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FINAL AgendaREGULAR CITY COUNCIL MEETING March 6, 2007 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 to 6:00 p.m. 1. Call to order. 2. Invocation: Coy Quesenbury Lonesome Dove Baptist Church 3. Discuss proposed Year 1 Stormwater Utility Projects. 4. Discuss all items on tonight’s meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 p.m. or immediately following the work session. 1. Call to order. 2A. Executive Session. 2B. Reconvene: Action necessary on items discussed in Executive Session. 3A. Mayor’s Report 3B. City Manager’s Report 3C. Library Board Report CONSENT AGENDA: 4A. Approve the minutes from the February 20, 2007, regular City Council meeting. 4B. Excuse a member of the Planning and Zoning Commission for an absence from a meeting. 4C. Resolution No. 07-014, Amend City of Southlake Personnel Policies to revise the Interim Status Pay Policy and adopt a Modified Duty Assignments Policy. 4D. Approve 2007 Facilities Utilization Agreement with Southlake Baseball Association. 4E. Approve 2007 Facilities Utilization Agreement with Grapevine Southlake Soccer Association. 4F. Approve 2007 Facilities Utilization Agreement with Southlake Girls Softball Association. 4G. Approve 2007 Facilities Utilization Agreement with Southlake Carroll Lacrosse Association. 4H. Ordinance No. 480-516, 1st Reading (ZA07-010) Zoning Change and Concept Plan for lot 14, J.G. Allen No. 18 Addition, at 2865 Johnson Rd. Current Zoning: AG. Requested Zoning: SF-1A. SPIN #15. 4I. Ordinance No. 480-512, 2nd Reading (ZA06-189), Zoning Change and Site Plan for Southlake Design Center at 280 Commerce St. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN #7. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE MARCH 20, 2007, CITY COUNCIL MEETING. REGULAR AGENDA: 5. Public Forum. 6A. Ordinance No. 904, 2nd Reading, Amending Ch. 5, Businesses, of the Southlake City Code by adding Article VIII, valet parking on public streets and rights-of-way. PUBLIC HEARING 6B. Resolution No. 07-010 (CP06-004), Proposed Land Use Plan Amendment from Medium Density Residential to Office Commercial for approx. 4.87 acres at 3115 and 3117 W. Southlake Blvd. PUBLIC HEARING 6C. Ordinance No. 480-513, 2nd Reading (ZA06-153), Zoning Change and Concept Plan for Southlake Professional Plaza at 3003, 3007, 3115 and 3117 W. Southlake Blvd. Current Zoning: AG. Requested Zoning: S-P-2. SPIN #15. PUBLIC HEARING 6D. Ordinance No. 480-515, 2nd Reading (ZA07-002) Zoning Change and Site Plan for Bowen Building, Lot 18R, Oaks Addition at 945 Casey Ct. and 1110 E. S.H. 114. Current Zoning: AG. Requested Zoning: S-P-1. SPIN #6. PUBLIC HEARING 6E. ZA07-003, Plat Revision for Lot 18R, Oaks Addition, at 945 Casey Ct. and 1110 E. S.H. 114. Current Zoning: AG. Proposed Zoning: S-P-1. SPIN #6. 6F. ZA06-187, Site Plan for Masco Service Corp. at 1200 N. Kimball Ave. Current Zoning: B01. SPIN #5. PUBLIC HEARING 6G. ZA06-023, Plat Showing for Lots 19 and 20, F. Throop No. 1511 Addition at 1200 N. Kimball Ave. Current Zoning: B-1. SPIN #5. THIS ITEM HAS BEEN TABLED BY THE APPLICANT TO THE MARCH 20, 2007, CITY COUNCIL MEETING. 6H. ZA06-177, Site Plan for St. Martin-in-the-Fields Episcopal Church at 223 S. Pearson Ln. Current Zoning: S-P-2. SPIN #15. PUBLIC HEARING 6I. Resolution No. 07-011, (ZA06-133), Specific Use Permit for a telecommunications antenna at 1205 S. White Chapel Blvd. Current Zoning: S-P-1. SPIN #9W. PUBLIC HEARING 6J. Resolution No. 07-012, (ZA07-020), Specific Use Permit for a snow cone stand at 2199 E. Dove Rd. Current Zoning: C-1. SPIN #5. PUBLIC HEARING 6K. Resolution No. 07-013, ZA07-022), Specific Use Permit for the Kelly Miller Circus at the corner of N. White Chapel Blvd. and Countryside Ct. Current Zoning: C-1 and AG. SPIN #11. PUBLIC HEARING 7. There are no items on this agenda. 8. There are no items on this agenda. 9A. Consider SP07-039, Variance to the Gateway Plaza, Phase II, Conditional Sign Permit for Weir’s Furniture at 201 N. Nolen Dr. 9B. Consider SP07-055, Variance to Sign Ordinance No. 704-C for The Ice Cream Place at 1957 W. Southlake Blvd. 10. There are no items on this agenda. 11. Meeting adjourned. ITEM 4C Resolution No. 07-014, Amend Personnel Policies to revise the Interim Status Pay policy and adopt a Modified Duty Assignments policy Interim Status Pay policy Policy adopted April 15, 2003 Temporary assignment and compensation to positions of higher responsibility. Interim Status Pay policy Proposed Revisions: Minimum length of assignment for fire (12 hours), police (8 hours) Compensation increase of 5% while in interim status Re-evaluation of assignment after three (3) months Administrative procedural changes Minimal financial impact. Modified Duty Assignments “Light duty” for employees with temporary disability Benefits to employee: Productivity while recuperating Earnings potential closer to normal Benefits to City: Productivity of employee Potentially reduce workers compensation costs Modified Duty Assignments Highlights of Policy: Bona-fide work must exist Employee must have physician’s release Assignment limited to 12 weeks Conditions for termination of assignment QUESTIONS? Contact Kevin Hugman at (817) 748-8193 Items 4D-G: Approve 2007 Facilities Utilization Agreements with Southlake Baseball Association, Grapevine Southlake Soccer Association, Southlake Girls Softball Association, and Southlake Carroll Lacrosse Association Current agreement expires March 31, 2007 Initial discussions with Youth Sports Associations in August Increase cost recovery Improve service levels Improve communications and cooperation Individual meetings (Fall of 2006) How we got here? Review of benchmark cities Euless N/A The Colony $5 per player City of Hurst $7.50 per player Grapevine $5 per player (GSSA Only) City of Lewisville $2 Residents/$10 Non-Residents Mansfield $5 per hour/games & $16 hr w/Lights Haltom City $8 per player/Non-Residents Colleyville $5 per player/Additional $10 for Non-Resident Denton $10 per player/Additional $5 for Non-Resident Flower Mound $6 per person Review of existing conditions within each Association Follow-up meeting in January How we got here? Term of agreement to cover a period of two years (December 31, 2008) Field usage fee ($8.00 current): $10.00 per player per season for 2007 $12.00 per player per season for 2008 Revenue: $8 fee in 2006 resulted in $40,456 Approximate cost recovery for FY 2006 (11.9%) $10 fee in 2007, results in approximately $51,000 (14.9% cost recovery) $12 fee in 2008, results in approximately $61,000 (17.9% cost recovery) Agreement Modifications An investment in over 5,000 youth participants * Includes Adult Softball Assumes 2,235 annual participants Assumes 1,591 annual participants Assumes 753 annual participants Assumes 478 annual participants Increase to help offset costs: Lighting Field maintenance Field usage fee adjustment in 2008 based on continued improvements in turf and field conditions Elimination of 50% credit toward field usage fees Field Maintenance Form Improved communications Agreement Modifications Recommended for approval by the Parks Board at their February 12, 2007 meeting. Staff seeks City Council direction and is available for questions. Staff contact: Steve Polasek (817) 748-8018 Item 4H ZA07-010 OWNER: Happy & Julia Lyda APPLICANT: Tri-Tech DFW Surveying Company LP REQUEST: Approval of a 1st reading for a Zoning Change and Concept Plan from “AG” Agricultural District to “SF-1A” Single-family Residential District on 1.997 acres. A single-lot Plat Showing has also been submitted and is concurrently being reviewed by staff. LOCATION: The property is located at 2865 Johnson Road. Johnson Road Warrington Ln Trailhead Dr TRAILHEAD JELLICO ESTATES Johnson Road Trailhead Dr View looking west at the property ZA07-010 Site Data Existing Zoning: “AG” Agricultural Proposed Zoning: “SF-1A” Single-family Residential Gross Acreage: 1.997 acres Net Acreage: 1.859 acres Gross Density: 0.50 units per acre Net Density: 0.54 units per acre Number of Lots: 1 Concept Plan Building Envelope “No development Planned” Concept Plan Trees that may be removed for any accessory structures or pools Item 4H ZA07-010 P&Z ACTION: February 22, 2007; Approved (6-0) subject to Concept Plan Review Summary No. 2, dated February 15, 2007. Questions? Item 6A 2nd reading of Ordinance 904, Valet Parking on Public Streets Major Changes Place no more than 1 valet service stand per block on the public street or right-of-way (Secs. 5-263 & 5-264) Allow the service stand to be affixed or secured in the right-of-way (5-264). Allow up to 3 vehicles to remain in a valet parking service space overnight (Sec. 5-263) City reserves the right to restrict or prohibit any parking spaces at its sole discretion (Sec. 5-263) Requested Changes Reduce the annual permit fee to a flat fee of $25 (Sec. 5-260) Clarify that restricted parking is limited to public parking (Sec. 5-263). Require the application renewal 30 days before expiration of the permit instead of requiring the permit to be renewed (Sec. 5-258e). Directional signage Directional Signage Permit 2 directional signs per stand Location must be approved by the Public Works Director Signs must adhere to the sandwich board sign regulations in Ordinance 704-C: - Max. height (4 feet) - Max area (8 feet) - Signs must be removed everyday after the service closes - Sign may not exceed 2 feet in width - Sign may only be located along Main Streets (typology) and internal drives in Town Square - Signs must be placed on the sidewalk and 4’ of sidewalk must remain clear. Questions? Background City staff has been approached by Cooper & Stebbins and Dallas Valet Services, Inc. to permit valet parking in the Grand Avenue Phase of Southlake Town Square Complimentary valet parking can currently operate on private parking lots without a permit from the city Texas Transportation Code Truluck’s Truluck’s Grand Ave. Plaza Pl. Valet Parking stand Summary of Proposed Amendment Process for Valet Parking Permit Ordinance establishes standards for operating a valet service Annual fee is $500 and $50 for each parking space over 2 spaces in the public right-of-way. Summary of Proposed Amendments Establishes 2 separate offenses for violations of the ordinance: Operating a valet parking service without a license or with an expired license Violating the scope of an approved valet parking permit Other requirements include the provision of insurance and specifying location of valet parking stands and spaces. Questions? Request: Change the underlying 2005 LUP from Medium Density Residential to Office Commercial Proposal: To develop a professional office plaza of 6 buildings totaling approximately 35,000 sq.ft. of floor area. The office park will consist of 5 medical and 1 general office buildings, each approximately 5,800 sq.ft. in size. Applicant: Century Property Partners, LLC Property Location: The property is located at 3003, 3007, 3115, and 3117 W. Southlake Blvd. Item 6B CP06-004 Existing Context – Surrounding Land Uses vacant W. Southlake Blvd Chesapeake Place Pearson Ln Vermilion Environment & Topography The property slopes down from F.M. 1709 towards the south and west with a 15 ft. to 18 ft. grade change between the northern and southern property lines. There are several trees on the site, primarily on the northern portion of the property. There is a small stand of Pine trees in the middle of the site, some of which are in poor health. There are also some Mulberry, Mesquite, Eastern Red Cedars, and Australian Pines. The is one Live Oak near the west property line and Post Oaks along the east property line. Tree Conservation Plan Requested Amendment Change of the 2005 Land Use Plan designation from Medium Density Residential to Office Commercial for the following reason: Proposed development does not meet the definition of Medium Density Residential. Specifically, office uses in the Medium Density Residential land use category are intended to allow transitional office buildings on appropriate sites within larger residential neighborhoods. The Medium Density Residential designation is not appropriate given the scale, location, and intensity of the proposed office development. Item 6B CP06-004 P&Z ACTION: February 8, 2007; Approved (5-0) subject to Comprehensive Plan Review Summary No. 3, dated January 3, 2007. Item 6C ZA06-153 OWNER/ APPLICANT: Century Property Partners, LLC REQUEST: Approval of a second reading for a zoning change and site plan from “AG” Agricultural to “S-P-2” Generalized Site Plan district with “O-1” office uses to develop a 6 building office park on 4.87 acres. LOCATION: The property is located at 3003, 3007, 3115, and 3117 W. Southlake Blvd. Site Plan – First Reading Site Plan – Revised Driveway Spacing: Req’d: 500 ft Prov: 381 ft 125’ 125’ 54’ Site Plan Stacking required = 100’ Stacking provided = 82’ Building Elevation Plan Building Elevation Plan Cross-Section at the South property line Tree Conservation Plan Landscape Plan Item 6C ZA06-153 P&Z ACTION: February 8, 2007; Approved (5-0) subject to Site Plan Review Summary No. 5, dated February 1, 2007; granting the driveway spacing variance. COUNCIL ACTION: February 20, 2007; Approved first reading subject to Site Plan Review Summary No. 6 and subject to the following conditions: Build access easement connection to the eastern property line Change screening on the east and west to an 8’ masonry wall and stop the masonry wall short of the trees on the eastern property line (to the eastern access easement) Require minimum caliper trees from 2” to 4” Revise landscaping plan prior to 2nd reading Change EFIS to masonry on the facades to concrete stucco Granting the driveway variance Questions? W. Southlake Blvd Chesapeake Place Pearson Ln Vermilion View looking north at property W. Southlake Blvd Chesapeake Place Vermilion View looking east at property W. Southlake Blvd Chesapeake Place Vermilion View looking south across W. Southlake Blvd View looking northeast from Chesapeake Place View looking along south property line Public Works Presentation Drainage & Utility Plan Grading Plan Drainage Study Item 6D ZA07-002 OWNER: DFW Carroll Road, Ltd APPLICANT: Adams Engineering REQUEST: Approval of a Zoning Change and Site Plan from "AG" Agricultural District to "S-P-1" Detailed Site Plan District with "C-2" Local Retail Commercial District uses. The plan proposes a two-story bank building of 12,508 square feet on approximately 1.18 acres. LOCATION: The property is located at 945 Casey Court and 1110 E. State Highway 114. Conceptual Rendering Item 6D ZA07-002 P&Z ACTION: February 8, 2007; Approved (5-0) subject to Site Plan Review Summary No. 2, dated February 2, 2007; granting the requested driveway spacing variance and requiring the applicant to work with the adjoining property owner on location of the dumpster. COUNCIL ACTION: February 20, 2007; Approved first reading (7-0) requesting the applicant to evaluate cross access layout, stacking depth, driveway location and circulation within the site. N. CARROLL AVE E. STATE HIGHWAY 114 Casey Ct View looking south at property STATE HIGHWAY 114 N. CARROLL AVENUE Casey Court View looking west at property STATE HIGHWAY 114 N. CARROLL AVENUE Casey Court View looking north at property from westbound SH 114 View looking west at property STATE HIGHWAY 114 N. CARROLL AVENUE Casey Court View looking west at property STATE HIGHWAY 114 N. CARROLL AVENUE Casey Court Site Plan Site Plan - Alternate Driveway Revised Site Plan New Regulations Maximum impervious coverage = 70% Open Space = 30% Paving to be allowed per the site plan within the west and north buffer yards Parking = 44 spaces Variance Driveway stacking variance (26’) Site Plan Driveway Stacking: Req’d = 35’ Prov. = ±26’ North & South Elevations South North East & West Elevations West East Landscape Plan Plat Revision Plat must comply with the underlying zoning district requirements Questions? Tree Conservation Plan Adjacent Plat Public Works Presentation Grading & Drainage Plan Utility Plan Questions? Item 6E ZA07-003 OWNER: DFW Carroll Road, Ltd APPLICANT: Adams Engineering REQUEST: Approval of a Plat Revision of approximately 1.18 acres. An associated Zoning Change and Site Plan for a two-story bank building of 12,508 square feet was approved at first reading by City Council on February 20. LOCATION: The property is located at 945 Casey Court and 1110 E. State Highway 114. Plat Revision Item 6E ZA07-003 P&Z ACTION: February 22, 2007; Approved (6-0) subject to Plat Review Summary No. 3, dated February 16, 2007. Questions? Public Works Presentation Grading & Drainage Plan Utility Plan Item 6F ZA06-187 OWNER: Masco Service Corporation APPLICANT: Hammers & Partners: Architecture, Inc. REQUEST: Approval of a site plan proposing the development of a 12,675 square foot building for offices and repair and assembly of electronic parts on approximately 1.49 acres of an overall 4.01 acre tract. LOCATION: The property is located at 1200 N. Kimball Avenue. E. Highland St N. Kimball Ave Shady Lane View looking east toward property N. Kimball Avenue E. Highland Street View looking west toward property E. Highland St N. Kimball Ave View looking northwest toward property from E. Highland St & N. Kimball Ave View looking west toward existing building from across N. Kimball Ave Overall Concept Plan Proposed drive location Existing drives to be closed 8 new spaces ZA06-187 Site Data (Proposed Lot 1) Gross Acreage: 1.49 acres Net Acreage: 1.29 acres Number of Buildings: 1 (office/electronics assembly) Square Footage: 12,675 square feet Parking Required: 47 spaces Parking Provided: 49 spaces Open Space: 16,943 square feet (30.1%) Impervious Cover: 39,249 square feet (69.9%) Site Plan Site Plan Stacking Depth: Req’d = 75’ Prov. = 5’ Requesting variance to Horizontal & vertical articulation requirements Building Elevations Requesting variance to horizontal & vertical articulation requirements Building Elevations Floor Plan Tree Conservation Plan Landscape Plan Item 6F ZA06-187 P&Z ACTION: February 22, 2007; Approved (6-0) subject to Site Plan Review Summary No. 3, dated February 16, 2007; granting the variance to driveway stacking depth; granting the variance to building articulation; and requiring the access easement to be tied into the existing driveway off of Highland. Questions? Intersection & Driveway Spacing Exhibits Public Works Presentation Utility Plan Drainage Plan Underground detention Questions? Item 6H ZA06-177 OWNER: St. Martin-in-the-Fields Episcopal Church APPLICANT: Arthur Weinman Architects REQUEST: Approval of a site plan to add new parking spaces and a 4,800 square foot chapel in accordance with the approved concept plan. LOCATION: The property is located at 223 S. Pearson Lane. View looking east towards property View looking north toward property View looking southeast toward property View looking north existing chapel View looking north toward existing parish hall View looking east toward Chesapeake Place subdivision Approved Concept Plan Revised Site Plan Building Elevations Tree Conservation Plan Item 6H ZA06-177 P&Z ACTION: February 22, 2007; Approved (6-0) subject to Site Plan Review Summary No. 2, dated February 16, 2007 and allowing the drainage basin to be moved to the southwest corner of the site if approved by the City Engineer. Public Works Presentation Utility Plan Drainage Plan Questions? Item 6I ZA06-133 OWNER: Robert Dean & Judith Thomas APPLICANT: Zone Systems, Inc. REQUEST: Approval of a specific use permit proposing to add three (3) cellular antennas within an ornamental cupola on an existing building and all associated equipment to be located within the existing building. LOCATION: The property is located at 1205 S. White Chapel Boulevard. View looking north toward property Location of proposed antenna View looking east toward property Location of proposed antenna View looking south at property Location of proposed antenna Location of proposed antenna View looking south toward proposed location Location of proposed antenna Site Plan Site Plan *The applicant is requesting a waiver from the co-location requirements Location of proposed antenna Elevations Location of proposed antenna Item 6I ZA06-133 P&Z ACTION: February 22, 2007; Approved (6-0) subject to Concept Plan Review Summary No. 4, dated February 16, 2007; granting the requested variance for co-location of providers; and specifying that there will only be one lightning rod on the building as presented. Questions? Item 6J ZA07-020 OWNER: Donnie Ward APPLICANT: Jeff Day REQUEST: Approval of a Specific Use Permit for Outside Sales or Service – Sno Cone stand. LOCATION: The property is located at 2199 E. Dove Street. View looking east toward property View looking west toward property View looking south toward property View looking north toward property Item 6J ZA07-020 P&Z ACTION: February 22, 2007; Approved (6-0) for a period of 2 years. Questions? Item 6K ZA07-022 APPLICANT: Kiwanis Club of Southlake REQUEST: The approval of a Specific Use Permit for a Circus. LOCATION: The Southwest corner of N White Chapel Blvd and State Highway 114 View looking East along S.H. 114 N White Chapel Blvd S.H. 114 The conditions of approval for previous years' event were subject to Staff Review Summary and adding the following provisions: A traffic control plan; The applicant will lease a water meter from the City of Southlake; There will be an animal control officer on site during the tent raising, during break down, during the hours the circus is open, and for a minimum of a half hour before and after hours of operation; The appropriate city staff will determine number of dumpsters and the dumping schedule that would be needed to support this event; A lighting plan; EMS personnel will be on site during the tent raising, during break down, during the hours the circus is open, and for a minimum of a half hour before and after hours of operation; There will be adequate safeguards in place to keep the animals from escaping; The animals will be treated humanely; given adequate food, water, shelter. The animals will be given adequate rest and that all of these provisions regarding the treatment of these animals are subject to the determination by a local veterinarian; Granting a variance on the requirement of a deposit for the water meter but requiring a letter of liability for damage of the meter; Granting a variance from the lighting ordinance as requested. A veterinarian will be on call if needed, rather than on-site. Item 6K ZA07-022 P&Z ACTION: February 22, 2007; Approved (6-0) subject to Review Summary No. 1, dated February 16, 2007. Questions? Item 9A SP07-039 APPLICANT: Terry Wilkinson, Wyndham Properties LOCATION: 201 North Nolen Drive REQUEST: Variance to the Gateway Plaza Phase II Conditional Sign Permit for Weir’s Furniture with regard to attached signs: Site Plan Southlake Tavern Weir’s 24 Hour Fitness Johnny B’s Michael Anthony’s RH&B Proposed Signs #1 & #2 (West Elevation) Sign #2 Sign #1 Proposed Sign #1 (South Elevation) Proposed Sign #3 (North Elevation) East Elevation (No Signs Proposed) Item 9A SP07-039 QUESTIONS? Item 9B SP07-055 APPLICANT: Gerald Connell, The Ice Cream Place LOCATION: 1957 West Southlake Boulevard REQUEST: Variance to Sign Ordinance 704-C with regard to attached signs for The Ice Cream Place: Location Map Site Plan Proposed Sign Location Proposed Sign (West Elevation) Proposed Sign with 14 Inch Letters (for comparison) Existing View of Storefront No variance requested for north façade Variance requested for west facade Existing View – West Elevation Adjacent Signs 18 inch letters 24 inch letters 18 inch letters Item 9B SP07-055 QUESTIONS?