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FINAL AgendaRegular City Council MeetingApril 1, 2008 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 p.m. 1. Call to order. 2. Invocation: Eric Hulet, Chaplain of the Month 3. Discuss the Southlake Trolley Program 4. Discuss all items on tonight’s meeting agenda. REGULAR SESSION: Call to order. 2A. Executive Session. 2B. Reconvene/Action necessary from Executive Session. 3A. Mayor’s Report 1. Proclamation for Child Abuse Prevention Month 3B. City Manager’s Report 3C. Parks and Recreation Board Report CONSENT AGENDA: 4A. Approve the minutes from the March 18, 2008, regular City Council meeting. 4B. Approve a sanitary sewer easement encroachment agreement with SLTS, Block 22, LP on Lots 3-4, Block 22, Southlake Town Square. 4C. Approve an agreement with CTL Thompson, LLC for materials testing in the amount of $53,338. 4D. Ordinance No. 915-A, 1st Reading, Amend Ordinance No. 915 amending Fiscal Year 2008 Annual Budget. 4E. Approve an agreement with Tarrant County Elections Administration for election services for the May 10, 2008 General Election and the May 10, 2008 Special Election. 4F. Ordinance No. 480-550, 2nd Reading (ZA07-133), Zoning Change and Development Plan for Lake Forest on Tract 5, R.D. Price Survey, Abstract No. 1207 at 3185 Southlake Park Dr. Current Zoning: AG. Requested Zoning: R-PUD. SPIN #3. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE MAY 6, 2008 REGULAR CITY COUNCIL MEETING. 4G. ZA07-134, Preliminary Plat for Lots 1-8, Block 1, Lake Forest Addition on Tract 5, R.D. Price Survey, Abstract No. 1207 at 3185 Southlake Park Dr. Current Zoning: AG. Proposed Zoning: R-PUD. SPIN #3. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE MAY 6, 2008 REGULAR CITY COUNCIL MEETING. 4H. ZA07-112, Site Plan for Lot 25R2, Block 1, Woodland Heights Addition at 175 Westwood Dr. Current Zoning: O-1. SPIN #8. THE APPLICANT HAS WITHDRAWN THIS ITEM. 4I. Ordinance No. 480-552, 1st Reading (ZA07-162), Zoning Change and Concept Plan for Lots 9-12, J. Childress No. 254 Addition on Tract 3D2, John Heirs Childress Survey, Abstract No. 254 at 3010 Lake Dr. Current Zoning: AG. Requested Zoning: SF-20B. SPIN #3. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE APRIL 15, 2008 CITY COUNCIL MEETING. 4J. Ordinance No. 480-536, 2nd Reading, Zoning Change and Site Plan for Lots 1R1, 1R2, 2R1, 2R2, and 2R3, Block 3, Cornerstone Business Park Addition on Lots 1 and 2R, Block 3, Cornerstone Business Park Addition at 500 and 510 Silicon Drive. Current Zoning: O-1. Requested Zoning: S-P-1. SPIN #7. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE APRIL 15, 2008 CITY COUNCIL MEETING. 4K. ZA07-111, Plat Revision for Lots 1R1, 1R2, 2R1, 2R2 and 2R3, Block 3, Cornerstone Business Park being Lots 1 and 2R, Block 3, Cornerstone Business Park Addition at 500 and 510 Silicon Dr. Current Zoning: O-1. Proposed Zoning: S-P-1. SPIN #7. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE APRIL 15, 2008 CITY COUNCIL MEETING. 4L. ZA07-123, Revised Site Plan for Chick-fil-A on Lot 4, Block 1, Perry/Allen Addition at 2301 E. Southlake Blvd. Current Zoning: C3. SPIN #7. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE APRIL 15, 2008 CITY COUNCIL MEETING. REGULAR AGENDA: 5. Public Forum. 6A. Ordinance No. 480-553, 2nd Reading (ZA08-002), Zoning Change and Site Plan for Nolen Center on Tract 2A2A, Thomas Easter Survey, Abstract No. 474 at 2627 E. Southlake Blvd. Current Zoning: AG. Requested Zoning: S-P-1. SPIN #7. PUBLIC HEARING 6B. ZA08-003, Preliminary Plat for Lots 1 and 2, Block 1, Nolen Center on Tract 2A2A, Thomas Easter Survey, Abstract No. 474 at 2627 E. Southlake Blvd. Current Zoning: AG. SPIN #7. 6C. Ordinance No. 483-M, 2nd Reading, Amending Section 7.05B of Article VII of the Subdivision Ordinance, providing an incentive to developers seeking to improve existing park facilities. PUBLIC HEARING 7A. Ordinance No. 657-B, 1st Reading, Consider an ordinance revising impact fees on new land development for water, wastewater and roadway facilities necessitated by such new development; adopting revised land use assumptions; adopting revised CIP for water, wastewater, and roadway improvements; providing for the assessment, payment and time of payment for fees; providing for the review of fees and fee schedules; providing for the placement of revenue from impact fees into accounts established for that purpose; providing for offsets and credits and refund of unexpended funds; providing that funds derived from the impact fees may be pledged toward payment of bond issues and similar debts instruments. 8. There are no items on this agenda. 9A. ZA08-008, Plat Showing for Lots 5 and 6, W.H. Martin No. 1068 Addition, being approx. 2.51 acres, being Tracts 2C, 2C05, and 2C06 W.H. Martin Survey, Abstract No. 1068 at 1801, 1815 and 1829 Our Lane. Current Zoning: SF-1A. SPIN #12. 10A. There are no items on this agenda. 11A. Meeting adjourned. Southlake Trolley Greg Last Existing Status Funded from Hotel Occupancy Tax $75,000 budgeted FY 07-08 Hours of operation Friday and Saturday: Noon – 8:00 p.m. Sunday: Noon – 6:00 p.m. Trolley route includes 8 stops Southlake Town Square Shops of Southlake (Central Market) Contracted Jan. 15, 2008 on a “trial basis” with Coach America $73.50 per hour of operation Phase I of trial ends April 15th Can extend trial until May 30th Purpose is to discuss options going forward Existing “Trial” Trolley 33’ Length 32 Seats Rear Engine YTD – Summary Statistics # of Days: 28 # of Hours: 206 Cost / Hour: $73.50 Total Cost to Date: $15,141 # of Riders: 3,142 # of Riders / Hour: 15 # of Riders / Day: 112 Cost / Rider: $4.85 Future Options Cease at end of Phase I Extend trial to Phase II Run same days/hours until May 30, 2008 Authorize “permanent” trolley, 4-6 month lead time Vendor acquires new or used trolley Approx. $135.00 / hour Estimated annual cost of $154,440 Minimum one year contract Pursue another “trial” period during holiday season September 1st through January 2009 Rate of $73.50/hour Permanent Trolley 25’ to 27’ Length 20 Seats Front Engine 4-6 Months Delivery Discussion Greg Last Sponsored by Oncor Electric Delivery Supports us: In meeting our environmental legislative and regulatory mandates Become more energy efficient Improves our air and environmental quality City Smart Program Parks Board Member Elaine Cox April 1, 2008 Quarterly Parks and Recreation Update Recreation Events 2nd Quarter special events and programs: Youth Basketball (865) Texas Amateur Athletic Federation Basketball Tournament (70 Teams) Creative Cupids and Sweetheart Dance(167) Easter in the Park and Eggtacular (2,000+) Spring Break Camp Mania (New program – 42) Upcoming Special Events Southlake Summer Kick Off Saturday, April 5 1:00pm – 4:00pm Festivities will take place at the Southlake Tennis Center. This event will include tennis racket demonstrations, summer program demonstrations, and bounce houses. Bob Jones Nature Center Grand Opening Saturday, April 19 10:00am – 4:00pm Games and activities for the kids will be held along with guided nature hikes and tours of the facility. Recreation Programs Inline Hockey February 9 – April 19 Flag Football March 1 – May 10 Men’s 35 & Over Softball March 3 – April 28 Volleyball April 5 – May 10 Look for the Summer 2008 Edition of the Southlake Scene in early April! Item 4B Approve a sanitary sewer easement encroachment agreement with SLTS Block 22, L.P. on Lots 3-4, Block 22, Southlake Town Square. Sanitary Sewer Encroachment Agreement SLTS Block 22 LP is developer and property owner requesting encroachment to serve tenant Wine Loft proposes to construct concrete patio with wooden pergola and screening wall Sanitary Sewer Encroachment Agreement Final Plat approved September 7, 2006 15’ Sanitary Sewer Easement on Lots 3–4 8” sanitary sewer at 6’–7’ depth No other utilities Easement Location Proposed Sanitary Sewer Easement Encroachment Sanitary Sewer Encroachment Agreement Encroachment Agreement conditions Applicant will maintain improvements City will be indemnified and held harmless Removal within 30 days notice No compensation to applicant for removal of improvements Agreement filed of record and runs with the land Sanitary Sewer Encroachment Agreement Staff recommends approval of the sanitary sewer encroachment agreement Questions? Item 4CApprove an agreement with CTL Thompson, LLC for materials testing in the amount of $53,338 Approve an agreement with CTL Thompson, LLC for materials testing Additional inspections to ensure architectural compliance The Crime Control Board requested independent reviews of the major construction components Approve an agreement with CTL Thompson, LLC for materials testing The areas covered by the agreement include: Observation and density testing of fill and backfill Drilled pier observation Reinforcing steel observation Concrete testing Masonry testing Visual weld observation Observation & testing of spray-applied fireproofing Approve an agreement with CTL Thompson, LLC for materials testing The cost of this agreement is $53,338 and is included in the FY 2008 CIP Meets Strategic Focus Area – Quality Development The Crime Control Board approved the agreement 5-1 Questions? Item 4DOrdinance No. 915-AAmending FY 2008 Annual Budget April 1, 2008 Utility Fund Temporary Labor $ 10,000 Professional services $ 7,500 Capital-field equipment $131,624 Total $149,124 SPDC Construction $45,000 Park improvements $12,465 Infrastructure maintenance $ 7,500 Total $64,965 Recycling Fund Park improvements $12,500 Library Donation Fund Library supplies $7,400 Vehicle Replacement Fund Police vehicles $157,864 Questions? Items 6A & 6BZA08-002 & ZA08-003 Owner: Loyalty Holdings Applicant: The Dimension Group Request: (1) Approval of a Zoning Change and Site Plan (ZA08-002) from “AG” Agricultural District to “S-P-1” Detailed Site Plan District for the development of a 11,876 square foot retail building on approximately 1.648 acres. (2) Approval of a Preliminary Plat for two lots on approximately 5.745 acres (ZA08-003). Location: 2627 E. Southlake Boulevard E. Southlake Boulevard (FM 1709) S. Nolen Drive Georgetown Park WESTERLY VIEW SITE PLAN SITE PLAN Site Data Summary Gross/Net Acreage: 71,766 square feet 1.648 acres Number of Buildings: 1 Retail Building Square Footage: 12,220 square feet - 10,256 sq. ft. Spec Retail / Restaurant - 1,964 sq. ft. Coffee Shop Parking Required: 71 spaces Parking Provided: 79 spaces Open Space: 20,993 square feet (29%) Impervious Cover: 50,773 square feet (71%) View looking south onto property View looking southwest onto property View looking south onto property View looking west onto property View looking east at area of driveway connection with Georgetown Park View looking south at eastern property line View looking east at area of southern driveway connection View looking south at area of southern driveway connection TREE CONSERVATION PLAN SITE PLAN TREE CONSERVATION PLAN TREE CONSERVATION PLAN TREE CONSERVATION PLAN SITE PLAN TREE CONSERVATION PLAN City Council Requests ELEVATIONS PREVIOUSLY PROPOSED ELEVATIONS REVISED ELEVATIONS ELEVATION MATERIALS & COLORS “EBONY” BRICK EBONY CAST STONE STUCCO SLATE GRAY + STUCCO OLD DENVER LANDSCAPE PLAN TREE CONSERVATION PLAN SITE PLAN PREVIOUSLY PROPOSED LANDSCAPE PLAN LANDSCAPE PLAN TREE CONSERVATION PLAN SITE PLAN PREVIOUSLY PROPOSED LANDSCAPE PLAN LANDSCAPE PLAN TREE CONSERVATION PLAN SITE PLAN REVISED LANDSCAPE PLAN LANDSCAPE PLAN TREE CONSERVATION PLAN SITE PLAN REVISED LANDSCAPE PLAN LANDSCAPE PLAN TREE CONSERVATION PLAN SITE PLAN REVISED LANDSCAPE PLAN Proposed S-P-1 Zoning Regulations This “S-P-1” Detailed Site Plan Zoning District shall follow the uses and regulations set forth in the “C-2” Local Retail Commercial Zoning District, with the following exceptions: Drive-through food restaurants prohibited Tire Sales / Installation prohibited Impervious Coverage shall not exceed 71% For the purpose of this “S-P-1” Detailed Site Plan Zoning District only, “Drive-through food restaurant” shall not include ice cream establishments or non-alcoholic beverage establishments or establishments of a similar type. Item 6AZA08-002 P&Z ACTION: February 21, 2008; Approved (6-0) subject to Site Plan Review Summary No. 2, dated February 15, 2008; designating the two parking spaces next to the ordering station as loading only; subject to a revised TIA plan for further review by the city engineers; and, noting applicant’s willingness to work with the landscape administrator to further preserve any trees along the front parking area. COUNCIL ACTION: March 4, 2008; Approved (6-0) first reading, specifically granting the driveway stacking variance; requiring the applicant to add additional plantings in the front; accepting the applicant’s agreement to do additional work on building facades; and subject to Site Plan Review Summary No. 2, dated February 15, 2008. PRELIMINARY PLAT TREE CONSERVATION PLAN SITE PLAN PRELIMINARY PLAT 50% of 60-foot C2U Collector ROW dedication required PRELIMINARY PLAT TREE CONSERVATION PLAN SITE PLAN MOBILITY & MASTER THOROUGHFARE PLAN VILLAGE CENTER DRIVE EXTENSION Item 6BZA08-003 P&Z ACTION: February 21, 2008; Approved (6-0) subject to Revised Plat Review Summary No. 2, dated February 21, 2008. Questions? Public Works UTILITY & DRAINAGE PLAN UTILITY & DRAINAGE PLAN ZA07-013 ZA08-002 6C. Ordinance No. 483-M, 2nd Reading, amending Section 7.05B of Article VII of the Southlake Subdivision Ordinance; providing an incentive to developers seeking to improve existing park facilities Ordinance No. 483-M Provide option for developer incentive to construct amenities Subdivision Ordinance, Article 7 Park Dedication Fee Timeline: August 23, 2007 (Developer Workshop) September 10, 2007 (Parks Board) September 18, 2007 (City Council) Revised fee schedule October 1, 2007 (Effective Date) Ordinance No. 483-M Developer Workshop: Developer comments and concerns City commitment to meet with members of the development community Developer’s meetings held: Oct. 4th Oct. 18th Nov. 15th Dec. 6th Ordinance No. 483-M Discussion items included: Proposal to seek credits for landscape buffer / streetscape / PUD open space Council consideration to increase density levels Reimbursements / credits for additional expenses beyond requirements Incentives for development of amenities Ordinance No. 483-M Proposed Ordinance 483-M Amend section 7.05B of Article VII of the Southlake Subdivision Ordinance Developer option to improve existing facilities Compatibility with Park Master Plan or Capital Improvement Plan No project cap recommended Review individually on own merits Point of diminishing return Ordinance No. 483-M 20% Park Dedication Fee Reduction Meet with staff to review available projects City established value Incentive for developer to address existing needs Potential for economies of scale More immediate impact Administratively advantageous Developer Agreement (City approvals) Anticipated Financial Impact Annual PDF budget revenue estimate $80-$100K $1,500 per/d.u. x 12 d.u. x 2 projects = $36,000 / $28,800 ($7,200) Ordinance No. 483-M Council approval on 1st Reading March 18, 2008 Proposed park dedication fee and ordinance change discussed at Council work session on February 11, 2008 Parks Board recommended approval (8-0) at their March 10, 2008 meeting Attorney review of proposed ordinance Questions? Item 7.AOrdinance No. 657-BUpdating Impact Fees Greg Last Presentation Overview Impact Fees Conceptually Public Hearing / Notice Land Use Assumption (LUA) Report Water and Wastewater Capital Improvement Plan (CIP) Report Roadway CIP Report CIAC comments to City Council Fee Benchmarking / Analysis Fee Recommendation Impact Fees Conceptually Land use analysis performed identifying existing and ultimate land uses Water, wastewater and roadway master plans updated; CIP costs identified Future growth identified Future CIP costs identified (must add capacity) Future costs ÷ future growth = Max Fee City Council determines final fee, not to exceed max fee Public Hearing / Notice 1st Reading – April 1, 2008 2nd Reading / Public Hearing – April 15, 2008 Noticed in Fort Worth Star Telegram and Denton Chronicle on March 12 Documents available for review Land Use Assumptions Report Water and Wastewater Capital Improvements Plan Roadway Capital Improvements Plan CIAC Comments to City Council LUA ReportUpdate Process Updated comprehensive land use plan Ultimate population Ultimate employment CIAC approval November 9, 2006 City Council concurs with recommendation Basis for Capital Improvement Plans LUA Report - Highlights Land Use Plan Basis for CIP Determines Ultimate Population Ultimate Employment Future increments of both End LUA Report - Highlights LUA Report - Highlights LUA ReportComparison with 1999 Study Water & Wastewater CIP ReportUpdate Process Updated the water distribution master plan System hydraulic analysis Updated the wastewater collection master plan Capacity analysis Updated costs for water / wastewater CIP Performed financial analysis / max fee calc Water & Wastewater CIP ReportHighlights Significant increases in per capita water usage Significant changes in water supply lines Addition of north side pressure system-$3M Water & Wastewater CIP ReportWater Highlights NEXT End Water & Wastewater CIP ReportWater Highlights Back Water & Wastewater CIP ReportWater Highlights Back Water & Wastewater CIP ReportWater Highlights Back Water & Wastewater CIP ReportWater Highlights Back Water & Wastewater CIP ReportWater Highlights Back Water & Wastewater CIP ReportWastewater Highlights End Water & Wastewater CIP ReportWastewater Highlights Water & Wastewater CIP ReportComparison with 1999 Study *TCEQ Recommendation = 140 GPCPD **2006 number used for comparison based on rainfall Water & Wastewater CIP ReportMax Fee Calculations 10-Year CIP Costs (adding capacity) ÷ Number of SFLUE’s (1” meters) = Impact fee before interest expense + Financing expenses + Study expenses = Maximum impact fees 50% offset as allowed by law = Net adjusted Maximum Impact Fee Water & Wastewater CIP ReportMax Fee Calculations Water & Wastewater CIP ReportMax Fee Calculations Roadway CIP ReportUpdate Process Master Thoroughfare Plan updated Added: Kirkwood Blvd., Village Center, Rucker Rd., Watermere Drive Eliminated: Durham Road Increased Capacity: Dove, Kimball Identified all segments to be built by area Estimated costs for segments Performed financial analysis / max fee calc Roadway CIP ReportHighlights Service Areas Reduced from 8 to 3 in accordance with changes in state law Equivalency factors increased significantly Some trip rates increased (new ITE Manual) Some trip lengths increased from 3 to 4 miles as a result of increased service area size Construction costs increased substantially End Roadway CIP Service Areas Roadway CIP ReportComparison with 1999 Study Roadway CIP ReportMax Fee Calculations Inputs Additional Vehicle Miles (VM) in eligible portion of CIP Costs of CIP (+ financing, study) Credit for ad valorem taxes Outcome Maximum assessable fee per development service unit ($ per VM) Council establishes actual fee Application $/VM multiplied by VM per Development Unit = Fee for project (i.e. varies by type of development) NEXT Roadway CIP ReportVehicle Mile Definition The basic service unit for computing roadway impact fees is the Vehicle Mile (VM) during the p.m. peak hour A VM is a measure of supply and demand for roads in the City Supply-side: A lane-mile of an arterial or collector street Demand-side: A vehicle trip of one mile in length Back Study Year Comparisons Study Year Comparisons Study Year Comparisons CIAC Comments to Council CIAC approved the following: LUA Report Water and Wastewater CIP Roadway CIP Max Fee calculations for CIP’s CIAC comments approved on December 6, 2007 Comments included with Council info and available to the public Historical Fee Context City has never charged a “max fee” A uniform fee has been used across all roadway service areas (except very north area) for ease of administration Fee Benchmarking & Analysis End Fee Benchmarking & Analysis Fee Benchmarking & Analysis Fee Benchmarking / AnalysisRecent City Projects Fee Recommendation Considerations in determining fee Capital improvement programs Economic development competition Capital recovery vs. ad valorem tax contributions City vs. developer interests Fee Recommendation City staff evaluation / recommendation Consultation with development community Recommendations: Water Impact Fee: Increase 10% Wastewater Impact Fee: Increase 5% Roadway Impact Fee: Increase 15%, holding office components at the current fee Ensuring no proposed fees exceed maximums Effective October 1, 2008 End Fee Recommendation - Benchmarking End Fee Recommendation - Benchmarking End Fee Recommendation - Benchmarking End In Summary All statutory requirements have been met Major components updated Land Use Assumptions Water and Wastewater CIP Roadway CIP Max fees have been determined CIAC has forwarded comments Fee recommendations provided Questions / Discussion Greg Last, (817) 748-8037 Item 9AZA08-008 Owner: Tania & Greg Jones Applicant: Adams Engineering Request: Approval of a 2-lot Plat Showing of 2.511 acres for the development of 2 residential lots. Location: 1801, 1815, & 1829 Our Lane NORTHERLY VIEW EASTERLY VIEW WESTERLY VIEW PLAT SHOWING CONCEPT PLAN ELEVATION RENDERING SITE PLAN TREE CONSERVATION PLAN Site Data Summary Questions? Public Works