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FINAL AgendaREGULAR CITY COUNCIL MEETING JANUARY 2, 2007 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 to 6:00 p.m. 1. Call to order. 2. Invocation: Coy Quesenbury, Lonesome Dove Baptist Church 3. 50th Anniversary time capsule presentation. 4. Urban Design Study – preliminary median locations and establishment of a city-wide SPIN meeting date. 5. Discuss all items on tonight’s meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 p.m. or immediately following the work session. Executive Session. Reconvene: Action necessary on items discussed in Executive Session. 3A. Mayor’s Report 3B. City Manager’s Report 3C. Parks and Recreation Board Report Consent Agenda: 4A. Approve the minutes from the December 5, 2006, regular City Council meeting and the December 12, 2006, joint meeting with City Council and the Planning and Zoning Commission. 4B. Excuse members of the Planning and Zoning Commission for absences from a meeting. 4C. Ordinance No. 902, 1st Reading, Appoint an Alternate Municipal Judge and authorize an agreement with the Alternate Municipal Judge and providing an effective date. (If approved on first reading, the public hearing will be held January 16, 2007.) 4D. Resolution No. 07-001, Appoint a Chairperson of the Board of Directors of Tax Increment Reinvestment Zone Number One for the 2007 calendar year. 4E. Approve renewal of contract with American Landscape Systems for landscape maintenance of public areas in Town Square and Central Park in the amount of $73,050. 4F. Approve renewal of contracts with TruGreen LandCare for landscape maintenance of city facilities and for right-of-way mowing in the amount of $90,964. 4G. Authorize the purchase of a Sky Watch Observation Tower for the Department of Public Safety. 4H. Approve an addendum to an agreement with Townscape, Inc. in the amount of $9,730 for the addition of roundabout design concepts, F.M. 1938 (north of F.M. 1709) extension, and traffic modeling to evaluate an at-grade pedestrian crossing at Southlake Town Square / Shops of Southlake to the urban design scope of services. 4I. Authorize the Mayor to approve a Tree Mitigation Agreement with Berwyn Custom Homes for Lot 5, Block 1, Miracle Pointe. 4J. Authorize the Mayor to approve a Tree Mitigation Agreement with Miracle Pointe Development for Lots 6, 7, and 8, Block 1, and Lot 1, Block 2, Miracle Pointe. 4K. Authorize the Mayor to approve a Tree Mitigation Agreement with Southlake Watermere, L.P., for Lot 2, Block 2, Watermere at Southlake. 4L. Approve a Scope of Service Agreement with the Southlake Chamber of Commerce for 2006-2007. REGULAR AGENDA: 5. Public Forum. 6A. Ordinance No. 480-509, 2nd Reading (ZA06-131), Zoning Change and Development Plan for proposed Estancia at Southlake at 579 N. Kimball Ave. Current Zoning: AG. Requested Zoning: R-PUD. SPIN #6. PUBLIC HEARING 6B. Resolution No. 06-073, (ZA06-059), Specific Use Permit for a telecommunications antenna at 3700 N. White Chapel Blvd. Current Zoning: CS. SPIN #1. PUBLIC HEARING 6C. ZA06-166, Site Plan for Lots 2-7, Morrison Office Park at 2720 E. S.H. 114. Current Zoning: S-P-2. SPIN #6. PUBLIC HEARING 6D. ZA06-173, Revised Site Plan for Carroll High School expansion at 800 N. White Chapel Blvd. Current Zoning: S-P-2. SPIN #6. PUBLIC HEARING 7A. Ordinance No. 480-510, 1st Reading (ZA06-042), Zoning Change and Development Plan for 3280 Burney Lane, described as Tract 11, R.D. Price Survey, Abstract No. 1207. Current Zoning: AG. Requested Zoning: SF-1A. Amended Zoning Change Request: R-PUD, with SF-1A uses and regulations. SPIN #3. (If approved at first reading, the public hearing will be held January 16, 2007.) There are no items on this agenda. 9A. Authorize award of bid to Debbie Smith for conversion of public safety data for the CRIMES software in the amount of $54,000. 9B. Consider final site plan approval of the Verizon Experience Store on Lot 2, Block 4R, Southlake Town Square Addition. (A stipulation of the site plan approval was that the red awnings would be reviewed by City Council within 3 months of the store opening.) 10. There are no items on this agenda. 11. Meeting adjourned. Item 4E: Approval to renew contract with American Landscape Systems for landscape maintenance of public areas in Town Square and Central Park in the amount of $73,050 Renewal of contract with American Landscape Systems Expiration of current agreement with American Landscape Systems landscape maintenance of Town Square and “Central” park Turn key landscape maintenance Allows for four (4) twelve month renewal options Contract price ($73,050) remain unchanged Renewal of contract with American Landscape Systems Contractor responsibilities include: - Turf mowing, edging, and trimming - Shrubs, trees, and groundcover maintenance, fertilization, and weed control - Site fertilization, weed control, and fire ant treatment - Irrigation system check - Mulching, seasonal color, debris and trash - Winter rye overseeding - Insect and disease control - Aeration Renewal of contract with American Landscape Systems Funding available in fiscal year 2006-07 budget Provides responsive and quality service Provides service to Cooper and Stebbins for privately owned areas of Town Square Recommendation of renewal of agreement for additional twelve month period Renewal of contract with American Landscape Systems Staff is available for questions and seeks City Council direction. Item 4F: Approval to renew contracts with TruGreen LandCare for landscape maintenance of City facilities and right-of-way mowing in the amount of $90,964 Renewal of contracts with TruGreen LandCare Expiration of current agreements with TruGreen LandCare Landscape maintenance of City facilities DPSE, DPSW, Community Services, Tennis Center, Senior Center, Public Works Operations, landscaped medians and portals $38,973.13 annual cost Right-of-Way mowing $51,990.66 current annual cost Renewal of contracts with TruGreen LandCare Current agreements allow for four (4) 12 month renewal periods Contract prices remain unchanged ($38,973 + $51,990 = $90,963 total) Renewal of contracts with TruGreen LandCare Funding available in fiscal year 2006-07 budget Provides responsive and quality service Recommendation of renewal of agreements for additional twelve month period Renewal of contract with American Landscape Systems Staff is available for questions and seeks City Council direction. Item 4G Consider: Consider the purchase of a Sky Watch Sentinel mobile surveillance tower. Purchase of Sky Watch mobile surveillance tower Purchase of the surveillance tower includes the following: Mobile surveillance tower that elevates 24 feet above the ground; 5,500 watt generator with 22.5 gallon fuel tank; Roof mounted A/C and heater; Day/night camera with pan/tilt/zoom capabilities. Purchase of Sky Watch mobile surveillance tower Used for: Special events Crowd observation Personnel management Increased police presence Crime deterrence Purchase of Sky Watch mobile surveillance tower Purchase price ($65,000) Funding available as part of FY 2006-07 CCPD budget for DPS Questions/ Comments? Purchase of Sky Watch mobile surveillance tower Item 4H Amendment to the Urban Design Study Scope of Services contract with Townscape Planning, Inc. Amendment to the Urban Design Study Scope Urban design concepts for F.M. 1938 extension (north of F.M. 1709) Design concepts for proposed roundabouts Traffic modeling to evaluate turning movements and pedestrian crossing options at Southlake Town Square / Shops of Southlake Cost of Amendment $5,806 for 1938 Urban Design and roundabout concepts $3,924 for traffic modeling of turning movements and at-grade pedestrian crossing options Total = $9,730 Questions/Comments? Items 4 I, J, & K Authorizing the Mayor to approve Tree Mitigation Agreements with: Berwyn Custom Homes for Lot 5, Block 1, Miracle Pointe; Miracle Pointe Development Corporation for Lots 6, 7, & 8, Block 1 and Lot 1, Block 2, Miracle Pointe; and Southlake Watermere Lp., for Lot 2, Block 2, Watermere at Southlake. Tree Preservation Ordinance Enforcement Action The city’s Tree Preservation Ordinance 585-B requires a tree permit to alter all protected trees. In November 2006, 3 separate incidences of violations to the Tree Preservation Ordinance were observed. Based on the requirements of the Ordinance 585-B, the respective applicants are proposing to mitigate all altered trees based on the caliper inches removed. Contents of the Tree Mitigation Agreements A form agreement was drafted by the City Attorney’s office based on the ordinance requirements. Each agreement includes an exhibit (Exhibit A) showing the trees altered in violation of a tree permit and an exhibit (Exhibit B) showing type, location, and number of trees to be replanted. Agreements are included in the Council packets. Questions/Comments? Item 4L Various services the Chamber provides: Tourism & Events Annual Festival Sidewalk Sale Annual Golf Tournament Monthly Luncheons Business Retention, Expansion, Networking Street Map Southlake Chamber of Commerce Services Agreement Limited changes include: Language added to address Street Map quality control Legal terms of agreement, independent contractor, and governmental immunity Financial Considerations: 2006-2007 Budget approved at $15,000 Staff recommends approval Southlake Chamber of Commerce Services Agreement Questions? Southlake Chamber of Commerce Services Agreement Item 6A ZA06-131 OWNER : Earnest E. Taylor, Jr. APPLICANT: Tejas Capital Partners REQUEST: Approval of 2nd reading for a Zoning Change and Development Plan from “AG” Agricultural District to “R-PUD” Residential Planned Unit Development District on property being approximately 7.97 acres. LOCATION: The property is located at 579 N. Kimball Ave. View looking north at property N Kimball Ave View looking east at property N Kimball Ave View looking west at property N Kimball Ave ZA06-131 “R-PUD” Regulations: This Residential Planned Unit Development shall abide by the “SF-20A” Single Family Residential Zoning District and the Subdivision Ordinance No. 483, as amended, with the following exceptions: Lot Area: 11,000 square feet. Front Yard: 25 feet. Side Yard: 10 feet. Side Yard Adjacent to a Street: 20 feet. Rear Yard: 25 feet. Lot Width: 70 feet measured at front building line. Lot Depth: 120 feet Minimum 4-foot sidewalks shall be required on both sides of the street except where open space lots front the street in which case the ‘internal trail’ location will be required. Street ROW width of 40 feet with 30 feet wide street section back of curb to back of curb. ZA06-131 Site Data Gross Acreage: 7.97 acres Net Acreage: 6.75 acres Area of R.O.W.: 1.21 acres Number of Lots: 13 single-family residential lots 3 common area lots Open Space: 2.76 acres (34.6%) Gross Density: 1.63 DU/Acre Net Density: 1.92 DU/Acre Average Lot Size: 0.28 acres (12,376 square feet) Previously Considered Development Plan Revised Development Plan Increase side Setbacks to 25’ Redesign the median entry Wrought iron fence Wrought iron fence Increase the distance between the proposed street stub and Kimball (155’ to 175’) Plan showing the proposed grading on Lot 6 Proposed Tree Conservation Analysis Lot 6 Retaining Wall Details Development Features Development Features Item 6A ZA06-131 P&Z ACTION: November 9, 2006; Approved (4-1) subject to review; regulations proposed; and, the applicant’s willingness to add a well in order to add water to the pond. Item 6A ZA06-131 COUNCIL ACTION: December 5, 2006; Approved (6-1) subject to applicant’s agreement to further study the setbacks on Lot 1, Block 1, and Lot 7, Block 2, on Kimball Avenue to set back further from the improved right-of-way; requiring the applicant to provide the trail; requiring that the pond be improved with fountains and landscaping; requiring the applicant to bring back wall along the creek and any improvements along the creek area and stating that Council is not approving the gabion system; requiring the plan to be as shown on the Development Features rendering showing a median break between Lots 1 and 7 at the entrance to the development; requiring applicant to protect the trees along the backs of Lots 6 and 7, Block 1; requiring wrought iron fencing along the north and south property lines in addition to those areas already depicted; requiring applicant to review moving the stub location at the end of Estancia approximately 20 feet to the east; requiring applicant to bring back a diagram of Lot 6; and subject to Development Plan Review Summary No. 3, dated November 3, 2006. Questions? Public Works Presentation Preliminary Drainage Plan Questions? Item 6B ZA06-059 OWNER: MCI Telecommunications APPLICANT: MetroPCS REQUEST: Approval of a specific use permit for a telecommunications antenna and equipment cabinet. The purpose of the request is to add three (3) cellular antennas and an equipment cabinet, battery and utility rack on the ground within the tower compound. LOCATION: The property is located at 3700 N. White Chapel Boulevard. *No more than 3 separate equipment buildings/cabinets is permitted on a single lot. The applicant is proposing to add a 7th equipment shelter at the facility *The applicant is proposing that the existing plantings and screening be permitted Proposing 8’ stockade/wood fence Item 6B ZA06-059 P&Z ACTION: December 7, 2006; Approved (6-0) subject review; granting the requested variances; noting the applicant’s willingness to erect an 8 foot masonry fence around the exterior of the compound; and, installing a metal door to match the color of the brick. Questions? Item 6C ZA06-166 OWNER: The Morrison Group APPLICANT: Adams Engineering REQUEST: Approval of a site plan for Lots 2 – 7, Morrison Office Park. LOCATION: The property is located at 2720 E. State Highway 114. View looking north at property Approved Concept Plan Site Plan Building Elevations Building Elevations Building Renderings Tree Conservation Plan Item 6C ZA06-166 P&Z ACTION: December 7, 2006; Approved (6-0) subject review. Questions? Public Works Presentation Utility Plan Drainage Plan Questions? Item 6D ZA06-173 OWNER/ APPLICANT: Carroll ISD REQUEST: Approval of a Revised Site Plan for Carroll High School. LOCATION: The property is located at 800 N. White Chapel Boulevard. Item 6D ZA06-173 The expansion totals 21,000 square feet Expansion is part of the $24.5 million bond package approved by the voters ($5.3 million) Additional classrooms to the three story south wing 1-story addition to the Band Hall on the north side Gymnasium addition for additional bleacher seating and multi-purpose rooms beneath the bleachers Construction will increase the capacity of the school by 260 students If approved, construction will begin this summer. Classroom Additions Gym Addition Common Area Band Room Item 6D ZA06-173 P&Z ACTION: December 7, 2006; Approved (6-0) subject to review. Questions? Item 7A ZA06-042 OWNER/ APPLICANT: Jerry Statham REQUEST: Approval of 1st Reading for a Zoning Change and Development Plan from “AG” Agricultural District to “R-PUD” Residential Planned Unit Development District. The plan proposes two (2) single family residential lots on approximately 4.03 acres. LOCATION: The property is located at 3280 Burney Lane. View looking west at property ZA06-042 ZA06-042 Site Data Gross/Net Acreage: 4.03 acres Number of Lots: 2 single-family residential lots Open Space: 0.93 acres (23.1%) Gross/Net Density: 0.50 DU/Acre Average Lot Size: 2.015 acres (87,773 square feet) Proposed Concept Plan Proposed Concept Plan with Topography 572’ Elevation Lot Boundaries Open Space/Preservation Area Building Envelope Tree Preservation Area (with exception of pad sites, drives, and septic fields) Tree Conservation Analysis Item 7A ZA06-042 P&Z ACTION: December 7, 2006; vote tied 3 to 3 Peebles, Springer, Wang – to deny Morin, Faglie, Hudson – to approve Application moves forward to Council with a tie vote. No super majority rule imposed with this action. Questions? Public Works Presentation 8” Waterline along Burney Lane No Sewer in the vicinity Questions? Item 9A Award of bid to Debbie Smith for Conversion of Public Safety Data for the CRIMES Software in the amount of $54,000 Item 9A In October, 2006 City Council approved interlocal agreement with Sam Houston State University for utilization of the CRIMES public safety records management system. Keller Police Department has adopted this same software and it will be used in the pending dispatch consolidation so that both agencies use the same software package for dispatch and records management. The current New World System records management package contains six plus years of previous DPS crime data. Item 9A Current data needs to be converted to new CRIMES software RFP advertised for data conversion Two bidders replied; one was compliant Recommendation is to award bid to convert data to Debbie Smith for a firm quote of $54,000. Questions? Item 9B Consider final site plan approval of the Verizon Experience Store on Lot 2, Block 4R, Southlake Town Square Addition. (A stipulation of the site plan approval was that the red awnings would be reviewed by City Council within 3 months of the store opening.) Site Plan Questions?