FINAL AgendaREGULAR CITY COUNCIL MEETING
March 6, 2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 to 6:00 p.m.
1. Call to order.
2. Invocation: Coy Quesenbury
Lonesome Dove Baptist Church
3. Discuss proposed Year 1 Stormwater Utility Projects.
4. Discuss all items on tonight’s meeting agenda. No action will be taken and each item will be considered during the Regular Session.
REGULAR SESSION: 6:00 p.m. or immediately following the work session.
1. Call to order.
2A. Executive Session.
2B. Reconvene: Action necessary on items discussed in Executive Session.
3A. Mayor’s Report
3B. City Manager’s Report
3C. Library Board Report
CONSENT AGENDA:
4A. Approve the minutes from the February 20, 2007, regular City Council meeting.
4B. Excuse a member of the Planning and Zoning Commission for an absence from a meeting.
4C. Resolution No. 07-014, Amend City of Southlake Personnel Policies to revise the Interim Status Pay Policy and adopt a Modified Duty Assignments Policy.
4D. Approve 2007 Facilities Utilization Agreement with Southlake Baseball Association.
4E. Approve 2007 Facilities Utilization Agreement with Grapevine Southlake Soccer Association.
4F. Approve 2007 Facilities Utilization Agreement with Southlake Girls Softball Association.
4G. Approve 2007 Facilities Utilization Agreement with Southlake Carroll Lacrosse Association.
4H. Ordinance No. 480-516, 1st Reading (ZA07-010) Zoning Change and Concept Plan for lot 14, J.G. Allen No. 18 Addition, at 2865 Johnson Rd. Current Zoning: AG. Requested Zoning: SF-1A.
SPIN #15.
4I. Ordinance No. 480-512, 2nd Reading (ZA06-189), Zoning Change and Site Plan for Southlake Design Center at 280 Commerce St. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN
#7. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE MARCH 20, 2007, CITY COUNCIL MEETING.
REGULAR AGENDA:
5. Public Forum.
6A. Ordinance No. 904, 2nd Reading, Amending Ch. 5, Businesses, of the Southlake City Code by adding Article VIII, valet parking on public streets and rights-of-way. PUBLIC HEARING
6B. Resolution No. 07-010 (CP06-004), Proposed Land Use Plan Amendment from Medium Density Residential to Office Commercial for approx. 4.87 acres at 3115 and 3117 W. Southlake Blvd.
PUBLIC HEARING
6C. Ordinance No. 480-513, 2nd Reading (ZA06-153), Zoning Change and Concept Plan for Southlake Professional Plaza at 3003, 3007, 3115 and 3117 W. Southlake Blvd. Current Zoning: AG.
Requested Zoning: S-P-2. SPIN #15. PUBLIC HEARING
6D. Ordinance No. 480-515, 2nd Reading (ZA07-002) Zoning Change and Site Plan for Bowen Building, Lot 18R, Oaks Addition at 945 Casey Ct. and 1110 E. S.H. 114. Current Zoning: AG.
Requested Zoning: S-P-1. SPIN #6. PUBLIC HEARING
6E. ZA07-003, Plat Revision for Lot 18R, Oaks Addition, at 945 Casey Ct. and 1110 E. S.H. 114. Current Zoning: AG. Proposed Zoning: S-P-1. SPIN #6.
6F. ZA06-187, Site Plan for Masco Service Corp. at 1200 N. Kimball Ave. Current Zoning: B01. SPIN #5. PUBLIC HEARING
6G. ZA06-023, Plat Showing for Lots 19 and 20, F. Throop No. 1511 Addition at 1200 N. Kimball Ave. Current Zoning: B-1. SPIN #5. THIS ITEM HAS BEEN TABLED BY THE APPLICANT TO THE MARCH
20, 2007, CITY COUNCIL MEETING.
6H. ZA06-177, Site Plan for St. Martin-in-the-Fields Episcopal Church at 223 S. Pearson Ln. Current Zoning: S-P-2. SPIN #15. PUBLIC HEARING
6I. Resolution No. 07-011, (ZA06-133), Specific Use Permit for a telecommunications antenna at 1205 S. White Chapel Blvd. Current Zoning: S-P-1. SPIN #9W. PUBLIC HEARING
6J. Resolution No. 07-012, (ZA07-020), Specific Use Permit for a snow cone stand at 2199 E. Dove Rd. Current Zoning: C-1. SPIN #5. PUBLIC HEARING
6K. Resolution No. 07-013, ZA07-022), Specific Use Permit for the Kelly Miller Circus at the corner of N. White Chapel Blvd. and Countryside Ct. Current Zoning: C-1 and AG. SPIN #11.
PUBLIC HEARING
7. There are no items on this agenda.
8. There are no items on this agenda.
9A. Consider SP07-039, Variance to the Gateway Plaza, Phase II, Conditional Sign Permit for Weir’s Furniture at 201 N. Nolen Dr.
9B. Consider SP07-055, Variance to Sign Ordinance No. 704-C for The Ice Cream Place at 1957 W. Southlake Blvd.
10. There are no items on this agenda.
11. Meeting adjourned.
ITEM 4C
Resolution No. 07-014,Amend Personnel Policies to revise the Interim Status Pay policy and adopt a Modified Duty Assignments policy
Interim Status Pay policy
Policy adopted April 15, 2003
Temporary assignment and compensation to positions of higher responsibility.
Interim Status Pay policy
Proposed Revisions:
Minimum length of assignment for fire (12 hours), police (8 hours)
Compensation increase of 5% while in interim status
Re-evaluation of assignment after three (3) months
Administrative procedural changes
Minimal financial impact.
Modified Duty Assignments
“Light duty” for employees with temporary disability
Benefits to employee:
Productivity while recuperating
Earnings potential closer to normal
Benefits to City:
Productivity of employee
Potentially reduce workers compensation costs
Modified Duty Assignments
Highlights of Policy:
Bona-fide work must exist
Employee must have physician’s release
Assignment limited to 12 weeks
Conditions for termination of assignment
QUESTIONS?Contact Kevin Hugman at (817) 748-8193
Items 4D-G:
Approve 2007 Facilities Utilization Agreements with Southlake Baseball Association, Grapevine Southlake Soccer Association, Southlake Girls Softball Association, and Southlake Carroll
Lacrosse Association
Current agreement expires March 31, 2007
Initial discussions with Youth Sports Associations in August
Increase cost recovery
Improve service levels
Improve communications and cooperation
Individual meetings (Fall of 2006)
How we got here?
Review of benchmark cities
Euless N/A
The Colony $5 per player
City of Hurst $7.50 per player
Grapevine $5 per player (GSSA Only)
City of Lewisville $2 Residents/$10 Non-Residents
Mansfield $5 per hour/games & $16 hr w/Lights
Haltom City $8 per player/Non-Residents
Colleyville $5 per player/Additional $10 for Non-Resident
Denton $10 per player/Additional $5 for Non-Resident
Flower Mound $6 per person
Review of existing conditions within each Association
Follow-up meeting in January
How we got here?
Term of agreement to cover a period of two years (December 31, 2008)
Field usage fee ($8.00 current):
$10.00 per player per season for 2007
$12.00 per player per season for 2008
Revenue:
$8 fee in 2006 resulted in $40,456
Approximate cost recovery for FY 2006 (11.9%)
$10 fee in 2007, results in approximately $51,000 (14.9% cost recovery)
$12 fee in 2008, results in approximately $61,000 (17.9% cost recovery)
Agreement Modifications
An investment in over 5,000youth participants
* Includes Adult Softball
Assumes 2,235 annual participants
Assumes 1,591 annual participants
Assumes 753 annual participants
Assumes 478 annual participants
Increase to help offset costs:
Lighting
Field maintenance
Field usage fee adjustment in 2008 based on continued improvements in turf and field conditions
Elimination of 50% credit toward field usage fees
Field Maintenance Form
Improved communications
Agreement Modifications
Recommended for approval by the Parks Board at their February 12, 2007 meeting.
Staff seeks City Council direction and is available for questions.
Staff contact:
Steve Polasek (817) 748-8018
Item 4H ZA07-010
OWNER: Happy & Julia Lyda
APPLICANT: Tri-Tech DFW Surveying Company LP
REQUEST: Approval of a 1st reading for a Zoning Change and Concept Plan from “AG” Agricultural District to “SF-1A” Single-family Residential District on 1.997 acres.
A single-lot Plat Showing has also been submitted and is concurrently being reviewed by staff.
LOCATION: The property is located at 2865 Johnson Road.
Johnson Road
Warrington Ln
Trailhead Dr
TRAILHEAD
JELLICO ESTATES
Johnson Road
Trailhead Dr
View looking west at the property
ZA07-010
Site Data
Existing Zoning: “AG” Agricultural
Proposed Zoning: “SF-1A” Single-family Residential
Gross Acreage: 1.997 acres
Net Acreage: 1.859 acres
Gross Density: 0.50 units per acre
Net Density: 0.54 units per acre
Number of Lots: 1
Concept Plan
Building Envelope
“No development
Planned”
Concept Plan
Trees that may be
removed for any
accessory structures
or pools
Item 4H ZA07-010
P&Z ACTION: February 22, 2007; Approved (6-0) subject to Concept Plan Review Summary No. 2, dated February 15, 2007.
Questions?
Item 6A
2nd reading of Ordinance 904,
Valet Parking on Public Streets
Major Changes
Place no more than 1 valet service stand per block on the public street or right-of-way (Secs. 5-263 & 5-264)
Allow the service stand to be affixed or secured in the right-of-way (5-264).
Allow up to 3 vehicles to remain in a valet parking service space overnight (Sec. 5-263)
City reserves the right to restrict or prohibit any parking spaces at its sole discretion (Sec. 5-263)
Requested Changes
Reduce the annual permit fee to a flat fee of $25 (Sec. 5-260)
Clarify that restricted parking is limited to public parking (Sec. 5-263).
Require the application renewal 30 days before expiration of the permit instead of requiring the permit to be renewed (Sec. 5-258e).
Directional signage
Directional Signage
Permit 2 directional signs per stand
Location must be approved by the Public Works Director
Signs must adhere to the sandwich board sign regulations in Ordinance 704-C:
- Max. height (4 feet)
- Max area (8 feet)
- Signs must be removed everyday after the service closes
- Sign may not exceed 2 feet in width
- Sign may only be located along Main Streets (typology) and internal drives in Town Square
- Signs must be placed on the sidewalk and 4’ of sidewalk must remain clear.
Questions?
Background
City staff has been approached by Cooper & Stebbins and Dallas Valet Services, Inc. to permit valet parking in the Grand Avenue Phase of Southlake Town Square
Complimentary valet parking can currently operate on private parking lots without a permit from the city
Texas Transportation Code
Truluck’s
Truluck’s
Grand Ave.
Plaza Pl.
Valet Parking stand
Summary of Proposed Amendment
Process for Valet Parking Permit
Ordinance establishes standards for operating a valet service
Annual fee is $500 and $50 for each parking space over 2 spaces in the public right-of-way.
Summary of Proposed Amendments
Establishes 2 separate offenses for violations of the ordinance:
Operating a valet parking service without a license or with an expired license
Violating the scope of an approved valet parking permit
Other requirements include the provision of insurance and specifying location of valet parking stands and spaces.
Questions?
Request: Change the underlying 2005 LUP from Medium Density Residential to Office Commercial
Proposal: To develop a professional office plaza of 6 buildings totaling approximately 35,000 sq.ft. of floor area. The office park will consist of 5 medical and 1 general office buildings,
each approximately 5,800 sq.ft. in size.
Applicant: Century Property Partners, LLC
Property Location: The property is located at 3003, 3007, 3115, and 3117 W. Southlake Blvd.
Item 6B CP06-004
Existing Context –Surrounding Land Uses
vacant
W. Southlake Blvd
Chesapeake Place
Pearson Ln
Vermilion
Environment & Topography
The property slopes down from F.M. 1709 towards the south and west with a 15 ft. to 18 ft. grade change between the northern and southern property lines.
There are several trees on the site, primarily on the northern portion of the property. There is a small stand of Pine trees in the middle of the site, some of which are in poor health.
There are also some Mulberry, Mesquite, Eastern Red Cedars, and Australian Pines. The is one Live Oak near the west property line and Post Oaks along the east property line.
Tree Conservation Plan
Requested Amendment
Change of the 2005 Land Use Plan designation from Medium Density Residential to Office Commercial for the following reason:
Proposed development does not meet the definition of Medium Density Residential. Specifically, office uses in the Medium Density Residential land use category are intended to allow transitional
office buildings on appropriate sites within larger residential neighborhoods. The Medium Density Residential designation is not appropriate given the scale, location, and intensity
of the proposed office development.
Item 6B CP06-004
P&Z ACTION: February 8, 2007; Approved (5-0) subject to Comprehensive Plan Review Summary No. 3, dated January 3, 2007.
Item 6C ZA06-153
OWNER/
APPLICANT: Century Property Partners, LLC
REQUEST: Approval of a second reading for a zoning change and site plan from “AG” Agricultural to “S-P-2” Generalized Site Plan district with “O-1” office uses to develop a 6 building
office park on 4.87 acres.
LOCATION: The property is located at 3003, 3007, 3115, and 3117 W. Southlake Blvd.
Site Plan – First Reading
Site Plan – Revised
Driveway Spacing:
Req’d: 500 ft
Prov: 381 ft
125’
125’
54’
Site Plan
Stacking required = 100’
Stacking provided = 82’
Building Elevation Plan
Building Elevation Plan
Cross-Section at the South property line
Tree Conservation Plan
Landscape Plan
Item 6C ZA06-153
P&Z ACTION: February 8, 2007; Approved (5-0) subject to Site Plan Review Summary No. 5, dated February 1, 2007; granting the driveway spacing variance.
COUNCIL ACTION: February 20, 2007; Approved first reading subject to Site Plan Review Summary No. 6 and subject to the following conditions:
Build access easement connection to the eastern property line
Change screening on the east and west to an 8’ masonry wall and stop the masonry wall short of the trees on the eastern property line (to the eastern access easement)
Require minimum caliper trees from 2” to 4”
Revise landscaping plan prior to 2nd reading
Change EFIS to masonry on the facades to concrete stucco
Granting the driveway variance
Questions?
W. Southlake Blvd
Chesapeake Place
Pearson Ln
Vermilion
View looking north at property
W. Southlake Blvd
Chesapeake Place
Vermilion
View looking east at property
W. Southlake Blvd
Chesapeake Place
Vermilion
View looking south across W. Southlake Blvd
View looking northeast from Chesapeake Place
View looking along south property line
Public Works Presentation
Drainage & Utility Plan
Grading Plan
Drainage Study
Item 6D ZA07-002
OWNER: DFW Carroll Road, Ltd
APPLICANT: Adams Engineering
REQUEST: Approval of a Zoning Change and Site Plan from "AG" Agricultural District to "S-P-1" Detailed Site Plan District with "C-2" Local Retail Commercial District uses. The plan
proposes a two-story bank building of 12,508 square feet on approximately 1.18 acres.
LOCATION: The property is located at 945 Casey Court and 1110 E. State Highway 114.
Conceptual Rendering
Item 6D ZA07-002
P&Z ACTION: February 8, 2007; Approved (5-0) subject to Site Plan Review Summary No. 2, dated February 2, 2007; granting the requested driveway spacing variance and requiring the applicant
to work with the adjoining property owner on location of the dumpster.
COUNCIL ACTION: February 20, 2007; Approved first reading (7-0) requesting the applicant to evaluate cross access layout, stacking depth, driveway location and circulation within the
site.
N. CARROLL AVE
E. STATE HIGHWAY 114
Casey Ct
View looking south at property
STATE HIGHWAY 114
N. CARROLL AVENUE
Casey Court
View looking west at property
STATE HIGHWAY 114
N. CARROLL AVENUE
Casey Court
View looking north at property from westbound SH 114
View looking west at property
STATE HIGHWAY 114
N. CARROLL AVENUE
Casey Court
View looking west at property
STATE HIGHWAY 114
N. CARROLL AVENUE
Casey Court
Site Plan
Site Plan - Alternate Driveway
Revised Site Plan
New Regulations
Maximum impervious coverage = 70%
Open Space = 30%
Paving to be allowed per the site plan within the west and north buffer yards
Parking = 44 spaces
Variance
Driveway stacking variance (26’)
Site Plan
Driveway Stacking:
Req’d = 35’
Prov. = ±26’
North & South Elevations
South
North
East & West Elevations
West
East
Landscape Plan
Plat Revision
Plat must comply with the underlying zoning district requirements
Questions?
Tree Conservation Plan
Adjacent Plat
Public Works Presentation
Grading & Drainage Plan
Utility Plan
Questions?
Item 6E ZA07-003
OWNER: DFW Carroll Road, Ltd
APPLICANT: Adams Engineering
REQUEST: Approval of a Plat Revision of approximately 1.18 acres.
An associated Zoning Change and Site Plan for a two-story bank building of 12,508 square feet was approved at first reading by City Council on February 20.
LOCATION: The property is located at 945 Casey Court and 1110 E. State Highway 114.
Plat Revision
Item 6E ZA07-003
P&Z ACTION: February 22, 2007; Approved (6-0) subject to Plat Review Summary No. 3, dated February 16, 2007.
Questions?
Public Works Presentation
Grading & Drainage Plan
Utility Plan
Item 6F ZA06-187
OWNER: Masco Service Corporation
APPLICANT: Hammers & Partners: Architecture, Inc.
REQUEST: Approval of a site plan proposing the development of a 12,675 square foot building for offices and repair and assembly of electronic parts on approximately 1.49 acres of an
overall 4.01 acre tract.
LOCATION: The property is located at 1200 N. Kimball Avenue.
E. Highland St
N. Kimball Ave
Shady Lane
View looking east toward property
N. Kimball Avenue
E. Highland Street
View looking west toward property
E. Highland St
N. Kimball Ave
View looking northwest toward property from E. Highland St & N. Kimball Ave
View looking west toward existing building from across N. Kimball Ave
Overall Concept Plan
Proposed drive location
Existing drives to be
closed
8 new spaces
ZA06-187
Site Data (Proposed Lot 1)
Gross Acreage: 1.49 acres
Net Acreage: 1.29 acres
Number of Buildings: 1 (office/electronics assembly)
Square Footage: 12,675 square feet
Parking Required: 47 spaces
Parking Provided: 49 spaces
Open Space: 16,943 square feet (30.1%)
Impervious Cover: 39,249 square feet (69.9%)
Site Plan
Site Plan
Stacking Depth:
Req’d = 75’
Prov. = 5’
Requesting variance to
Horizontal & vertical
articulation requirements
Building Elevations
Requesting variance to horizontal
& vertical articulation requirements
Building Elevations
Floor Plan
Tree Conservation Plan
Landscape Plan
Item 6F ZA06-187
P&Z ACTION: February 22, 2007; Approved (6-0) subject to Site Plan Review Summary No. 3, dated February 16, 2007; granting the variance to driveway stacking depth; granting the variance
to building articulation; and requiring the access easement to be tied into the existing driveway off of Highland.
Questions?
Intersection & Driveway Spacing Exhibits
Public Works Presentation
Utility Plan
Drainage Plan
Underground detention
Questions?
Item 6H ZA06-177
OWNER: St. Martin-in-the-Fields Episcopal Church
APPLICANT: Arthur Weinman Architects
REQUEST: Approval of a site plan to add new parking spaces and a 4,800 square foot chapel in accordance with the approved concept plan.
LOCATION: The property is located at 223 S. Pearson Lane.
View looking east towards property
View looking north toward property
View looking southeast toward property
View looking north existing chapel
View looking north toward existing parish hall
View looking east toward Chesapeake Place subdivision
Approved Concept Plan
Revised Site Plan
Building Elevations
Tree Conservation Plan
Item 6H ZA06-177
P&Z ACTION: February 22, 2007; Approved (6-0) subject to Site Plan Review Summary No. 2, dated February 16, 2007 and allowing the drainage basin to be moved to the southwest corner
of the site if approved by the City Engineer.
Public Works Presentation
Utility Plan
Drainage Plan
Questions?
Item 6I ZA06-133
OWNER: Robert Dean & Judith Thomas
APPLICANT: Zone Systems, Inc.
REQUEST: Approval of a specific use permit proposing to add three (3) cellular antennas within an ornamental cupola on an existing building and all associated equipment to be located
within the existing building.
LOCATION: The property is located at 1205 S. White Chapel Boulevard.
View looking north toward property
Location of proposed antenna
View looking east toward property
Location of proposed antenna
View looking south at property
Location of proposed antenna
Location of proposed antenna
View looking south toward proposed location
Location of proposed antenna
Site Plan
Site Plan
*The applicant is requesting
a waiver from the co-location
requirements
Location of proposed antenna
Elevations
Location of proposed antenna
Item 6I ZA06-133
P&Z ACTION: February 22, 2007; Approved (6-0) subject to Concept Plan Review Summary No. 4, dated February 16, 2007; granting the requested variance for co-location of providers; and
specifying that there will only be one lightning rod on the building as presented.
Questions?
Item 6J ZA07-020
OWNER: Donnie Ward
APPLICANT: Jeff Day
REQUEST: Approval of a Specific Use Permit for Outside Sales or Service – Sno Cone stand.
LOCATION: The property is located at 2199 E. Dove Street.
View looking east toward property
View looking west toward property
View looking south toward property
View looking north toward property
Item 6J ZA07-020
P&Z ACTION: February 22, 2007; Approved (6-0) for a period of 2 years.
Questions?
Item 6K ZA07-022
APPLICANT: Kiwanis Club of Southlake
REQUEST: The approval of a Specific Use Permit for a Circus.
LOCATION: The Southwest corner of N White Chapel Blvd and State Highway 114
View looking East along S.H. 114
N White Chapel Blvd
S.H. 114
The conditions of approval for previous years' event were subject to Staff Review Summary and adding the following provisions:
A traffic control plan;
The applicant will lease a water meter from the City of Southlake;
There will be an animal control officer on site during the tent raising, during break down, during the hours the circus is open, and for a minimum of a half hour before and after hours
of operation;
The appropriate city staff will determine number of dumpsters and the dumping schedule that would be needed to support this event;
A lighting plan;
EMS personnel will be on site during the tent raising, during break down, during the hours the circus is open, and for a minimum of a half hour before and after hours of operation;
There will be adequate safeguards in place to keep the animals from escaping;
The animals will be treated humanely; given adequate food, water, shelter. The animals will be given adequate rest and that all of these provisions regarding the treatment of these animals
are subject to the determination by a local veterinarian;
Granting a variance on the requirement of a deposit for the water meter but requiring a letter of liability for damage of the meter;
Granting a variance from the lighting ordinance as requested.
A veterinarian will be on call if needed, rather than on-site.
Item 6K ZA07-022
P&Z ACTION: February 22, 2007; Approved (6-0) subject to Review Summary No. 1, dated February 16, 2007.
Questions?
Item 9A SP07-039
APPLICANT: Terry Wilkinson, Wyndham Properties
LOCATION: 201 North Nolen Drive
REQUEST: Variance to the Gateway Plaza Phase II Conditional Sign Permit for Weir’s Furniture with regard to attached signs:
Site Plan
Southlake Tavern
Weir’s
24 Hour Fitness
Johnny B’s
Michael Anthony’s
RH&B
Proposed Signs #1 & #2 (West Elevation)
Sign #2
Sign #1
Proposed Sign #1 (South Elevation)
Proposed Sign #3 (North Elevation)
East Elevation (No Signs Proposed)
Item 9A SP07-039
QUESTIONS?
Item 9B SP07-055
APPLICANT: Gerald Connell, The Ice Cream Place
LOCATION: 1957 West Southlake Boulevard
REQUEST: Variance to Sign Ordinance 704-C with regard to attached signs for The Ice Cream Place:
Location Map
Site Plan
Proposed Sign Location
Proposed Sign (West Elevation)
Proposed Sign with 14 Inch Letters (for comparison)
Existing View of Storefront
No variance requested for north façade
Variance requested for west facade
Existing View – West Elevation
Adjacent Signs
18 inch letters
24 inch letters
18 inch letters
Item 9B SP07-055
QUESTIONS?