direction and is available for questions. Staff contact: Steve Polasek (817) 748-8018