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Final AgendaREGULAR CITY COUNCIL MEETING FEBRUARY 6, 2007 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 to 6:00 p.m. 1. Call to order. 2. Invocation: David Whitington, Christ Our King Church 3. I2ACTION Award presentations 4. Strategic planning session 5. Discuss all items on tonight’s meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 p.m. or immediately following the work session. 1. Call to Order. 2A. Executive Session. 2B. Reconvene: Action necessary on items discussed in Executive Session. 3A. Mayor’s Report 1. Proclamation for the Carroll Senior High School Football team 2. Proclamation for Bob Jones Nature Center Great Backyard Bird Count 3B. City Manager’s Report 3C. Local Business Report CONSENT AGENDA: 4A. Approve the minutes from the January 16, 2007, regular City Council meeting. 4B. Approve proposed names for Watermere Park, Central Park, Estes Park, The Cliffs Park and Oak Pointe Park. 4C. Ratify Town Square, Phase I and II, maintenance contracts for street sweeping and power washing. 4D. Authorize an amended Residential Developer’s Agreement with 4F Development / EP4, L.P., for Estes Park, Phase IV, located on the east side of N. White Chapel Blvd. and south of E. Dove Rd. 4E. Authorize an amended Residential Developer’s Agreement with 985 Randol Mill, L.P., for Palomar Estates, located on the east side of Randol Mill Ave. and south of Kingswood Dr. 4F. Resolution No. 07-006, appoint members to the SPIN Standing Committee. 4G. Resolution No. 07-007, amend the City of Southlake City Vehicle Policy. 4H. Approve agreement clarifying tax abatements for Sabre Holdings. 4I. Authorize a Tree Mitigation Agreement for Lots 5 and 6, Block 1, Miracle Pointe. 4J. ZA06-143, Preliminary Plat for Wimbledon Estates (fka Preston Oaks) at 1331 Sunshine Ln. and 1778 E. Highland St. Current Zoning: SF-1A. SPIN #5. 4K. ZA06-168, Plat Revision for Lot 1R, Block 1, Pecan Acres, being a revision of Lots 1 and 2, Block 1, Pecan Acres at 1300 N. Sunshine Ln. Current Zoning: RE. SPIN #5. 4L. Consider SP07-024, Variance to Sign Ordinance No. 704-C for Aventerra at the northeast corner of N. White Chapel Blvd. and S.H. 114. 4M. Consider SP07-032, Variance to the Southlake Town Square Grand Avenue District Conditional Sign Permit for Truluck’s at 1420 Plaza Place. REGULAR AGENDA: Public Forum. 5A. Presentation by Frank Barrows related to drainage concerns. 6A. ZA07-007, Revised Site Plan for Block 22, Southlake Town Square at 1500 E. Southlake Blvd. Current Zoning: DT. SPIN #8. PUBLIC HEARING 7A. Ordinance No. 480-512, 1st Reading (ZA06-189), Zoning Change and Site Plan for proposed Southlake Design Center at 280 Commerce St. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN #7. 8. There are no items on this agenda. 9A. Consider SP06-401A, Amendment to the Conditional Sign Permit for Jellico Square at the northwest corner of W. Southlake Blvd. and Randol Mill Ave. 9B. Consider SP07-028, Amendment to the Conditional Sign Permit for Shops of Southlake at the southeast corner of E. Southlake Blvd. and S. Carroll Ave. 9C. Consider adoption of Bicentennial Park Schematic Design. 9D. Award construction contract for the Continental Blvd. 12” Water Line Improvements, Woodland Heights Sanitary Sewer Improvements, and Quail Creek/N-2 Interceptor Sanitary Sewer Improvements to Hall Albert Construction, L.P., and provide for construction phase contingencies. There are no items on this agenda. 11. Meeting adjourned. Item 4B: Approval of proposed names for Watermere Park, Central Park, Estes Park, The Cliffs Park, and Oak Pointe Park Procedure Established naming and renaming of Park facilities procedures Public Input Press releases City Website Developer requests The Cliffs Park Oak Pointe Park Estes Park Central Park Watermere Park Approval of names for five new parks Parks Board unanimously recommended the following names: Watermere Park 3.736 acre neighborhood park Watermere at Southlake development “Ernest Owen Pavilion” Central Park .744 acre special purpose park Under construction as part of the Shops of Southlake Estes Park 2.27 acre neighborhood park Estes Park development (Dove Road entrance) “Hess Pond” Approval of names for five new parks Parks Board unanimously recommended the following names: The Cliffs Park 15.92 acre neighborhood/special purpose park The Cliffs at Clariden Ranch “Sally Dinsmore Oien Butterfly Garden” by developer and included as part of facility construction Oak Pointe Park 8.19 acre neighborhood park Oak Pointe Subdivision Approval of names for five new parks Staff available for questions and seeks Council approval of proposed names as recommended by Parks Board: Watermere Park Central Park Estes Park Cliffs Park Oak Pointe Park Staff contact: Steve Polasek (817)-748-8018 ITEM 4C Ratify Town Square Maintenance Agreements Town Square Maintenance Agreements Maintenance Contracts Power Washing Street Sweeping Covers both phases Town Square (Phase I) Grand Avenue (Phase II) Town Square Maintenance Agreements Project Bid November 2, 2004 Awarded 2 contracts Mid-Cities Sweepers Plus, Inc. Town Square Venture, L.P. Town Square Maintenance Agreements Previously Executed (5 Yr) Phase I only Phase II (future addition) First Contract renewal Full year Contract Both Phases Funds in FY 2007 budget Town Square Maintenance Agreements Sweeping Public Streets and Garages (2) $ 40,233 Power Washing Public Sidewalks Litter Pickup $ 27,300 QUESTIONS? Contact Bob Price at (817) 748-8097 ITEM 4D Estes Park IV Amend Residential Developer’s Agreement Estes Park IV Purpose of Amendment: Park Board Action – 12/11/06 Revision: Dedicate 5.07 Ac Private Open Space Construct .5058 miles of 6-foot public trail No credits Retained Estes Park IV 54-Lot Subdivision – Located East of North White Chapel Boulevard and South of East Dove Road. Infrastructure Includes 5,350 LF of public roadway 6,500 LF of public water line 5,750 LF of public sewer line 3,650 LF of public storm drain Standard agreement drafted by City Attorney Estes Park Phase IV Site Location Estes Park Phase IV 5,350 LF PAVEMENT 6,500 LF WATER LINE 5,750 LF SANITARY SEWER Estes Park Phase IV 3,650 LF STORM SEWER QUESTIONS? Contact Bob Price at (817) 748-8097 ITEM 4E Palomar Estates Authorize Amended Residential Developer’s Agreement Palomar Addition Purpose of Amendment: Std Park Dedication fee $ 49,500 Park Board Action -12/11/06 Park Dedication Fees - $ 25,500 .8 Ac Open Space Credit - $24,000 Palomar Addition Site Location Palomar Addition 2,700 LF PAVEMENT 3,000 LF WATER LINE 3,000 LF SANITARY SEWER 2,000 LF STORM SEWER Palomar Estates 33 Lot Subdivision – Located on the east side of Randol Mill Avenue and south of Kingswood Drive Critical Drainage Structure (#7) fees total $8,371.12 Standard agreement drafted by City Attorney QUESTIONS? Contact Bob Price at (817) 748-8097 Item 4-F SPIN Standing Committee Appointments Reappointments #6 Lou Hillman #8 Pattie Minder #10 Vic Awtry #12 Wendi Carlucci #14 Kim Harper #16 Jon Weirsum David Baltimore Senior Representative Eric Wang Youth Representative Terms expire Dec. 2008 New Appointment #11 Bob Gray (Term Expires December 2007) Questions or Comments Pilar Schank 817.748.8006 pschank@cityofsouthlake.com Item 4G Resolution 07-007 Consider: Amend the City of Southlake Vehicle Policy. The current City Vehicle Policy was adopted in 2002 Current Vehicle Policy is out of date and does not reflect current needs or City Staff Amendments are minor in nature Resolution to adopt an amended City Vehicle Policy Resolution to adopt an amended City Vehicle Policy The amended City Vehicle Policy has been amended as follows: Current policy requires police vehicles to be white amended policy exempts DPS police vehicles from this requirement (DPS would like to introduce black/white police vehicles) Current policy does not address trailers amended policy adds trailers into the policy Current policy requires a one year lease for police motorcycles amended policy allows flexibility to obtain best value. Resolution to adopt an amended City Vehicle Policy Amended City Vehicle Policy: Current policy does not include Fleet Manager in Vehicle Plan Review Team revised policy includes Fleet Manager Current policy refers to the Clean Air Act Amendments of 1990 revised policy removes this section due to legal changes and policy did not accurately reflect the law. Legal counsel recommended the removal of this section. The current City Vehicle Policy was adopted in 2002 and needs revision The City Legal Advisor has reviewed and approved the amended policy Staff available for questions Resolution to adopt an amended City Vehicle Policy Questions? Wade Goolsby – DPS Chief of Police Services 817-748-8120 Item 4H Overview / Purpose Sabre consolidating real estate assets “Transferred Properties” (to Maguire) currently eligible for tax abatements, no longer eligible “Retained Properties” still eligible for tax abatements Agreement to clarify current status Sabre Holdings Tax Abatement Clarification Agreement Sabre consolidation of real estate assets Move Westlake Solana employees to Southlake Headquarter buildings Sold the “Transferred Properties” (Exhibit Two) to Maguire Sabre Holdings Tax Abatement Clarification Agreement Sabre Retained Properties Sabre’s Retained Properties (1 and 2 on Exhibit One) comprise the majority of Premises A and B (Exhibit Two) Retain eligibility for tax abatements Sabre Holdings Tax Abatement Clarification Agreement Clarification Agreement CSL Leasing Inc. currently owns the Retained Properties and leases them to Sabre This is an arrangement eligible for tax abatements Basically no changes to tax abatement agreements with Sabre for Premises A and B Sabre Holdings Tax Abatement Clarification Agreement Exhibit One Tax Abatement Agreement “Premises” Transferred Properties: 3-7 Retained Properties: 1-2 Exhibit Two Transferred and Retained Properties Sabre Holdings Tax Abatement Clarification Agreement Staff recommends approval of the agreement Contact Director Last with any questions (817) 748-8037 Item 4I Authorizing the Mayor to approve Tree Mitigation Agreement with: Berwyn Custom Homes for Lots 5 and 6, Block 1, Miracle Pointe. Tree Preservation Ordinance Enforcement Action The city’s Tree Preservation Ordinance 585-B requires a tree permit to alter all protected trees. In November 2006, a violation to the Tree Preservation Ordinance occurred on Lot 5 of Miracle Point. Based on the requirements of the Ordinance 585-B, the respective applicants are proposing to mitigate all altered trees based on the caliper inches removed. Contents of the Tree Mitigation Agreements A form agreement was drafted by the City Attorney’s office based on the ordinance requirements. Each agreement includes an exhibit (Exhibit A) showing the trees altered in violation of a tree permit and an exhibit (Exhibit B) showing type, location, and number of trees to be replanted. Agreements are included in the Council packets. 1. TMA with Berwyn Custom Homes for Lot 5, Block 1, Miracle Pointe Exhibit A – Trees Removed TMA with Berwyn Custom Homes for Lots 5 & 6, Block 1, Miracle Pointe Exhibit B – Required Replacement Trees Lot 5, Block 1 TMA with Berwyn Custom Homes for Lots 5 & 6, Block 1, Miracle Pointe Exhibit B – Required Replacement Trees Lot 6, Block 1 Questions/Comments? Item 4J ZA06-143 OWNER\ APPLICANT: Preston Oaks L.P. REQUEST: Approval of a preliminary plat proposing 17 single family residential lots on approximately 19.87 acres. LOCATION: The property is located at 1331 Sunshine Lane & 1778 E. Highland St. E. Highland St. Sunshine Ln Villas Del Sol Stanhope Ct View looking west at property E. Highland St. Sunshine Ln Villas Del Sol Stanhope Ct ZA06-143 Site Data – Preliminary Plat Gross Land Area: 19.87 Acres Net Land Area: 17.65 Acres Area of R.O.W.: 2.22 Acres Number of Lots: 17 single family residential lots Gross Density: 0.86 du/acre Net Density: 0.94 du/acre Average Lot Size: 45,226 sq.ft. (1.04 Acre) Previously Submitted Preliminary Plat Revised Preliminary Plat Previously Submitted Tree Conservation Plan Revised Tree Conservation Plan Item 4J ZA06-143 P&Z ACTION: January 4, 2007; Approved (7-0) subject to review; specifically denying the requested variance. COUNCIL ACTION: January 16, 2007; Approved to table (7-0) to February 6, 2007. Questions? Item 4K ZA06-168 OWNER/ APPLICANT: Ron and Jill Peddicord REQUEST: Approval of a Plat Revision proposing 1 single family residential lot on approximately 5.48 acres. LOCATION: The property is located at 1300 N. Sunshine Lane. Lot 1R, Block 1 Lot 1R, Block 1 View looking north toward site View looking south toward site View looking east toward site View looking west from Sunshine Lane View looking southwest toward south fencing View looking northwest toward fencing View looking northwest across Sunshine Lane View looking west toward existing house Plat Revision Item 4K ZA06-168 P&Z ACTION: January 18, 2007; Approved (7-0) as a single lot, abandoning the easement; and subject to Plat Review Summary No. 3, dated January 12, 2007. Questions? Item 4L SP07-024 APPLICANT: Newland Communities LOCATION: Northeast corner of White Chapel Boulevard and S.H. 114 REQUEST: Variance to Sign Ordinance No. 704-C with regard to land signs: There are 3 signs to remain at Aventerra: 250 E. SH 114 – exceeds area and height requirements 100 E. SH 114 (facing White Chapel) - falls within the guidelines for land signs 100 E. SH 114 (facing SH 114) – exceeds area and height requirements These signs were granted a variance on February 7, 2006 and the applicant was asked to return in 6 months. The applicant is requesting to renew approval of these signs for a period of 1 year. Sign 1 – 250 E SH 114 (oversized sign) Sign 3 – 100 E SH 114 (oversized sign) Sign 2 – 100 E SH 114 16.25 feet 14 feet 10.2 feet Dimensions – Signs 1 and 3 Sign #1 – 250 E. S.H. 114 Sign #2 – 100 E. S.H. 114 (3 ft. by 5ft.) Sign #3 – 100 E. S.H. 114 SP07-024 QUESTIONS? Item 4M SP07-032 APPLICANT: Cooper and Stebbins LOCATION: 1420 Plaza Place REQUEST: Variance to the Southlake Town Square Grand Avenue District Conditional Sign Permit for Truluck’s with regard to fascia signs: Site Plan Proposed Sign (South Elevation) A permit has been issued for the “Truluck’s” sign Current View (South Elevation) Location of Logo Location of Sign Current View (North Elevation) SP07-032 QUESTIONS? Item 6A ZA07-007 OWNER: SLTS Land, LP APPLICANT: Cooper & Stebbins REQUEST: Approval of a revised site plan. The purpose of this plan is to relocate the driveway intersecting Summit Avenue, add a driveway onto Central Avenue which will provide a through drive directly adjacent to the park and reduce the footprint of building 22D. LOCATION: The property is located at 1500 E. Southlake Boulevard. SITE Central Ave Summit Ave Main Street E. Southlake Blvd SITE View looking southwest from the Park ZA07-007 Site Data Gross/Net Acreage: 3.87 acres Square Footage: 41,440 square feet total -27,840 sq. ft. (Retail) -7,600 sq. ft. (Office) -6,000 sq. ft. (Restaurant) Parking Required: 205 spaces Parking Provided: 205 spaces Open Space: 27,478 square feet (16.3%) Impervious Cover: 141,099 square feet (83.7%) Previously Approved Site Plan Revised Site Plan Relocate the drive intersecting Summit Ave. north Provide a 6’ sidewalk Reduces building from a 2 story medical office to a 1 story retail-restaurant building Adds a drive to Central Avenue Drop the # of parking spaces on site from 224 to 196 Revised Site Plan *Requesting variances to driveway stacking depths 24’ Item 6A ZA07-007 P&Z ACTION: January 18, 2007; Approved (7-0) subject to review; granting requested variance with Director of Public Works having authority to remove parking to correct any traffic issues raised by stacking depth issues. Questions? Public Works Presentation Grading & Drainage Plan Utility Plan Questions? Item 7A ZA06-189 OWNER: James R. Stacy APPLICANT: Vaughan Commercial Realty REQUEST: Approval of a zoning change and site plan from “S-P-1” Detailed Site Plan District to “S-P-1” Detailed Site Plan District with limited “I-1” and “C-3” uses in an existing office and retail furniture warehouse building. LOCATION: The property is located at 280 Commerce Street. View looking east toward site Site View looking north toward site Site View looking west toward site Site ZA06-189 “S-P-2” Regulations: Permitted uses shall follow the “I-1” and “C-3” with the following uses being prohibited: Sexually oriented businesses Farrier Feed Stores Mini-warehouses Restaurants Cleaning, dying and pressing works Laundry and washaterias Conventional and miniature golf courses Lodges, sororities, fraternities Medical care facilities Mortuaries, funeral homes, undertakers retail plant sales & accessories Ice or roller skating rinks Taverns, clubs ZA06-189 “S-P-2” Regulations: Zoning regulations shall follow the “I-1” zoning district and other applicable zoning regulations with the following exceptions : All permitted uses shall be parked at a ratio of 1 space per 438 square feet No bufferyards along the south and west due to existing pavement. A variance to the driveway width and stacking is requested Max width permitted is 40 feet (proposed north driveway is 44’ the existing south driveway is 60’) Minimum stacking depth permitted is 75 feet (the proposed north driveway is 10’, the existing south driveway is 28’feet) ZA06-189 Site Data Gross/Net Acreage: 4.15 acres Number of Buildings: 1 commercial industrial building Square Footage: 76,436 square feet Parking Required: 185 spaces Parking Provided: 185 spaces Open Space: 21,909 square feet (12.1%) Impervious Cover: 158,988 square feet (87.9%) Site Plan Site Plan Max width permitted is 40 feet: North driveway is 44’ South driveway is 60’ Min. stacking depth permitted is 75’: North driveway is 10’ South driveway is 28’ Elevation Rendering Landscape Plan Item 7A ZA06-189 P&Z ACTION: January 18, 2007; Approved (5-1) subject to review; to include restaurants as a use; granting requested variances; and, removing two most eastern parking spots in the north parking row. Questions? Public Works Presentation Questions? Item 9A SP06-401A APPLICANT: Chandler Signs on behalf of Armstrong Development LOCATION: Northwest corner of West Southlake Blvd. and Randol Mill Avenue REQUEST: Amendment to the Conditional Sign Permit for Jellico Square (FKA Town Lake Crossing) with regard to monument signs Location Map Site Plan 1 2C 3B 2B Originally Proposed Signs These signs were approved with the following conditions: Must meet sign ordinance 704-B (with sign cap, signs as previously proposed were 6 inches too tall) Limited to one tenant on each sign No white backing Must have back lighting with individual letters Sign 2B Sign 2C Previously Proposed Signs Aluminum Channel Letters with white L.E.D. illumination Tenant boxes to have applied vinyl January 16, 2007 City Council Meeting Applicant was asked to reconsider the white backing for the tenant panels on the monument sign and to change the letters to cut, back lit letters directly on the brick.  New Proposed Signs & #2C & #2C Additional Sign Package Exhibits (no variances requested and no changes made since January 16 City Council meeting)  Previously Proposed Sign Sign 3B Approved as presented New Proposed Sign (consistent with Council approval) (No variances requested) Previously Proposed Office Monument Sign Approved, under the condition that the sign reference the office park only and not contain multi-tenant listings. In addition, the applicant was asked to look at the orientation of the sign in relation to Randol Mill. New Proposed Sign (consistent with Council approval) (No variances requested) Previously Submitted Elevations New Elevations (consistent with Council approval) SP06-401A QUESTIONS? Item 9B SP07-028 APPLICANT: Cencor Realty LOCATION: Southeast corner of Southlake Boulevard and Carroll Avenue REQUEST: Amendment to the Conditional Sign Permit for Shops of Southlake for Cherish and to allow blade signs. The requested amendments are as follows: Proposed Blade Sign Regulations Vicinity Map Cherish Site Plan Proposed Signs for Cherish South Elevation Panels are 16” by 16” Proposed Signs for Cherish – South Elevation East Elevation (Night View) Panels are 16” by 16” West Elevation Panels are 16” by 16” Proposed Signs for Cherish – West Elevation Representative Blade Sign SP07-028 QUESTIONS? Item 9C: Consider adoption of Bicentennial Park Schematic Design Bicentennial Park Schematic Design City of Southlake Department of Community Services Project Description Provides a starting point to dramatically transform the existing and proposed areas of the park … … into a beautiful, safe and functional environment for recreators and spectators. Theming Architecture Architecture Lighting Details Site Furnishing Details Shade Structures Existing Conditions Facilities to Remain New Facilities and Amenities Schematic Plan Schematic Plan Four-Plex Five Plex Round-a-bout White Chapel Blvd. Entrance Shady Oak Road Entrance Spray Park Bunker Hill Stadium Southlake Blvd. Entrance Safety Town Bridge Playground 4-Plex Enlargement Parking Ticket Booth Landscaped Buffer Concessions/Restrooms Lights Warm-up Areas (typ.) Lights Entrance Gate Pinto Mustang Pinto Mustang Shade Structure Section thru 4-plex Batting Cages 5-Plex Enlargement Stadium Enlargement Press Box Playground Covered Grand Stands Concessions/Restroom Service Entrance Athletes Entrance Bus Parking Ticket Booth Sloped Lawn Lights Bullpen Padded metal Outfield Fence Outfield Bleachers Batter’s Eye Scoreboard Batting Cages (Located Under Bleachers) Ornamental Fence Section thru Stadium Ticket Booth Small Concession/Restroom Building Large Concession/Restroom Building Stadium Ticket Booth Stadium Concessions and Restroom Building Section thru 4-Plex Section thru Stadium Spray Park Safety Town Safety Town White Chapel Entrance Southlake Boulevard Shady Oak Entrance Hill Enlargement Band shell Park Overlook Historical opportunities Restroom facility Bridge Playground – Fort Adventure Traffic Calming Devices – Round-a-bout Traffic Calming Devices Signs and Scoreboards Miracle Field Construction Areas Project Workgroup: Carolyn Morris – City Council John Terrell – City Council Greg Jones – City Council John Slocum – Parks Board Bobby Rawls – Parks Board Ken Goodman – Parks Board Spencer Sunstrum – Southlake Baseball Association Kevin Cox – Southlake Baseball Association Harry Ingalls – Carroll ISD Derek Citty – Carroll ISD Larry Hughes – Carroll ISD Also providing valuable input were Ann Wise (Safety Town) and Stephen and Mia Poorman (Tennis Center). Public Input Parks Board recommended (9-0) SPDC considered prior to 2-6-07 City Council Meeting City-wide SPIN meeting Presentation to CISD Board of Trustees Joint presentation: City Council, Parks Board & SPDC If adopted, what are the next steps? Implementation Program Funding Construction (timing/phasing) Marketing Strategies Partnership Opportunities Staff is available for questions and seeks City Council direction regarding the adoption of the proposed Bicentennial Park Schematic Design. Item 9D Water and Sanitary Sewer Improvements Bid Award Contractor – Hall Albert Construction, L.P. Engineer recommends low bidder Total Bid - $ 2,155,061.90 10 % Contingency - 215,438.10 Project Budget - $ 2,370,500.00 Amount Budgeted in the CIP - $122,750 Amount bid by the contractor - $267,400 Continental 12” Water Line Amount Budgeted in the CIP - $1,309,600 Amount bid by the contractor - $2,103,100 Woodland Heights Sanitary Sewer Improvements, Quail Creek/N-2 Interceptor Sanitary Sewer Improvements Woodland Heights Sanitary Sewer Improvements, Quail Creek/N-2 Interceptor Sanitary Sewer Improvements Additional project funding: Residual Funds from completed projects Project Funds Allocated Randol Mill 12-inch water line Project funding – FY ’08 CIP Questions?