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FINAL AgendaREGULAR CITY COUNCIL MEETING FEBRUARY 20, 2007 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 to 6:00 p.m. 1. Call to order. 2. Invocation: Margy Gore, Good Shepherd Catholic Church 3. Comprehensive Plan update process. 4. Community emergency notification update. 5. Discuss all items on tonight’s meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 p.m. or immediately following the work session. 1. Call to order. 2A. Executive Session. 2B. Reconvene: Action necessary on items discussed in Executive Session. 3A. Mayor’s Report 3B. City Manager’s Report 3C. Financial Report CONSENT AGENDA: 4A. Approve the minutes from the February 6, 2007, regular City Council meeting. 4B. Excuse members of the City Council and of the Planning and Zoning Commission for absences from meetings. 4C. Resolution No. 07-005, Call the May 12, 2007, General Election and authorize joint election agreements with Tarrant County Elections Administration and Carroll Independent School District. 4D. Authorize a Professional services Agreement with Freese and Nichols, Inc., to provide engineering services for a water supply line from the Pearson Ground Storage Tanks to the TW King Pump Station, authorize staff to execute said agreement and take any necessary action. 4E. Approve a Tower Lease Agreement with Verizon Wireless for cellular antennas to be located on the Miron Water Tank, authorize staff to execute said agreement and take any necessary action. 4F. Authorize purchase of vehicles from Dallas Dodge for $149,404. 4G. Authorize purchase of vehicles from Philpott Motors for $323,126. 4H. Ordinance No. 07-009, Oppose House Bill 651, support repeal of gas reliability infrastructure program (GRIP) statute, and join cities for reasonable gas rates. 4I. Ordinance No. 904, 1st Reading, an Ordinance Amending Ch. 5, Business, of the Southlake City Code by adding Article VIII, valet parking on public streets and rights-of-way. 4J. Ordinance No. 480-512, 2nd Reading (ZA06-189), Zoning Change and Site Plan for proposed Southlake Design Center at 280 Commerce St. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN #7. THIS ITEM HAS BEEN REQUESTED TO BE TABLED TO THE MARCH 6, 2007, CITY COUNCIL MEETING. 4K. Ordinance No. 480-514, 1st Reading (ZA06-169), Zoning Change and Site Plan for Calloway’s Nursery at 310 E. Southlake Blvd. Current Zoning: AG. Requested Zoning: S-P-1. SPIN #10. THIS ITEM WAS WITHDRAWN BY THE APPLICANT. REGULAR AGENDA: Public Forum. 6A. Resolution No. 07-008, (ZA06-184) Specific Use Permit for a telecommunications antenna at 340 Miron Dr. Current Zoning: B-1. SPIN #8. PUBLIC HEARING 6B. ZA07-014, Revised Site Plan for Miron Grove Office Park at 300 Miron Dr. Current Zoning: S-P-2. SPIN #8. PUBLIC HEARING 7A. Ordinance No. 480-513, 1st Reading, (ZA06-153) Zoning Change and Concept Plan for Southlake Professional Plaza at 3003, 3007, 3115, and 3117 W. Southlake Blvd. Current Zoning: AG. Requested Zoning: S-P-2. SPIN #15. 7B. Ordinance No. 480-515, 1st Reading, (ZA07-002), Zoning Change and Site Plan for Bowen Building, Lot 18R, Oaks Addition, at 945 Casey Ct. and 1110 E. S.H. 114. Current Zoning: AG. Requested Zoning: S-P-1. SPIN #6. 8. There are no items on this agenda. 9A. Consider SP07-046, Variance to Sign Ordinance No. 704-C for Atlantis Scuba at 1959 W. Southlake Blvd., Suite 130, in Players Circle Addition. 10A. Urban Design Plan – medians. 11. Meeting Adjourned. Resolution No. 07-005, Call the May 12, 2007, General Election and authorize joint election agreements with Tarrant County Elections Administration and Carroll Independent School District February 20, 2007 May 12, 2007, General Election Significant changes primarily related to election day: Voters to have a choice of voting method City / CISD to share an election judge and equipment Unofficial results will not be released at the polls Item 4D Water Supply Line Purpose Determine best route from Pearson to TW King F&N will provide 3 potential routes Identify 1 of 3 routes as best route TW King Water Line Professional Services Agreement Basic Services $ 47,570 Additional Services 10,000 TOTAL $ 57,570 Funded in FY 2006 CIP Budget Questions? Contact Bob Price at (817) 748-8097 Item 4E Miron Tower Miron Tower Miron Water Tower – Proposed Location Space available 9 proposed antennas Antenna attachment plans reviewed by 3rd party at cost to cellular provider. Screening Requirements Verizon Wireless, Inc. has agreed: Construct 8’ masonry wall Wall to match existing brickrete wall Verizon Wireless Agreement TERM 5 year term Renewal option – 4-5 Year terms RENT Annual Rent - $ 30,120 Annual Rent Increase – 3% per year Lease Agreement Standard Lease Agreement Reviewed by City Attorney Questions? Item 4F Authorize Purchase of Vehicles from Dallas Dodge for $149,404.00 Police Vehicles QUESTIONS? Please Contact Sharen Jackson Director of Finance at ext. 8042 Item 4G Authorize Purchase of Vehicles From Philpott Motors for $323,126.32 Parks and Recreation Public Works Fire Department Vehicle Totals Parks $119,762.89 Public Works $147,597.62 Fire Department $55,165.40 HGAC Fee $600.00 Total Vehicle Cost $323,126.32 Total Budgeted Amount From VRF and General Fund $323,126.32 Questions? Please Contact Sharen Jackson Director of Finance at Ext. 8042 Resolution No. 07-009, Opposing H.B. 651; supporting repeal of GRIP February 20, 2007 H.B. 651 Breaks a system that has been working for 100 years; Hurts Texans; Increases Costs for the Railroad Commission; Will not save consumers money; Gas Reliability Infrastructure Program (GRIP) Legislative purpose of GRIP Encourage gas utilities to invest in their systems to ensure system safety; Protect interests of ratepayers Gas Reliability Infrastructure Program (GRIP) What GRIP really does: GRIP hurts customers; GRIP is unworkable; GRIP is not needed; QUESTIONS? Please contact Sharen Jackson 817.748.8042 Item 4I 1st reading of Ordinance 904, Valet Parking on Public Streets Background City staff has been approached by Cooper & Stebbins and Dallas Valet Services, Inc. to permit valet parking in the Grand Avenue Phase of Southlake Town Square Complimentary valet parking can currently operate on private parking lots without a permit from the city Texas Transportation Code Truluck’s Truluck’s Grand Ave. Plaza Pl. Valet Parking stand Summary of Proposed Amendment Process for Valet Parking Permit Ordinance establishes standards for operating a valet service Annual fee is $500 and $50 for each parking space over 2 spaces in the public right-of-way. Summary of Proposed Amendments Establishes 2 separate offenses for violations of the ordinance: Operating a valet parking service without a license or with an expired license Violating the scope of an approved valet parking permit Other requirements include the provision of insurance and specifying location of valet parking stands and spaces. Questions? Please Contact Ken Baker Director of Planning at ext. 8067 ITEM 5A Frank Barrows Drainage Issue Continental Blvd Peytonville Oakhurst Looking west toward Oakhurst Looking East from Oakhurst West of Oakhurst looking west 10-10-07 – Notice received that home was flooded. 10-13-06 - Delivered 60 sandbags. Forecast was for heavy rain. 10-20-06 – Shot grade elevations along sidewalk east and west of Oakhurst. 10-20-06 – regraded borrow ditch along S. side of Continental, east of Oakhurst. Barrows Drainage Issue Barrows Drainage Issue 12-19-06 – Mr. Barrows called Chuck Kendrick about concern of digging ditch west of Oakhurst. 12-20-06 – Street Division crews dug roadside ditch, west of Oakhurst. Capacity was increased, flow is still very slow due to flat grade. 12-29-06 – High intensity rain caused water to enter Barrows home. Fire Dept responded and assisted in diverting water from house. 1-07-07 – Price, Mayer and Kendrick visited site to determine possible solutions to concerns. Barrows Drainage Issue 1-08-07 - DPW Price called Barrows to discuss and set meeting date. 1-10-07 - DPW Price and PWO Mgr Kendrick – met Barrows onsite to discuss. 1-11-07 - Surveyors take shots on area to determine accurate picture of adjacent topography. 1-12-07 – Price called Barrows to convey contact info for weekend and requested Barrows to call if flooding occurs. Barrows Drainage Issue 1-13-07 – Kendrick visited site on Saturday during rain to see if water was spilling over Continental crown. 1-18-07 - Survey Results were received. 1-22-07 - Storm drain televising – completed. No obstructions found. Barrows Drainage Issue 1-26-07 - Met w/ Cheatham and Associates to discuss recommended solution. 1-27-07 - Communicated status 1-27-07 – Received Barrows response to plan 2-1-07 – Staff discussion - benefits and costs associated with range of possible solutions. Barrows Drainage Issue 2-06-07 – Mr. Barrows appears at Public Forum 2-19-07 – DPW Price attempts to communicate with Mr. Barrows via phone 2-19-07 - E-Mail sent to Mr. Barrows explaining course of action. 2-19-07 – Sidewalk removed and box curb applied Questions? Item 6A ZA06-184 OWNER: American Tower Corp. & Southwestern Bell Wireless, Inc. APPLICANT: Nextel of Texas REQUEST: Approval of a Specific Use Permit for a telecommunications antenna and equipment shelter . LOCATION: The property is located at 340 Miron Dr. Site Plan Site Plan *No more than 3 separate equipment buildings/cabinets is permitted on a single lot. The applicant is proposing to add a 7th equipment shelter at the facility *The applicant is proposing that the plantings and screening be permitted as previously approved. Close-Up Site Plan & Elevations Proposing new building Max. Size Permitted = 180 sq. ft. Max. Sive Provided = 230 sq. ft. Existing Building Existing Cabinets Elevation Renderings Proposing new antenna Proposing new building Max. height Permitted = 10 ft Max. Height Provided = 10.5 ft City Council approved a similar SUP request for this site at their December 5, 2006 meeting and the following conditions were placed on the approval: Seven Nellie R. Stevens Hollies being planted along Miron Drive street frontage along with five live oak trees and irrigation to them along the south property line; Construct a stone or brick masonry wall on the front and sides of the facility; Requiring immediate irrigation of the property that lies south of a line that is 25 feet north of the northerly fence; Requiring that the irrigation not be battery-powered and will be typical irrigation; Requiring replacement of the three dead trees at the back of the facility with a similar caliper tree; Requiring that the gates to be installed will be a metal gate painted to blend with the brick or stone similar to those at the trash dumpsters at Southlake Town Square; Stating that if the applicant has not applied for a re-plat of the property within 60 days, the applicant agrees to irrigate the entire lot. Item 6A ZA06-184 P&Z ACTION: February 8, 2007; Approved (5-0) subject to Concept Plan Review Summary No. 2, dated February 2, 2007; granting the requested variances and requiring the 8’ wall to be provided on all four sides of the property. Questions? Item 6B ZA07-014 OWNER: RCC Miron Office, LTD. APPLICANT: Realty Capital Corp. REQUEST: Approval of a revised site plan. The purposed of the revised site plan is to alter the building design from what was previously approved. LOCATION: The property is located at 300 Miron Drive. Aerial E. Southlake Blvd Miron Dr. Miron Dr. E. Southlake Blvd Westmont Ct. Westwood Dr. Approved Site Plan Previously Approved Elevations – Buildings 5 & 6 Articulation: Max. Permitted = 36’ Proposed = 40’ Previously Approved Elevations – Buildings 9, 10 & 11 Articulation: Max. Permitted = 36’ Proposed = 40’ Approved Carport Detail Revised Elevations – Building 5 Revised Elevations – Building 6 Revised Elevations – Buildings 9 & 10 Revised Elevations – Building 11 Item 6B ZA07-014 P&Z ACTION: February 8, 2007; Approved (5-0) subject to Site Plan Review Summary No. 1, dated February 2, 2007. Questions? Item 7A ZA06-153 OWNER/ APPLICANT: Century Property Partners, LLC REQUEST: Approval of first reading for a zoning change and concept plan from “AG” Agricultural to “S-P-2” Generalized Site Plan district with “O-1” office uses to develop a 6 building office park on 4.87 acres. LOCATION: The property is located at 3003, 3007, 3115, and 3117 W. Southlake Blvd. W. Southlake Blvd Chesapeake Place Pearson Ln Vermilion View looking north at property W. Southlake Blvd Chesapeake Place Vermilion View looking east at property W. Southlake Blvd Chesapeake Place Vermilion View looking south across W. Southlake Blvd View looking northeast from Chesapeake Place View looking along south property line Site Plan Driveway Spacing: Req’d: 500 ft Prov: 381 ft 125’ 125’ 54’ Building Elevation Plan Building Elevation Plan Cross-Section at the South property line Tree Conservation Plan Landscape Plan Item 7A ZA06-153 P&Z ACTION: February 8, 2007; Approved (5-0) subject to Site Plan Review Summary No. 5, dated February 1, 2007; granting the driveway spacing variance. Questions? Public Works Presentation Drainage & Utility Plan Grading Plan Drainage Study Item 7B ZA07-002 OWNER: DFW Carroll Road, Ltd APPLICANT: Adams Engineering REQUEST: Approval of first reading for a Zoning Change and Site Plan from "AG" Agricultural District to "S-P-1" Detailed Site Plan District with "C-2" Local Retail Commercial District uses. The plan proposes a two-story bank building of 12,508 square feet on approximately 1.18 acres. LOCATION: The property is located at 945 Casey Court and 1110 E. State Highway 114. N. CARROLL AVE E. STATE HIGHWAY 114 Casey Ct Pictometry View looking south at property STATE HIGHWAY 114 N. CARROLL AVENUE Casey Court View looking west at property STATE HIGHWAY 114 N. CARROLL AVENUE Casey Court View looking north at property from westbound SH 114 View looking north across SH 114 at property ZA07-002 Site Data Gross/Net Acreage: 1.18 acres Number of Buildings: 1 Square Footage: 12,508 square feet Parking Required: 46 spaces Parking Provided: 46 spaces (42 with future CAE) Open Space: 20,024 square feet (39%) Impervious Cover: 31,377 square feet (61%) Site Plan Site Plan Driveway Stacking: Req’d = 35’ Prov. = ±26’ North & South Elevations South North East & West Elevations West East Conceptual Rendering Tree Conservation Plan Landscape Plan Item 7B ZA07-002 P&Z ACTION: February 8, 2007; Approved (5-0) subject to Site Plan Review Summary No. 2, dated February 2, 2007; granting the requested driveway spacing variance and requiring the applicant to work with the adjoining property owner on location of the dumpster. Public Works Presentation Grading & Drainage Plan Utility Plan Questions? 9A SP07-046 APPLICANT: Kevin Harmon, Atlantis Scuba LOCATION: 1959 W. Southlake Blvd., Suite 130 REQUEST: Variance to the Sign Ordinance No. 704-C with respect to attached signs. The requested variance is as follows: Dry Clean Super Center Site Plan Southlake Chiropractic Subway Atlantis Scuba ±240 ft. ±190 ft. Proposed Sign Proposed Sign Sign at Previous Location in Southlake Marketplace Adjacent Signs 18 inch letters 24 inch letters 18 inch letters Proposed Sign Location SP07-046 QUESTIONS?