2010-06-14 i
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 7/12/10
1 PARKS AND RECREATION BOARD MEETING:
2 June 14, 2010
3
4 LOCATION: Southlake Town Hall City Council Chambers
5 1400 Main Street
6 Southlake, Texas
7
8 Board Members Present: Chair John Slocum; Vice Chair Ken Goodman; Secretary
9 Julie Landesberg and Board members Margaret Adams, Sherry Berman, Elaine Cox,
10 Bill Packer, Kevin Smith and Tina Wasserman
11
12 Board Members Absent: None
13
14 Staff Members Present: Chris Tribble, Director of Community Services; Deputy
15 Director Kari Happold; Deputy Director Kerry McGeath; Recreation Superintendent
16 Steve Moore; and Assistant City Manager Jim Blagg
17
18 Guests: Russ Floyd, advocate for Southlake Baseball Association and Southlake Girl's
19 Softball Association; and Mike McClanahan, president of Southlake Girl's Softball
20 Association
21
22 REGULAR SESSION
23
24 Agenda Item No. 1. CaII to Order The meeting was called to order by Chair Slocum at
25 7:00 p.m. A quorum was present.
26
27 REPORTS
28
29 Aqenda Item No. 2. Administrative Comments
30
31 A. Construction Management Report A written report of current park projects was
32 included in the meeting packet. Staff responded to questions about the projects
33 from the Board.
34
35 B. Park Board Work Group Update Staff received an update on the progress by
36 the subcommittees in their packet and Chair Slocum reviewed items.
37
38 C. Spring Athletics Participation Report Recreation Superintendent Steve Moore
39 summarized the reports in the Board packets about the spring participation data
40 on athletic programs. The total Spring 2010 participation for all city- managed
41 (basketball, volleyball, flag football) and athletic association managed (soccer,
42 baseball, lacrosse, softball) was 4,044 participants 2,610 residents and 1,434
43 non residents.
44
45 D. FUA Modification Committee Update Chair Slocum presented the proposed
46 modifications for the facilities utilization agreements for the 2011 season.
47
Minutes of the June 14, 2010 Parks and Recreation Board
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Y
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 7/12/10
1 E. Potential Practice Space for Football Update Director Tribble presented
2 information regarding potential practice space for football at the Southlake Sports
3 Center (SSC), the area near the amphitheatre in Bob Jones Park and the area
4 adjacent to the equestrian are at Bob Jones Park. The Board favored the SSC or
5 the amphitheater areas.
6
7 CONSENT AGENDA
8
9 Agenda Item No. 3A. Consent: Approval of the minutes from the regular Parks and
10 Recreation Board meeting May 10, 2010 There were no corrections to the minutes.
11
12 Agenda Item No. 3B. Consent: Absence of Parks and Recreation Board Members The
13 Board excused the absences of Julie Landesberg and Bill Packer from the May 10,
14 2010 meeting.
15
16 A motion was made to approve the Consent Agenda, minutes and absences, from the
17 May 10, 2010 meeting.
18 Motion: Cox
19 Second: Goodman
20 Ayes: Adams, Berman, Cox, Goodman, Slocum, Smith, and Wasserman
21 Nays: None
22 Abstention: Landesberg and Packer (absent at last meeting)
23 Vote: 7 -0
24 Motion carried.
25
26 Agenda Item No 3C. Recommendation to approve a lease agreement for grazing on
27 approximately 4.5 acres of undeveloped City property The undeveloped park land
28 located along the southeast corner of Lonesome Dove Road and Foxfire Lane is
29 covered in grass and shrub and was purchased for future park access to the adjoining
30 U.S. Army Corp of Engineers property. Grazing on the land provides a cost effective
31 method of maintaining the property without utilizing staff time or City equipment.
32 Estimated annual saving are approximately $2,000. The lease is for two years with the
33 opportunity to terminate at any time with sixty days written notice. The tenant, Mr.
34 Tommy Keeton, will be responsible for accepting the property in its present condition,
35 mowing and maintaining the premises in good, safe condition.
36
37 A motion was made to approve Consent Agenda Item 3C, lease agreement for grazing
38 on undeveloped City property as presented.
39 Motion: Landesberg
40 Second: Cox
41 Ayes: Adams, Berman, Cox, Goodman, Landesberg, Packer, Slocum, Smith,
42 and Wasserman
43 Nays: None
44 Abstention: None
45 Vote: 9 -0
46 Motion carried.
47
Minutes of the June 14, 2010 Parks and Recreation Board
Page 2 of 4
i
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 7/12/10
1 REGULAR AGENDA
2
3 Agenda Item No. 4. Public Forum
4
5 Russ Floyd, advocate for Southlake Baseball Association and the Southlake Girl's
6 Softball Association, spoke in favor of the Southlake Sports Complex (SSC) parking for
7 football practice and consideration that participants practice together by age group to
8 allow for scrimmages when considering potential practice locations.
9
10 Agenda Item No. 6A. Discussion: Pilot program for sponsorship opportunities at
11 Bicentennial Park The Board discussed the potential expansion of the pilot
12 sponsorship program approved by the board for baseball fields at Bicentennial Park.
13
14 The current pilot program allows for sponsorship advertising in the form of four banners
15 per field on the existing four -field complex (Fields 6 -9), a total of 15 banners. The
16 Southlake Baseball Association has additional parties interested in sponsorship
17 advertising on Fields 3 and 4, which are being heavily utilized currently due to park
18 reconstruction.
19
20 It was noted that the Parks Marketing Committee, which was formed in 2008 and put on
21 hold, will be reconvened in the coming months to develop and provide
22 recommendations for long -term marketing and sponsorship plans for all Southlake
23 parks, and their proposals will be presented to the Parks Board and City Council
24 consideration.
25
26 Mike McClanahan, Southlake Baseball Association president, spoke about the benefits
27 to the Association of the additional sponsorship opportunities for Fields 3 and 4 at
28 Bicentennial Park.
29
30 Other Non agenda Items Director Tribble reminded the Board of the July 21 public
31 meetings for the multipurpose feasibility study workshops and open house and to be
32 aware there will be special joint meetings held the end of July and early August for CIP
33 budget meetings.
34
35 Agenda Item No. 6. Adjournment
36
37 A motion was made to adjourn the meeting at 8:45 p.m.
38 Motion: Cox
39 Second: Adams
40 Ayes: Adams, Berman, Cox, Goodman, Landesberg, Packer, Slocum, Smith,
41 and Wasserman
42 Nays: None
43 Abstention: None
44 Vote: 9 -0
45 Motion carried.
46
47
Minutes of the June 14, 2010 Parks and Recreation Board
Page 3 of 4
UNOFFICIAL MINUTES
Not Approved by the Parks and Recreation Board
1 Motion carried.
2
3
4
5 n Chair
6
8
9
A
10 trris Tri..Ie, Director, Community Services
11
12 A recording of this meeting may be requested in the Office of the City Secretary.
Minutes of the June 14, 2010 Parks and Recreation Board
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