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FINAL AgendaRegular City Council MeetingMarch 18, 2008 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 p.m. 1. Call to order. 2. Invocation: David Whitington, Chaplain of the Month 3. Recognition of Southlake Chamber of Commerce annual award recipients. 4. Discuss underground utilities for roundabouts. 5. Discuss all items on tonight’s meeting agenda. REGULAR SESSION: 1. Call to order. 2A. Executive Session 2B. Reconvene / Action necessary from Executive Session 3A. Mayor’s Report 3B. City Manager’s Report 3C. Financial Report CONSENT AGENDA: 4A. Approve the minutes from the February 27, 2008 City Council work session and from the March 4, 2008 regular City Council meeting. 4B. Approve SPDC matching funds request from Southlake Historical Society in the amount of $2,500 for the addition of a back porch on the log cabin. 4C. Approve a professional services agreement with McNally & Assoc. for Southlake Department of Public Safety independent review. 4D. Approve a professional services agreement with Cheatham and Assoc. in the amount of $118,710 for the design of the neighborhood sewer project in Heatherwood Estates, Royal Oaks Addition and Twin Creeks Addition. 4E. Approve a professional services agreement with RJN Group, Inc. in the amount of $342,947 for phase 1 of the sanitary sewer evaluation study. 4F. Resolution No. 08-011A, approve an amendment to TxDOT municipal maintenance agreement for the furnishing, installing, operation and maintenance of cameras on state highway rights-of-way to monitor compliance with traffic-control signals. 4G. Resolution No. 08-009A, Amend Resolution No. 08-009, changing the election day polling location from Carroll High School to Southlake Town Hall for the May 10, 2008 General Election and Special Election. 4H. ZA07-158, Site Plan for Stratfort Gardens Office Park on Tract 3A, H. Granberry Survey, Abstract No. 581 at 425 W. Southlake Blvd. Current Zoning: CS. SPIN #14. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE APRIL 15, 2008 REGULAR CITY COUNCIL MEETING. 4I. Ordinance No. 480-552, 1st Reading (ZA07-162), Zoning Change and Concept Plan for Lots 9-12, J. Childress No. 254 Addition on Tract 3D2, John Heirs Childress Survey, Abstract No. 254 at 3010 Lake Dr. Current Zoning: AG. Requested Zoning: SF20B. SPIN #3. THIS ITEM IS TABLED TO THE APRIL 1, 2008 REGULAR CITY COUNCIL MEETING. 4J. Ordinance No. 480-553, 2nd Reading (ZA08-002), Zoning Change and Site Plan for Nolen Center on a portion of Tract 2A2A, Thomas Easter Survey, Abstract No. 474 at 2627 E. Southlake Blvd. Current Zoning: AG. Requested Zoning: S-P-1. SPIN #7. THIS ITEM IS TABLED A THE APPLICANT’S REQUEST TO THE APRIL 1, 2008 REGULAR CITY COUNCIL MEETING. 4K. ZA08-003, Preliminary Plat for Lots 1 and 2, Block 1, Nolen Center on Tract 2A3A, Thomas Easter Survey, Abstract No. 474 at 2627 E. Southlake Blvd. Current Zoning: AG. SPIN #7. THIS ITEM IS TABLED AT THE APPLICANTS REQUEST TO THE APRIL 1, 2008 REGULAR CITY COUNCIIL MEETING. REGULAR AGENDA: 5. Public Forum. 6A. ZA07-157, Site Plan for Southlake Wellness Center on Lot 18, O.W. Knight No. 899 Addition at 415 E. Southlake Blvd. Current Zoning: S-P-2. SPIN #9W. PUBLIC HEARING 6B. Resolution No. 08-012, (ZA08-010) Specific Use Permit for carports for non-residential property on Lot 18, O.W. Knight No. 899 Addition at 415 E. Southlake Blvd. Current Zoning: S-P-2. SPIN #9W. PUBLIC HEARING 6C. Ordinance No. 480-542, 2nd Reading (ZA07-129) Zoning Change and Site Plan for Southlake Villa Offices on Tract 3, W.W. Hall Survey, Abstract No. 687 at 310 E. Southlake Blvd. Current Zoning: AG. Requested Zoning: S-P-1. SPIN #10. PUBLIC HEARING 6D. Ordinance No. 480-554, 2nd Reading (ZA08-011), Zoning Change and Site Plan for Lot 4, Block A, Commerce Business Part at 375 Commerce St. Current Zoning: I1. Requested Zoning: S-P-1. SPIN #7. PUBLIC HEARING 7A. Ordinance No. 483-M, 1st Reading, Amending Section 7.05B of Article VII of the Southlake Subdivision Ordinance; providing an incentive to developers seeking to improve existing park facilities. 8a There are no items on this agenda. 9a. There are no items on this agenda 10a. There are no items on this agenda. 11. Meeting adjourned. Item 4BApprove SPDC matching funds request from Southlake Historical Society in the amount of $2,500 for the addition of a back porch on the log cabin. Log Cabin Background: SHS donated the logs of a historical cabin to the City Restore as historically accurate as possible Log cabin reconstruction underway Previously approved $5,000 ($10,000 total) in SPDC Matching Funds for rock fire place and chimney Log Cabin Request allows for back porch (8’ x 16’) $2,500 ($5,000 total) Complete exterior elements lending to cabin’s authenticity / aesthetics Fiscal Year 2007-08 SPDC Matching Funds ($200,000) $21,838 allocated to date If approved, unencumbered balance of $173,162 Log Cabin Parks Board reviewed and recommended approval (6-0) on February 11, 2008 SPDC to consider prior to Council Questions? Steve Polasek (748-8018) Item 4CApprove a Professional Services Agreement with McNally & Associates in the Amount of $49,900 Shana Yelverton Background Initial scope of work: January 2008 Three criminal cases investigated by Southlake’s Department of Public Safety Subject of anonymous letter sent to CMO Development Complaints by Southlake Police Department to Tarrant County District Attorney’s office regarding additional cases Grand Jury: no criminal conduct Current Situation CMO requests expansion of McNally’s scope of services to include: An independent review of eight (8) cases brought before the DA’s office Fully evaluate the facts and circumstances of each case and the decision making process used in resolving each matter Financial Considerations With expansion of the scope of services the total amount exceeds the amount that the City Manager can approve Recommendation Staff recommends approval of the Professional agreement with McNally & Associates in the amount of $49,900 Questions? Shana Yelverton, City Manager 817-748-8001 Item 4D Approve a professional services agreement with Cheatham and Associates in the amount of $118,710.00 for the design of Neighborhood Sewer Project in Heatherwood Estates, Royal Oaks Addition, and Twin Creeks Addition. PSA with Cheatham and Associates Background: Continuation of Neighborhood Sewer Program Preliminary engineering completed in 2001 for sanitary sewer Survey and engineering plans will be updated PSA with Cheatham and Associates Street Reconstruction included in project scope: Heather Brook Court Heather Lane Royal Oaks Court Creekside Drive Dove Road (Lonesome Dove to Kimball Avenue) PSA with Cheatham and Associates Financial Considerations: Design Cost - $118,710 Neighborhood Sewer Program Budgeted in FY 2008 Utility Fund CIP Street Reconstruction Budgeted in FY 2007 General Fund CIP Questions? Bob Price (817) 748-8097 Item 4EApprove a professional services agreement (PSA) with RJN Group, Inc., in the amount of $342,947 for Phase I of the sanitary sewer evaluation study (SSES) PSA with RJN Group for Sewer System Evaluation Background: Southlake’s Collection System 168 miles of gravity pipelines 3,000 manholes 12 lift stations 6,700 service connection lines Defects from various causes allow large quantities of ground water and rain water to enter the system PSA with RJN Group for Sewer System Evaluation PSA with RJN Group for Sewer System Evaluation Purpose: Sanitary Sewer Evaluation Study Locate and quantify areas with inflow and infiltration Inspect manholes and pipelines Smoke test lines to locate leaks Provide hydraulic system model Provide recommendations for repairs and capacity improvements PSA with RJN Group for Sewer System Evaluation Funding: Phase I – FY 2008 Cost - $342,947 $350,000 in current waste water operations budget PSA with RJN Group for Sewer System Evaluation Phase II – FY 2009 Cost - $246,995 Future waste water operations budget request Phase III – FY 2010 Cost - $198,346 Future waste water operations budget request PSA with RJN Group for Sewer System Evaluation Recommendation: Approve a professional services agreement with RJN Group, Inc., in the amount of $342,947 for sanitary sewer evaluation study. Questions? Bob Price (817) 748-8097 Chuck Kendrick (817) 748-8080 Item 4F Resolution No. 08-011A, Approve an amendment to TxDOT municipal maintenance agreement for the furnishing, installing, operation and maintenance of cameras on State highway rights-of-way to monitor compliance with traffic-control signals Amendment to TxDOT Municipal Maintenance Agreement Purpose: Installation, Maintenance and Operation of Red Light Cameras Required by TxDOT Amendment to TxDOT Municipal Maintenance Agreement Proposed Locations (2) FM 1709 at Pearson Lane SH 114 at Gateway Drive Cameras installed by Red-Flex Agreement approved Aug, 2007 Bob Price(817) 748-8097 Questions Ordinance No. 483-M, 1st Reading, amending Section 7.05B of Article VII of the Southlake Subdivision Ordinance; providing an incentive to developers seeking to improve existing park facilities Steve Polasek ITEM 7A Ordinance No. 483-M Provide option for developer incentive to construct amenities Subdivision Ordinance, Article 7 Park Dedication Fee Timeline: August 23, 2007 (Developer Workshop) September 10, 2007 (Parks Board) September 18, 2007 (City Council) Revised fee schedule October 1, 2007 (Effective Date) Ordinance No. 483-M Developer Workshop: Developer comments and concerns City commitment to meet with members of the development community Developer’s meetings held: Oct. 4th Oct. 18th Nov. 15th Dec. 6th Ordinance No. 483-M Discussion items included: Proposal to seek credits for landscape buffer / streetscape / PUD open space Council consideration to increase density levels Reimbursements / credits for additional expenses beyond requirements Incentives for development of amenities Ordinance No. 483-M Proposed Ordinance 483-M, to amend section 7.05B of Article VII of the Southlake Subdivision Ordinance Developer option to improve existing facilities Compatibility with Park Master Plan or Capital Improvement Plan 20% Park Dedication Fee Reduction Meet with staff to review available projects Value based on market costs Incentive for developer to address existing needs Potential for economies of scale More immediate impact Administratively advantageous Ordinance No. 483-M Proposed park dedication fee and ordinance change discussed at Council work session on February 11, 2008 Parks Board recommended approval (8-0) at their March 10, 2008 meeting Attorney review of proposed ordinance Questions? Steve Polasek (748-8018)