FINAL AgendaInnovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Regular City Council Meeting January 15, 2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 4:45 p.m.
1. Call to order.
2. Inaugurate the Southlake Trolley (on the front steps of Town Hall)
3. Invocation: David Whitington
4. Discuss Storm Water Management Plan
5. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION: 6:00 p.m. or immediately following the work session
1. Call to Order
2A. Executive Session
2B. Reconvene / Action necessary from Executive Session
3A. Mayor’s Report
1. Special presentation to Senator Kim Brimer
3B. City Manager’s Report
3C. Parks and Recreation Board Report
3D. Financial Report
CONSENT AGENDA:
4A. Approve the minutes from the December 12, 2007, joint meeting of the City Council and P&Z Commission and from the December 18, 2007, regular City Council meeting.
4B. Authorize a professional services agreement with Teague Nall and Perkins, Inc. to provide engineering services for design of drainage improvements on Dove Rd. from N. Carroll Ave.
to Dove Creek.
4C. Approve 2008 Community Services Agreement with ARTSNET.
4D. Approve 2008 Community Services Agreement with APEX Arts League.
4E. ZA06-030 and ZA06-185, Plat Extensions for Saddleback Ridge Estates, located at 330 - 360 W. Bob Jones Rd. Current Zoning: SF-1A. SPIN #1.
4F. ZA07-156, Preliminary Plat for Lots 1-8, Block 1, Kimball Office Park on Tract 3D, T. Mahan Survey, Abstract No. 1049 at 600 N. Kimball Ave. Current Zoning: S-P-2 and AG. SPIN
#6.
4G. Resolution No. 08-005, Approve and authorize publication of notice of intention to issue certificates of obligation for capital improvement projects.
4H. ZA07-112, Site Plan for Lot 25R2, Block 1, Woodland Heights Addition at 175 Westwood Dr. Current Zoning: O-1. SPIN #8. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE
FEBRUARY 5, 2008, CITY COUNCIL AGENDA.
4I. Ordinance No. 480-536, 2nd Reading (ZA07-139), Zoning Change and Site Plan for Lots 1R1, 1R2, 2R1, 2R2, and 2R3, Block 3, Cornerstone Business Park Addition on Lots 1 and 2R, Block
3, Cornerstone Business Park Addition at 500 and 510 Silicon Dr. Current Zoning: O-1. Requested Zoning: S-P-1. SPIN #7. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE
FEBRUARY 5, 2008, CITY COUNCIL MEETING.
4J. Ordinance No. 480-545, 1st Reading (ZA07-145), Zoning Change and Site Plan for Panera Bread and Bakery Café on Lot 2, Block 1, Gumm Scifres at 111 S. Village Center Dr. Current
Zoning: O-1. Requested Zoning: S-P-1. SPIN #8. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE FEBRUARY 5, 2008, CITY COUNCIL MEETING.
REGULAR AGENDA:
5. Public Forum (The Public Forum will not begin prior to 7:00 p.m.)
6A. Ordinance No. 923, 2nd Reading, Adopt an ordinance to amend Ch. 4 “Animals” of the Code of Ordinances by amending Article II “Control and Care” to reflect recent changes in State
Law related to the control and care of animals. PUBLIC HEARING
6B. ZA07-114, Site Plan for Peloton Southlake Office Building on Tracts 1, 1A1, and 1E, R. Eads Survey, Abstract No. 481 at the 1200 block of E. S.H. 114 between N. Carroll Ave. and
N. Kimball Ave. on proposed Grace Lane. Current Zoning: NR-PUD. SPIN #6. PUBLIC HEARING
6C. Resolution No. 07-063, (ZA07-142) Specific Use Permit for multi-level parking garage on a portion of Tracts 1, 1A1, and 1E, R. Eads Survey, Abstract No. 481 also known as Lot 1,
Block 4, Gateway Church – 114 Campus Addition on the north side of S.H. 114 at 1200 E. S.H. 114 between N. Carroll Ave. and N. Kimball Ave. Current Zoning: NR- PUD. SPIN #6. PUBLIC
HEARING
6D. Ordinance No. 480-541, 2nd Reading (ZA07-152, formerly ZA06-045), Zoning Change and Concept Plan for a portion of Lot 1, Block 1, Arnold Estates and Lot 2B2A, Block 1 Arnold Estates
and Lot 2B2A, Block 1, Burnett Acres at 1275 Shady Oaks Dr. Current Zoning: RE and SF-1A. Requested Zoning: SF-2. SPIN #11. PUBLIC HEARING
6E. ZA06-046, Plat Revision for proposed Lot 2B2AR, Block 1, Burnett Acres Addition; being a revision of a portion of Lot 1, Block 1, Arnold Estates Addition and Lot 2B2A, Block 1,
Burnett Acres Addition at 520 W. Highland St. and 1275 Shady Oaks Dr. Current Zoning: RE and SF-1A. Proposed Zoning: SF-2. SPIN #11.
6F. Resolution No. 08-001, (ZA07-154), Specific Use Permit for Kroger Tent Sale for Valentine’s Floral Tent on Lot 3, Block 1, Village Center Addition at 2110 E. Southlake Blvd. Current
Zoning: C-3. SPIN #8. PUBLIC HEARING
6G. Resolution NO. 08-002, (ZA07-160), Specific Use Permit for the Art in the Square Mass Gathering Event held annually on Southlake Town Square, Phase I, located at the northeast
corner of N. Carroll Ave. and E. Southlake Blvd. Current Zoning: DT. SPIN #8. PUBLIC HEARING
6H. Resolution No. 08-003, (ZA07-161), Specific Use Permit for The Wine Loft on Lot 2, Block 22, Southlake Town Square Addition, located north of E. Southlake Blvd. between Central
and Summit Aves. Current Zoning: DT. SPIN #8. PUBLIC HEARING
6I. ZA07-164, Revised Site Plan for Bowen Building on Lots 18-20, Block 1, Oaks Addition at 945 Casey Ct. and 1110 E. S.H. 114. Current Zoning: S-P-1. SPIN #6. PUBLIC HEARING
7A. Ordinance No. 480-542, 1st Reading (ZA07-129) Zoning Change and Site Plan for Southlake Villa Offices on Tract 3, W.W. Hall Survey, Abstract No. 687 at 310 E. Southlake Blvd.
Current Zoning: AG. Requested Zoning: S-P-1. SPIN #10.
7B. Ordinance No. 480-544, 1st Reading (ZA07-087), Zoning Change and Site Plan for Mendez Medical Offices on Tract 3D3A, W.W. Hall Survey, Abstract No. 695 at 918 E. Southlake Blvd.
Current Zoning: AG. Requested Zoning: S-P-1. SPIN #10.
7C. Ordinance No. 480-546, 1st Reading (ZA07-067), Zoning Change and Site Plan for Lot 2Rm Block 1, Gorbutt Addition on Lot 2A, Block 1, Gorbutt Addition at 1575 E. Southlake Blvd.
Current Zoning: O-1. Requested Zoning: S-P-1. SPIN #8.
7D. Ordinance No. 480-547, 1st Reading (ZA07-131), Zoning Change and Site Plan for Cantex Senior Communities on Lots 4 and 5 and a portion of Lot 3, Block 1, Stonebridge Park Addition
at 150, 170 and 175 Stonebridge Ln. Current Agenda: S-P-2. Requested Zoning: S-P-1. SPIN #15.
7E. Ordinance no. 480-548, 1st Reading (ZA07-132), Zoning Change and Concept Plan for Stonebridge Park on Lot 2 and a portion of Lot 3, Block 1, Stonebridge Park Addition at 155 and
175 Stonebridge Ln. Current Zoning: S-P-2. Requested Zoning: S-P- 2. SPIN #15.
8. There are no items on this agenda.
9A. Award construction contract to Wilson Contractor Services, LLC for 20” water line improvements across E. Southlake Blvd. at Carroll Ave. and 12” water line improvements on E. Dove
Rd. at S.H. 114 and provide for construction phase contingencies.
10. There are no items on this agenda.
11. Meeting adjourned.
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
City Secretary’s Office
817-748-8015
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Recreation Programs Report
2007
Recreation Programs
Several special events and programs highlighted a great year for the Community Services Department - Recreation Division. Events included Stars and Stripes, Holiday Celebration, Easter
in the Park, Harvest Fest, and Southlake Saturday Nite, to name a few. The City also offered classes, activities, and athletic programs for our youth and adults.
Accomplishments
Implemented new Cost Recovery Policy
2006-07 Texas Amateur Athletic Federation Gold Member City Award
Member of Stingray Swim Team named T.A.A.F Regional Athlete of the Year
Sold out three consecutive Southlake Saturday Nites
57% Online registration (40% previous year)
+97% satisfaction rate for programs and events
Hosted two Texas Amateur Athletic Federation Region IV circuit track meets
Partnered with Keller, Grapevine, and Colleyville to enhance programming opportunities (i.e., Punt, Pass and Kick Competition, Outdoor Kids Adventure Day)
Over 35,000 participants in special events and programs
5,000 youth sports association participants
3,600 city managed youth sports participants (1,400 youth basketball)
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
John Slocum, Parks Board
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 4B
Authorize a professional services agreement with Teague Nall and Perkins, Inc.
for
drainage improvements on Dove Road from Carroll Avenue to Dove Creek
Action Requested
Project Purpose
Insufficient Drainage Capacity
Water Over Road
Road Closures
Provide outfall for Dove and Carroll Roundabout Drainage
Dove Road Drainage Improvements
Project Location
Dove Road Drainage Improvements Carroll Ave. to Dove Creek
Feasibility Study Completed
December 2007
Enclosed Storm Sewer System
8 ft. x 5 ft. Box Culvert Construction
Funding Source
Design - FY 2008 Stormwater CIP Funds
Project Budget
Basic Services
Task 1 - Prelim. & Final Design $143,300
Task 2 – Bid & Construction Admin 25,100
Subtotal – Basic Services $168,400
Special Services
Task 3 – Public Involvement $10,500
Task 4 – Design & Property Surveys 70,700
Subtotal – Special Services $81,200
TOTAL DESIGN FEE $249,600
Project Schedule
Design Completion – 2nd Quarter 2008
ROW & Utility – 3rd Quarter 2008
Construction Begin – 3rd Quarter 2008
Construction Complete – 4th Quarter 2008
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Bob Price
(817) 748-8097
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 4C - Approve 2008 Community Services Agreement with ARTSNET
Non-profit agency – over 30 years in existence
Objectives:
Support various aspects of artistic expression (painting, sculpture, music, theatre, dance, writing) through programming
Provide grants
Provide information and assistance to artists, arts organizations and the general public
Approve 2008 Community Services Agreement with ARTSNET
Approve 2008 Community Services Agreement with ARTSNET
Masterworks Music Series
Twenty-five year tradition
Cities of North Tarrant County
Visual and performing arts concerts to the public
Over ten years in Southlake (Summer and Winter concert series in Town Square)
In general, scope to include:
Masterworks Series of programs - (14)
Annual community calendar of activities and events
Approve 2008 Community Services Agreement with ARTSNET
Term through December 31, 2008
Funding of $23,500 requested for 2008
Funding available in FY 2008 Hotel Occupancy Tax budget
ARTSNET has reviewed and approved the proposed agreement
Agreement has been reviewed by the city attorney
Southlake Arts Council recommended approval (6-0) at their January 8, 2008 meeting.
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Steve Polasek (817-748-8018)
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 4D - Approve 2008 Community Services Agreement with APEX Arts League
Non-profit agency
Objectives:
Enhance community awareness, participation, and appreciation of the arts
North central region of the DFW Metroplex
Provide a venue for performing and visual arts
Apex Arts League seeks to renew their community services agreement
Approve 2008 Community Services Agreement with APEX Arts League
Approve 2008 Community Services Agreement with APEX Arts League
Seek to secure funding, support, and partnerships through local organizations, community groups, and private businesses.
In general, scope includes:
Create a regional focal point for the arts
Enhance community awareness and appreciation for the arts
Provide a venue for performing and visual arts in the region through efforts to secure support, funding, and partnerships with various organizations, community groups, and private businesses
Approve 2008 Community Services Agreement with APEX Arts League
Term through December 31, 2008
Funding of $5,000 requested for 2008
No change from previous year
Funding approved in FY 2008 budget
Apex Arts League has reviewed and approved the proposed agreement
Agreement has been reviewed by the city attorney
Southlake Arts Council recommended approval (6-0) at their January 8, 2008 meeting.
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Steve Polasek (817-748-8018)
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 4G
Resolution 08-005
Approval of Resolution as initial step to issue certificates of obligation for capital improvement projects
Action Requested
Purpose
Resolution will
Establish the maximum amount of bond ($14,185,000);
Authorize the publication of a notice in the newspaper;
Next Steps
Publication in newspaper
January 16th and 23rd
Rating meetings
February 6th
Ordinance for City Council approval-public hearing
February 19th
Bond closing and delivery of funds
April 1st
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Sharen Jackson
817.748.8042
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 6A
Consider adopting Ordinance 923 to amend Chapter 4, Animals, of the City of Southlake Code of Ordinances by amending Article II “Control and Care” to reflect recent changes in State
law related to the control and care of animals.
During the past legislative session, State statutes were adopted that regulate the restraint of dogs
Current City Ordinance does not reflect the recent changes in State legislation and needs to be modified to reflect the new statutes
Amendment of “Animal” Ordinance to reflect changes in State law
New State statutes prohibit
The owner of a dog from leaving the dog outside and unattended by use of a restraint that unreasonably limits the dog’s movement
Between the hours of 10pm & 6am
Within 500 feet of school premises
In the case of extreme weather
Amendment of “Animal” Ordinance to reflect changes in State law
Proposed change amends Article II, “Control and Care” of Chapter 4 “Animals” of the Code of Ordinances to include the new State statutes
Ordinance defines key terms
Ordinance defines exceptions
Amendment of “Animal” Ordinance to reflect changes in State law
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Wade Goolsby (817) 748-8347
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Item 9A
Award Construction Contract for the:
20 inch water line improvements across FM 1709 at Carroll Ave.
12 inch water line improvements on Dove Road at SH 114
Wilson Contractor Services
Action Requested
Water Line Improvements
FM 1709 Project Location
Dove Road Project Location
Bid Award
Contractor – Wilson Contractor Services, LLC
Engineer Recommends Low Bidder
Total Bid $259,695
Construction Phase Contingency - 26,000
Project Budget $285,695
20 inch Water Line Improvements across FM 1709 at Carroll
Amount Budgeted in the CIP - $177,500
Amount bid by the Contractor - $217,900
12 inch Water line Improvements at Dove Road and SH 114
Amount Budgeted in Operating Budget - $50,000
Amount bid by the Contractor - $41,795
20 inch Water Line Improvements across FM 1709 at Carroll
Additional Project Funding
- Unused residual funds in the Utility CIP Fund
Innovation ◊ Integrity ◊ Accountability ◊ Commitment to Excellence ◊ Teamwork
Questions?
Bob Price
(817) 748-8097